Attachment_12_IE056_HES-BLDG-1022_1023_1024_1025-FA_P_S_R_-SOW-Rev-13--8-28-2026_0001.pdf

DEPARTMENT OF THE INTERIOR

BUREAU OF INDIAN EDUCATION

1011 Indian School Road, NW, Suite 332

Albuquerque, New Mexico 87104

IE056 – HAVASUPAI ELEMENTARY SCHOOL

FIRE ALARM MANUAL PULL STATION

ADJUSTMENT AND RELOCATION

BLDGS. 1022, 1023, 1024, AND 1025

Aug 28, 2026

Version 13.0

TABLE OF CONTENTS

1. PROJECT INTRODUCTION

1.1. LOCATION

1.2. BACKGROUND

1.3. DESCRIPTION

1.4. SCHEDULE

1.5. INFORMATION

1.6. DATA AND MATERIALS TO BE PROVIDED BY THE BIE

1.7. DEFINITIONS

1.8. REFERENCES

2. PROJECT REQUIREMENTS

2.1. GENERAL REQUIREMENTS

2.1.1. SCOPE OF WORK AND PROJECT SUMMARY/REQUIREMENTS

2.1.2. DEFINITION OF CONTRACT LINE ITEMS

2.1.3. PROJECT MEETINGS

2.1.3.1. PROGRESS CHECK-INS

2.1.3.2. PROJECT SCHEDULE

2.1.4. INVOICE SUBMITTAL

2.1.5. BACKGROUND CLEARANCE AND SAFETY ORIENTATION

2.1.6. HOURS OF OPERATION

2.1.7. TRAVEL AND MOBILIZATION

2.2. PRE-INSTALLATION SUBMITTAL REQUIREMENTS

2.2.1. CONSTRUCTION SUBMITTALS AND RECORD DOCUMENTS

2.3. CONSTRUCTION REQUIREMENTS

2.3.1. ENVIRONMENTAL AND SUSTAINABILITY REQUIREMENTS

2.3.2. CONSTRUCTION SUPPORT

2.3.3. SUBMITTALS DURING CONSTRUCTION

2.3.4. CONSTRUCTION COORDINATION AND ACCESS

2.3.5. DIGITAL IMAGES

2.3.6. QUALITY CONTROL

2.3.7. TEMPORARY SERVICES, SAFETY, AND PROTECTION

2.3.8. ACCESS

2.3.9. ACCIDENT PREVENTION

2.3.10. TEMPORARY CONTROLS

2.3.11. CONSTRUCTION DELIVERABLES AND CLOSEOUT

2.4. FORMS

3. PERFORMANCE REQUIREMENTS

3.1. GENERAL

3.2. FIRE ALARM SYSTEM PERFORMANCE

3.3. TESTING AND ACCEPTANCE

3.4. WARRANTY

3.5. TIME FRAMES AND DELIVERABLES

STATEMENT OF WORK

1. PROJECT INTRODUCTION

Project Name: IE056 – Havasupai Elementary School – Fire Alarm Manual Pull Station Adjustment and Relocation – Bldgs. 1022, 1023, 1024, and 1025.

The purpose of this project is to correct manual fire alarm pull station mounting-height deficiencies identified during safety inspections in Buildings 1022, 1023, 1024, and 1025. Work may include adjustment or relocation of existing manual pull stations, repair or replacement of existing pull stations where necessary, and incidental wiring and conduit modifications required to complete the corrective work.

Work performed under this project shall be installed and tested in accordance with applicable requirements of NFPA 72, National Fire Alarm and Signaling Code; NFPA 5000, Building

Construction and Safety Code; NFPA 70, National Electrical Code, where electrical wiring or conduit work is performed; applicable Americans with Disabilities Act and Architectural Barriers Act

Accessibility Guidelines (ADAABAAG); manufacturer installation instructions; and other applicable project requirements identified in this SOW.

1.1. LOCATION

This project is located at Havasupai Elementary School, 40 Main Street, Supai, AZ 86435, within

Supai Village on the Havasupai Reservation.

(Access via helicopter or 8‑mile trail from Hualapai Hilltop).

See Attachment 12 – Helicopter Information, if included. Attachment 12 is provided for informational purposes only. The Contractor is responsible for verifying current transportation rates, schedules, availability, weight and volume limitations, packaging requirements, and other transportation-provider requirements.

1.2. BACKGROUND

Havasupai Elementary School is a Bureau of Indian Education (BIE) K–8 day school located in Supai

Village within the Grand Canyon. The site is remote and is accessible by helicopter or by trail from

Hualapai Hilltop. Site access and transportation constraints may affect delivery of personnel, materials, tools, and equipment.

Safety inspections identified manual fire alarm pull stations in Buildings 1022, 1023, 1024, and 1025 with mounting-height deficiencies requiring corrective action. This project will adjust or relocate affected pull stations and repair or replace existing devices, wiring, and conduit as necessary within the defined scope.

Unanticipated Discoveries

If cultural materials, archaeological resources, human remains, or other potentially significant cultural items are encountered during the work, the Contractor shall immediately stop work in the affected area, protect the discovery from disturbance, and notify the Contracting Officer’s Representative. Do not resume work in the affected area until authorized by the Government.

1.3. DESCRIPTION

The project is limited to interior fire alarm work in Buildings 1022, 1023, 1024, and 1025. Work consists of adjusting or relocating existing manual fire alarm pull stations to correct identified mounting-height deficiencies, repairing or replacing existing pull stations where necessary, modifying associated conduit and wiring as required, and patching and painting affected wall surfaces.

After completion of the work, the Contractor shall functionally test all manual fire alarm pull stations within the affected buildings and provide the required test documentation.

1.4. SCHEDULE

The total period of performance shall be 45 calendar days from Notice to Proceed (NTP).

Minimum milestones are as follows:

• Field Verification and Submittal: Within 7 calendar days after NTP, complete the site visit and field verification of existing manual pull station locations, mounting heights, device conditions, wiring, raceways, and existing system interfaces. Submit manufacturer product data for proposed replacement devices, where applicable, and a simple layout sketch identifying existing pull station locations and proposed adjustments or relocations.

• Government Review: Allow up to 14 calendar days after receipt of a complete consolidated submittal for Bureau of Indian Education/Contracting Officer’s Representative review. Do not begin physical adjustment, relocation, or replacement work until the applicable submittal is accepted by the Government.

• Procurement and Mobilization: Procure required materials and coordinate mobilization following Government acceptance of the applicable submittal. The Contractor shall plan procurement and mobilization so that all work is completed within the overall period of performance.

• Field Work: Complete selective removal, adjustment, relocation, repair, replacement, wiring, conduit work, and required device-specific programming within the overall 45-calendar-day period. Coordinate all work with school operations.

• Testing and Closeout: Following completion of field work, perform the required functional testing of all manual fire alarm pull stations in Buildings 1022, 1023, 1024, and 1025. Submit the signed fire alarm test report and required record documentation before the end of the period of performance.

On-site field verification and mobilization are subject to completion of applicable site-access, background-clearance, and safety-documentation requirements. The Contractor shall identify any resulting schedule conflict in its initial project schedule and promptly notify the Contracting Officer and Contracting Officer’s Representative.

1.5. INFORMATION

BIE Points of Contact:

Contractual:

Contracting Officer (CO): TBD

Contract Specialist (CS): TBD

Technical:

Project Manager (PM) and Contracting Officer’s Representative (COR):

Karlisa Benally, Supervisory Facilities Operations Specialist, Albuquerque

BIE Division of Facilities and Safety Management, Central Office

Branch of Facilities Management

1011 Indian School Road NW, Suite 332

Albuquerque, NM 87104

Email: karlisa.benally@bie.edu

Project Specialist (PS) and Alternate Contracting Officer’s Representative (A-COR): TBD.

1.6. DATA AND MATERIALS TO BE PROVIDED BY THE BIE

BIE will provide the following information, if available:

• Existing architectural floor plans for Buildings 1022, 1023, 1024, and 1025.

• Existing fire alarm riser diagrams, device layout plans, or other available fire alarm system documentation.

• Existing fire alarm control panel point lists, device identification information, sequence-of-operations information, and monitoring information, where available.

• Campus site map and available information needed to support site access and coordination.

• Available safety inspection documentation identifying the manual pull station mounting-height deficiencies associated with this project.

• Available environmental, cultural, or historic preservation documentation applicable to the work, where relevant.

Electronic files may be provided by email, or another Government-approved electronic file-sharing method.

1.7. DEFINITIONS

Definitions, as used in this Statement of Work are as follows:

“AFF” – Above Finished Floor.

“BIE” – Bureau of Indian Education.

“CO” – Contracting Officer.

“COR” – Contracting Officer’s Representative.

“FACP” – Fire Alarm Control Panel associated with the existing fire alarm system serving the applicable building.

“Manual Pull Station” – A manually operated fire alarm initiating device used to initiate an alarm condition in the existing fire alarm system.

“NFPA 70” – National Electrical Code.

“NFPA 72” – National Fire Alarm and Signaling Code.

“Government” – The Bureau of Indian Education and its authorized representatives acting within their delegated authority.

“CLIN” – Contract Line Item Number.

1.8. REFERENCES

The Contractor shall comply with the applicable provisions of the following references as they relate to the work described in this Statement of Work:

• Indian Affairs Design Handbook for BIE School Facilities, issued September 18, 2025.

• Indian Affairs Fire Protection and Life Safety Systems Inspection, Testing, and Maintenance

Guidelines, July 2022.

• NFPA 70, National Electrical Code (NEC).

• NFPA 72, National Fire Alarm and Signaling Code, 2022 edition.

• NFPA 5000, Building Construction and Safety Code, 2021 edition, as applicable to the work.

• Americans with Disabilities Act and Architectural Barriers Act Accessibility Guidelines

(ADAABAAG), as applicable.

• 29 CFR Part 1926, Safety and Health Regulations for Construction, and 29 CFR Part 1910, Occupational Safety and Health Standards, where applicable.

• Manufacturer installation, testing, and maintenance instructions for existing and replacement fire alarm equipment.

• Applicable Indian Affairs and Bureau of Indian Education safety requirements governing contractor activities and protection of building occupants.

• Policy Change Directive – Background Investigations for Construction Contractors at BIE

Facilities, March 23, 2026.

References establish requirements applicable to work within the defined project scope. Referenced requirements do not authorize the Contractor to perform work outside the scope of this Statement of

Work. If compliance with a referenced requirement appears to require work outside the defined scope or conflicts with this Statement of Work, notify the Contracting Officer before proceeding.

2. PROJECT REQUIREMENTS

2.1.GENERAL REQUIREMENTS

2.1.1. SCOPE OF WORK AND PROJECT SUMMARY/REQUIREMENTS

The project consists of corrective work to existing manual fire alarm pull stations in Buildings 1022, 1023, 1024, and 1025. The work is intended to correct mounting-height deficiencies identified during safety inspections while maintaining the existing fire alarm system configuration and functionality.

Work includes:

• Field verification of existing manual pull station locations, mounting heights, device conditions, wiring, raceways, and system interfaces.

• Adjustment or relocation of existing manual pull stations as required to correct identified mounting-height deficiencies.

• Reuse of existing pull stations where serviceable and suitable for continued use.

• Repair or replacement of existing pull stations where necessary with listed, functionally equivalent devices compatible with the existing fire alarm system.

• Extension, rerouting, or replacement of existing fire alarm wiring and conduit only as necessary to complete the corrective work.

• Device addressing or device-specific programming only where necessary to restore the existing function of an affected pull station.

• Installation of required backboxes, fittings, supports, trim, mounting hardware, and related accessories.

• Patching, repair, texture, and painting of wall surfaces affected by the work.

• Functional testing of all manual fire alarm pull stations within Buildings 1022, 1023, 1024, and

1025 following completion of the work.

• Submission of the required fire alarm test report, product data, and record documentation.

OUT-OF-SCOPE DEFICIENCIES

If the Contractor identifies fire alarm system deficiencies or corrective work that is outside the scope of this project, the Contractor shall not proceed with the additional work unless authorized by the Contracting Officer.

The Contractor shall document the condition and provide the following information to the

Contracting Officer’s Representative:

• Location and device or system component affected.

• Description of the observed condition or deficiency.

• Photographs, where practical.

• Recommended corrective action, if known.

The Government will evaluate the reported condition for possible future work or other appropriate action. Identification of an out-of-scope deficiency does not authorize the Contractor to perform additional work under this contract.

2.1.2. DEFINITION OF CONTRACT LINE ITEMS

CONTRACT LINE-ITEM NO. 1 – FIELD VERIFICATION AND PRE-INSTALLATION

SUBMITTALS

This Contract Line Item includes:

• Field verification of existing manual fire alarm pull station locations, mounting heights, device conditions, wiring, raceways, and existing system interfaces in Buildings 1022, 1023, 1024, and 1025.

• Identification of pull stations requiring adjustment, relocation, repair, or replacement within the defined project scope.

• Preparation and submission of a simple layout sketch showing existing pull station locations and proposed adjustments or relocations.

• Manufacturer product data for proposed replacement pull stations, backboxes, modules, and related accessories, where applicable.

• Identification of proposed device addressing or device-specific programming changes, where required to restore existing system functionality.

• Documentation of existing conditions that may prevent completion of the corrective work within the defined scope.

This Contract Line Item does not include formal fire alarm system design, fire alarm coverage evaluation, egress analysis, sealed design drawings, or redesign of existing fire alarm circuits, zones, or sequence of operations.

CONTRACT LINE-ITEM NO. 2 – FIRE ALARM MANUAL PULL STATION CORRECTIVE

WORK

This Contract Line Item includes all labor, materials, equipment, supervision, transportation, testing, documentation, and incidental work required to complete the corrective work described in this

Statement of Work, including:

• Selective removal of existing pull stations, mounting hardware, trim, wiring, conduit, and related components as required.

• Adjustment or relocation of existing manual pull stations to correct identified mounting-height deficiencies.

• Repair or replacement of existing manual pull stations where required.

• Installation of compatible replacement pull stations, backboxes, conduit, wiring, fittings, supports, mounting hardware, and related accessories.

• Device addressing or device-specific programming only where necessary to restore existing system functionality.

• Reconnection and integration of affected pull stations with the existing fire alarm system.

• Patching, texture, and painting of wall surfaces affected by the work.

• Functional testing of all manual fire alarm pull stations within Buildings 1022, 1023, 1024, and

1025.

• Correction and retesting of deficiencies resulting from work performed under this contract.

• Submission of the signed fire alarm test report and required record documentation.

• Documentation of existing fire alarm deficiencies identified during testing that are outside the defined project scope.

All work under both Contract Line Items shall be completed in accordance with the applicable requirements of this Statement of Work.

2.1.3. PROJECT MEETINGS

Kickoff / Preconstruction Meeting

• Hold one combined kickoff/preconstruction meeting, either in person or virtually, after contract award and before the start of on-site work.

• Review project scope, schedule, site access, school coordination, fire alarm impairment procedures, submittal requirements, testing requirements, safety, and points of contact.

• The Contractor shall ensure that its project manager and other key personnel responsible for the work attend the meeting.

2.1.3.1. PROGRESS CHECK-INS

During active on-site work, participate in brief weekly progress check-ins by phone, virtual meeting, or email with the Contracting Officer’s Representative and designated school/facility personnel to:

• Confirm current project status and upcoming work.

• Coordinate planned fire alarm impairments, outages, and testing.

• Identify and address project issues, Requests for Information (RFIs), and required Government decisions.

• Confirm any schedule impacts or access constraints.

Formal meeting minutes are not required. Email summaries or other written status updates are acceptable.

2.1.3.2. PROJECT SCHEDULE

The Contractor shall provide a simple project schedule showing the anticipated dates for field verification, submittals, Government review, procurement, on-site work, testing, and closeout.

Update the schedule when significant changes occur that could affect the contract completion date.

Government Holidays.

The Contractor shall account for Federal holidays observed by the Government when planning project activities, Government reviews, site access, and testing.

Federal Holidays:

New Year’s Day – January 1

Birthday of Martin Luther King, Jr. – Third Monday in January

Washington’s Birthday – Third Monday in February

Memorial Day – Last Monday in May

Juneteenth National Independence Day – June 19

Independence Day – July 4

Labor Day – First Monday in September

Columbus Day – Second Monday in October

Veterans Day – November 11

Thanksgiving Day – Fourth Thursday in November

Christmas Day – December 25

When a Federal holiday falls on a weekend, the Government-observed holiday may occur on the preceding Friday or following Monday, as applicable.

Coordinate with the Contracting Officer’s Representative and designated school personnel regarding school closures, tribal observances, or other site-specific non-work days that may affect access or performance.

2.1.4. INVOICE SUBMITTAL

Invoices shall be submitted through the Government’s Invoice Processing Platform (IPP) in accordance with the contract requirements.

Before submitting an invoice in IPP, provide a draft invoice to the Contracting Officer’s

Representative (COR) for review.

Each invoice shall include, at a minimum:

• Invoice number and contract or purchase order number.

• Billing period.

• Applicable Contract Line Item Number (CLIN).

• Amount billed for each CLIN.

• Brief description of work completed during the billing period.

• Total amount previously invoiced, current amount invoiced, and remaining contract balance, as applicable.

The Contractor shall submit certified payroll documentation separately when required by the contract.

Invoices that are incomplete, inaccurate, or inconsistent with the contract may be returned for correction.

2.1.5. BACKGROUND CLEARANCE AND SAFETY ORIENTATION

Background Clearance and Site Access

• The Contractor shall ensure that a sufficient number of supervisory personnel receive a favorable background determination through the applicable BIE personnel security process before supervising non-cleared personnel on site.

• Non-cleared Contractor and Subcontractor personnel may work on site only under the supervision of cleared personnel and in accordance with BIE and school access-control requirements.

• When students are present, non-cleared personnel shall remain under line-of-sight supervision of cleared personnel. The ratio of cleared to non-cleared personnel shall not exceed 1:8.

• Non-cleared personnel requiring access to buildings where students may be present shall be escorted by cleared personnel and shall obtain and display any required work pass or site-issued identification.

• Coordinate background investigation and access requirements with the Contracting Officer’s

Representative before mobilization.

Safety Orientation

• All Contractor and Subcontractor personnel shall complete the required school or Facilities

Department safety orientation before beginning on-site work.

• The Contractor shall comply with school security, student-safety, emergency, and site-access procedures throughout the work.

Contractor Identification and Sign-In/Out

• All Contractor and Subcontractor personnel shall sign in and out daily at the location designated by the school or Facilities Department.

• All personnel shall display identification while on site, consisting of a Government- or school-issued badge, work pass, name tag, or company-identifying apparel as directed by the school or

Contracting Officer’s Representative.

Additional Personnel Security Requirements

• The Contractor shall implement personnel screening, supervision, and site-control measures necessary to protect students and maintain controlled access to occupied school areas.

• During periods when students are present, the Contractor shall not permit on site personnel who are prohibited from access under applicable BIE personnel security requirements. The

Contractor shall immediately remove from the site any individual directed to leave by the

Contracting Officer or authorized BIE representative for security, safety, or student-protection reasons.

• Where full construction fencing is not practicable for this limited interior project, the

Contractor shall provide alternate physical barriers or access controls sufficient to separate work areas and non-cleared personnel from students and unauthorized occupants.

• The Contractor shall ensure that all employees and subcontractors understand and comply with applicable BIE background-clearance, supervision, escort, identification, and site-access requirements. Failure to comply may result in removal of personnel or other action authorized under the contract.

2.1.6. HOURS OF OPERATION

Normal Contractor work hours at the project site shall be 7:00 a.m. to 4:00 p.m. Mountain Standard

Time (MST), Monday through Friday.

With prior approval from the Contracting Officer’s Representative (COR) and the designated school representative, work may continue until 6:00 p.m. MST.

Work outside the normal work hours, including weekends and Federal holidays, requires prior approval from the COR and designated school representative.

Requests for extended or alternate work hours shall be submitted sufficiently in advance to allow coordination with school operations and site access requirements.

2.1.7. TRAVEL AND MOBILIZATION

The Contractor shall include all travel, transportation, mobilization, and demobilization costs required to perform the work in its proposal and contract price, including helicopter or trail access to Supai

Village, as applicable.

The Contractor is responsible for planning and coordinating transportation of personnel, tools, equipment, and materials necessary to complete the work within the contract period of performance.

Plan project logistics to minimize unnecessary mobilizations while maintaining safety, site access requirements, and the project schedule.

Unless otherwise provided by the contract, the Government will not separately reimburse Contractor travel or mobilization costs.

2.2. PRE-INSTALLATION SUBMITTAL REQUIREMENTS

This project is limited to corrective work on existing manual fire alarm pull stations and does not require a new fire alarm system design or a full shop drawing package.

The Contractor shall submit the following, as applicable:

• Manufacturer product data for proposed replacement manual pull stations and related components, demonstrating compatibility with the existing fire alarm system.

• A simple marked-up floor plan or sketch identifying the existing pull station locations and proposed adjustments or relocations.

• Proposed mounting heights for affected pull stations.

• Identification of any proposed device addressing or device-specific programming changes required to restore existing system functionality.

• Documentation of field conditions that may prevent completion of the work within the defined project scope.

Formal sealed design drawings, fire alarm coverage calculations, egress analysis, riser redesign, or full fire alarm shop drawings are not required for this project.

2.2.1. CONSTRUCTION SUBMITTALS AND RECORD DOCUMENTS

The Contractor shall provide the following documentation for work performed under this project:

• Record Markups / Sketches: Provide a simple marked-up floor plan or sketch showing the final location and mounting height of each manual pull station adjusted or relocated under this contract.

Show changes to device identification, addressing, wiring, or raceway routing only where such changes were made.

• Test Documentation: Provide the signed fire alarm test report documenting functional testing of all manual fire alarm pull stations in Buildings 1022, 1023, 1024, and 1025, including device identification or location, test results, deficiencies identified, and corrective actions performed under this contract.

• Out-of-Scope Conditions: Document any existing fire alarm deficiencies identified during the work or testing that are outside the defined project scope.

• Electronic Files: Submit final electronic record documents to BIE in a Government-acceptable electronic format.

2.3. CONSTRUCTION REQUIREMENTS

Site Preparation and Selective Removal

• Coordinate required fire alarm system impairments or outages with the Contracting Officer’s

Representative and designated school/facility personnel before starting work.

• De-energize or isolate affected fire alarm equipment and circuits as required to safely perform the work, in accordance with applicable electrical safety requirements, manufacturer procedures, and established facility impairment procedures.

• Protect adjacent finishes, furnishings, equipment, and occupied areas from damage, dust, and debris resulting from the work.

• Remove existing manual pull stations at locations identified for adjustment, relocation, repair, or replacement, as required to complete the work. Remove associated mounting hardware, trim, plates, and other components that are no longer required.

• Reuse existing wiring and conduit where serviceable and suitable for the completed installation. Remove wiring and conduit that cannot be reused where reasonably accessible.

Existing raceways may remain in place only when approved by the Government; cap, secure, and leave them in a safe condition.

• Patch and repair wall penetrations, mounting holes, and device openings resulting from the work. Match existing adjacent wall texture, finish, and paint to the greatest extent practicable.

• Where work affects a fire-rated wall or other rated assembly, restore the affected assembly using materials and methods appropriate to the existing construction.

Adjustment, Relocation, Repair, and Replacement of Manual Pull Stations

• Field-verify each existing manual fire alarm pull station identified for corrective work, including its location, mounting height, physical condition, connection to the existing fire alarm system, and available wiring and raceway.

• Adjust or relocate existing manual pull stations as required to correct the identified mounting-height deficiencies.

• Install the operable part of each affected manual pull station 42 to 48 inches above finished floor (AFF). Maintain a consistent mounting height to the greatest extent practicable within each affected building.

• Maintain the existing pull station locations and fire alarm system configuration to the greatest extent practicable. This project does not include evaluation or correction of overall fire alarm coverage, installation of new pull stations at locations where devices did not previously exist, reconfiguration of system circuits or zones, or changes to the existing sequence of operations.

• Reuse existing manual pull stations where they are serviceable and suitable for continued use.

Where an existing pull station is damaged, defective, or cannot be satisfactorily reused, furnish and install a listed, functionally equivalent replacement device compatible with the existing fire alarm system.

• Before installing replacement devices, submit manufacturer product data demonstrating compatibility with the existing fire alarm system.

• Provide new backboxes, extension rings, trim plates, mounting hardware, conduit, fittings, supports, boxes, and related accessories where required for a complete installation.

• Extend, reroute, or replace existing fire alarm conductors and raceways only as necessary to complete the adjustment, relocation, repair, or replacement of affected pull stations.

• Where existing conductors are extended or replaced, provide conductor type, size, insulation rating, and fire alarm suitability consistent with the existing system and applicable NFPA 70 and NFPA 72 requirements.

• Install each affected pull station so that it remains visible, accessible, and unobstructed. Do not locate a pull station where it will be concealed or obstructed by an open door, fixed casework, furnishings, or equipment.

• Provide a neat and secure installation. Mount devices plumb and level and properly support raceways.

Electrical Integration and Fire Alarm Interface

• Reconnect each adjusted, relocated, repaired, or replaced manual pull station to the existing fire alarm circuit serving the device.

• Maintain the existing circuit configuration, supervision, wiring method, device addressing, and system functionality. Do not reconfigure initiating device circuits, signaling line circuits, zones, loops, or the existing sequence of operations unless specifically authorized by the

Contracting Officer.

• Perform device addressing or device-specific programming only where necessary to restore the existing function of an affected pull station.

• Where the existing system uses addressable devices or monitor modules, reuse existing components where serviceable. Where replacement is necessary, provide listed components compatible with the existing fire alarm system and install them in accordance with manufacturer requirements.

• Update device identification, labels, and address information only as necessary to accurately reflect the completed work and existing system configuration.

2.3.1. ENVIRONMENTAL AND SUSTAINABILITY REQUIREMENTS

This project is limited to corrective interior fire alarm work and does not include site disturbance or installation of new building systems. The Contractor shall minimize environmental impacts associated with the work and comply with applicable environmental requirements.

• Maintain work areas in a clean condition and minimize dust, debris, and disruption to occupied school areas.

• Properly collect, remove, and dispose of packaging, removed devices, wiring, conduit, and other construction debris at an approved off-site disposal facility in accordance with applicable requirements.

• Recycle cardboard, metals, and other recyclable materials where practicable and where appropriate recycling facilities are available.

• Do not dispose of construction debris or waste on the school site unless specifically authorized by the Government.

• If suspect hazardous materials, including suspect asbestos-containing material or lead-containing paint, are encountered or disturbed, immediately stop work in the affected area, protect the area from further disturbance, and notify the Contracting Officer’s Representative.

Do not resume work in the affected area until authorized by the Government.

2.3.2. CONSTRUCTION SUPPORT

This project is limited to corrective interior fire alarm work and does not require extensive temporary facilities, laydown areas, or dedicated staging areas. The Contractor shall:

• Coordinate work hours, site access, and required fire alarm system impairments with the

Contracting Officer’s Representative (COR) and designated school/facility personnel to minimize disruption to school operations.

• Maintain safe and unobstructed means of egress in and around affected work areas at all times.

• Protect existing finishes, furnishings, equipment, and occupied areas from damage, dust, and debris resulting from the work.

• Maintain affected work areas in a clean and orderly condition and remove debris and waste generated by the work at the end of each workday.

• Coordinate required fire alarm system impairment, isolation, testing, restoration, and monitoring-service notifications with the designated school/facility representative and existing monitoring service, where applicable.

• Restore affected fire alarm system functions and monitoring to normal operating condition at the completion of each testing or work activity, unless otherwise authorized by the COR.

2.3.3. SUBMITTALS DURING CONSTRUCTION

No separate construction-phase submittals are required beyond those identified elsewhere in this

Statement of Work.

If the Contractor proposes a product substitution or deviation from an accepted submittal during construction, submit the revised information to the Contracting Officer’s Representative for

Government review before installation.

2.3.4. CONSTRUCTION COORDINATION AND ACCESS

This project will be performed in an occupied school facility. The Contractor shall:

• Provide at least three business days’ advance notice before initial mobilization and before testing that will activate audible or visual fire alarm notification appliances.

• Limit work to areas authorized by the Contracting Officer’s Representative and designated school/facility personnel.

• Plan and perform the work to minimize disruption to classroom instruction, school activities, and facility operations.

• Maintain safe, clear, and unobstructed means of egress at all times. Do not block corridors, exits, exit access, or fire lanes with tools, ladders, equipment, or materials.

• Comply with site-specific access restrictions established by the school for occupied or restricted areas.

2.3.5. DIGITAL IMAGES

Provide digital photographs documenting the work, including, as applicable:

• Existing manual pull stations and adjacent wall conditions before work begins.

• New or modified conduit, backboxes, wiring, and other concealed work before covering or closing.

• Device terminations and associated junction or module boxes where modified.

• Fire alarm control panel (FACP) and annunciator indications during functional testing, where applicable.

• Final installed manual pull stations, including mounting condition and repaired wall surfaces.

• Any existing deficiencies or out-of-scope conditions identified during the work.

Submit photographs electronically with the final closeout documentation using a Government-approved electronic delivery method.

2.3.6. QUALITY CONTROL

The Contractor shall designate one individual, who may also serve as the superintendent or project manager, as the Quality Control (QC) lead.

At a minimum, the QC lead shall:

• Verify existing conditions before removal or modification of existing pull stations.

• Verify installed pull stations, conduit, wiring, backboxes, fittings, and related components conform to the requirements of this Statement of Work, accepted submittals, and manufacturer installation instructions.

• Verify mounting heights, device locations, labeling, and workmanship before testing.

• Verify completion of required functional testing and confirm that test documentation is complete and accurate.

• Maintain brief QC notes identifying the date, work reviewed, deficiencies observed, and corrective actions taken.

A separate formal Construction Quality Control plan, daily QC reports, and independent testing laboratory services are not required unless specifically required elsewhere in the contract or directed by the Contracting Officer.

Enforcement

The Contractor shall promptly correct deficiencies identified by the Contractor’s quality control staff or the Government. Do not proceed with subsequent work that would conceal, cover, or depend upon deficient work until the deficiency has been corrected.

The Contracting Officer retains authority to direct corrective action or stop work in accordance with the contract.

2.3.7. TEMPORARY SERVICES, SAFETY, AND PROTECTION

This project does not require dedicated temporary utilities or large-scale temporary facilities. The

Contractor shall:

• Use existing building electrical power and lighting for work activities only where authorized by the Contracting Officer’s Representative (COR) and designated school/facility personnel and where suitable power is available.

• Provide temporary barriers, cones, caution tape, signage, or other protective measures as necessary to separate work areas, ladders, tools, and materials from building occupants while maintaining safe and unobstructed means of egress.

2.3.8. ACCESS

The Contractor’s access to the facility shall be limited to areas authorized by the Contracting Officer’s

Representative (COR) and designated school/facility personnel.

• Obtain required building access, keys, badges, or escort arrangements through the COR or designated school/facility personnel.

• Do not duplicate keys, badges, or other access credentials, and do not share access credentials with unauthorized personnel.

• Use only designated entrances and approved routes to access work areas.

• Do not enter restricted or unauthorized spaces except as specifically authorized for performance of the work.

• Return Government- or school-issued keys, badges, passes, and other access devices at project completion or when no longer required.

2.3.9. ACCIDENT PREVENTION

The Contractor is responsible for the safety of its employees and for protecting students, staff, visitors, Government personnel, property, and the public during performance of the work.

Accident Prevention Program

Before the preconstruction meeting, submit a project-specific Accident Prevention Program (APP) to the Contracting Officer for review and acceptance. Do not begin on-site work until the APP is accepted.

The APP shall be appropriate to the size and complexity of the project and shall include, at a minimum:

• Identification of the individual responsible for implementing the safety program.

• Identification of the major work activities and associated hazards.

• Job Hazard Analysis (JHA) or Job Safety Analysis (JSA) for applicable work activities.

• Methods and controls for protecting workers, students, staff, visitors, and property.

• First aid and emergency response procedures, including emergency contact information.

• Required personal protective equipment.

• Housekeeping and fire prevention measures.

• Procedures for fire alarm system impairment and safe isolation of affected equipment.

• Incident reporting procedures.

Accident and Incident Reporting

Report accidents and incidents involving injury, occupational illness, fire, or property damage to the

Contracting Officer and Contracting Officer’s Representative within 24 hours. Submit required written reports in accordance with the contract and applicable OSHA reporting requirements.

Report fatalities and other OSHA-reportable events within the timeframes required by OSHA.

Minimum Safety Provisions

The Contractor shall:

• Provide appropriate first aid supplies at the work area.

• Provide and enforce use of required personal protective equipment.

• Maintain safe and unobstructed means of egress.

• Provide temporary barriers, warning signs, or other controls necessary to protect building occupants from work activities.

• Maintain Safety Data Sheets for hazardous materials used on site.

• Ensure personnel are trained and qualified for the work they perform.

2.3.10. TEMPORARY CONTROLS

The Contractor shall provide temporary protection as necessary to maintain safety, security, and protection of the existing facility during the work.

• Protect temporary openings, penetrations, exposed wiring, or unfinished work until permanent restoration is complete.

• Maintain any affected wall, ceiling, or other building assembly in a secure and protected condition until final repairs are completed.

• Remove temporary protections when no longer required and restore affected surfaces to their final condition.

2.3.11. CONSTRUCTION DELIVERABLES AND CLOSEOUT

Before requesting final Government inspection, the Contractor shall complete all work, testing, cleanup, and restoration required by this Statement of Work.

Submit the following closeout documentation:

• Fire Alarm Test Documentation: Signed fire alarm test report and certification required under the Functional Testing and Documentation section.

• Record Documentation: Final marked-up floor plans, sketches, or other record information required by Section 2.2.1 showing pull station adjustments, relocations, and other changes made under this contract.

• Product and Warranty Documentation: Manufacturer product information and applicable warranty documentation for replacement devices and components installed under this contract.

• Digital Images: Final project photographs required by Section 2.3.5.

• Out-of-Scope Deficiencies: Documentation of existing fire alarm deficiencies identified during the work or testing that are outside the defined project scope, if any.

Final Government Inspection

When the Contractor determines that the work is complete and ready for inspection, submit written notice to the Contracting Officer and Contracting Officer’s Representative requesting final

Government inspection.

Before requesting final inspection, confirm that:

• All required pull station adjustments, relocations, repairs, and replacements are complete.

• Required functional testing has been completed.

• The fire alarm system and associated monitoring functions have been restored to normal operating condition.

• Required closeout documentation has been submitted or is ready for submission.

• Work areas have been cleaned and affected surfaces restored.

The Government will inspect the completed work and identify remaining deficiencies or punch-list items, if any. The Contractor shall correct identified deficiencies and notify the Contracting Officer’s

Representative when corrective work is complete.

Final acceptance will occur after all required work and corrective items are complete, required closeout documentation has been received, and the Contracting Officer has accepted the work in accordance with the contract.

Submit one copy each of the above items to the address indicated below or as directed by the CO.

Submit all deliverables electronically to the CO: TBD

Closeout Document Recipient

Submit all closeout documentation electronically to the Contracting Officer’s Representative using a

Government-approved electronic delivery method. Copy the Contracting Officer when directed by the contract.

Submit all deliverables to the following address:

Karlisa Benally, Contracting Officer's Representative (COR)

Supervisory Facilities Operations Specialist, Albuquerque

BIE Division of Facilities and Safety Management, Central Office

Branch of Facilities Management

1011 Indian School Road NW, Suite 332

Albuquerque, NM 87104

Email: karlisa.benally@bie.edu

2.4. FORMS

No project-specific Indian Affairs or Bureau of Indian Education forms are required for this project beyond forms and documentation otherwise required by the contract and this Statement of Work.

The Contractor shall submit:

• Invoices through the Government’s Invoice Processing Platform (IPP), as required by the contract.

• Fire alarm testing and closeout documentation required by this Statement of Work.

• Any other standard Federal or BIE forms specifically identified in the solicitation or contract.

Any additional forms required after award will be provided by the Contracting Officer or Contracting

Officer’s Representative, as applicable.

3. PERFORMANCE REQUIREMENTS

3.1. GENERAL

The Contractor shall perform the work in a manner that maintains the existing fire alarm system configuration and functionality except for temporary impairments required to complete the work.

Replacement manual pull stations and related components shall be listed, compatible with the existing fire alarm control panel and associated circuits, and suitable for the existing system configuration.

Work performed under this contract shall not degrade existing system performance, supervision, or reliability. Upon completion of the work, the affected fire alarm system components shall be restored to normal operating condition and shall be free of trouble, supervisory, or unintended alarm conditions resulting from the Contractor’s work.

3.2. FIRE ALARM SYSTEM PERFORMANCE

• Each manual pull station adjusted, relocated, repaired, or replaced under this contract shall, when operated:

• Initiate the appropriate fire alarm condition at the existing fire alarm control panel.

• Annunciate correctly at existing remote annunciators or graphic interfaces, where applicable.

• Transmit the appropriate alarm signal to the existing supervising or monitoring station, where applicable.

• Work performed under this contract shall not introduce ground faults, trouble conditions, supervisory conditions, or unintended alarm conditions into the existing fire alarm system.

• Adjusted or relocated manual pull stations shall be installed with the operable part 42 to 48 inches above finished floor (AFF) and shall remain visible, accessible, and unobstructed.

• Replacement devices shall be listed and compatible with the existing fire alarm system and shall maintain the existing system functionality and sequence of operations.

• Any existing fire alarm system deficiency identified outside the defined scope of this project shall be documented and reported to the Contracting Officer’s Representative for Government evaluation. Do not perform corrective work outside the defined project scope unless specifically authorized by the Contracting Officer.

3.3. TESTING AND ACCEPTANCE

Functional Testing and Documentation

• Coordinate fire alarm testing with the Contracting Officer’s Representative and designated school/facility personnel. Provide advance notice in accordance with site procedures and coordinate notifications to the existing supervising or monitoring service, where applicable.

• Following completion of all pull station adjustment, relocation, repair, replacement, wiring, and conduit work, perform a functional test of all manual fire alarm pull stations within

Buildings 1022, 1023, 1024, and 1025.

• Testing shall be performed by personnel trained and qualified to inspect, test, and service the existing fire alarm system and in accordance with applicable NFPA 72 requirements and manufacturer instructions.

• For each manual pull station, verify:

• Proper physical operation of the device.

• Receipt of the appropriate alarm signal at the existing fire alarm control panel (FACP).

• Correct device address, zone, or location description at the FACP and annunciator, where applicable to the existing system.

• Activation of the existing audible and visual notification appliances in accordance with the system’s existing sequence of operations.

• Transmission of the alarm signal to the existing supervising station or remote monitoring service, where applicable.

• Proper restoration and reset of the fire alarm system following testing.

• Correct deficiencies resulting from work performed under this contract and retest affected devices until proper operation is verified.

• If testing identifies an existing fire alarm system deficiency outside the scope of this project, document the deficiency in the final test report and notify the Contracting Officer’s

Representative. Do not perform additional corrective work unless authorized by the

Contracting Officer.

• Submit a signed fire alarm test report and certification from the fire alarm installation/service company confirming that the required testing was completed and documenting the test results.

At a minimum, the report shall identify:

• Building and device location.

• Device identification, address, or zone, where applicable.

• Date of testing.

• Test performed and test result.

• Deficiencies identified.

• Corrective actions performed under this contract.

• Name and signature of the individual performing or supervising the testing and the company performing the work.

• Provide record documentation showing the final location and mounting height of each pull station adjusted or relocated under this contract. Show changes to circuit routing, device identification, or addressing only where such changes were made as part of the work.

• Upon completion of testing, restore the fire alarm system and associated monitoring functions to normal operating condition and notify the Contracting Officer’s Representative and designated school/facility personnel that testing is complete.

• The work will be considered ready for final Government inspection when:

• Required pull station adjustments, relocations, repairs, and replacements are complete.

• Required functional testing has been successfully completed.

• No trouble, supervisory, ground-fault, or unintended alarm conditions resulting from the

Contractor’s work remain.

• Required test and closeout documentation has been submitted.

• The fire alarm system and associated monitoring functions have been restored to normal operating condition.

3.4. WARRANTY

• The Contractor shall warrant labor, materials, equipment, and workmanship provided under this project for the warranty period established by the contract.

• The warranty period shall begin on the date of final acceptance by the Contracting Officer, unless otherwise stated in the contract.

• During the warranty period, the Contractor shall, at no additional cost to the Government, correct defects in materials, equipment, installation, or workmanship attributable to work performed under this contract.

• Warranty obligations do not include correction of pre-existing conditions or deficiencies outside the defined project scope unless specifically authorized under the contract.

3.5. TIME FRAMES AND DELIVERABLES

Overall Performance Period

• The total period of performance for this project shall be 45 calendar days from Notice to

Proceed (NTP), unless modified by the Contracting Officer in accordance with the contract.

Pre-Work Activities

• Complete field verification and required pre-installation submittals in accordance with Sections

1.5 and 2.2.

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