Solicitation_Attachments_vessel_revised_0001.pdf

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VESSEL CHARTER SERVICE Federal contract opportunity
Solicitation number
140G0326Q0094
Issued by
Department of the Interior US Geological Survey Office of Acquisitions and Grants

About this file

This is an Amendment to a Request for Quotation (RFQ) for vessel charter services to support sediment coring and seismic data collection operations conducted by the U.S. Geological Survey (USGS) offshore central and southern California. The contract is issued under contract number 140G0326Q0094amd01 by the Department of the Interior.

The scope of work requires a vessel capable of supporting 7 to 9 days of coring and surveying operations, plus approximately 3 days of transit, during the period of September 1, 2026 through October 31, 2027, with a preferred operational window of September through October 2026. The vessel must be at least 150 feet in overall length with a minimum cruising speed of 8 knots and 14-day endurance. The vessel must accommodate up to 12 USGS and contractor personnel for 24-hour continuous operations during sampling and surveying days, with no downtime periods. Required equipment includes an A-frame with 15 feet vertical and 12 feet horizontal clearance for Jumbo Piston Corer operations, a 12-ton SWL winch with tension monitoring, 1,500 meters of oceanographic wire rope, auxiliary winches, 480V 3-phase power, dynamic positioning or manual station-keeping capability within 5-meter accuracy for up to 30 minutes in Sea State 4 or less, onboard laboratory space, and refrigerated storage for sediment cores. The contractor must provide over-boarding equipment, while USGS furnishes the piston corer, vibra corer, chirp sonar fish, and core processing materials. Pricing is requested on a per-day basis for 7, 8, and 9 operational days including transit days, plus lump-sum fuel costs and mobilization/demobilization costs, with San Diego as the preferred port. The RFQ submission deadline was extended to May 18, 2026 at 1500 PDT. Evaluation criteria emphasize technical capability, experience, and past performance as significantly more important than price, with past performance as a prime contractor required.

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140G0326Q0094amd01 Page 3 of 15

Operations & Scope

1. What are the known blackout dates within the September–October window?

A: Currently there are no blackout dates for this window of time, but preference is in early-to-mid October.

2. Is there any anticipated extension beyond 10 days if funding allows? Do you have a date for when the funding will be confirmed? If so, can you please provide the expected date?

A: We now know this will be 9 days of operation/surveying/sampling, 3 days of transit, for a total of 12 at sea days. We do not have an exact date but are hoping funding is fully in place by the end of May.

3. Considering the timeframe for questions submittal, the number of questions, and the RFQ submission date, we would like to request an extension to 5/18/26 1500 PDT.

A: An extension to 5/18/26 acceptable.

4. Please confirm period of performance. In the form 336 it states 09/01/2026 to

10/31/2027. On page 5 in the SOW paragraph it states “…between September 1st 2026 and October 31, 2026.” Further down on page 5 under PERIOD OF PERFORMANCE it has the dates as “September 2026-October 2027.”

A: The Statement of Work has been attached to the amendment, with update of PoP to

09/01/2026-10/31/2027. The preferred time window for the survey is 09/01/2026 to

10/31/2026.

5. Can you confirm whether the 7–10 operational days are consecutive, and how many total days (including transit and weather contingency) should be assumed for pricing?

A: The transit and operational days will be split, with a transit first to the Palos Verdes target area, south of the Port of Los Angeles. This will include coring operations for 2 days. We will then transit north to the target regions offshore Pt. Sal and San Luis

Obispo Bay. This will be 7 consecutive days of sampling/surveying, then transit back to

San Diego port for demobilization and offloading of cores.

6. Are weather standby days reimbursable or included in the firm-fixed price?

A: Weather days are included, however there will be a contingency region to work in such conditions (such as within San Luis Obispo Bay). We will also collect chirp data in weather that is deemed too rough for coring operations.

7. Will the Government require 24-hour vessel operation continuously, or are there planned downtime periods?

140G0326Q0094amd01 Page 4 of 15

A: During surveying/sampling days (non-transit time) it will be 24hr operations of sediment coring or chirp surveying. There will be no down periods during these days.

Mobilization / Port

8. Is San Diego mandatory or just preferred, and will mobilization/demobilization costs be evaluated separately?

A: San Diego is preferred. Port of Los Angeles would also work due to proximity. As the USGS will be leaving vehicles and storage at/near the port, we prefer to leave and return at the same port facility.

9. Will USGS provide crane support at port, or must the contractor include this?

A: We will require crane support for loading and offloading equipment.

10. Is there a port of call determined for the mobilization and de-mobilization of equipment and personnel? It appears to be USWC, but it would be helpful to know if that is more likely to be Washington state or southern California for instance.

A: Mobilization and demobilization will be in southern California, preferably San

Diego.

11. Will the piston corer equipment and personnel to operate it be provided by USGS?

A: Yes, but this will require an A-frame, winch, and wire that can handle the required tension (and be able to measure it), and the other criteria mention in the Statement of

Work.

Fuel & Consumables

12. Should fuel be included in the firm-fixed price, or priced as a separate CLIN (00030)?

A: Yes

13. Are there estimated transit distances or fuel burn assumptions available?

A: Transit round trip (San Diego to target regions and back) will be approximate 570 miles, or 917 km. This does not include the shorter transit distances between coring targets when sampling and surveying.

Vessel Capability

14. What is the estimated number of berths required of the vessel for scientific personnel on board?

140G0326Q0094amd01 Page 5 of 15

A: At least 12 berths for USGS/Science personnel.

15. Will the vessel need to be outfitted with a crane or A-frame?

A: A-frame with a 15 ft vertical clearance and 12 ft horizontal clearance for piston coring, approximately 20 ft vertical for vibra coring. The A-frame will need to have all over boarding equipment. We also need 2 auxiliary tugger winches, one ½ ton SWL, one 2-ton SWL. We also need a crane onboard as well for deployment of chirp and switching between piston and vibra coring.

16. Is dynamic positioning (DP) required, or is manual station keeping acceptable if meeting the 5-meter accuracy requirement?

A: Manual station is acceptable if station can be held in with 5 m accuracy for up to 30 mins in Sea State 4 or less.

17. Can vessels slightly under 150 ft be considered if all functional requirements are met?

A: Technically yes, however a deck space for 50 ft of piston corer track (and method for securing) is required. Need minimum of 60' linear from center of transom forward in order to place the track and have a winch to run the corer up and down the track. Deck needs to either have 1" bolt pattern on 2' centers (UNOLS standard), be able to weld equipment down to the deck, or other means of securing.

18. Is Sea State 4 the maximum level required for the vessel?

A: The vessel should be able to survey in Sea State great than 4, as we would plan to do chirp surveying. Sea State 4 is the cutoff for coring (6-8 ft seas, 20+ knot winds).

19. On page 6 it is not clear what is government furnished equipment:

a. Please provide a list of what equipment will be furnished by the Government.

b. Please provide a list of the equipment the contractor will need to provide.

c. Please provide the weight and measurements of the JPC unit.

A: USGS with furnish the Piston Corer, Vibra Corer, Chirp fish, GPS setup, deck unit, and core processing materials. Contractor must provide over boarding equipment for deploying and recovering the gear. 12-ton SWL winch with line out and tension monitoring, 12-ton SWL wire 1500 in length, 9/16” 3 strand torque-balance oceanographic wire rope (MacWhite or equivalent). Access to 480 V 3-phase power.

Total weight for the piston corer, track, and associated equipment is ~ 15,000 lbs.

20. What are the vessel requirements for deploying/towing the Chirp 516i tow Fish, i.e. via crane/davit/ramps? What type of tow cabling (length & strength)?

140G0326Q0094amd01 Page 6 of 15

A: We need an A-frame or J-frame from which to tow (or a crane to tow a 550 lb chirp from, if the boat is willing to do that) and we will also need access to the deck hydraulics

(2000 psi) to run the winch if using USGS EM cable - preferred - or a winch with mechanical cable rated to 5,000 lbs if using zipties and separate data cable - less ideal.

A-frame can be the same if there is sufficient number of tangs on the A-frame and space on deck.

21. For refrigerated storage sufficient to store sediment cores, what is the 3rd dimension of the wire basket, 4’ x 4’ x “ “?

A: Each wire basket should be 4x4x5 ft tall. We will need at least 2 of these, possibly 3.

22. Will the vessel need to provide a lab space or storage space to work with the collected core samples?

A: Yes, a lab is required to process the core samples and setup the top-end equipment for the chirp sonar.

23. What work will be done in the indoor lab? Does the space need to be completed enclosed?

A: Chirp data will be collected and processed, and cores will be sub-sectioned. The lab space with the chirp top end electronics needs to be fully indoors.

Pricing

24. Item No. 00020 – vessel lease. What is the quantity and unit measure to be used, i.e. one lumpsum cost of the vessel? Or a daily hire rate of the vessel? If a daily rate is required, what are your preferred number of days for pricing? Operational days, total underway days (including transit) or total number of days vessel will be in use (mob, transit, operational & de-mob)? Should each offeror estimate 3 days of transit, for a maximum funding limitation corresponding to 13 days?

A: Pricing should be for operational days (up to 9), transit days (~ 3 days @ 10 knots transit speed), and mobilization/demobilization days (3 total). Please submit pricing for operational days, for example, 7 days, 8 days, and 9 days including transit days.

25. Pricing – Item No. 00030 – fuel. This is listed as “1 EA”, which would suggest a lumpsum cost for fuel over the entirety of the job. Is that accurate or do you require

$/gallon with number of gallons to be used?

A: Lump sum

140G0326Q0094amd01 Page 7 of 15

26. Optional form 336, item 00040 lists wire for coring with a product service code of 3439.

This is not on the statement of work. Is it needed or not? Can you please explain what is being supplied and how “13 EA” is applied?

A: We have our own USGS EM cable for the chirp system we prefer to use, and will bring this. We would need access to ship hydraulics for this setup. If not, we require a winch with mechanical cable rated to 5,000 lbs.

For the coring operations we require 12-ton SWL wire 1500 in length, 9/16” 3 strand torque-balance oceanographic wire rope (MacWhite or equivalent). Access to 480 V 3-phase power.

Evaluation / Award

27. Will the Government consider best value tradeoffs heavily weighted toward technical capability, or is there a price sensitivity threshold?

A: The solicitation page 9, 52.212-2 Evaluation states “experience, past performance and technical capability being SIGNIFICANTLY MORE important than price.”

28. Is past performance as a prime required, or is subcontractor experience acceptable?

A: Past performance as a prime contractor is required. Subcontractor experience may be provided as supplemental information but will not be considered in lieu of prime contractor past performance. If you have subcontractor information, please identify the subcontractor and the percentage of work they will be doing.

140G0326Q0094amd01 Page 8 of 15

STATEMENT OF WORK

The U.S. Geological Survey has a requirement for a vessel to support the collection of long sediment cores via a Jumbo Piston Corer, Vibra Corer, and sub-bottom seismic data collection.

The USGS will provide all equipment, instrumentation and support personnel necessary to obtain the sediment cores. The window of operations is between September 1st 2026 and October 31st

2027, subject to availability of USGS personnel, with some unavailable dates to be determined.

USGS Field personnel will mobilize and load scientific equipment on the vessel up to two days prior to operations. The vessel will transit with the equipment and personnel to the study sites offshore southern and central California. 24 hour operations of varying equipment will take place during 7 to 9 days at sea, not inclusive of transit days. This range (7 to 9 days of on-site operations) depends on availability of funds.

VESSEL OPERATIONAL SPECIFICATIONS TO BE PROVIDED TO USGS

1. Name and detailed description of the vessel to be used under this contract

2. Name, proof of U.S Coast Guard license, and description of experience of the Captain and all bridge officers.

3. Contract vessel shall have marine and general public liability insurance with limits of liability for:

a. Bodily Injury of not less than $100,000 for each person and $500,000 for each occurrence

b. Property damage of not less than $100,000 for each incident and $500,000 in aggregate.

c. Proof of insurance shall be provided after contract award.

PLACE OF PERFORMANCE:

Offshore central California (Image 1 outlined in yellow).

Palos Verdes Fault, located south and offshore of Los Angeles (image 2)

PERIOD OF PERFORMANCE: Up to 9 working days with 3 days of transit that will take place during September 2026 - October 2027.

VESSEL REQUIREMENTS

1. The vessel shall be fully licensed by the U.S. Coast Guard as required by law and shall have passed all appropriate U.S Coast Guard requirements for safety and seaworthiness.

2. The vessel shall be equipped with radar, depth sounder, EPIRB, safety equipment, medical kit, current nautical charts, and GPS navigation.

3. The vessel shall be at least 150 feet overall length with a working deck, a cruising speed of at least 8 knots and an endurance of at least 14 days.

4. The vessel must be able to accommodate up to 12 USGS and contract personnel for 24-hour operations.

5. Three meals per day will be provided for USGS and contract personnel. The intended work will require odd working hours and, thus, flexibility in meal times and provision of snack food throughout the day. Breakfast and lunch may be either hot or cold meals, but dinner

140G0326Q0094amd01 Page 9 of 15 must be a hot meal. Meals must be well balanced, nutritious, palatable and varied. If special dietary needs (e.g., low-sodium, vegetarian, diabetic, etc.) are required, USGS will notify the contractor at least 10 days prior to scheduled departure of the nature and number of special dietary requirements.

6. The vessel captain must have at least four years of experience as vessel master in the

Pacific.

7. Mobilization of the vessel shall take place at a port of the ship’s choice between the San

Francisco Bay and San Diego Bay that is sufficient to load and off-load from a flatbed truck, including access to crane operations. The preferred port is San Diego.

8. Demobilization of the vessel shall take place at a port of the ship’s choice, with preference being San Diego Bay.

9. The vessel must be equipped with appropriate systems and equipment redundancy to ensure successful completion of mission and/or safe return to port in the event of equipment failure at sea.

10. The vessel must have sufficient deck space each leg for the storage, deployment and recovery of a Jumbo-Piston-Corer (JPC) track, head-weight, core barrels and liner and sub-samples. Vessel shall be equipped with handling gear, work-space and equipment with the following minimum specifications for each of the below operations:

Jumbo-Piston-Corer (JPC) and Vibra-Corer

A-Frame: 15 ft vertical clearance, 12-ft horizontal clearance, 12-Ton SWL

Winch: 12-Ton SWL with tension and line-out monitoring

Wire: 12-ton SWL, 1500 meters 9/16”- 3-strand torque-balance oceanographic wire rope

(MacWhite or equivalent)

Deck: 50’ of clear aft deck measure forward from the stern (this can trend off-centerline from the fantail)

Auxillary winch: hydraulic/pneumatic winch on working deck forward of JPC track

Dynamic Positioning or ability to hold station for 5 minutes in Sea State 4 or less

Power 480 V 3-phase power

Seismic tows - Deck space, handling gear and power to accommodate:

Chirp 516i tow Fish: 62"x50"x19" x 650 lbs

Acquisition Deck Unit: 110VAC, 8 A

11. The vessel shall have sufficient storage on deck for up to 750 meters of 1 to 1.5-meter core samples, stored vertically in wire baskets

12. Refrigerated storage sufficient to build at least one 4’ x 4’ x 5’ wire basket to store sediment cores

13. Indoor lab space

14. The vessel must be capable of reliably holding station over core sites with 5-meter accuracy for up to 30 minutes.

140G0326Q0094amd01 Page 10 of 15

DCNPP: Diablo Canyon Nuclear Power Plant.

140G0326Q0094amd01 Page 11 of 15

140G0326Q0094amd01 Page 12 of 15

COMMERCIAL CLAUSES AND PROVISIONS

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov/far-overhaul/far-part-deviation-guide

52.203-18 - Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or

Statements-Representation (Jan 2017)

52.204-7 - System for Award Management (Nov 2024) [Deviation Mar 2026]

52.212-1 - Instructions to Offerors – Commercial Items (Sep 2023) [Deviation Mar 2026]

52.219-1 - Small Business Program Representations (Feb 2024) [Deviation Mar 2026]

52.222-18 - Certification Regarding Knowledge of Child Labor for Listed End Products (Feb 2021) [Deviation May

2026]

52.240-90 - Security Prohibitions and Exclusions Representations and Certifications (Deviation Mar 2026)

52.212-2 Evaluation – Commercial Items (November 2021) [Deviation Mar 2026]

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: trade-off. The contract award will be based upon the following non-price or cost-related evaluation factors: Technical Capability, Experience, Past Performance, and Price, with experience, past performance and technical capability being SIGNIFICANTLY MORE important than price.

(1) Technical Capability – In order to be technically acceptable, offerors must submit sufficient documentation, demonstrating their ability to meet or exceed all requirements outlined in the Statement of Work. The Government reserves the right to award without discussion. In evaluating capability, we will review your work plan and consider such things as availability of equipment and personnel, availability to work and to meet the overall project timeline, contingency planning, etc.

(2) Recent and relevant experience will be evaluated with preference given to work with federal agencies.

(3) Past Performance – relevance and recent. Offerors shall provide at least two (2) references for prior similar services performed by the offeror in the past four (4) years, including contract number (if applicable), name of contact, phone number and/or email address. A description of the prior service must be provided and shall be in sufficient detail as to demonstrate the offeror’s experience.

It is the prospective contractor’s responsibility to submit sufficient information to allow a meaningful evaluation in each of these areas. Failure to do so will negatively impact our evaluation of your quotation.

We will select for award the prospective contractor whose quotation conforming to this solicitation will be most advantageous to the USGS.

52.252-02 Clauses Incorporated by Reference (February 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/far-overhaul/far-part-deviation-guide

52.203-6 - Restrictions on Subcontractor Sales to the Government (Jun 2020)

52.203-17 - Contractor Employee Whistleblower Rights (Nov 2023) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide https://www.acquisition.gov/far-overhaul/far-part-deviation-guide https://www.acquisition.gov/far-overhaul/far-part-deviation-guide https://www.acquisition.gov/far-overhaul/far-part-deviation-guide

140G0326Q0094amd01 Page 13 of 15

52.204-10 - Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) [Deviation Mar

2026]

52.204-13 - System for Award Management-Maintenance (Nov 2021) [Deviation Mar 2026]

52.204-19 - Incorporation by Reference of Representations and Certifications (Dec 2014)

52.209-6 - Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Jan 2025) [Deviation May 2026]

52.209-10 - Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015) [Deviation May 2026]

52.212-4 - Contract Terms and Conditions – Commercial Products and Commercial Services (Nov 2023) [Deviation

Mar 2026]

52.219-6 - Notice of Total Small Business Set-Aside (Nov 2020) [Deviation Jan 2026]

52.219-8 - Utilization of Small Business Concerns (Jan 2025) [Deviation Jan 2026]

52.219-14 - Limitations on Subcontracting (Oct 2022) [Deviation Jan 2026]

52.219-28 - Postaward Small Business Program Rerepresentation (Jan 2025) [Deviation Jan 2026]

52.222-3 - Convict Labor (Jun 2003) [[Deviation May 2026]

52.222-35, Equal Opportunity for Veterans (Jun 2020) [Deviation May 2026]

52.222-36 - Equal Opportunity for Workers with Disabilities (Jun 2020) [Deviation May 2026]

52.222-37, Employment Reports on Veterans (Jun 2020) [Deviation May 2026]

52.222-50 - Combating Trafficking in Persons (Oct 2025) [Deviation May 2026]

52.222-90 Addressing DEI Discrimination by Federal Contractors (Deviation Mar 2026) [Deviation May 2026]

52.223-2 Reporting of Biobased Products Under Service and Construction Contracts (May 2024) [Deviation Feb

2025]

52.223-23 Sustainable Products and Services (May 2024) [Deviation May 2026]

52.226-8 - Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) [Deviation Mar

2026]

52.232-18 - Availability of Funds (Apr 1984)

52.232-33 - Payment by Electronic Funds Transfer-System for Award Management (Oct 2018)

52.232-40 - Providing Accelerated Payments to Small Business Subcontractors (Mar 2023)

52.233-3 - Protest after Award (Aug 1996)

52.233-4 - Applicable Law for Breach of Contract Claim (Oct 2004)

52.240-91 - Security Prohibitions and Exclusions (Deviation Mar 2026)

Electronic Invoice and Payment Instructions – Invoice Processing Platform (IPP) (Feb 2021)

Payment requests must be submitted electronically through the U.S. Department of the Treasury's Invoice

Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable

Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions-

Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the

IPP invoice: invoice.

The Contractor must use the IPP website to register, access and use IPP for submitting requests for payment. The

Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email

IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the

Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

GS0231 Technical liaison – Technical Clarification (Dec 2024)

a) The performance required herein shall be subject to the technical clarification of the Technical Liaison (TL) as

140G0326Q0094amd01 Page 14 of 15 identified below. As used herein, "technical clarification" is defined as communication to help the contractor fully understand the requirements.

(b) The Technical Liaison is not delegated any Contracting Officer’s Representative responsibilities.

(c) The Technical Liaison may not modify the requirements in any way. All modifications must be authorized by the

Contracting Officer.

(d) The contractor shall immediately notify the Contracting Officer, in writing, if they believe the Technical Liaison is directing work outside the requirements of this contract. The contractor may not be reimbursed for any work outside the requirements of this contract.

(e) The Technical Liaison assigned for this contract is: TBD

US Geological Survey, Pacific Coastal & Marine Science Center

2885 Mission Street

Santa Cruz CA 95060

(f) Only the Contracting Officer may designate a new Technical Liaison.

1452.228-70 Liability Insurance—Department of the Interior (Jul 1996)

(a) The Contractor shall procure and maintain during the term of this contract and any extension thereof liability insurance in form satisfactory to the Contracting Officer by an insurance company which is acceptable to the Contracting Officer. The named insured parties under the policy shall be the Contractor and the United States of America. The amounts of the insurance shall be not less than as follows:

$100,000.00 each person

$500,000.00 each occurrence

$100,000.00 property damage

(b) Each policy shall have a certificate evidencing the insurance coverage. The insurance company shall provide an endorsement to notify the Contracting Officer 30 days prior to the effective date of cancellation or termination of the policy or certificate; or modification of the policy or certificate which may adversely affect the interest of the Government in such insurance. The certificate shall identify the contract number, the name and address of the Contracting Officer, as well as the insured, the policy number and a brief description of contract services to be performed. The contractor shall furnish the Contracting Officer with a copy of an acceptable insurance certificate prior to beginning the work.

GS 1131 Unilateral Deobligation (May 2013)

The contractor shall submit all invoices under this award no later than ninety (90) calendar days after the period of performance has expired, unless a request for extension has been submitted to, and granted by, the Contracting

Officer. After 120 calendar days have passed after the expiration of the period of performance, the Contracting

Officer reserves the right to issue a unilateral modification deobligating any unexpended funds, and to initiate closeout procedures.

DOI AAAP-0050 V3 Notice to Contractors

Contractor Performance Assessment Reporting System (December 2015)

1) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

2) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in CPARS for Government use in evaluating past performance as part of a source selection action.

140G0326Q0094amd01 Page 15 of 15

3) We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the

Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO). Information in the report must be protected as source selection sensitive information not releasable to the public.

4) When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

5) Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

a) Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment.

b) Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

c) All information provided should be reviewed for accuracy prior to submission.

d) If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting “Accept the Ratings and Close the Evaluation”.

e) Your response is due within 60 calendar days after receipt of the CPAR. On day 15, the evaluation will become available in CPARS marked as “Pending” with or without comments and whether or not it has been closed.

f) If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

6) The following guidelines apply concerning your use of the past performance evaluation:

a) Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through

CPARS, contact the CO for instructions.

b) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

File details come from the government source that posted it. Updated .