Attachment_4_Camera_System_RFIs__Amd_0002_0002.pdf

Camera System, SIPI (Solicitation 140A2326Q0279, Amendment 0002, 8 Sep 26)

1. Brand Name or Approved Equal

The solicitation includes Vicon-specific model numbers and specifications that appear to reference Vicon NEXT cameras and the Valerus VMS platform. However, we did not locate a Brand Name Justification or FAR 52.211-6, Brand Name or Equal, within the solicitation package.

Please confirm whether:

• Vicon NEXT cameras and Valerus VMS are mandatory;

• Vicon/Valerus is provided as the basis of design, with equivalent systems permitted; or

• The requirement is intended to be brand-name-or-equal.

If Vicon/Valerus is mandatory, please provide the applicable Brand Name Justification or other documentation establishing the restriction. If alternate manufacturers are acceptable, please confirm the salient characteristics that will be used to determine technical equivalency and whether proposed alternates require approval before quote submission.

Please also confirm which manufacturer-specific factory certifications are required for the installation technicians and whether evidence must be submitted with the quotation.

- Clause 52.211-6 Brand Name or Equal added to the solicitation.

2. Storage Capacity and Retention

The Scope of Work overview requires the NVR to provide a minimum of 60 days of recording capacity with 25% expansion capability. However, the NVR equipment specifications and commissioning checklist require a minimum of 30 days of storage, while CLIN 00170 identifies a 216 TB RAID-6 NVR.

Please confirm:

• The required minimum retention period;

• Whether the 25% expansion capability applies to camera count, storage capacity, or both;

and o Applies to storage capacity.

• Whether 216 TB is a mandatory capacity or whether another capacity may be proposed when supported by a manufacturer-generated storage calculation.

o The 216 TB is not mandatory, but vendors should show that they will meet the 60 minimum storage requirement.

3. Equipment Model and Part Numbers

Please confirm or correct the following model and part numbers, as the solicitation and SOW contain several variations:

• V2005-W28IRM versus V2005D-W28IRM;

• DTK-MRJOPES, DTK-MRJPOES, and DTK-MRJOES;

• CHW-HWPS-C versus VHW-HWPS-C; and

• CHW-HWPSB8 versus VHW-HWPS-B8.

Please also provide the complete requested model numbers for the 8 MP NEXT cameras, 2×8 MP NEXT cameras, 12 MP fisheye cameras, LPR camera (V2008B-W), NVR, application server, and VMS licensing.

4. VMS Browser and Operating-System Requirements

The SOW requires a Microsoft Edge web client that supports ActiveX. Microsoft Edge does not natively support ActiveX except through specifically configured IE mode.

Please confirm whether:

• IE mode is required and will be configured by BIE;

o IE mode is not required

• A current HTML5-based web client is acceptable; and o HTML5-based web client is acceptable

• The proposed VMS must support Windows Server 2022, notwithstanding the older operating systems listed in the VMS specifications.

o Proposed VMS supporting Windows Service 2022 is acceptable.

5. Period of Performance

The solicitation identifies several different performance periods:

• Approximately 90 days, from September 15 through December 15, 2026;

• Ninety calendar days from issuance of the notice to proceed; and

• September 1 through December 31, 2026, for the labor and lift-rental CLINs.

Please confirm the intended performance period and whether the 90-day period begins at award or upon issuance of a separate notice to proceed.

The Period of Performance (PoP) will begin at award; there will be no Notice to Proceed as this action is a commercial goods/services contract (not construction).

6. Camera and VMS Licensing

CLIN 00240 does not identify the required license quantity or license type. Please confirm:

• The number and type of camera/VMS licenses required;

• Whether separate analytics, LPR, fisheye dewarping, web-client, viewing-station, or server licenses are required;

• The required VMS edition or feature tier; and

• Whether the contractor is responsible for renewals after August 31, 2027.

VICON does not require license renewals or analytics.

7. Government-Furnished Network Equipment and UPS

- Switch manufacturers and models; - CISCO SG300 28PP and or, 48PP POE devices.

- Available port counts and PoE/PoE+ budgets; - Each building, exiting fiber feeds will need Switch 28PP POE. Type. 48PP POE is not needed.

- Existing network bandwidth and uplink capacity; 1G

- Whether the Government is also providing the primary switch located with the NVR in Building 100; and. The NVR location will need a 28PP POE. Use map.

- Whether the Government-furnished UPS provides the four-hour backup identified in the commissioning checklist. No. SIPI will need UPS backup supply. APC 700 VA power, 120V input 120V output type will fit and work at each building feed locations

8. Existing Coax and New Cabling

Please confirm whether the existing RG59 coax and Cat 5 cabling have been tested and determined to be serviceable. If existing cabling fails testing, please clarify whether replacement is included in the base scope or will be handled through a contract modification.

Please also provide any available cable-pathway information, estimated new Cat 6a cable lengths, conduit requirements, building-penetration requirements, and firestopping requirements.

- If existing cabling fails testing, replacements will be discussed and potentially modified into the contract (if the Gov’t provided equipment fails, that will be on the Gov’t, not the contractor).

9. Optional Greenhouse Lot/Gate Camera

The SOW requests an optional camera package consisting of one additional 2×8 MP camera, two surge protectors, and one pole mount. However, the RFQ pricing schedule does not contain a separate optional CLIN.

Please confirm how this optional work should be priced and whether the Government will issue an updated pricing schedule containing a separate optional CLIN. Please also confirm whether the optional camera requires an additional VMS license, receiver capacity, and storage allocation.

- Will be a separate CLIN. Camera will be connected to Main NVR. Contractor should assume the optional camera will be absorbed into the 25% expansion capacity.

10. Warranty Requirements

The SOW requires a five-year warranty on all cameras and servers and also states that all hardware and peripherals must have an option for an additional one-year warranty following expiration of the manufacturer’s warranty.

Please confirm whether the additional one-year warranty is to be included in the base price or separately priced as an option.

- Additional one-year warranty should be priced separately as an option.

11. Existing Equipment Removal and Disposal

The commissioning checklist requires removal and proper disposal of existing cameras, mounts, and the existing NVR. Please confirm:

• The quantity of equipment to be removed; all devices that are being removed/replaced.

• Whether the Government will retain any removed equipment; the Government will NOT retain any removed equipment.

• Disposal and recycling requirements; Contractor shall remove and dispose of items and provide with a manifest report designating lbs,&type, and

• Data sanitization or destruction requirements for existing NVR drives or other storage media. Contractor shall remove and dispose of items and provide with a manifest report designating lbs,&type,

12. ISBEE Subcontracting Calculation

Attachment 2 requires the offeror to describe the percentage of work and costs performed by the ISBEE prime and any non-IEE subcontractor.

Because this is a combined equipment and installation requirement under NAICS 561621, please confirm how equipment and material costs should be treated when calculating compliance with DIAR 1452.280-3 and the applicable limitation on subcontracting.

- Please calculate the installation cost for Attachment 2, as a portion of the total cost.

Due to the number of clarifications that may materially affect system selection, storage sizing, workshare, installation requirements, and pricing—and because the current September 7, 2026 deadline falls on the Labor Day federal holiday—we respectfully request that the quotation deadline be extended to at least seven business days after the Government provides responses to these questions.

- Solicitation due date extended to 10 Sep 26 at 10:00 a.m. Central Time.

2 Sep 26:

13. The SOW indicates the existing RG59 camera cabling infrastructure is to be reused utilizing Veracity Highwire transmission equipment. Please confirm that existing camera pathways, conduit systems, raceways, junction boxes, and cable routing methods may remain in service where existing cabling is being reused. Please clarify whether conduit, wire tray, pull box, and pull string requirements apply only to newly installed cabling or whether the owner requires retrofit of existing camera cable infrastructure to meet these requirements.

- Existing camera pathways, conduit systems, raceways, junction boxes, and cable routing methods may remain in service where existing cabling is being reused. Conduit, wire tray, pull box, and pull string requirements apply only to newly installed cabling.)

14. Please clarify the required NVR retention period. Section 2 states the NVR shall provide a minimum of 60 days of recording storage with 25% future expansion capability, while the NVR specification and commissioning checklist reference a minimum of 30 days storage. Please confirm the required storage duration for bidding purposes.

- NVR will provide a minimum of 60 days of recording storage with 25% future storage expansion capability

15. The SOW requires reuse of existing RG59 camera cabling. Please confirm whether the

Government has verified the existing cable infrastructure is functional and suitable for reuse. In the event existing cabling is found to be damaged, degraded, or unsuitable for IP video transmission, please clarify whether replacement of deficient cabling shall be considered additional scope.

- Existing cabling infrastructure is still being used and in active operation.