Attachment_A_-_Drawings_and_Specifications.pdf

NCTC Wage Grade Shop 1 of 48 Statement Of Work

STATEMENT OF WORK

National Conservation Training Center Shepherdstown, WV

Wage Grade Shop

PART 1. GENERAL

1.1 PROJECT INTRODUCTION

1.1.1. Project Name: Wage Grade Shop Design‐Build. Located at The National

Conservation Training Center (NCTC), 698 Conservation Way, Shepherdstown, WV.

1.1.2. General: In accordance with the terms and conditions of the Contract, the Design‐ Build Contractor (DBC) shall perform the work of this Request for Proposal (RFP) for the U.S. Fish & Wildlife Service as described within the statement of work. All Architect‐Engineer (A‐E) Services required in this RFP shall be by licensed Architects and Engineers registered in the state of West Virginia.

1.2 FUNDING LIMITATIONS

1.2.1. The DBC is responsible for providing all design and construction services required for the final total lump‐sum firm‐fixed amount negotiated with the DBC. The total magnitude for all design and construction services is estimated between $1,000,000 and $1,500,000.

1.3 SUMMARY OF WORK

1.3.1. Facility Description: The National Conservation Training Center (NCTC) is an active training facility for the U.S. Fish and Wildlife Service. The NCTC site is a campus setting with multiple buildings, which include lodges, offices, training rooms, large auditorium, a laboratory, dining facilities, gymnasium, operations support, a central

NCTC Wage Grade Shop 2 of 48 Statement Of Work plant and self‐contained water and wastewater treatment facilities. The majority of the buildings and systems on campus were constructed between 1994 and 1997.

1.3.2. Project Description:

1.3.2.1. This project consists of all design, labor, equipment and materials necessary to construct a new, fully functioning Wage Grade (WG) Shop. The building shall be a 156’ x 40’ pre‐engineered metal building with a 16’ eave height and interior spaces as indicated on the schematic drawings (Supplement 1) in accordance with the contract documents.

1.3.2.2. Work shall include providing a geotechnical site investigation and site survey as required to provide the necessary information for the metal building manufacturer to design the building foundation as well as compliance with federal and state sediment and erosion control and stormwater management requirements and permitting.

1.3.2.3. Work shall include providing new domestic water and sanitary connections to the building from nearby campus service lines.

1.3.2.4. Work shall include providing heat to the building by way of hot water radiant floor heating and a propane fired boiler.

1.3.2.5. Work shall include providing electrical and communication services with tie‐ins from the Electrical and Comm closests of the nearby Support Services building.

1.3.2.6. Work shall include providing fire protection services to the building per required code, to include an exterior fire hydrant. Fire protection system shall be linked with the existing, campus wide, Siemen’s alarm system.

1.3.2.7. Work shall include indicated site work, i.e. expanding the existing yard, installation of bin storage, 3‐sided pole barn, and water filling station as indicated in the schematic drawings (Supplement 1), including the required permits.

1.3.2.8. Bid Options:

1. Partition Wall for Work Room

2. Bin Storage

3. 3‐sided pole barn for wood storage

4. Air Compressor and associated piping system

5. 20’ wide concrete aprons

1.4 PROJECT SCHEDULE

1.4.1. Design Development Documents: Design Development (35%) Documents shall be submitted no later than 45 calendar days after issuance of the Notice to Proceed.

FWS review will be completed within 30 calendar days after submission.

1.4.2. 95% DB Construction Documents: 95% Construction Documents shall be submitted no later than 30 days after receipt of the FWS review comments to the 35% Design Development documents (a maximum of 105 days after Notice to Proceed).

NCTC Wage Grade Shop 3 of 48 Statement Of Work

Comments from the 35% Design Development submission shall be incorporated into the Construction Documents. FWS review will be completed within 30 calendar days after receipt of the 95% DB Construction Documents.

1.4.3. Complete, Signed & Sealed 100% Construction Documents: Complete, “for construction” documents shall be submitted no later than 20 calendar days after receipt of the FWS review comments to the 95% Construction Documents (a maximum of 155 days after issuance of the Notice to Proceed).

1.4.4. Construction: Construction of the work associated with the base bid shall be completed no later than 300 days after issuance of the Notice to Proceed.

For each bid option exercised, ADD the following number of days to the period of performance:

1. Partition Wall for Work Room 14 days

2. Bin Storage 14 days

3. 3‐sided pole barn for wood storage 14 days

4. Air Compressor and associated piping system 14 days

5. 20’ wide concrete aprons 14 days

1.4.5. Close‐Out Documents: As‐Built Drawings, O&M Manuals, etc. shall be completed and submitted within the time allotted for construction completion, with bid options, if applicable.

1.5 DATA & MATERIALS TO BE PROVIDED BY FWS

Supplement 1 ‐ Schematic Design Sketches Supplement 2 ‐ Division 1 Specifications Supplement 3 – DOI Guiding Principles Checklist (New Building) Supplement 4 – EPA 841‐B‐09‐001, Technical Guidance on Implementing the

Stormwater Runoff Requirements for Federal Projects under Section 438 of the Energy Independence and Security Act

Supplement 5 ‐ FWS Form 3‐2464: Certification of Seismic Compliance – New Building

Supplement 6 – Forms for Construction Administration

1.6 DEFINITION OF CONTRACT LINE ITEMS

1.6.1. The intent of this section is to explain, in general, what is included in each contract line item (CLIN), limits or cut‐off points where one item ends and another begins. If no item exists for a portion of the work, include the costs in a related line item.

CLIN (010) – DESIGN SERVICES – Pre‐Engineered Metal Building: Consists of all assessments, investigations, research, design calculations, CAD work, NCTC Wage Grade Shop 4 of 48 Statement Of Work specification writing, estimating, etc. required to provide the final, approved 100% construction documents as described within the contract documents for construction of the WG Shop and associated site work. This includes design of all exterior and interior utilities (except those items in Bid Options below).

CLIN (020) – CONSTRUCTION – This item consists of all construction work required to provide the final product as identified in the approved, 100% construction documents for the pre‐engineered metal building and associated sitework. This shall include all items noted for construction within this statement of work, except those identified as Bid Options below.

CLIN (030) – Bid Opt 1 – Shop Work Room: ‐ This item consists of all design and construction work required to provide the partition wall, ceiling and utilities for the Work Room as shown on the schematic drawings (supplement 1) and per the contract documents.

CLIN (040) – Bid Opt 2 – Concrete Bin Storage – This item consist of all design and construction work required to provide the concrete bin bulk storage facility (including concrete slab) on the site as shown on the schematic drawings (supplement 1) and per the contract documents.

CLIN (050) – Bid Opt 3 – Three Sided Pole Barn – This item consists of all design and construction work required to provide the three‐sided pole barn storage facility on the site as shown on the schematic drawings (supplement 1) and per the contract documents.

CLIN (060) – Bid Opt 4 – Air Compressor System – This item consists of all design and construction work required to provide the air Compressor and associated piping for a fully functioning system, as indicated on the schematic drawings (supplement 1) and per the contract documents.

CLIN (070) – Bid Opt 5 – Widen Concrete Aprons – This item consists of all design and construction work required to widen the concrete aprons indicated on the schematic drawings (supplement 1) from the 10’ width shown, to 20’ at overhead doors. Work shall be per the contract documents.

1.7 PROGRESS PAYMENTS

1.7.1. Design Phase: Progress payments during the design phase of the work will be based on submission, review and acceptance of design deliverables.

NCTC Wage Grade Shop 5 of 48 Statement Of Work

1.7.2. Construction Phase: Progress payments during construction will be based on the percentage of work completed on items listed on the approved schedule of values.

Actual construction completed and in place will form the basis for payment.

Verification of the % complete shall be initiated by the Contractor under the direction of a representative of the Contracting Officer, unless the Contracting Officer waives this requirement in a specific instance. The Contractor shall make the computations for payment based on the governments verification of work completed and in place for any periods for which progress payments are requested.

The Contractor shall furnish the originals of all field notes and all other records relating to the basis for payment, to the Contracting Officer, who shall use them as necessary to determine the final amount of progress payments. The Contractor shall retain copies of all such material furnished to the Contracting Officer.

1.8 PROJECT MEETINGS

1.8.1. Design Meeting – Kickoff

After the award of the contract and acceptance of the Performance and Payment bonds, the CO will arrange a design kick‐off meeting with the DBC. The meeting agenda shall include the following as a minimum:

Team Introductions

Review program needs and design objectives

Environmental and sustainability requirements

Commissioning (review requirements in ASHRAE 0‐2005 para. 6 and 7)

Design Schedule – DBC shall provide a minimum of two, legible, hard copes at the meeting. Note: No portion of the work can begin construction until 100% Construction Documents are approved.

Expected process for submittals, modifications, RFI’s etc. during design phase

Areas available for use by the DBC

Access requirements of NCTC

Payments

Site Visit Schedule

1.8.2. Design Meeting – Progress

At either the FWS or DBC’s request, both parties shall make themselves available for impromptu and scheduled progress meetings throughout the design phase.

Meetings may be teleconference or in‐person. Two progress meeting will be held to jointly go over review comments from both the design development and the 95% Construction document reviews. The intent of the meetings will be to ensure clarity and coordination between the DBC and FWS.

1.8.3. Pre‐construction Meeting

NCTC Wage Grade Shop 6 of 48 Statement Of Work

The following documents shall be submitted prior to, or at the Preconstruction Meeting:

Completed, 100% “For Construction” Documents Letter designating the Project Superintendent Project Schedule with Construction fully developed Accident Prevention Program List of Subcontractors

Prior to the start of construction, the CO will arrange for an on‐site preconstruction meeting with the DBC. The intent of the meeting is to develop a mutual understanding relative to the administration process, prosecution of the work, clarify expectations in the performance of the contract. Topics will include the following, as a minimum:

Correspondence procedures Roles and responsibilities Lines of Authority Progress Payment procedures Submittal process Construction schedule Labor standards Payroll reports Modification process Accident reporting NCTC Campus Standard Operating Procedures (SOPs) NCTC Security Procedures Environmental and sustainability requirements Weekend, holiday and night work expectations

1.8.4. Progress Meetings – Construction

The DBC shall participate in weekly or bi‐weekly teleconference, or in‐person meetings with the CO and other project team members to ensure coordination and provide progress updates. Applicable subcontractor representatives shall attend as needed. Meeting agenda items shall include:

Review/approval of previous meeting minutes Review of submittal status Review of fabrication and delivery schedules Outstanding RFI’s and other issues

Potential Changes, when applicable Work progress

NCTC Wage Grade Shop 7 of 48 Statement Of Work

Quality Concerns Schedule updated (DBC to provide 3‐week “look ahead” schedule) Record Drawings & O&M Manuals

1.9 PROJECT SCHEDULE

1.9.1. General: The Contractor shall provide two legible copies, and one electronic copy, of the project schedule after award and before the design kick‐off meeting. The schedule shall include a detailed design phase with design deliverable submission dates, review periods as well as a summary construction schedule with important milestones included for both phases.

Fully develop the construction portion of the schedule and submit to the Contracting Officer before the Preconstruction meeting. The project schedule shall be updated on a monthly basis throughout the entire contract period and until project substantial completion.

1.9.2. Purpose: The purpose of the project schedule is to ensure adequate planning, coordination, scheduling, and reporting during execution of design and construction activities of the DBC. The project schedule will assist the DBC and the Contracting Officer in monitoring the progress of the work, evaluating proposed changes, and, along with the Value Schedule, processing the DBC’s monthly progress payment requests.

1.9.3. Schedule Development: The project schedule shall cover the entire contract period.

The late finish date of the project schedule shall be the same date as the established completion date of the contract.

The DBC shall use the Critical Path Method (CPM) with limited use of lead or lag durations between schedule activities. The DBC’s project schedule shall consist of procurement activities (including mobilization, submittal, and the fabrication and delivery of key and long‐lead procurement items) and construction activities.

The DBC’s project schedule shall consist of, but not be limited to, the following for each activity:

Identify each activity number with numerical designations (maximum 5‐digit).

Numbering of activities shall be in increments of 10.

Concise description of the work represented by the activity. Avoid the use of non‐standard abbreviations. The work related to each activity shall be limited to one work trade.

Activity duration in whole working hours

NCTC Wage Grade Shop 8 of 48 Statement Of Work

In developing the project schedule, the DBC shall be responsible for ensuring that subcontractor work at all tiers, as well as its own work, is included in the project schedule.

The project schedule, as developed, shall show the sequence and interdependence of activities required for complete performance of the work. The DBC shall be responsible for ensuring all work sequences are logical and the project schedule shows a coordinated work plan. Proposed durations assigned to each activity shall be the DBC’s best estimate of time required to complete the activity considering the scope and resources planned for the activity. Resource loading of each activity shall list all personnel by labor category and equipment type and capacity proposed to complete the activity in the duration shown.

1.9.4. Project Schedule Updates: The construction schedule shall be updated, and submitted monthly and shall be an integral part of the estimate upon which progress payments shall be made. Failure to provide an updated schedule may delay or reduce progress payments.

1.9.5. Time Extensions: When contract modifications or changes are initiated, delays are experienced or the DB C desires to revise the project schedule, the DBC shall submit the the CO a written time impact analysis illustrating the influence of each modification, change, delay or DBC request on the contract time. Time extensions will be granted in accordance with the terms of the Contract.

1.10 SCHEDULE OF VALUES (VALUE SCHEDULE)

1.10.1. Included with the final Design Deliverable, submit a schedule of dollar values for Construction based on the Contract Price Schedule (CLINs). Breakdown each lump‐ sum item into component parts of construction work for which progress payments may be requested. The total costs for the component parts of work shall equal the contract line item amount for that lump‐sum item. The Contracting Officer may request data to verify accuracy of dollar values. Include mobilization, general condition costs, overhead and profit in the total dollar value of unit price items and in the component parts of work for each lump‐sum item, as described below. Do not include mobilization, general condition costs, overhead or profit as a separate item.

Do not break down unit price items. Use only the contract line item amount for unit price items.

The total cost of all items shall equal the contract sum. The Schedule of Values will form the basis for construction progress payments.

NCTC Wage Grade Shop 9 of 48 Statement Of Work

The DBC may choose to provide a Schedule of Values for the design phase, but otherwise, progress payments will be based on percent design deliverable received.

An acceptable Schedule of Values shall be agreed upon by the Contractor and Contracting Officer before the first progress payment for construction is processed.

NCTC Wage Grade Shop 10 of 48 Statement Of Work

PART 2. DESIGN DELIVERABLE REQUIREMENTS

2.1 DESIGN DEVELOPMENT (DD) AND CONSTRUCTION DOCUMENT (CD) DELIVERABLES

This element of work shall consist of the preparation of the Design Development (DD) Documents and Construction Documents (CD). All documents shall be prepared using the English System of Weights and Measurements, and shall be prepared in accordance with AIA Standards.

The original construction documents provided within Supplement 1, Schematic Drawings, are not as‐builts. All relevant existing dimensions, materials, conditions, and system elements shall be confirmed by the DBC, as necessary, to produce accurate design and construction documents.

2.1.1. Deliverables

The following deliverables are required:

2.1.1.1. Design Development (35% DD) – Submit two paper copies and one electronic copy of the following required documents.

35% DD’s for FWS Review to include:

Drawings ‐ Design Development Drawings, ANSI B (11x17) sheet size

Specifications ‐ Applicable Division 1 through 49 Outline Specifications, using NASA SpecsIntact standardized facility construction specifications (https://specsintact.ksc.nasa.gov/).

o Note: The following Division 1 Specifications shall be provided by the Government (Supplement 2):

01 11 00 Summary of Work 01 14 00 Work Restrictions 01 30 00 Administrative Requirements 01 33 00 Submittal Procedures o The following Division 1 Specifications shall be provided by the DBC Contractor:

Safety Requirements Quality Control Commissioning Any others, as deemed necessary by the DBC

Design Reports: Geotechnical report, building manufacturer’s structural design and foundation calculations/report, and preliminary mechanical, electrical, safety, etc. design report.

Value Engineering Report & Recommendations

List of required Tests and Special Inspections

NCTC Wage Grade Shop 11 of 48 Statement Of Work

Guiding Principles Checklist (New Building) – Supplement 3

Updated Schedules (Current Project Schedule and Draft Value Schedule)

2.1.1.2. Construction Documents (95% CDs) – Submit two paper copies and one electronic copy of the following required documents.

95% CD’s for FWS Review to include:

Drawings – 95% Construction Document Design Drawing, ANSI B (11x17) sheet size

Specifications ‐ Applicable Division 1 through 49 Outline Specifications, using NASA SpecsIntact standardized facility construction specifications (https://specsintact.ksc.nasa.gov/). Incorporate Division 1 specifications as provided by FWS in Supplement 2.

Final Design Calculations and associated reports (geotech, value engineering, structural, etc.)

Permit Application – NOI, other

Draft Commissioning Plan

Draft Quality Control Plan

Basis of Design Product File (data, cut sheets, product info, etc. for proposed products, materials, equipment, fixtures, etc.)

List of required Tests and Special Inspections – As incorporated into the submittal register included in the specifications.

Guiding Principles Checklist (New Building) – Supplement 3

Updated Schedules (Project Schedule and Draft Value Schedule)

Written responses to the 35% DD Review

2.1.1.3. Completed Stamped & Signed 100% Construction Documents – “For Construction”

Address and incorporate the 95% CD review comments into the Complete, signed & sealed “for construction” Construction Documents, for approval, per the following table:

NCTC Wage Grade Shop 12 of 48 Statement Of Work

COMPLETE STAMPED AND SIGNED DB

CONSTRUCTION DOCUMENTS

ELECTRONIC

FORMATS *

HARDCOPY

FORMATs

100% Construction Drawings – signed & sealed and noted as “For Construction” AutoCAD & PDF

11 x 17

(ANSI B)

Divisions 1 through 49 Construction Specifications

(incorporating FWS Division 1 specs) – signed & sealed & notes as “For Construction”

PDF & SpecsIntact Letter

Submittal Register PDF & MS‐Excel Letter

Final Design Calculations & associated reports

(only if different from 95% CD submission)

PDF

Designers preference

Final Commissioning Plan PDF & Word Letter

Final Quality Control Plan PDF & Word Letter

Guiding Principles Checklist (Modernization) PDF & MS‐Excel Letter

Updated Schedules: Project Schedule and Final

Value Schedule

PDF

Letter, legal or

ANSI B (11x17)

Written responses to the 95% CD review comments PDF & MS‐Excel Letter

2.1.2. Governing Building Codes for Design: Shall be the current publication of the building codes produced by the International Code Council (ICC), as applicable.

2.1.3. Environmental and Sustainability Requirements for Design:

The federal government has established environmental and sustainability goals for projects, as highlighted in the Guiding Principles Checklist (Supplement 3). Notify the CO if conflicts arise between performance of the work and environmental and sustainability requirements. Complete this checklist by concisely explaining how each credit/requirement will be met or providing justification as to why it will not be met.

Use the checklist associated with New Construction.

2.1.4. Environmental Permits

The site design shall comply with all federal, state and local regulations in regard to sediment and erosion control, stormwater management, etc. When required, the

NCTC Wage Grade Shop 13 of 48 Statement Of Work

A/E firm shall obtain required site environmental permits as part of the design phase.

No construction shall begin until permits are in hand.

It is expected that the disturbed area for construction will be between 1 and 2 acres.

Required permits include, but may not be limited to:

WV Construction Stormwater Permit (NOI):

https://dep.wv.gov/WWE/Programs/stormwater/csw/Pages/home.aspx

For design of permanent, stormwater management features, the site design shall comply with federal, state and local regulations, and, at a minimum, with the EPA guidance, EPA 841‐B‐09‐001, Technical Guidance on Implementing the Stormwater Runoff Requirements for Federal Projects under Section 438 of the Energy Independence and Security Act, attached as Supplement 4.

2.1.5. Value Engineering Report: As required in the Design Development deliverable noted above, the Contractor shall review these specifications, in conjunction with the attached project schematic drawings (Supplement 1), and provide recommendations, if any, to reduce the cost of construction, while maintaining the indicated functionality and aesthetics. Items to consider may include:

2.1.5.1. The dimensioning provided on the drawings, for the most part, are nominal. Consider if dimensioning can be adjusted in relatively small ways to require a standard product, vs. a custom made product, i.e. building dimensions, window dimensions, cabinetry, etc.

2.1.5.2. Opportunities for structural material reductions due to dimensioning, i.e.

location of office partition wall, stairs to mezzanine, locations of windows and/or doors, locations of shop airfoil fans, other equipment, etc.

2.1.5.3. Opportunities for material reductions or increased equipment efficiencies due to the size or locations of mechanical room, electrical room, restrooms/showers, kitchenette, etc.

2.1.5.4. Opportunities to simplify or increase efficiencies of any constructed system.

2.1.6. Tests & Special Inspections: At a minimum, the following tests and inspections shall be identified in the Test & Special Inspection Deliverable, as well as noted in the Quality Control Plan and applicable specification sections:

2.1.6.1. Structural Testing & Inspection: Perform quality assurance for structural work in accordance with the current International Building Code, Chapter 17. The Contractor shall have a registered Professional Engineer, as required, to provide inspection of the seismic resisting building components. The Contractor’s Professional Engineer shall certify FWS Form 3‐2464 (Supplement 5) upon completion of the building and prior to occupation.

NCTC Wage Grade Shop 14 of 48 Statement Of Work

2.1.6.2. Geotechnical: Perform quality assurance for earth work in accordance with the current International Building Code, Chapter 18. The Contractor shall have a registered professional engineer, when required, to provide inspection of excavations and placement of backfill/structural fill during construction.

2.1.6.3. Perform potable water supply system test in accordance with the primary and secondary contaminants found in 40 CFR 141‐143 (http://water.epa.gov/drink/contaminants/index.cfm). Submit certification stating that the water tested meets the EPA requirements for potable water, and that no contaminants were detected over the listed maximum contaminant level

(MCL).

2.1.6.4. Concrete Tests: Provide one set of test cylinders for each 25 cubic yards of each class of concrete placed each day, with a minimum of one set of test cylinders for each day concrete is placed. Each set of test cylinders shall consist of a minimum of four (4) cylinders, taken according to ASTM C321. Perform compressions tests: Test of cylinder to failure at 7 days, and two at 28 days. The 28 day test result shall be the average of the strengths of the two specimens.

The remaining cylinder may be broken at Contracting Officers discretion.

2.1.6.5. Soil Compaction Test:

For type of soil used for backfill or structural fill, determine the maximum density and optimum moisture content according to ASTM D698 or AASHTO T99, method D.

Field Density Testing: In‐place density of fill materials shall be tested using AASHTO T191 or ASTM D2922. Density test shall be taken in compacted material below the disturbed surface at the following intervals, or less:

Footing subgrade – one test per footing wall; foundation backfill – one test per two vertical feet of fill, per wall; slab subgrade – one test per each 1000 square feet of area. Parking areas – one test per 1,000 square feet of area.

Compliance and Retesting: When the tested density is below the required value, the particular layer or portion thereof shall be reworked until the required density has been achieved.

2.1.6.6. Systems Testing & Balancing: All HVAC, water and air systems shall be tested and balanced in accordance with NEBB or AABC standards. As part of any TAB air balancing effort, acceptable air quantity variations must be 0 to ‐10% for exhaust systems and 0 to +10% for supply air systems.

2.1.6.7. Electrical and Lighting Testing: Per industry standard for commercial construction.

2.1.6.8. Communications systems: Tested & certified per TIA standards.

NCTC Wage Grade Shop 15 of 48 Statement Of Work

PART 3. GENERAL CONSTRUCTION REQUIREMENTS

3.1 CONSTRUCTION SUPPORT

3.1.1. Staging Areas & Structures: See attached specification Section 01 14 00 Work Restrictions, Supplement 2, that is to be incorporated into the construction specification set.

3.1.2. Construction Zones: See attached specification Section 01 14 00 Work Restrictions, Supplement 2, to be incorporated into the construction specification set.

3.1.3. Special Construction Requirements: See attached specification Section 01 14 00 Work Restrictions, Supplement 2, that is to be incorporated into the construction specification set.

3.1.4. Parking of Construction Vehicles: See attached specification Section 01 14 00 Work Restrictions, Supplement 2, that is to be incorporated into the construction specification set.

3.1.5. Housekeeping: See attached specification Section 01 30 00 Administrative Requirements, Supplement 2, that is to be incorporated in the construction specification set.

3.2 CONSTRUCTION SUBMITTALS

3.2.1. See attached specification Section 01 33 00 Submittal Procedures, Supplement 2, to be incorporated into the construction specification set.

Individual submittals that will require government approval prior to procurement or performance of the work will be reviewed and selected during the design development.

3.2.2. General Construction Submittal Procedures:

3.2.2.1. Submit electronic submittals in PDF format via email, or hard copy. Shop drawings shall be submitted as hard copies.

3.2.2.2. A transmittal sheet (ENG Form 4025, Supplement 6) shall accompany each submission.

3.2.2.3. When submitting paper submittals (shop drawings, etc.), submit a minimum of four (4) paper copies of each submittal unless otherwise indicated. The COR will return 2 copies.

3.2.2.4. The COR will return annotated submittals by email.

3.2.2.5. Allow 20 days for review of construction submittals.

3.3 DIGITAL RECORD

NCTC Wage Grade Shop 16 of 48 Statement Of Work

3.3.1. The DBC shall take appropriate digital images documenting construction progress and problems, especially in regard to capturing items that will not be able to be seen later. Send digital images to COR on a weekly basis of each work activity via e‐mail.

3.4 WORK RESTRICTIONS

3.4.1. General Facility Hours, Access and Coordination

3.4.1.1. Business Hours: NCTC is an active training campus. Normal facility business hours are between 8:00 am and 5:00 pm, Monday through Friday, excluding government holidays.

3.4.1.2. Access: The Contractor, subcontractors and all employees shall stop and check in with the guard on duty at the Guard Station every time they enter the campus.

3.4.1.3. The schedule and sequencing of all work shall be closely coordinated with the Contracting Officer.

3.4.2. Contractor Access and Use of the Premises

3.4.2.1. Activity Regulations: Ensure contractor personnel employed on the project become familiar with and obey NCTC regulations, including safety, fire, traffic and security requirements. Keep within the limits of the work and avenues of ingress and egress. Do not enter any restricted areas unless required to do so and until cleared for such entry. Mark Contractor equipment for identification as the Contractor’s property.

3.4.2.2. Access Roster: Submit a personnel list (access roster). Access will be granted based on the access roster and an official photo identification via a state issued driver’s license or other means of identification as approved by the Contracting Officer. The Contractor shall provide the Contracting Officer with an updated access roster as necessary, prior to any new employees needing access to the site. This includes Construction deliveries as well.

3.4.2.3. Vehicle Identification: The Contractor and subcontractor(s) shall have signage (magnetic ok) on each side of vehicles, clearly identifying the associated company.

3.4.2.4. No Smoking Policy: Smoking is prohibited within and outside of all buildings at NCTC, except in designated smoking areas. This applies to existing buildings, buildings under construction and buildings under renovation.

3.4.2.5. The dining facility, and other amenities are for guests use only, and not available for Contractor use.

3.4.2.6. No parking in fire lanes. Fire lanes can be used for access into a building for the delivery of material only. Vehicles shall be removed immediately after the delivery is complete.

3.4.2.7. Parking: Contractor employees may park in the Support Services parking lot, which is adjacent to the work site.

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3.4.2.8. Contractor Staging: Shall be in a location within the ware yard, as designated by the Contracting Officer.

3.4.3. Contractor Work Outside of Normal Business Hours: Any work to be completed outside of normal business hours shall be closely coordinated with the Contracting Officer

3.4.4. For further information related to NCTC site work restrictions, see attached specification Section 01 14 00 Work Restrictions, Supplement 2, which is to be incorporated into the construction specification set.

3.5 ADMINISTRATIVE REQUIREMENTS

3.5.1. Superintendent

3.5.1.1. Minimum Communication Requirements: Have a t least one qualified superintendent, or competent alternate, capable of reading, writing and conversing fluently in the English language, on the job‐site at all times during the performance of contract work. The Superintendent shall have the authority to act on behalf of the Contractor in all areas, to include schedule and price.

3.5.1.2. Qualifications: The project Superintendent shall have a minimum of 5 years’ experience in construction with at least 2 of those years as a superintendent on projects similar in size and complexity. The individual must be familiar and have experience in the areas of hazard identification and safety compliance. The individual must be capable of interpreting a critical path schedule. The qualification requirements for the alternate superintendent are the same as for the project superintendent. The CO may request proof of the superintendent’s qualifications at any point in the project if the performance of the superintendent is in question.

3.5.1.3. Duties: The project superintendent is primarily responsible for managing and coordinating day‐to‐day production, schedule and quality adherence on the project. The superintendent or qualified alternative must be on site at all times while work is being performed until the project is completed and accepted.

3.5.1.4. See attached specification Section 01 30 00 Administrative Requirements, Supplement 2, that is to be incorporated into the construction specification set.

3.5.2. Temporary Facilities and Controls

3.5.2.1. Water and electricity that is on‐site will be available to the contractor at no charge for uses directly related to the project, except temporary heating. The Contractor is responsible for all connections and extensions of services as required for construction operations.

3.5.2.2. The Contractor shall provide temporary toilets and wash facilities for use of construction personnel.

NCTC Wage Grade Shop 18 of 48 Statement Of Work

3.5.2.3. The Contractor shall provide all necessary protection as required to protect work from inclement weather. Any temporary security measures necessary to protect equipment and supplies shall be at the contractor’s expense.

3.5.2.4. Erosion and Sediment Control features shall be installed and removed as required in the WV permit. (see paragraph Part 2.1.4)

3.5.2.5. At the completion of the project, the site and all staging areas shall be restored.

3.6 QUALITY CONTROL (QC)

3.6.1. General: The quality of all work shall be the responsibility of the Contractor. Testing shall be the responsibility of an independent testing laboratory. Inspect and test all work as needed to ensure that the quality of materials, workmanship, construction, finish, and functional performance is in compliance with applicable specifications and drawings.

Quality Control Daily Reports shall be completed by the Quality Control Supervisor

Test reports shall be completed by the certified person performing the test.

The CO may designate locations of tests.

3.6.2. Quality Control Staff: The Contractor’s designated QC Supervisor shall be on the project site whenever contract work is in progress. The QC Supervisor may also perform the duties of Project Superintendent.

3.6.3. Testing Laboratory and Equipment:

3.6.3.1. Employ certified independent laboratories to perform sampling and testing. The testing laboratory organization shall be certified for the type of testing work to be done.

3.6.3.2. All measuring devices, laboratory equipment, and instruments shall be calibrated at established intervals against the typical industry certified standards. Upon request, calibration records shall be made available to the Government.

3.6.4. Quality Control Plan: Prior to the Preconstruction Meeting, submit for approval a written Contractor Quality Control Plan

If the plan requires any revisions or corrections, the Contractor shall resubmit the plan within 10 days.

The Government reserves the right to require changes in the plan during the contract period as necessary to obtain the quality specified.

NCTC Wage Grade Shop 19 of 48 Statement Of Work

No change in the approved plan may be made without written concurrence by the

The plan shall include:

A list of personnel responsible for quality control and assigned duties. Include each person’s qualifications.

A copy of a letter of direction to the Contractor’s Quality Control Supervisor outlining assigned duties.

Names, qualifications, and descriptions of laboratories to perform sampling and testing, and samples of proposed report forms.

Methods of performing, documenting, and enforcing quality control of all work.

Methods of monitoring and controlling environmental pollution and contamination as required by regulations and laws.

3.6.5. Daily Reports: Submit showing all inspections and tests on the first workday following the date covered by the report. Utilize the forms (or similar) attached in Supplement 6.

3.6.6. Test Reports: Submit Daily Test Information Sheets (see form in Supplement 6) with Quality Control Daily Reports, as needed.

Submit failing test results and proposed remedial actions within 24 hours of discovery of deficiency.

Submit two copies of completed test results no later than 3 calendar days after the test was performed and results received from the testing agency.

3.6.7. Off‐Site Inspection Reports: Submit prior to shipment if applicable.

3.6.8. Quality Control Phases

3.6.8.1. Preparatory Phase:

Notify the CO at least 48 hours in advance of the preparatory phase meetings.

Perform before beginning each feature of work.

Review control submittal requirements with personnel directly responsible for the quality control work. As a minimum, the Contractor’s Quality Control Supervisor and the foreman responsible for the feature of work shall be in attendance.

NCTC Wage Grade Shop 20 of 48 Statement Of Work

Review all applicable specifications sections and drawings related to the feature of work.

Ensure that copies of all referenced standards related to sampling, testing, and execution for the feature of work are available on site.

Ensure that provisions have been made for field control testing.

Examine the work area to ensure that all preliminary work has been completed.

Verify all field dimensions and advise the Contracting Officer of discrepancies with contract documents.

Ensure that necessary equipment and materials are at the project site and that they comply with approved shop drawings and submittals.

Document all preparatory phase activities and discussions on the Contractor’s Quality Control Daily Report.

3.6.8.2. Initial Phase:

Notify the CO at least 24 hours in advance of the initial phase.

As soon as work begins, inspect and test a representative portion of a particular feature of work for quality and workmanship.

Review control testing procedures to ensure compliance with contract requirements.

Document all initial phase activities and discussions on the Contractor’s Quality Control Daily Report. Exact location of initial phase shall be indicated for future reference and comparison with follow‐up phases.

3.6.8.3. Follow‐Up Phase:

Inspect and test as work progresses to ensure compliance with contract requirements until completion of work.

3.6.8.4. Additional Preparatory and Initial Phases: Additional preparatory and initial phases may be required on the same feature of work for the following reasons:

Quality of on‐going work is unacceptable.

NCTC Wage Grade Shop 21 of 48 Statement Of Work

Changes occur in the applicable quality control staff, on‐site production supervision, or work crew.

Work on a particular feature of work is resumed after a substantial period of inactivity.

3.6.9. Enforcement: The Contractor shall stop work on any item or feature pending satisfactory correction of any deficiency noted by the quality control staff or

3.6.10. Provide a Commissioning Firm that is certified in commissioning by one of the following: the AABC Commissioning Group; the National Environmental Balancing Bureau; the Building Commissioning Association; the Association fo Energy Engineers. The Commissioning Firm shall provide a lead commissioning specialist that is certified by either the University of Wisconsin‐Madison or the American Society of Heating, Refrigeration and Air Conditioning Engineers (ASHRAE).

3.6.10.1. Include the following tasks in the project:

1. Submission and approval of the Commissioning Firm and Commissioning Specialist

2. Factory Acceptance Testing for each of the systems to be commissioned as required by technical specifications

3. Manufacturer’s Equipment Start‐Up for each system to be commissioned

4. Potable Water System Flushing

5. Operational tests of the plumbing system(s)

6. Potable water system disinfection

7. Pre‐functional checklist submittal

8. Functional performance testing for each system to be commissioned

9. Testing and balancing as applicable

10. Training for each of the systems to be commissioned

3.7 GENERAL ENVIRONMENTAL PROTECTION

3.7.1. The Contractor shall abate and control all environmental pollution arising from construction activities by complying with all applicable Federal, State, and local laws and regulations concerning environmental pollution control and abatement, as well as the specified requirements in this contract. Compliance with this requirement by subcontractors shall be the responsibility of the Contractor.

3.7.2. The Contractor's construction activities shall be performed by methods that will prevent entrance or accidental spillage of solid matter, contaminants, debris, and other objectionable pollutants and wastes into streams, flowing or dry water‐ courses, lakes, ponds, and underground water sources. The Contractor shall dispose

NCTC Wage Grade Shop 22 of 48 Statement Of Work of all pollutants such as petroleum products, rubbish, cement, concrete, etc., and objectionable material shall be hauled away in tanks or barrels or buried in an approved landfill.

3.7.3. Sanitary facilities, such as chemical toilets shall be located far enough from wells, live streams, or ponds to prevent pollution of the water.

3.7.4. Dewatering work for structure foundations or earthwork operations adjacent to, or encroaching on, streams or watercourses shall be conducted in a manner which prevents muddy water and eroded materials from entering the streams or water courses. This shall be accomplished by construction of intercepting ditches, bypass channels, barriers, settling ponds, or other approved means. Excavated material shall not be placed in or adjacent to, watercourses where it can be washed away by high water or storm runoff.

3.7.5. Noise: Minimize noise generation during construction

3.7.6. Waste Management Goals: Employ processes that minimize construction waste.

3.7.7. Recycling is required when feasible, both in consideration of items to be demolished and in consideration of new materials to be purchased.

3.7.8. All material unsuitable for recycling must be disposed of in a legal manner at public or private dumping areas outside the NCTC campus.

3.7.9. Air Pollution

The Contractor shall comply with applicable Federal, State, and local laws and regulations concerning the prevention and control of air pollution.

Construction activities shall be performed in such a manner that air pollution will be held to a minimum.

Burning of materials, trees and brush, combustible construction materials, and rubbish will not be permitted. Construction debris shall be disposed of at a location designated by the Contracting Officer or hauled off the Station to an approved disposal site.

3.8 SAFETY

3.8.1. The Contractor shall assume full responsibility and liability for compliance with all applicable Federal, State, and local regulations pertaining to the protection of workers, visitors to the site, and persons occupying areas adjacent to the site, including the provisions of 29CFR1910 and 29CFR1926 of the Code of Federal

NCTC Wage Grade Shop 23 of 48 Statement Of Work

Regulations. The Contractor shall hold harmless the Government for failure to comply with any applicable safety or health regulation on the part of himself, his employees, or his subcontractors.

3.8.2. Accident Prevention Program: Prior to the Preconstruction Meeting submit an accident prevention program. The program must be accepted by the FWS before any on site work can begin. The program shall comply with OSHA and project requirements. Include the following:

Name of responsible supervisor to carry out the program; monthly safety meetings; first aid procedures; outline of each phase of work, hazards associated with each phase and methods proposed to ensure property protection, and safety of the public, NCTC staff, guests and DBC employees; training; planning for possible emergency situations; housekeeping and fire protection.

3.8.3. Accident Reporting: Reportable accidents, defined as death, occupational disease, traumatic injury to contractor’s personnel, FWS employees or the public, property damage of any accident in excess of $100 and fires, must be reported within seven days. Complete an Accident/Property Damage Report and forward to the Contracting Officer.

3.8.4. Quality Assurance: Ensure that all employees are physically qualified to perform their assigned duties in a safe manner. Do not allow employees to work if their abilities are impaired.

3.8.5. Accident Prevention Products – Provide the following:

First aid facilities

Personnel protective equipment: Meet the requirements of NIOSH and MSHA

Emergency instructions, including telephone numbers and reporting instruction for ambulance, physician, hospital, fire department and security. Place in conspicuous locations at the worksite.

Adequate egress at all times in accordance with the Life Safety code (NFPA 241)

Hard hats for all employees and for up to 4 visitors

One nonfreezing‐type fire extinguisher in each workshop and shed used for storage of materials at the work site. Placed in readily accessible location

3.9 PROJECT CLOSEOUT

3.9.1. Project Record Drawings: Maintain one complete full‐size set of contract drawings and one full‐size set of vendor‐supplied drawings. Clearly mark changes, deletions, and additions to show actual constructed conditions. Keep record drawings current.

Certification of accuracy and completeness will be required for monthly payment requisitions. On completion of the total project, submit complete record drawings.

NCTC Wage Grade Shop 24 of 48 Statement Of Work

3.9.2. As‐Constructed Drawings: Provide as‐constructed drawings by updating the

Approved DB Construction Drawing AutoCAD files with information provided on the record drawings, contract modifications; and other applicable shop drawings, sketches, and data.

Provide as‐constructed drawings in the following formats:

2 paper copies (11x17)

2 CD‐ROMS/thumb drives, each with drawing files in both PDF and AutoCAD formats

Electronic and hardcopy submissions shall comply with 100% Complete Construction Documents Submittal formats used for the construction documents.

3.9.3. Cleaning: Before scheduling the final inspection, remove all tools, equipment, surplus materials, and rubbish. Restore or refinish surfaces that are damaged due to work of this contract to original condition. Remove grease, dirt, stains, foreign materials, and labels from finished surfaces. Thoroughly clean building interiors.

Pick up and remove all construction debris from the site. At time of final inspection, project shall be thoroughly clean and ready for use.

Prior to the final inspection, provide the following:

Submit the Notice of Termination (NOT) to WV DEP to finalize the NOI permit.

Spare Parts and Materials: As specified in Performance Requirements and Specifications

Operation and Maintenance Data: As specified below and in Performance Requirements and Specifications.

Keys and Keying Schedule: Submit all keys including duplicates. Wire all keys for each lock securely together. Tag and plainly mark with lock number, equipment identification, or panel or switch number, and indicate location, such as building and room name or number.

Operating Tools: As specified in the individual sections.

Special Tools: One set of special tools required to operate, adjust, dismantle, or repair equipment. Special tools are those not normally found in possession of mechanics or maintenance personnel.

System Demonstration and Training: As specified below and in Performance Requirements and Specifications.

Mechanical and Electrical Systems: Verify the following in writing:

All systems are complete.

NCTC Wage Grade Shop 25 of 48 Statement Of Work

All systems have been properly started and are operational.

All controls are complete and operational, and sequences have been checked and are functioning properly.

Testing and Balancing Report: As required in the technical specifications.

Completed Guiding Principles Checklist.

Commissioning (Cx) Final Project Requirements Final Commissioning Plan Final Systems Manual Final Verified Test Reports Final Training Reports Final Commissioning Report

3.9.4. Operation & Maintenance Data: Provide one 3‐ring binders with operation and maintenance data, to the Contacting Officer for review, prior to the final inspection.

Data shall include manufacturer’s standard literature, equipment data sheets, vendor‐furnished as‐built drawings; custom written data not included in manufacturer’s standard literature; schedules, warranties, parts lists, test results, and subcontractor list.

After CO review is complete, incorporate comments…