Questions_and_Answers_20260528_0001.pdf
PDF 379 KB Posted
- Attached to
- NY IROQOIS NWR HVAC QUARTERS
- Solicitation number
- 140FC226Q0030
About this file
This is a Questions and Answers document for federal solicitation 140FC226Q0030, issued May 28, 2026, addressing clarifications on an HVAC replacement and propane conversion project at a refuge facility.
The project location is confirmed as 1069 Casey Road, Basom, NY 14013, with approximately 1,550 square feet of interior space to be conditioned. The existing system is a standard residential furnace that will be replaced with an energy-efficient propane-fired furnace meeting current industry standards. The Government is not aware of any hazardous materials; asbestos abatement was completed in 2017. CLIN 0008 (Additional Ducting/Structural Modifications) pricing approach is not explicitly answered but references unforeseen conditions. No local permits or inspections are required; only a final walkthrough with refuge staff will occur. The contractor is not responsible for propane tank installation or utility line coordination—the propane supply company will provide the tank, install regulators, run the supply line into the house, and perform pressure testing. Government personnel will be available during all work periods to provide facility access. For test and balance services, contractor-performed testing is acceptable if completed in accordance with applicable standards and documented appropriately, rather than requiring a certified NEBB/AABC TAB contractor. The existing oil-fired furnace will be replaced, and the old oil tank will require removal and disposal, though permit responsibility is not explicitly clarified in these answers.
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Other files
| File | Type | Posted |
|---|---|---|
| Sol_140FC226Q0030_Amd_0001.pdf | ||
| Iroquois_NWR_Pictures.pdf | ||
| Attachment_Section_B.pdf | ||
| SOW_Clauses_Wage_Rate_20260526.pdf | ||
| Sol_140FC226Q0030.pdf |
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Text version
Questions and Answers for Solicitation 140FC226Q0030 May 28,2026
1. Multiple project addresses appear throughout the solicitation documents (1069, 1101, and
1109 Casey Road). Could you please confirm the correct project location/address for performance and site visit purposes?
1069 Casey Road, Basom, NY 14013
2. Regarding CLIN 0008 (Additional Ducting / Structural Modifications), should this line item be priced as:
a contingency/allowance item, a firm fixed-price anticipated scope item, or only utilized if unforeseen conditions are identified during performance?
3. The solicitation references the potential presence of hazardous materials and asbestos-containing materials. Is the Government aware of any known asbestos, contamination, or hazardous material concerns currently associated with the existing HVAC system, ductwork, insulation, or oil-fired equipment?
We’re not aware of any hazardous materials. Asbestos abatement was completed in
2017. The existing furnace is oil-fired.
4. Please confirm whether the contractor will be responsible for obtaining and paying for all permits, inspections, and associated fees related to HVAC replacement, propane conversion, electrical work, or oil tank removal/disposal.
There will not be any local permits or inspections. There will be a final walk through with the refuge staff.
5. Section B references NEBB/AABC-compliant test and balance services. Is the
Government requiring testing to be performed by a certified NEBB/AABC TAB contractor specifically, or is contractor-performed testing acceptable if completed in accordance with applicable standards and documented appropriately?
Contractor performed testing is acceptable if complete in accordance with applicable standards and documented appropriately.
wkoski Highlight
6. The Statement of Work references installation of an “energy-efficient propane fired furnace.” Are there any minimum efficiency requirements, Energy Star requirements, AFUE/SEER minimums, or preferred equipment standards the Government would like offerors to follow?
The new system shall meet current industry standards for efficiency and technology.
7. Please confirm whether propane service is already available onsite, or whether propane tank installation and/or utility coordination will be required as part of the contractor’s scope.
The propane supply company will provide the tank, put a regulator on the tank, run a line from tank to house, and put a regulator at the house, and do a pressure test on the system when they are done.
8. The Statement of Work notes that access to the facility will be granted by refuge personnel. Will Government personnel be available during all anticipated work periods to provide access as needed throughout performance?
Yes.
9. – Size of Space Please confirm the approximate square footage or dimensions of the interior space to be conditioned.
Approximately 1,550 square feet.
10. – Existing HVAC System Type
Kindly verify the type of existing system currently in place:
Standard residential furnace, Package rooftop unit, or
Another configuration.
11. – Fuel Conversion Requirements The scope indicates a conversion from oil to propane. Please confirm the following:
a. Are the propane tanks already on site?
Propane tank will be onsite for the project with a line run into the house.
b. Has the propane supply line been run into the building, or will this be part of the contractor’s responsibility?
It is not part of the contractor’s responsibility.
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