140D0424R0036_Amend_0001_0001.pdf

(x)

140D0424R0036 x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Herndon VA 20170

D28

Suite 2000A 381 Elden Street Acquisition Services Directorate Interior Business Center, AQD

05/31/20240001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

05/31/2024

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Amendment 0001 makes the following changes to the solicitation:

1. Extends the solicitation closing date to 7/8/24 at 1400 PD.

2. Answers offeror questions. See continuation pages.

3. Makes changes to the solicitation as a result of answers to questions. See continuation pages.

Period of Performance: 10/01/2024 to 09/30/2029

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Below are vendor questions and answers:

RFP Section Questions/Request for

Clarification Answer

/Page

/Para.

Section: B Question:

See Section B1.5 for most common locations for missions.

Page: 10

Please clarify the locations for the “…Government- designated test location/forward operating base (FOB) remote...”

Para.: B1.6.1 Please identify the top locations for the required services.

Section: Attc. I:

Pricing Tables Question:

The Government will not be providing this information. Please see the estimated hours in the

Pricing Tables.

Page: Proposed

Rates Per Year

Tab

Can the Government provide the historical flying hours for the two Pay Item Codes (FT1 and FT2) for each of the past five (5) years including YTD for 2024? Please also include the top locations for the EW

Support and Aerial Tow

Missions.

Para.: EU and OC

Flight Time (wet)

Section: C Question:

As stated in D3.2, a response to the

SMS Questionnaire must be submitted with your proposal. It will be evaluated in accordance with

D6.2

Page: 75-78

Please confirm that this SMS

Questionnaire is required post award.

Para.: Exhibit C-1

Section: C Question:

The offeror may offer contractor owned equipment to satisfy mission as long as the non-government owned equipment meets or exceeds operational requirements and obtains proper certification(s) to operate and maintain.

Page: 89

Is it acceptable for the offeror to provide its own tow reels that are equivalent to the RM-

30A/30A1, (e.g., MTR-101 with the high speed/power turbine) at no extra cost to the government?

Para.: Exhibit C-7

Section: D Question:

The Government will accept up to five years for past performance and will update D3.7.1 and D6.3 accordingly.

Page: 97 & 100

D3.5.1 request organizational experience performed within the past five years of the solicitation issuance date.

Para.: D3.5.1 and

D3.7.1

But in D3.7.1, we are required to provide PPIS (Exhibit E-3) forms on … contracts whose effort is/was recent, performed within three (3) years of the solicitation release date.

Would the Government revise the D3.7.1 requirement to allow up to five years?

Section: C Question:

This is correct for the base period to allow for the necessary inspections, etc. with award anticipated around

10/1/24. Flight missions are expected to begin around 12/1/24.

Page:59

The contract Base Period is reflected as 10/1/2024 -

9/30/2025. Is that correct?

Para.: C1

What is the anticipated contract award date?

Section: Attc. II

DD254

Question:

The draft DD 254 currently meets solicitation requirements, requiring a facility clearance level of "Secret" as it relates to mission details and clearance for personnel.

No safeguarding for classified material is required, as annotated in

Block 1b.

COMSEC account is required per

Block 11h and supports requirement to manage equipment that hosts crypto keys onto GFE, or utilize

Page: 1 & 2

The draft DD254 appears to be inconsistent: block 1b (pg. 1) should state “SECRET” since block 11h COMSEC account

(pg. 2) is required which will require approved storage/safeguarding. Also, block 11a would not be checked if 1b requires secret storage.

Additionally, refer to C11.3 concerning temporary safekeeping of NATO

COMSEC material.

such equipment during duration of specific test window.

Para.: 1b and 11h

Section: D Question:

No resume is required for pilots as they are not key personnel per

D3.5.4, Exhibits E-4 and E-5 provide the necessary information for pilots.

Page: 99

For each proposed pilot, offerors are required to provide

Exhibits E-4 and E-5. Is a resume also required for pilots?

Para.: D3.5.4

Section: B & D Question:

B10.2.6 and D3.5.4 are both referring to Exhibit E-4. No narrative resume for pilots beyond what is needed to fill out Exhibits

E-4 and E-5 is required.

Page:20 & 99

Please confirm that the

“Airplane Pilot Qualifications and Approval experience resume form” (B10.2.6) references the OAS-64A

Interagency Airplane Pilot

Evaluation Application (Exhibit

E-4). Also, the reference to an

“OAS-64A Airplane Pilot

Qualifications” in D3.5.4 is the form in Exhibit E-4. Please also confirm that this paragraph does not require that a narrative resume be provided for pilots.

Para.: B10.2.6 and

D3.5.4

Section: B Question:

Contractor is responsible for seat-rail detachable equipment racks that are not listed in GFP attachment.

Page: 18

Please confirm that the seat-rail detachable equipment racks addressed in B8.2.3 and elsewhere (B7.3.7 on pg.15) are

GFP? They do not appear to be listed in Exhibit C-7.

Para.: B8.2.3 &

B7.3.7

Section: B Question:

The offeror may offer contractor owned equipment to satisfy mission as long as the non-government owned equipment meets or exceeds operational requirements and obtains proper certification(s) to operate and maintain.

Page: 15

May the contractor utilize its existing equivalent antennas and cabling, e.g., S65-8282-423 rather than the two GFP ARC

182 or equivalent blade antennas? The existing

Contractor equipment has equal to or better than capabilities of what is required in the

Solicitation.

Para.: B7.3.6

Section: B Question:

The offeror may offer contractor owned equipment to satisfy mission as long as the non-government owned equipment meets or exceeds operational requirements and obtains proper certification(s) to operate and maintain.

Page: 15

May the contractor utilize its existing three UHF radios instead of the GFP ARC-182 radios? The existing Contractor radios have equal to or better than capabilities of what is required in the Solicitation.

Para.: B7.3.6

Section: B Question:

These specifications have been determined to not be required. See updated B7.5.3.1. B7.5.3.2-B7.5.3.4 have been removed.

Page: 16

Why are these specifications

(B7.5.3.2 - .4) being provided / required when B7.5.3.1 requires the contractor to provide the headsets?

Para.:

B7.5.3.2/.3/.4

14 Section: B Question:

Page: 20

Please confirm that the signed statement verifying the pilot’s flight time qualifications and experience (on a COTR provided form) is provided post award.

This is submitted as part of the

OAS-64A.

Para.: B10.2.6

Section: B Question:

The government will provide manuals with the GFP.

Page: 19

Please confirm that the technical reference manuals listed in

B8.3.1 are GFP.

Para.: B8.3.1

Section: B Question:

The government will provide manuals with the GFP.

Page: 19

Please confirm that the technical reference manuals listed in

B8.3.2 are GFP.

Para.: B8.3.2

Section: D Question:

Assuming TNR stands for Time

New Roman the Government would accept font size 10-pt in tables. D3.4 will be updated to clarify that it will accept font sizes as low as 8 in tables. Font sizes ranging from 12 down to 8 are acceptable in tables.

Page: 97

Our formatted resumes include both text paragraphs formatted in TNR 12-point font and tables formatted as TNR 10-point font.

Please verify that this meets the formatting requirements specified in D3.4.

Para.: D3.4

Section: D Question:

The Government will revise the maximum pages for resumes to 3 pages from 2 pages.

Page: 99

Resumes for Director level personnel, individuals who have extensive experience histories, are limited to two (2) pages.

Would the Government please revise the limit to three (3) pages to facilitate more complete descriptions of their job experience?

Para.: D3.5.4

19 Section: A & B Question: The Government is requiring the Contractor to Mission hours, including Ferry

Support Missions per B1.6.1 as it

Page: 6, 10 and 23 designate a home operating base. The Contractor’s aircraft shall be located at the

Contractor Designated

Operating Base and ferry to each of the Government operating sites / ranges for flights under task orders. Are the ferry support missions flight hours included in the Price

Tables Proposed Rates Tab as part of Pay Item Code FT1 and

FT2? Please confirm that the government will pay for all ferry positioning under task order to each location for missions under FT1 and FT2 flight hours. Additionally, we request that the Government provide the number of ferry flight hours versus mission flight hours over the previous five years.

relates to specific aircraft tasking, are included in FT1 and FT2 flight time estimates in the pricing table.

Break out of ferry vs mission hours will not be provided.

Para.: A1, B1.6.1, B14

Section: A

Question: Please confirm that the 200 days of EU availability are across all (four) EU aircraft?

Correct the exclusive use days are shared among the four Exclusive aircraft. The total number of

Exclusive Use days are 200.

Page: 7

Para.: A4.2

Section: General Question: The Solicitation appears to be silent on the

Contractor “Transition In” period should an award be issued to a Contractor other than the Incumbent. Can the

Government please clarify their expectations for “Transition In” to begin performance on the contract in terms of timeframe?

Award is anticipated around 10/1/24 to allow for a base period starting

10/1/24 with flights beginning around 12/1/24 to allow for transition in if necessary.

Page: n/a

Para.: n/a

Section: A Question: The Solicitation requires a minimum of five (5) Aircraft proposed must meet all minimum requirements and each Page: 6

Para.: A1 -

Seating passenger seats. If the

Contractor has additional Part

135 aircraft (more than the EU

& OC aircraft) which meet the requirements of the PWS for passenger transportation, will the Government allow the

Contractor to use these aircraft for pure passenger missions to keep the availability on the EU and OC aircraft for other special mission operations?

aircraft must be capable of performing all missions per D3.5.2.

Section: B Question: The aircraft shall comply with its type design.

Any alterations shall be FAA approved. Please clarify if the requirement that “Any alterations SHALL be FAA-approved” means that all Learjet modifications must ultimately be certified by the FAA with

STC or 337’s.” Correct.

Page: 13

Para.: B5.1

Section: D

Question: The solicitation states – “A more favorable safety component rating will result within this area to

Offerors that possess an accident rate less than the agency five-year average, have fewer FAA violations, and satisfy the components in

Exhibit C-1. If accident(s) occurred, the submission of an accident prevention plan may positively impact the offer.

Only the Offeror’s accident and violation history within the five years identified in Exhibit C-1 will be considered. Failure to provide the documentation listed above is considered unacceptable and may remove the offer from further consideration.”

The violation and accident information is part of Exhibit C-1 which is a proposal submittal requirement. Historical accident data is available in the DOI Annual

Aviation Safety Summary:

https://www.doi.gov/aviation/safety/ summary Page: 106

Para.: D6.2.2

Is the Government expecting

Offerors to provide this violation or accident information in our proposal?

Can the Government provide the “agency five-year average” as stated in D6.2.2?

RFP Section: B The solicitation states: “Each aircraft requires the mounting of one, seat-rail detachable, equipment rack, each being 30 inches H x 26.5 inches D x 22.5 inches W, and weighing 280 pounds.” Is the Government’s intent for the rack to carry or sustain 280 pounds of equipment or does the rack need to weigh 280 pounds?

The seat rack does not need to weigh

280 pounds. The Government estimates that an equipment rack needs to hold at least 280 pounds of mission equipment. Contractor is responsible for providing an equipment rack to hold all mission equipment necessary. B7.3.7 will be updated.

Page: 15

Paragraph: B7.3.7

RFP Section: D The solicitation states:

“Information shall also include experience in maintenance support capabilities necessary to support shipboard operations with minimal infrastructure.” Can the offeror assume this sentence does not belong in the solicitation as it references shipboard operations?

This was included in error and

D3.5.1 will be updated to remove it.

Page: 97-98

Paragraph: D3.5.1

Tab A

27 N/A

Can you provide the incumbent name, contract number and award amount?

This is currently performed under

IDIQ contract 140D0420D0001 awarded to Phoenix Air Group for a total contract value of $48M.

28 N/A Will there be a public Q and A regarding this opportunity?

There will not be a public Q and A regarding this solicitation. The deadline for questions was 6/14/24 per the solicitation.

29 B2.5

Is a valid CARB certification required at the time of proposal submission, at contract award, start of period of performance, or within a certain timeframe after contract award?

Per B2.5 CARB certification is required prior to any flights.

30 B2.5

Based on the answer to Q1 above, is the Government prepared to sponsor the awardee within the USAF to provide justification for CARB inspection and approval?

If required, the Government will sponsor any awardee for CARB inspection and approval.

31 N/A

Please confirm the length of the start-up period, i.e. time from contract award to confirmed aircraft availability.

Award is anticipated around 10/1/24 to allow for a base period starting

10/1/24 with flights beginning around 12/1/24 to allow for transition in if necessary.

32 N/A

Will the Government consider a

30-day extension of the proposal due date?

The Government is not planning on a 30-day extension. See amendment(s) for any revised solicitation closing date.

As a result of answers to offeror questions the following changes are made:

1. B7.3.7 is updated to clarify about the equipment rack weight:

B7.3.7 now reads “B7.3.7. Each aircraft requires the mounting of one, seat-rail detachable, equipment rack, each being 30 inches H x 26.5 inches D x 22.5 inches W, and capable of holding 280 pounds.

2. B7.5.3.1 is updated and B7.5.3.2-B7.5.3.4 are deleted. B7.5.3.1 is updated to now read:

B7.5.3.1. Each aircraft shall be furnished with one contractor furnished headset/microphone at each aft position capable of PTT.

3. D3.4 is updated to clarify font sizes:

The sentence “Font size for spreadsheets, tables, charts, etc. may be reduced to font size 8.” is replaced with “Font size for spreadsheets, tables, charts, etc. may be reduced to a font size as small as size 8 from font size 12.” This clarifies that any Times New Roman font size between 8 and 12 point is acceptable for spreadsheets, tables, charts, etc.

4. D3.7.1 is updated to allow for five years of past performance submittals instead of three years for past performance and now reads:

The Offeror may provide information on no more than three (3) previous Government or commercial contracts whose effort is/was recent, performed within five (5) years of the solicitation release date, and relevant to the effort required by this solicitation. The Offeror shall use the PPIS (Exhibit E-3) form to document all contracts for the purposes of past performance accountability. Each PPIS form shall be limited to 3 pages per form, with a maximum of nine (9) pages for all past performance information sheets submitted.

The offeror has discretion in determining the most beneficial mix and quantity of contracts by prime offeror, key partners, or subcontractors covering as many of these elements as is practical. If the customer for any PPIS is a potential offeror (or subcontractor) for this solicitation, the offeror shall provide the POCs for the next higher-level customer. Example, if Contractors X and Y are both potential offerors for this solicitation and Contractor X was a subcontractor to Contractor Y on workload performed for the Government, then Contractor X shall provide both Contractor Y and the Government

POCs for each applicable PPIS. The evaluation of past performance information shall take into account information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that shall perform major or critical aspects of the requirement. If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner. As with all past contracts identified in the proposal, use the PPIS (Exhibit E-3).

The proposal should contain evidence of the offeror’s ability to identify problems in PPIS and should include in their PPIS a description of programs or actions taken to resolve those causes. Problems not addressed by the offeror, but found by the Government during the evaluation of the information shall be assumed to still exist. Note: In the case of Contractor Performance Assessment Report System

(CPARS), if input has already been provided and the rationale/circumstances have not changed, DO NOT repeat them here; however, you can expand upon what was written in CPARS, if determined necessary.

The Government will use data provided by each offeror in this volume and may use data obtained from other sources in the development of the confidence assessment.

The primary source of past performance information will be CPARS.gov. If a Contractor Performance

Assessment Report (CPAR) exists for multiple years for the same contract/order, all periods of performance within the recency period specified above (If any period of the CPAR falls within the recency period it will be considered), for that contract/order, will be used for evaluation. The PPIS shall include a reference from the customer organization for which the services were performed. The Offeror, not the Government, is responsible for ensuring that the Government receives a sufficient number of references. The Government may contact none, some, or all of the offeror's customers to ask whether or not they believe: (1) that the offeror was capable, efficient, and effective; (2) that the offeror's performance conformed to the terms and conditions of its contract; (3) that the offeror was reasonable and cooperative during performance; and (4) that the offeror was committed to customer satisfaction.

5. D6.3 is updated to five years from three years for past performance and now reads:

The purpose of the past performance evaluation is to allow the Government to assess the offeror’s ability to safely and efficiently perform the effort described in this RFP, based on the offeror’s demonstrated present and past performance. The submitted Past Performance Information Sheet (PPIS) will be utilized to conduct the past performance evaluation. The offeror may provide information on problems encountered on identified contracts and the offeror’s corrective actions. The Government shall consider this information, as well as information obtained from any other sources, including any information on your company contained in the Contractor Performance Assessment Reporting System

(CPARS), a Government-wide past performance database located online at www.CPARS.gov, when evaluating the offeror’s past performance.

The Contracting Officer shall seek recent and relevant performance information. If the information provided is determined to be recent by the evaluation team the offeror’s past performance will be evaluated for relevance. Relevant contracts include performance of efforts involving aviation support efforts in environments that are similar in scope, magnitude, and complexity to the effort described in this solicitation.

The Government may, at its discretion, contact none, some or all of the Offeror’s customers to ask whether or not they believe: (1) that the Offeror was capable, efficient, and effective; (2) that the

Offeror’s performance conformed to the terms and conditions of its contract; (3) that the Offeror was reasonable and cooperative during performance; and, (4) that the Offeror was committed to customer satisfaction. Information older than the last five (5)-year period will not be evaluated.

The Government will give greater weight to its own experiences with the offeror (specifically DOI), if any, than it will give to reports obtained from others. Proposals that have been determined to be recent and relevant will receive a past performance confidence assessments. Past performance regarding predecessor companies, key personnel who have relevant experience or subcontractors that will perform major or critical aspects of the requirement will be evaluated the same as past performance information for the principal offeror. Offerors with no relevant past or present performance history or the offeror’s performance record is so limited that no confidence assessment rating can be reasonably assigned shall receive the rating "Unknown Confidence," meaning the rating is treated neither favorably nor unfavorably.

6. D3.2 is updated to allow for resumes to be 3 pages maximum:

The sentence “1. List of personnel and resumes for all key personnel (2 pg. maximum per resume)” is replaced with “1. List of personnel and resumes for all key personnel (3 pg. maximum per resume)”

7. D3.5.4 is updated to allow for resumes to be 3 pages maximum:

The sentence “The resume should show the knowledge that the individual may have gained through completed and ongoing requirements that are similar in nature to this requirement. (2 page maximum per resume)” is replaced with “The resume should show the knowledge that the individual may have gained through completed and ongoing requirements that are similar in nature to this requirement. (3 page maximum per resume)”

8. D3.5.1 is updated:

The following sentence is removed “Information shall also include experience in maintenance support capabilities necessary to support shipboard operations with minimal infrastructure.” As a result, D3.5.1 now reads as follows:

D3.5.1. Tab A – Organizational Experience. The offeror shall provide information about their company’s

(to include specifying whether it is a subcontractor’s, joint venture’s, or teaming partner’s) experience performing work similar to the scope, magnitude, and complexity outlined in this solicitation. Examples of organizational experience shall be limited to work performed within the past five years of the solicitation issuance date. The Offeror shall also provide the following information:

• Discuss the Offerors understanding of the inherent risks posed by the requirements of the solicitation, and how the submitted proposal mitigates those risks.

• Describe how the Offeror has successfully performed both unscheduled and scheduled maintenance.

If any portion of this effort is expected to be accomplished by subcontractors, the offeror shall describe their experience in managing subcontractor work and workforce. The offeror shall describe their experience in managing risks to including mitigation or corrective actions while providing the required services in the past.

Quality of teaming arrangement(s) (if applicable). Demonstrate your ability to team; mitigate risk of teaming arrangement(s), ability to perform the work as a team. Discuss your experience as a team in the past (if applicable). Please discuss the following:

a. Have you teamed with the proposed teaming partner(s) before?

b. Do you have a longstanding relationship working with the proposed teaming partner(s)?

c. How do you monitor the performance of your teaming partner(s)?

d. How do you mitigate staffing risks with your teaming partner(s)?

If applicable, the offeror shall detail any quality awards or certifications that indicate high-quality experience performing the work described herein. If such certifications were bestowed more than three years ago, present evidence such qualifications still apply.