B09_Attachment_6_Bryant_Center_2026_USGS_NWDT_Workshop_Proposal_7_20_26-7_23_26_0003.pdf

Below is the information for the 2026 USGS NWDT Workshop

2026 USGS NWDT Workshop (7/20/2026-7/23/2026)

7/20/2026-7/23/2026 Date Start Time End Time Function Room Setup Agr Room Rental

7/20/2026 8:00 AM 5:00 PM Office Thames Office Space/Lockup $250.00 7/20/2026 8:00 AM 5:00 PM Registration Registration Lobby - Included 7/21/2026 8:00 AM 5:00 PM Office Thames Office Space/Lockup $250.00 7/21/2026 8:00 AM 5:00 PM Registration Registration Lobby - Included 7/21/2026 8:00 AM 12:00 PM General Session Sellers Classroom 500 $3,500.00 7/21/2026 12:00 PM 5:00 PM Breakout Session Rast A Classroom 90 $375.00*

7/21/2026 12:00 PM 5:00 PM Breakout Session Rast B Classroom 100 $375.00*

7/21/2026 12:00 PM 5:00 PM Breakout Session Lackey Tiered Classroom 55 $212.50*

7/21/2026 12:00 PM 5:00 PM Breakout Session Wilson Tiered Classroom 55 $212.50* 7/21/2026 12:00 PM 5:00 PM Breakout Session Birmingham Classroom 75 $237.50* 7/21/2026 12:00 PM 5:00 PM Breakout Session Central Classroom 45 $212.50* 7/21/2026 12:00 PM 5:00 PM Breakout Session Mason Classroom 40 $212.50* 7/21/2026 12:00 PM 5:00 PM Breakout Session Mobile Classroom 40 $212.50* 7/21/2026 12:00 PM 5:00 PM Breakout Session Nichols Classroom 22 $125.00* 7/21/2026 12:00 PM 5:00 PM Breakout Session Smith Classroom 28 $150.00* 7/21/2026 12:00 PM 5:00 PM Breakout Session Morgan Boardroom 20 $150.00* 7/22/2026 8:00 AM 5:00 PM Office Thames Office Space/Lockup $250.00 7/22/2026 8:00 AM 5:00 PM Registration Registration Lobby Included 7/22/2026 8:00 AM 5:00 PM Breakout Session Rast A Classroom 90 $750.00 7/22/2026 8:00 AM 5:00 PM Breakout Session Rast B Classroom 100 $750.00 7/22/2026 8:00 AM 5:00 PM Breakout Session Lackey Tiered Classroom 55 $425.00 7/22/2026 8:00 AM 5:00 PM Breakout Session Wilson Tiered Classroom 55 $425.00 7/22/2026 8:00 AM 5:00 PM Breakout Session Birmingham Classroom 75 $475.00 7/22/2026 8:00 AM 5:00 PM Breakout Session Central Classroom 45 $425.00 7/22/2026 8:00 AM 5:00 PM Breakout Session Mason Classroom 40 $425.00 7/22/2026 8:00 AM 5:00 PM Breakout Session Mobile Classroom 40 $425.00 7/22/2026 8:00 AM 5:00 PM Breakout Session Nichols Classroom 22 $250.00 7/22/2026 8:00 AM 5:00 PM Breakout Session Smith Classroom 28 $300.00 7/22/2026 8:00 AM 5:00 PM Breakout Session Morgan Boardroom 20 $300.00 7/23/2026 8:00 AM 5:00 PM Office Thames Office Space/Lockup $250.00 7/23/2026 8:00 AM 5:00 PM Registration Registration Lobby Included 7/23/2026 12:00 PM 5:00 PM General Session Sellers Classroom 500 $3,500.00 7/23/2026 8:00 AM 5:00 PM Breakout Session Rast A Classroom 90 $750.00 7/23/2026 8:00 AM 5:00 PM Breakout Session Rast B Classroom 100 $750.00 7/23/2026 8:00 AM 5:00 PM Breakout Session Lackey Tiered Classroom 55 $425.00 7/23/2026 8:00 AM 5:00 PM Breakout Session Wilson Tiered Classroom 55 $425.00 7/23/2026 8:00 AM 5:00 PM Breakout Session Birmingham Classroom 75 $475.00 7/23/2026 8:00 AM 5:00 PM Breakout Session Central Classroom 45 $425.00 7/23/2026 8:00 AM 5:00 PM Breakout Session Mason Classroom 40 $425.00 7/23/2026 8:00 AM 5:00 PM Breakout Session Mobile Classroom 40 $425.00 7/23/2026 8:00 AM 5:00 PM Breakout Session Nichols Classroom 22 $250.00 7/23/2026 8:00 AM 5:00 PM Breakout Session Smith Classroom 28 $300.00 7/23/2026 8:00 AM 5:00 PM Breakout Session Morgan Boardroom 20 $300.00 7/23/2026 8:00 AM 5:00 PM Office Thames Office Space/Lockup $250.00

*Half-Day Rate

While we believe the proposed rooms are the most suitable option based on your requirements, we are fully prepared to accommodate any changes or adjustments to better align with your budget and needs, ensuring flexibility throughout the process.

Room Set-up Suggestion:

Registration Lobby: The Registration Lobby features three registration desks to support check-in for events. Each desk is equipped with a phone, computer, and space for conference materials. This area has 3 large digital screens that can be customized with the client logo or any preferred graphic design.

Sellers Auditorium: General sessions (Classroom for 500) Sellers Auditorium is the Bryant Conference Center’s flagship event space. Measuring 10,044 square feet, Sellers is the largest event space in West Alabama, featuring the largest native 4k 2.5mm LED video wall of its kind in the U.S., with a full-service media center overlooking the room.

Exhibit Sessions (40 8x8 booths) (Split between Sellers, Sellers Lobby, and Balcony Areas)

Rast A & B: Classroom for 90 and Classroom for 100 (Adjacent to Sellers Auditorium) The Rast Room is 3,984 square feet of multi-functional event space featuring an open partition wall, combining the Rast A and Rast B rooms. This room is equipped with a large 4k video wall in the front of the room and has four side tv monitors for those sitting in the back of the room. Rast is ideal for hosting large-size general sessions, breakouts, workshops or medium to large-size banquets.

Birmingham/Central: Breakout Rooms: (Classroom for 75 and classroom for 45). The Birmingham/Central Room is 2,415 square feet of multi-functional event space. This space features an open partition wall, combining the Birmingham and Central rooms. Great for hosting large-size breakouts, workshops, or medium size banquets. This room is equipped with a 98” ClearTouch monitor in the front of the room and has four side tv monitors for those sitting in the back of the room.

Thames: Office setup, four 6ft skirted tables w/ two chairs per table. The Thames Room is 484 square feet of multi-functional event space. Great for hosting small-size breakouts or workshops. This room is equipped with a 98” ClearTouch monitor in the front of the room.

Lackey: Breakout: Tiered classroom for 55 (The Lackey Room is one of our two-tiered classrooms for seating up to 54. The tiered classrooms are perfect for medium-sized breakouts, workshops, or lectures. This room is equipped with a 98” ClearTouch monitor in the front of the room.)

Wilson: Breakout: Tiered classroom for 55 (The Wilson Room is one of our two-tiered classrooms for seating up to 54. The tiered classrooms are perfect for medium-sized breakouts, workshops, or lectures. This room is equipped with a 98” ClearTouch monitor in the front of the room.)

Mobile: Breakout: Classroom for 40 (The Mobile Room is 840 square feet of multi-functional event space. Great for hosting small to medium size breakouts or workshops. This room is equipped with a 98” ClearTouch monitor in the front of the room.)

Mason: Breakout: Classroom for 40 (The Mason Room is 840 square feet of multi-functional event space. Great for hosting small to medium size breakouts or workshops. This room is equipped with a 98” ClearTouch monitor in the front of the room.)

Nichols: Breakout: Classroom for 22 (The Nichols Room is 484 square feet of multi-functional event space. Great for hosting small-size breakouts or workshops. This room is equipped with a 98” ClearTouch monitor in the front of the room.)

Smith: Breakout: Classroom for 28 (The Smith Room is 680 square feet of multi-functional event space. Great for hosting small-size breakouts or workshops. This room is equipped with a 98” ClearTouch monitor in the front of the room.)

Morgan: Breakout: Boardroom for 20 (Our executive boardroom has a fixed conference table for seating up to 20. It is equipped with a 98” ClearTouch Monitor at the head of the table. We also have teleconferencing and video conferencing capabilities, perfect for corporate board meetings, company retreats, or private meetings.)

Room setup/booking includes the use of the following: table tents, computer, podium, microphones^ (handheld, lapel), wireless remote, projector/digital monitor, laser pointer, whiteboard/markers, use of registration desk and lobby**.

*Equipment based upon availability. Room Reset Fees apply will consider the amount of setup and length of time.

^Sellers and Rast – limit to 2 wireless mics. All other rooms – limit to 1 wireless mic.

**Registration Desks/Lobby based upon availability *Half-day service rate only applies to half-day room rental times of 8a-12p or 1p-5p. Cannot carry over through the lunch hour.

Additional Services:

If additional services are required, please contact your Conference Manager for pricing and contract revision.

Additional services available:

• Additional microphones $30 per mic*

• Flip Chart – paper and markers $30 per chart*

• Computers for labs $40 per computer*

• Teleconferencing System $50 per hour*

• Confidence Monitors – Sellers $50 per screen*

• MediaSite Live Streaming $125 per hour/room*

• Zoom – Using built in 4k camera and sound in meeting room $50 per hour/room

• Colored Uplighting $15 per can*

• Spotlight $100*

• Spotlight Operator $15 per hour

• Photobooth $250*

• Dance Floor $300-400*

• Exhibit Booth – pipe and Drape, table, 2 chairs, power, sign $75 per booth

• Exhibit Table – table, 2 chairs, power, sign $25 per table

• Electrical - Power Charge for Small to Medium Room $50 per room

• Electrical - Power Charge for Large Room $100 per room

• Electrical – Power Charge for Sellers TBD Based on setup.

• Partition Wall – 16 foot $15 per wall*

• Partition Wall – 20 foot $20 per wall*

• Partition Wall – 24 foot $25 per wall*

• Electrician – minimum of 4 total hours $75 per hour

• UAPD Security – minimum of 4 total hours $75 per hour

• Clean up after caterers (based on cleanup amount) $100-250

• Table Clothes – rounds – white or black $15 per round*

• Table Clothes – 6ft rectangular tables – white or black $11 per table*

• Swivel Chair $2.50 per charge*

*Equipment based upon availability.

Beverage Breaks The Bryant Conference Center provides beverage breaks consisting of coffee (regular and decaffeinated), soft drinks, juice, and water served from appropriate break areas throughout the building for meeting participants. Your charge for these breaks will be per person per day based on guaranteed event attendees, and this charge is non-discountable. It is required that your minimum guest count must be submitted seventy-two (72) hours prior to the scheduled event to ensure its proper accommodations.

Any last-minute changes to attendance may only include up to 25% more than the original estimated count. (Any guest count change within 72 hours of the event higher than 25% is subject to product and staffing availability and is not guaranteed.) This is required for all groups who meet in the BCC and will be provided for the duration of your event as follows:

• 1 HR meetings $3.50 per person

• Half Day - 2-4 hours* $6.25 per person

• Full Day – 4-8 hours $9.25 per person

• Extended Day – 8-12 Hours $10.00 per person

*The half-day service rate only applies to half-day room rental times of 8a-12p or 1p-5p. Cannot carry over through the lunch hour.

Prices are subject to change. The Bryant Conference Center caters all beverage breaks, and outside drinks are not permitted without the prior approval of the BCC director or designee.

Meals/Receptions/Continental Breakfasts Food Function Catering may be provided through the Bryant Conference Center. You may also choose to use another caterer if they have been pre-approved, licensed, and insured by The University of Alabama in compliance with UA’s catering licensing program. The list of those caterers can be found on UA’s Risk Management webpage (Approved Caterers). If a pre-approved caterer is used, the Client shall be responsible for making all necessary arrangements with the caterer and paying all expenses and charges of the caterer. Neither Client nor any caterer has a right to operate concessions for food, beverages, or officially licensed University merchandise; all such rights are reserved to BCC. In addition to the other indemnification obligations set forth in this Agreement, Client will indemnify BCC for any claims, losses, or demands made by a caterer against BCC arising from or relating to the Event. All breakfast and snack items provided by the BCC are subject to sales tax. Clients will not be allowed to bring in food or beverage items without the prior approval of the BCC director.

Total of Above and Additional Facilities, Equipment & Services

Item Estimated Fees Item Estimated Fees

Room Rentals: $20,625.00 Parking:

$1 per scan

TBD

Audiovisual:

Presentation Package included in all room rentals. Specialized equipment may be added for additional costs.

Included Food:

N/A

Beverage Break:

TBD

BCC Food:

Sales Tax – BCC Food – 10%:

TBD Total Estimated Fees $ 20,625.00

Prices are subject to change.

If you have any questions about pricing, please feel free to reach out to the BCC Assistant Director, Taylor Hodo (205-348-4732), Taylor.hodo@ua.edu .

mailto:Taylor.hodo@ua.edu