RFI_Questions_and_Answers_Log_CNES7_22_24_July_24_2024_0003.xlsx
XLSX spreadsheet 202 KB Posted
- Attached to
- Pueblo Pintado Community School - Sports Complex
- Solicitation number
- 140A2324R0074
About this file
This document is a Questions and Answers log for Task Order Request for Proposal # 140A2323R0080 for a Sports Complex project at the Pueblo Pintado Community School.
The key details are:
- The RFP is for the design and construction of a sports complex at the Pueblo Pintado Community School, including a football field, track and field events, utilities, fencing, parking, and a press box.
- The contracting agency is the Department of the Interior, Bureau of Indian Affairs, Bureau of Indian Education.
- Questions cover details such as the desired track and field events, sports equipment, colors, utilities, IT access, scoreboard, press box, fencing, parking, restrooms, geotechnical information, and the overall project timeline of 180 days.
- Responses from the government provide clarification on the requirements, such as a black synthetic track, simple scoreboard, 6-foot fencing, no restrooms, and the intent to complete design and construction within the 180-day period.
- An additional question was received from another contractor regarding excluding utilities from the bid schedule due to the undetermined final location of the sports complex.
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Sheet1 Questions and Answers Log for Task Order Request for Proposal # 140A2323R0080 Sports Complex Project Pueblo Pintado Community School
| Number | Date Received | Contractor | Question | Date Sent to COR | Answer | Date Answered |
| 1 | 7/18/24 | Cherokee Nation Environmental Solutions, LLC | What Track & Field events would the school like to consider in the design of this project? Long jump, pole vault, shot put, discus, high jump, javelin, etc. | 7/18/24 | running events, NOTE: See SOW | 24-Jul |
| 2 | 7/18/24 | Cherokee Nation Environmental Solutions, LLC | What sports equipment would the school like to consider in the design of this project? Combination soccer/football goals, standalone football and/or soccer goals, removable or permanent? Starting blocks? Other? | 7/18/24 | Just a football field for now, if it could work with a baseball field yes. SOW does not call for a baseball field. | 24-Jul |
| 3 | 7/18/24 | Cherokee Nation Environmental Solutions, LLC | Are there any logos or endzone letters to be considered in the base proposal? If so, what size? | 7/18/24 | It would be nice to have a logo or PPCS on end zones, but if it raises costs then no. | 24-Jul |
| 4 | 7/18/24 | Cherokee Nation Environmental Solutions, LLC | What color would you like the synthetic running track to be; Red or Black? | 7/18/24 | Black | 24-Jul |
| 5 | 7/18/24 | Cherokee Nation Environmental Solutions, LLC | Any synthetic turf field maintenance equipment required in the base proposal? | 7/18/24 | not sure what is needed to maintenance that. Not in the SOW | 24-Jul |
| 6 | 7/18/24 | Cherokee Nation Environmental Solutions, LLC | What are the expectations for installing new utilities as shown in section 4.7 in the statement of work? Are we to simply run new connection points for said utilities and stub out? | 7/18/24 | if that is possible and cheaper. Electrical Power for the new pressbox shall be provided will be provided | 24-Jul |
| 7 | 7/18/24 | Cherokee Nation Environmental Solutions, LLC | Please expand on “IT Access” requirements and intended functionality? | 7/18/24 | Electrical power is requested for the press box | 24-Jul |
| 8 | 7/18/24 | Cherokee Nation Environmental Solutions, LLC | Please expand on scoreboard capabilities. (video, camera, media). Are play clocks required on the scoreboard? | 7/18/24 | simple score board with clock | 24-Jul |
| 9 | 7/18/24 | Cherokee Nation Environmental Solutions, LLC | Please expand on the press box size and interior scope. (utilities other than electrical in the pressbox?) | 7/18/24 | Size is 12'x7' | 24-Jul |
| 10 | 7/18/24 | Cherokee Nation Environmental Solutions, LLC | Is electrical desired in the utility building? (Lights, AC/Heater and/or Climate controlled) | 7/18/24 | Lighting only | 24-Jul |
| 11 | 7/18/24 | Cherokee Nation Environmental Solutions, LLC | Does the Owner want the same color/material as existing school building? | 7/18/24 | no | 24-Jul |
| 12 | 7/18/24 | Cherokee Nation Environmental Solutions, LLC | What is the desired height of the fence? (4’, 6’ or 8’) | 7/18/24 | 6 | 24-Jul |
| 13 | 7/18/24 | Cherokee Nation Environmental Solutions, LLC | Does the Owner want privacy slats on the fencing? | 7/18/24 | no | 24-Jul |
| 14 | 7/18/24 | Cherokee Nation Environmental Solutions, LLC | Is fencing going to be perimetral or around the track? | 7/18/24 | Fencing around the sports complex, to ensure when not in use | 24-Jul |
| 15 | 7/18/24 | Cherokee Nation Environmental Solutions, LLC | How many ADA parking spaces are wanted? | 7/18/24 | See SOW for the design guidelines | 24-Jul |
| 16 | 7/18/24 | Cherokee Nation Environmental Solutions, LLC | How many parking spaces are wanted? | 7/18/24 | 30 | 24-Jul |
| 17 | 7/18/24 | Cherokee Nation Environmental Solutions, LLC | Refer to 4.7: indicates utilities to include “wastewater (sewer)”, please indicate if restroom facilities are expected. | 7/18/24 | No water or sewer only electrical, SOW does not call for restrooms | 24-Jul |
| 18 | 7/18/24 | Cherokee Nation Environmental Solutions, LLC | Clarify firefighting requirements. | 7/18/24 | No water or equipment for fire fighting | 24-Jul |
| 19 | 7/18/24 | Cherokee Nation Environmental Solutions, LLC | Can the existing Geotechnical Report be provided? | 7/18/24 | Will be provided to the awarded contractor if available | 24-Jul |
| 20 | 7/18/24 | Cherokee Nation Environmental Solutions, LLC | The BIA Design Guide is referenced in the SOW, please provide. | 7/18/24 | Will be provided to the awarded contractor | 24-Jul |
| 21 | 7/18/24 | Cherokee Nation Environmental Solutions, LLC | Is there a location on property that the contractor could use to stage the construction crew's RVs? | 7/18/24 | Staging area will be planned with the awarded contractor, and none available at this time | 24-Jul |
| 22 | 7/18/24 | Cherokee Nation Environmental Solutions, LLC | Will the contractor be required to performed a threatened and endangered species survey prior to the commencement of work activities? | 7/18/24 | See the BIA Design Handbook and Clearance Guidance | 24-Jul |
| 23 | 7/18/24 | Cherokee Nation Environmental Solutions, LLC | To clarify, is a 80 or 100 yard football field desired? | 7/18/24 | See SOW for the design guidelines | 24-Jul |
| 24 | 7/18/24 | Cherokee Nation Environmental Solutions, LLC | Please clarify what sports the field should be striped for, i.e. football, soccer, lacrosse, field hockey? | 7/18/24 | football and trackfeild | 24-Jul |
| 25 | 7/18/24 | Cherokee Nation Environmental Solutions, LLC | Is the intent to have a dedicated road into the track/field? | 7/18/24 | Yes, if the location of the complex is located on the west end of the school campus | 24-Jul |
| 26 | 7/18/24 | Cherokee Nation Environmental Solutions, LLC | The SOW indicates a 180 day period of performance. Is the intent that the design and construction will be completed within the 180 days? | 7/18/24 | Yes, if no delays outside of weather | 24-Jul |
| 27 | 7/18/24 | Cherokee Nation Environmental Solutions, LLC | Can the CLINs be broken down into major features of work so the client can decide how they can be selective in order to get the most for their current budget? | 7/18/24 | Inquire with the Contractor Officer | 24-Jul |
| 28 | 7/18/24 | Cherokee Nation Environmental Solutions, LLC | Can extra soil be spread on the site in lieu of being hauled off site? | 7/18/24 | Follow the Design Guidelines and the certified Field and Track Builders Association expert on the Team. | 24-Jul |
| 29 | 7/18/24 | Cherokee Nation Environmental Solutions, LLC | LEED requirements are mentioned in the SOW, what LEED requirements would like to be met for the sports complex? | 7/18/24 | See LEED guidelines to see what requirements are inline with maintain the LEED certification. Consult with your LEED certified expert | 24-Jul |
| 30 | 7/18/24 | Cherokee Nation Environmental Solutions, LLC | Is the area considered to be archeologically sensitive and is a archeological monitor required during construction? | 7/18/24 | Per SOW arch clearance is required | 24-Jul |
| 31 | 7/18/24 | Cherokee Nation Environmental Solutions, LLC | If the site needs to be balanced and additional dirt is required, does the school have a borrow site nearby where dirt can be hauled? | 7/18/24 | None identified at this time. | 24-Jul |
| 32 | 7/18/24 | Cherokee Nation Environmental Solutions, LLC | Are chutes required for the track? If so, single, or double? | 7/18/24 | Consult with certified Field and Track Builders Association expert on the Team. | 24-Jul |
| Number | Date Received | Contractor | Question | Date Sent to COR | Answer | Date Answered |
| 1 | 7/26/24 | Tohi-Efficio JV | With the final location of the sports complex being undetermined, it is impossible to calculate the distances and extent of utilities which will be required (per the solicitation). To finalize these prices, the contractor will need to coordinate with local Electric, Water, Sewer, and internet providers which service this area. As such, can the utilities be excluded from the bid schedule, as their price will be determined by the projects final location and accepted design? | 7/26/24 | Electricity only; No water or sewer | 7/29/24 |
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