Attachment_1_Statement_of_Work_OFFICIAL_0006.docx

STATEMENT OF WORK

IE009- BECLABITO DAY SCHOOL

ROOF REPLACEMENT

PROJECT CONSTRUCTION

JUNE 2025

Table of Contents

1. PROJECT

The Contractor shall furnish the labor, materials, equipment, and supervision necessary to remove, repair the deteriorated damaged roof, and install of 60 mil membrane TPO system, fully adhered installation, 20-year NDL, roof for building #1778, at approximately 33,000 sq ft. Project location:

2. GENERAL

The Bureau of Indian Education (BIE), Beclabito Day School, seeks Design-Build Services for the Replacement and installation of 60 mil TPO roof for Building #1778. The tasks included survey, design, demo/removal, repair, construction, and installation.

3. PURPOSE

Provide all Architectural & Engineering phase requirements for Design-Build and Performance Specifications for the TPO Roof Replacement Project. The project shall bring the facilities into compliance with Indian Affairs adopted life safety codes, policy, and mandated standards to extend the life of the facilities.

4. DEFINITIONS

A/E – Architectural-Engineering firm MATOC contract BIA – Bureau of Indian Affairs (BIA) BIE – Bureau of Indian Education (BIE) CA – Construction Administration Services CI – Construction Inspection Services CO – Contracting Officer Contractor – General Construction Contractor COR - Contracting Officer’s Representative Cx – Building Commissioning Services DB – Design-Build DFMC – Department of Facilities Management and Construction.

DSRM – Department of Safety and Risk Management FI&R – Facilities Improvement & Repair IA – Indian Affairs NDL – No Dollar Limit NTP – Notice to Proceed PM – DFMC Project Manager QA – Quality Assurance Services User – School Administration at each location

5. SCOPE OF WORK

TASKS & REQUIREMENTS:

The Contractor shall furnish all supervision, materials, equipment, and personnel necessary to manage and accomplish the work. The Contractor shall provide sufficient technical support and project management to assure the quality and accuracy of estimates, accommodate several concurrent active projects, and provide flexibility to staff. Additionally, the Government will rely on the Contractor's expertise in recognizing and addressing problematic issues and successful execution.

The Government expects that work executed against this order shall exhibit superior quality, responsiveness, and customer service. The Contractor's work responsibility shall include all planning, administration, coordination, and management necessary to provide all work as specified.

The work shall be conducted by the Contractor in strict accordance with the contract and all applicable Tribal, Federal, State, and local laws, regulations, codes, or directives as applicable. The Contractor shall ensure that all work provided meets or exceeds critical reliability rates or tolerances specified or included in applicable documents.

6. PROJECT TASK DESCRIPTIONS:

1: Remove existing damaged, cracked roofing materials and replace with new TPO roofing materials, including membrane, cover board, fasteners, edge metal, crane, forklift, and dumpster for disposal of debris.

2: Labor to include removal and disposal of existing membrane, installation of cover board, roofing membrane, edge metal, and proper cleanup. Debris to be removed from the BIE Beclabito Day School compound and disposed of at the Navajo Reservation, EPA landfill.

7. DESIGN REVIEW MEETINGS

Minimally, the Design shall include the COR and school representatives' input to influence the design.

· Ensure site accessibility for individuals with special needs.

· Consider how the space can be designed to address multiple components that meet the various needs of the student population and community, simultaneously. A review meeting to resolve design issues will be held for each design review package submitted. The meeting will include a discussion of BIE comments on functional relationships and technical peer review comments (by others).

1. Participants will include BIE Staff and Design-Build Team A/E members as appropriate for the specific package to be reviewed, and others. The Design-Build Team A/E members will each allow for one full day for each package design review meeting.

2. The DB team shall allow a minimum of fourteen (14) calendar days for each review cycle. A cycle includes:

a. The BIE’s receipt of the design review submission package.

b. The review meeting.

c. DB team’s receipt of comments from the BIE, either electronically, by fax, or by hard copy delivery.

3. Coordination of the review meeting schedules will be the responsibility of the BIE Project Manager/COR (for the BIE) and the Design-Build Team A/E Project Manager (for the Design-Build Team A/E). See Quality Assurance/Quality Control.

8. SITE PREPARATION – DEBRIS DISPOSAL

The Contractor shall:

· Prepare the site for the installation of all construction and new equipment.

· Plan for the mobilization cost of materials, equipment, office trailer, storage bins, and other construction items that need to be transported to the project site before starting up.

· Plan for equipment storage and security throughout the project. The school shall not be held liable for any lost, stolen, or damaged items.

9. CONTRACTOR’S PERFORMANCE PERIOD

The Contractor shall complete the on-site construction work within 45 calendar days and coordinate closely with the COR regarding the schedule. The review of submittals is not included in the contractor’s performance time. The total contract period of performance shall be 90 calendar days after issuance of the Notice to Proceed.

10. WARRANTY

The Contractor should address each of the following:

· Applicable warranty and/or guarantees of equipment and installations, including any conditions and response time for repair and/or replacement of any components during the warranty period of 20 years from the date of completion.

11. DESIGN/DRAWINGS/SUBMITTALS

The DB Contractor shall provide five (5) design submissions corresponding to the following levels of design development:

a. Schematic Design (20%)

b. Design Development (40%)

c. Preliminary Construction Documents (70%) – DSRM review required.

d. Completed Construction Documents (99%) – DSRM review required.

e. Final Construction Documents (100%) – DSRM review required.

Reviews will be made by the Government and/or the Government’s authorized representative(s). As part of its review, the Government may offer submission reviews to local code officials. The Contractor shall provide complete sets of current progress plans, calculations, and specifications for the design reviews. In addition, the Contractor shall provide a PDF electronic copy of all drawings, calculations, and material catalog cuts. The DB (design-build) Contractor must show design activities in their CPM schedule for all submissions. The schedule must include 21 calendar days for Government review time. The Government will review the Contractor's design submissions to verify adherence to contract requirements, program requirements, standards, codes, and the Contractor's proposal. Design review comments shall not relieve the Contractor from compliance with the terms and conditions of this SOW or applicable code compliance.

a. Schematic Design (20% Submittal): The 20 percent completion schematic design submittal will comprise the documents necessary to illustrate the general scope, scale, arrangement, and relationships of project components. At this stage, the design will be conceptual and can be submitted electronically to the Contracting Officer’s Representative (COR).

b. Design Development Documents (40% Submittal): Based upon the approved schematic design, design development documents are refinements of the project design. In the design development phase, the Contractor’s Designer of Record will establish the scope, relationships, forms, size, and appearance of the project. The design development package shall constitute a forty percent construction document level of detail. Plans, sections, elevations, typical construction details, and system and equipment layouts are included in this phase. Major materials and systems will be identified in the specifications, and minimum quality standards will be established.

c. Preliminary Construction Documents (70% Submittal): The contractor’s Designer of Record refines the approved design development information to establish the requirements for the construction of the work. The seventy percent construction documents will include near-complete drawings and specifications to establish in detail the quality levels and construction of building materials, components, and systems.

d. Completed Construction Documents (99% Submittal): The contractor’s Designer of Record refines the approved preliminary construction documents information to establish the complete requirements for the construction of the work. The completed construction documents will include all drawings and specifications to establish in detail the quality levels and construction of building materials, components, and systems.

e. Final Construction Documents (100% Submittal): The contractor’s Designer of Record finalizes the construction documents information to establish the complete requirements for the construction of the work, including incorporation of all accepted review comments. The final construction documents shall include all drawings and specifications to establish in detail the quality levels and construction of building materials, components, and systems. The submission must consist of plans, product manuals, specifications, and basis of design analysis, must depict/describe all construction work, and shall be in final form to fully address the scope of the Project. Drawings and specifications must reflect the resolution of all comments and be edited to address the construction work to be provided.

For the 70%, 99%, and 100% submittals, DSRM requires three (3) hardcopy, full-size sets for review. For 20% and 40% submittals, electronic copies are to be provided to the COR. The Contractor will allow DSRM twenty-one (21) calendar days to review and approve submissions. The Contractor must receive written approval before proceeding with construction activities or procurement of equipment.

Two (2) sets of 100% drawings shall be distributed to the following individuals.

· Sandra Ahasteen, Facility Operations Supervisor Shiprock Agency Facility Management Shiprock, New Mexico

(505) 368-3429

· David Wohlers, Division of Facilities and Safety P: (505) 362-8974 E: david.wohlers@bie.edu

12. WORK HOURS

Work on this project shall be performed during normal duty hours of 8:00 am to 4:30 pm each day unless other arrangements are made between the contractor and the COR. (Exception: Workdays may be interrupted by unannounced closures due to Tribal Traditional Activities.)

13. PROJECT SCHEDULE

General: The Contractor shall provide two (2) color copies and one electronic copy of the project schedule after award and before the design meeting. The schedule shall include a detailed design phase with design deliverable submission dates, review periods, as well as a summary construction schedule with important milestones included for both phases.

The Contractor shall fully develop the construction portion of the schedule and submit it to the Contracting Officer before the Preconstruction meeting or any construction activity begins. The project schedule will be updated monthly throughout the entire contract period and until the project reaches substantial completion. Each schedule update’s status date will be 10 days before the progress payment request date.

Purpose: The purpose of the project schedule is to ensure adequate planning, coordination, scheduling, and reporting during the execution of design and construction activities of the Contractor. The project schedule will assist the Contractor and the Contracting Officer in monitoring the progress of the work, evaluating proposed changes, and processing the Contractor’s monthly progress payment requests Software: The software shall be the latest version of Microsoft Project, Primavera Project Planner, or an approved equal.

Schedule Development: The project schedule shall cover the entire contract period. The late finish date of the project schedule shall be the same as the established completion date of the contract.

The Contractor shall use the Critical Path Method (CPM) with limited use of lead or lag durations between schedule activities. The Contractor’s project schedule shall consist of procurement activities (including mobilization, submittal, and the fabrication and delivery of key and long-lead procurement items) and construction activities.

The Contractor’s project schedule shall consist of, but not be limited to, the following for each activity:

· Identify each activity number with numerical designations (maximum 5 digits). The number of activities shall be in increments of 10.

· Concise description of the work represented by the activity (maximum 48 characters). Avoid the use of non-standard abbreviations. The work related to each activity shall be limited to one work trade.

In developing the project schedule, the Contractor shall be responsible for ensuring that subcontractor work at all tiers, as well as its own work, is included in the project schedule.

The project schedule, as developed, shall show the sequence and interdependence of activities required for complete performance of the work. The Contractor shall be responsible for ensuring all work sequences are logical and the project schedule shows a coordinated work plan. The proposed durations assigned to each activity shall be the Contractor’s best estimate of the time required to complete the activity, considering the scope and resources planned for the activity. Resource loading of each activity shall list all personnel by labor category and equipment type, and the capacity proposed to complete the activity in the duration shown.

Include permit requirements and constraints. Seasonal weather conditions shall be considered and included in the planning and scheduling of all work influenced by high or low ambient temperatures, wind, and/or precipitation to ensure completion of all work within the contract time.

Project Schedule Updates:

The contractor will submit bi-weekly performance reports, which will include a three-week project schedule using the attached Bi-weekly Report Template.doc, which is included in the appendices. The contractor will email the bi-weekly report to the CO and COR, and other designated personnel.

Monthly updates: The monthly updating of the project schedule shall be an integral part and basic element of the estimate, upon which progress payments shall be made under this contract. If, in the judgment of the Contracting Officer, the Contractor fails or refuses to provide a schedule of values and a complete schedule update or revision as specified hereinafter, the Contractor shall be deemed to have not provided the required information upon which the progress payment may be made and shall be subject to retainage of a portion of the payment.

Time Impact Analysis for Contract Modifications, Changes, Delays, and Contractor Requests Requirements: When contract modifications or changes are initiated, delays are experienced, or the Contractor desires to revise the project schedule, the Contractor shall submit to the Contracting Officer a written time impact analysis illustrating the influence of each modification, change, delay, or Contractor request on the contract time.

Time Extensions: Activity delays shall not automatically mean that an extension of the contract time is warranted or due to the Contractor. It is possible that a modification, change, or delay will not affect existing critical activities or cause non-critical activities to become critical. A modification, change, or delay may result in only absorbing a part of the available total float that may exist within an activity chain of the project schedule, thereby not causing any effect on the contract time. Time extensions will be granted per the terms of the contract.

Float: Float is not for the exclusive use or benefit of either BIE or the Contractor. Extension of the contract time will be granted only to the extent that the equitable time adjustments to the activity or activities affected by the modification, change, or delay exceed the total (positive or zero) float available on a particular activity.

Government Holidays:

Federal Holidays New Year’s Day – January 1 Martin Luther King Day – 3rd Monday in January, President’s Day – 3rd Monday in February, Memorial Day – last Monday in May Juneteenth Day – June 19 Independence Day – July 4 Labor Day – 1st Monday in September Indigenous Peoples’ (Columbus) Day – 2nd Monday in October, Veterans’ Day – November 11 Thanksgiving Day – 4th Thursday in November Christmas Day – December 25

14. CLOSE OUT REQUIREMENTS

As requisite for final payment, the Contractor shall provide to the school and its COR the following:

· Specified quantities of extra/spare materials used.

· Manufacturer Warranties for each building, which identify each building number and location for the entire new work/installation against defective materials, workmanship, etc. Include a one (1) year Workmanship Warranty.

· Demolition debris haulage tickets, manifests, landfill tickets/receipts.

· As-built record drawings, systems, demonstration of maintenance and upkeep.

· Documentation shall include all certified payroll reports and the Release of Claims.

· Certified copies of the material certificates must include composition and tests to which the material has been subjected.

15. SCHEDULE OF VALUES

After the contract award and before the Design Meeting, submit a schedule of dollar values based on the Contract Price Schedule. Break down each lump-sum item into parts of design deliverables or construction work for which progress payments may be requested. The total costs for the parts of work shall equal the contract line-item amount for that lump-sum item. The Contracting Officer may request data to verify the accuracy of dollar values. Include mobilization, general condition costs, overhead, and profit in the total dollar value of unit price items and the parts of work for each lump-sum item.

5% of the contract shall be withheld and released at the successful completion of the closeout of the project.

Schedule of value requirements below:

· Do not include mobilization, general condition costs, overhead, or profit as a separate item.

· Do not break down unit price items. Use only the contract line-item amount for unit price items.

· The total cost of all items shall equal the contract sum. The Schedule of Values will form the basis for progress payments.

· An acceptable Schedule of Values shall be agreed upon by the Contractor and Contracting Officer before the first progress payment is processed. Submit a schedule of values in AIA G703 format.

Acceptance of the work: After all deficiencies have been corrected, the Contracting Officer will issue a Letter of Acceptance. And the pay contractor the retained remaining funds of 5%.

16. PRICING

The Contractor shall submit a cost proposal fully supported by data adequate to establish the reasonableness of the proposed costs, including components, replacement parts, accessories, and all other related products and services offered by the Contractor, for the life of the contract.

All manufacturer price lists shall be identified in the proposal response. Proposals shall include an itemized list of any Products and Services that the Contractor intends to include in the Master Agreement and assume responsibility for as prime contractor but are offered by the individual authorized distributors and not included in the Contractor’s catalog.

The list shall identify the distributors’ names and locations that offer each product and service included.

The Contractor shall be the prime contractor and remain solely responsible for contractual performance and reporting for any Products and Services offered by the authorized distributor.

17. OBTAIN ALL MATERIALS AND PERMITS

The Contractor shall ensure that all materials necessary to perform work are ordered promptly upon Notice to Proceed (NTP). To avoid delays, all parts and equipment shall be on hand or readily accessible before the commencement of work.

The Contractor shall procure all permits required for the work.

18. CONTRACTOR FIELD QUALITY CONTROL

The Contractor shall develop, submit for government approval, and maintain a Quality Control Plan (QCP) to ensure services are performed per the contract, applicable codes/ standards, and this SOW. The Contractor shall develop and implement procedures to identify, prevent, and ensure the non-recurrence of defective services.

The Contractor’s QCP ensures that all work complies with all requirements.

The COR may notify the Contractor of required modifications to the plan during the period of performance. The Contractor shall then include suggested modifications in his QCP and obtain acceptance of the plan by the COR. Any modifications to the program during the period of performance shall be provided to the COR and School for review at least 10 business days before the effective date of the change. The QCP shall be subject to the Government's review and approval. The Government may find the QCP "unacceptable" whenever the Contractor’s procedures do not accomplish quality control objectives. The Contractor shall revise the QCP within ten (10) business days from receipt of notice that the QCP is found unacceptable.

19. GENERAL REQUIREMENTS

A. Safety: The contractor shall adhere to all BIA/BIE adopted codes, and the contractor shall abide by all OSHA regulations while on school grounds and shall review all applicable safety regulations before beginning the project. The contractor shall provide signs, barriers, and or caution tape as a safety precaution around the work site. The contractor shall have a fall protection plan if workers are to be performing duties above six (6) feet from the ground or finished floor. The contractor shall bear sole responsibility for taking all appropriate actions necessary to prevent accidents and injuries to individuals and damage to property in and around the work area.

B. Access: BIE Facility Management personnel shall provide access to Beclabito Day School at all times. The contractor shall sign in and out with the Facility Manager. The contractor shall minimize disruption of classroom instructions and normal school activities expected in such areas.

C. Cleaning: The Contractor shall always keep the work area reasonably clean. The contractor shall accomplish a complete cleanup at the end of the project. The Contractor shall properly dispose of all debris at an approved dumping site.

D. All shipments of materials, equipment, and/or supplies to the project site shall be addressed to the Contractor and not the Government. Preservation and packing shall be per standard practices for commercial packaging.

E. Government personnel are not authorized to accept deliveries from the contractor, nor are they responsible for offloading shipments. The contractor shall be present to accept all deliveries.

F. The Contractor shall provide a comprehensive warranty that covers one year from substantial completion. This warranty shall cover all parts, labor, shipping, and expenses, such that no additional cost is incurred by the government for warranty work.

G. Project Oversight Expectations: A Certified manufacturer’s representative shall be required on-site throughout the installation to ensure compliance with specification details

H. The Contractor shall develop, submit for the government’s approval, and maintain a Quality Control Plan (QCP) to ensure services are performed per the contract and this SOW. The Contractor shall develop and implement procedures to identify, prevent, and ensure the non-recurrence of defective services. The Contractor’s QCP is how they ensure that all work complies with the requirements of the contract.

I. The Design-Build shall be prepared and submitted with complete construction documents for review and approval by the Government.

J. No work shall be fabricated or delivered until the receipt of approved shop drawings from the COR.

K. The contractor shall take all necessary field measurements and investigations to ensure that the materials and assemblies will meet contract requirements, and all materials that require regular maintenance shall be identified.

L. Replace the deteriorated roof drainage system, including all leaking and corroded components. Install new roof drain assemblies at the current drain locations, along with leader piping and extensions at the existing vent pipe positions

20. CONSTRUCTION SERVICES

Construction Services shall be completed by Design or Performance Work Statement and commence on Notice to Proceed issued by the Contracting Officer.

Note: Construction Administration, Inspection Services, and Start-up Commissioning, as necessary, will be implemented for each work item listed. The contractor shall work cooperatively and submit information needed to all entities involved with this project, including the User. The contractor shall state in the proposal what inspections and start-up commissioning services will be provided for each work item.

All necessary demolition, remediation, and hazardous material abatement shall be included. The contractor is to provide separate pricing for all remediation and abatement that may be necessary. The contractor shall note that demolition, remediation, or abatement will be required for all locations and tasks related to work items.

21. EROSION CONTROL

Prevent erosion of soil from any lands used or occupied in the execution of the work under the Contract.

22. CONTRACT ADMINISTRATION

a) The Contractor shall not perform work that is outside the SOW (statement of work) unless directed in writing by the CO. Any work done by the Contractor outside the SOW without authorization from the CO will be at the Contractor's own risk.

b) The CO shall provide a Notice to Proceed (NTP) to begin the performance of work after the contract has been awarded.

c) The COR shall coordinate the schedule for each phase, approve technical submittals, inspect work, monitor progress, accept completed work, review invoices, review change orders, and issue/receive Government Furnished Items. The COR has the authority to direct the Contractor to stop the performance of work if unsafe work conditions are observed.

d) The laws regulating wages and hours of workers employed under this contract are subject to the Davis-Bacon Act.

https://www.dol.gov/agencies/whd/government-contracts/construction/faq/conformance

23. CODES, SPECIFICATIONS, AND STANDARDS

The A/E Contractor shall provide a multi-disciplined Architectural-Engineering team to provide professional design services; each responsible team member shall be knowledgeable of and meet compliance with the most current editions of the following codes, standards, and guidelines.

1. ASTM Standards

2. NFPA 5000 Building Construction - Life Safety and Fire Codes

3. National Electrical Codes

4. Uniform Plumbing and Mechanical Codes

5. Americans with Disabilities Act and Architectural Barriers Act Accessibility Guidelines (ADA/ABAAG)

6. OSHA - Federal Regulations

7. EPA - Tribal, State, and Federal Regulations

8. Value Engineering DOI OMB Circular A-131

9. DOI – Guiding Principles for Sustainable Federal Buildings

10. BIE Design Handbook

11. DOI Division of Safety and Risk Management- Final Inspection and Certificate of Occupancy Guidelines

12. DOI Division of Safety and Risk Management- Safety, Health and Accessibility Design Guidelines for Architects, Engineers and Design Firms

13. 2021 IBC, Wind uplift calcs based on ASCE 7-16, 20-year NDL, BIE to confirm FM Global. Standard zone-based wind uplift calculations based on ASCE 7-16

24. MOBILIZATION AND BACKGROUND CLEARANCE

A. SPECIAL REQUIREMENTS

General: Alcohol, drugs, or tobacco products are Not Permitted on the school campus at any time. Prescription drugs prescribed for the Contractor/Subcontractor’s employees are acceptable.

1. Mobilization: The successful Contractor shall provide all labor, materials, equipment, supervision, transportation, and all other services to complete the project. The Contractor shall be responsible for mobilization, cost of materials, equipment, office trailer, storage bins, and other construction materials that require transportation to the project site.

2. Security Background Clearance: A background check approval is required for the Contractor’s personnel by B.I.E. Security before any work is started on this project. All Contractor employees are required to wear name badges or a bright fluorescent green vest with the company name/logo printed on the safety vest while on the project site (during normal work hours). All employees must wear approved face masks while on campus and during work hours. The Jobsite Superintendent shall report to the school’s front office each day to indicate the number of workers on-site and provide a daily work schedule of work activities.

3. Specifications: The Contractor shall provide professional workmanship with the procurement and installation of renovation products.

i. The designer shall provide Construction Standard Institute (CSI) 34 Division Format Specifications as applicable and appropriate for each of the construction tasks.

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Rev. A