Salient_Details-Updated_0002.docx

Gainesville Auditorium AV Refresh Salient Details Overview The USGS Wetland and Aquatic Research Center in Gainesville, Florida seeks to obtain a new AV system in the Auditorium. We are requesting a “Microsoft Teams Rooms” modular conferencing system solution. The goal of this project is to simplify our current setup and increase ease of use for presenters while also minimizing IT involvement. The chosen conferencing solution must comply with USGS security standards and be approved for use in our environment. Several other requirements are listed below.

General Requirements

· Purchase and install “Microsoft Teams Rooms” modular conferencing system solution with a touch interface tablet accessory.

· Remove and dispose current projector screen.

· Purchase and mount 2 identical projectors.

· Purchase and mount 2 identical projector screens.

· Purchase and mount 2 cameras.

· Purchase and mount 3 ceiling microphones.

· Purchase and mount 2 satellite monitors.

· Run HDMI/Ethernet wiring to all equipment.

· Evaluate current equipment and see what can be integrated with the “Teams certified modular conference room” system.

· All products purchased shall be compliant with the applicable FAR clause 52.225-3 Buy American-Free Trade Agreements-Israeli Trade Act, as indicated in the RFQ clause document.

“Microsoft Teams Rooms” Modular Conferencing System Solution Requirements

· Polycom G7500 or equivalent.

· Purchase compatible tablet.

· example: Poly TC8 or equivalent.

· To be mounted inside room server rack.

VIDEO INPUT

· 1x HDCI

· 1x HDMI

· 3x USB

VIDEO OUT

· 2x HDMI

CONTENT VIDEO RESOLUTION

· Input - UHD (3840 x 2160) - HD (1920 x 1080p) - WSXGA+ (1680 x 1050) - UXGA (1600 x 1200) - SXGA (1280 x 1024) - WXGA (1280 x 768) - HD (1280 x 720p) - XGA (1024 x 768) - SVGA (800 x 600)

· Output - UHD (3840 x 2160) - WUXGA (1920 x 1200) - HD (1920 x 1080) - WSXGA+ (1680 x 1050) - SXGA+ (1400 x 1050) - SXGA (1280 x 1024) - HD (1280 x 720) - XGA (1024 x 768)

· Content frame rate - 5–60 fps (up to 4K resolution at 15 fps in call)

AUDIO OUTPUT

· 1x HDMI

· 1x 3.5 mm stereo line-out

AUDIO INPUT

· Up to three 1x IP microphone arrays (20 ft pickup range each)

· 1x HDMI

· 1x 3.5 mm stereo line-in

· USB support for Biamp, Shure, QSC, and Extron audio DSPs

Projector Screens Requirements

· 140in diagonal minimum at an aspect ratio of 16:9

· Must be sized for 1080p projections.

· Must purchase and mount 2 identical projector screens.

· Must be motorized.

· Must have controls on wall (flush mounted) near podium.

· Must have tension bar.

· Projections must be adequately sized, taking advantage of the space available.

· Projections must be at adequate height for easy viewing for participants sitting in rows.

Satellite Monitors Requirements

· Must be commercial grade monitors.

· Minimum 85” monitors.

· Must show identical video feeds from “Teams certified modular conference room” system.

· Mount 2 satellite monitors, one on each side of the room, facing the center.

· Must be easily viewable from attendees facing the side walls in a U-shaped table configuration.

· They should be mirrored in terms of placement position and mounting on each side.

· Commercial grade, HDMI splitters and HDMI over Ethernet will need to be utilized as needed.

Projectors Requirements

· Epson PowerLite L775U or equivalent.

· Must have at minimum 7000 lumens.

· 3LCD projector

· CEC Support

· Must be compatible with the chosen “Teams certified modular conference room” system.

· Must support 1080p at 60Hz.

· Controllable remotely via remote and/or wall panel located next to podium.

· Both projectors must be bright enough to be viewable in both low and bright light situations.

· Must run HDMI cabling to both projectors from side room server rack.

· Must ensure the cables running to the projectors meet the HDMI CEC standard.

· Commercial grade HDMI splitters and HDMI over Ethernet will need to be utilized as needed.

Camera Requirements

· Polycom Studio E70 or equivalent.

· 1x Audience facing camera must have a good view of audience.

· 1x Front facing camera must have clear view of presenter at podium.

· Must connect directly with the “Teams certified modular conference room” system.

CAMERA Specs

· 2 lenses - 120-degree HFOV, 70-degree HFOV - 140-degree DFOV, 78-degree DFOV

· 20 Megapixel sensors

· Camera range - Up to 25 ft/7.62 m • 7.3x digital zoom

· UHD 2160p (4K) capture resolution Microphone Requirements Ceiling Mics

· Purchase “Poly IP-Based Ceiling Microphone” or equivalent.

· Purchase and suspend 3 ceiling mics compatible with the “Teams certified modular conference room” system from a drop ceiling.

· Mics must have good audible range of any guest speaking in the audience.

· Electronics enclosure with ceiling mounting hardware (UL 2043 compliant and suitable for use in air-handling spaces).

· 360-degree directional pickup

· At least 20’ diameter pickup range

· Will need to run POE to mics from side room server rack.

Podium Mic

· Must provide a commercial grade podium conference mic at podium.

· Note: this may be something the DSP request referenced in Speaker System Requirements section could interface with.

Speaker System Requirements

· Purchase a commercial grade DSP that is compatible with the chosen “Teams certified modular conference room” system. It must also be compatible with the following in place equipment:

· Amp: QSC ISA 300TI

· Speakers: 9x SOUNDTUBE CM62-EZII 70V Podium Area Requirements

· Provide 2 HDMI outputs to podium for the 2 separate video feeds coming from side room server rack.

· Provide 1 HDMI input from podium back to side room server back.

· Run other connections as needed after evaluation.

· Commercial grade HDMI splitters and HDMI over Ethernet will need to be utilized as needed.