Attachment_D_-_Site_Visit_-_Agenda.pdf

United States Department of the Interior

U.S. FISH & WILDLIFE SERVICE

National Conservation Training Center 698 Conservation Way

Shepherdstown, WV 25443

Date: 11 September 2018

Subject: Site Visit, Boundary Fence Replacement, National Conservation Training Center, Shepherdstown, WV

Reference: Solicitation 140F0918Q0076

1. SIGN IN:

Print name, company, and sign clearly on the sign in sheet.

2. INTRODUCTIONS:

a) Contracting Officer:

Alicia N. Weber (Nikki) Phone: 304-876-7359 E-mail: alicia_weber@fws.gov

b) Project Manager and Contracting Officer’s Representative:

Phil Pannill

3. COMMUNICATIONS:

All communication shall be in writing (email is acceptable). All verbal questions during the site visit shall be followed with the question in writing by the contractor. All questions and answers will be disseminated by amendment through FBO.

Please email the Contracting Officer with any questions. Emails or direct calls to the COR are unacceptable.

Amendment items shall include but not limited to the following:

a) Site visit meeting minutes.

b) Answers to any questions received.

Remarks and explanations at this meeting do not qualify the terms of this solicitation if it is not addressed in the amendment. The only official changes to the existing solicitation documents will be issued by amendment. Please monitor FBO http://www.fedbizopps.gov for amendments.

mailto:alicia_weber@fws.gov http://www.fedbizopps.gov/

4. SOLICITATION INFORMATION:

a) Small Business Requirements: This acquisition is 100% Small Business Set-Aside.

Offers received from firms that are not small business concerns shall be considered nonresponsive and will be rejected. Any award resulting from this solicitation will be made to a small business concern.

b) SAM Registration: Please note, to be eligible for an award with the Government, offerors must be registered in the SAM.gov database. Processing time, which normally takes 48 hours, should be taken into consideration when registering. Offerors who are not registered should consider applying for registration immediately upon receipt of this solicitation. It is FREE to register.

c) Quotes: The solicitation closes on 17 September at 11 a.m. ET. Quotes shall be emailed to the Contracting Officer, Alicia N. Weber, at alicia_weber@fws.gov. You must ensure that the quote is received by the Contracting Officer prior to the bid opening.

d) Award: This acquisition will result in a single firm fixed price contract. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The award will be made to the lowest priced, technically acceptable quote.

e) Award Date: It is estimated that the award will be issued by 21 September 2018.

5. CONSTRUCTION OVERVIEW BY PROJECT MANAGER:

a) Car pool to NCTC Main Gate. Walk and describe the expected fence work, especially the board fence and realignment of the wire fence.

b) Car pool to junction of Shepherd Grade Rd. and Terrapin Neck Road. Walk and describe the expected fence work, especially the change in route of the fence, board fence and small gate.

c) Car Pool to locations on Terrapin Neck Road. Walk and describe the expected fence work, especially the wire change, end of fence, Utility Trail, accessibility, removal of old fence.

d) Car Pool to Hendrix property. Walk and describe the expected fence work, especially the two gates, replacement of survey markers survey markers exactly at pre-existing spot.

and private property issues.

e) Car pool to gate at Riverview Farm Road. Walk and describe the expected fence work.

f) Car pool to Leisure Acres Gate. Walk and describe the expected fence work. Answer any questions while in a group.

g) Return to Blue Lot or Entry.

6. END OF SITE VISIT

mailto:alicia_weber@fws.gov