Attachment-6_Questions_Answers_02262026_0001.pdf
PDF 274 KB Posted
- Attached to
- Ridge Trail Boardwalk Rehabilitation
- Solicitation number
- 140FC126R0003
About this file
This is a Questions and Answers document for Solicitation No. 140FC126R0003, Ridge Trail Boardwalk Replacement at Bayou Sauvage National Wildlife Refuge in New Orleans, Louisiana. The document clarifies technical and administrative requirements for the project. The boardwalk will be constructed of wood components installed per provided drawings and specifications, with materials government-furnished. The project is beyond the design and planning phases, and decking material has already been purchased; contractors cannot substitute alternative materials such as recycled HDPE. Machines are restricted to preapproved areas on an existing established trail within the wetlands. Contractors are responsible for all means and methods, including verifying that existing piles designated to remain have sufficient load-bearing capacity to safely support construction equipment and imposed loads; any temporary work, supplemental support, load distribution measures, or alternate sequencing required are the contractor's responsibility.
Payment invoices must be drafted for work completed and inspected, then emailed to the Contracting Officer Representative and Refuge for review and approval before submission. Contractors must use the Internet Processing Platform (IPP) at https://www.ipp.gov for all invoice submissions and must comply with applicable Prompt Payment clauses or FAR clause 52.212-4. Required attachments to IPP invoices include prime contractor and subcontract payrolls, Payment Request Certification, Release of Claims, SF 1413 Statement and Acknowledgment, Construction Schedule, Schedule of Values, and Owner/Operator manuals and Warranty Certificates if applicable. The Contractor Government Business Point of Contact will receive IPP enrollment instructions via email from the Federal Reserve Bank of Boston within 3-5 business days of contract award. Contractors unable to comply with IPP requirements must submit a written waiver request to the Contracting Officer with their proposal or quotation.
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Ridge Trail Boardwalk Replacement at Bayou Sauvage National Wildlife Refuge, New Orleans, LA
Solicitation No. 140FC126R0003
Questions and Answers No. Questions Answers
1. What will the boardwalk be made of? As indicated on the SOW, the boardwalk will be made of wood. The new boardwalk components shall be installed per provided drawings and Specifications. Project includes government furnished property/material.
2. Are machines allowed to work outside of the boardwalk in the wetlands
Only in a preapproved area. There is an existing trail that is already established and can be shown by the Refuge.
3. If the intent is to perform the work from the top down, the existing piles that are to not be replaced do not carry the weight bearing capacity to support a machine.
Means and methods, including support for construction equipment, are the Contractor’s responsibility.
If the Contractor intends to perform the work from the top down, it is the Contractor’s responsibility to verify that the existing piles designated to remain have sufficient load-bearing capacity to safely support construction equipment and imposed loads. Any temporary work, supplemental support, load distribution measures, or alternate sequencing required to safely execute the work shall be designed and provided by the Contractor.
4. . The contract states that invoices are to be billed according to contract line items and rates. Could you please confirm whether the invoice must be fully itemized by line item, or if a total amount for the completed work is acceptable?
2. For the Certified Payrolls and Statement of Compliance required under clause 52.222-8, could you clarify what specific information must be included in these submissions?
3. The contract notes that if a partial payment is billed and the invoice reflects a lump sum, an itemized breakdown
Contracting: Draft invoice for work completed/inspected. Email to the COR & Refuge for review & approval.
After approval, then follow the next below.
ELECTRONIC INVOICING AND PAYMENT
REQUIREMENTS – INTERNET PROCESSING
PLATFORM (IPP) (APRIL 2013)
“Payment request” means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must and narrative progress summary must be included. Will a down-payment invoice be required at any point, or should billing begin only once measurable progress has been completed?
4. How many progress or phase invoices are permitted for this project? Additionally, would a 30% / 20% / 50% billing structure be acceptable, or is billing strictly tied to actual work completed during each phase?
5. For the final invoice, we understand it must be labeled “FINAL” and accompanied comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions – Commercial Items included in commercial item contracts. The IPP website address is:
https://www.ipp.gov.
Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:
Prime contractor and subcontract payrolls (if applicable) Payment Request Certification Release of Claims SF 1413 – Statement and Acknowledgment Construction Schedule (Microsoft Project or other Industry Standard Software (if applicable) Schedule of Values Owner/Operator manuals (if applicable) Warranty Certificates (if applicable)
The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3 – 5 business days of the contract award date.
Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via e-mail ippgroup@bos.frb.org or phone (866) 973- 3131.
If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.
What will the boardwalk be made of? I was hoping this is still in the planning phase and I could send some samples of our Recycled HDPE decking material in for consideration.
As indicated on the SOW, the boardwalk will be made of wood. The new boardwalk components shall be installed per drawings and specifications provided. This project is passed the design and planning phases and includes government furnished property/material. The material, including the decking material, has been already purchased.
This attached image is not from our project. Attaching below the correct Description of Work. Please refer to provided SOW.
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Additional Question_w response
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