SOW_Painting_Project_Bldg_3_0001.docx

STATEMENT OF WORK

PAINTING INTERIOR AREAS OF BUILDING NO. 3

WINDOW ROCK, ARIZONA

August 06, 2025

A. GENERAL

1. General: The Bureau of Indian Affairs (BIA), Navajo Region Facility Management Office is requesting qualified and licensed professional painting Contractors to prepare surfaces identified to receive coatings and complete primer and paint application services to interior areas of Building No. 3 located at Window Rock, Apache County, Arizona as specified herein.

2. Building Description: Building No. 3 was constructed in 1939, and it is a single-story office building with approximately 17,340 ft2. The exterior walls are of natural sandstone construction and interior wall surfaces are finished with painted plaster and interior wall surfaces are textured and painted drywall fastened to wood framing. The roof deck appears to be T&G wood planks supported by wooden vigas and covered with a TPO roof assembly. The east half of Building No. 3 is occupied by Bureau of Indian Education (BIE) staff and the west half is occupied by Navajo Nation Division of Justice Services (NNDOJ) staff. The primer and paint application project will occur only on the NNDOJ half of the building.

3. Background: As stated this structure was built in 1939, and it is eligible for inclusion into the National Register of Historic Places; therefore, the Contractor shall take precautions to prevent damage to interior and exterior surfaces while working in the interior areas of this building.

4. Pre-bid Proposal Coordination: All pre-bid/proposal inquiries by interested Contractors for clarifications and questions relating to the Statement of Work (SOW), contact Michelle L. Begaye, Acting Regional Facility Manager at telephone 505-863-8346 or Benjamin Boyd, Engineering and Construction at telephone 505-863-8418; their office is in the Federal Building at Gallup, New Mexico. Inquiries related to site specifics, and/or project logistics including site visits can be directed to or arranged with Michelle Begaye at telephone number 505-863-8346. Interested Contractors are strongly encouraged to conduct site visits at no charge to the BIA via advance notice to BIA Navajo Region Facility Manager.

B. SCOPE OF WORK

1. The Contractor shall furnish all labor, materials, tools and other equipment, services and supervision required to prepare interior surfaces identified for painting and complete interior paint/primer application work as specified herein.

2. The painting work shall also include, but not necessarily be limited to surface preparation of substrates as required for acceptance of paint, and primer where required including repairs and patching to minor cracking in plaster walls and drywall surfaces, patching, caulking application, to ensure good coating adherence to surfaces and areas, pre-treatment, priming and back-priming to the extent and limits defined under Master Painters Institute (MPI) preparation requirements. Note: MPI is the leading paint performance certification, and the organization sets performance standards for commercially available paints and coatings in North America.

a. Wood Windowsills: The wood windowsill painted surfaces are damaged from the sun’s ultraviolet rays. The existing painted surfaces need to be removed down to bare wood surface and prepared for new application of primer and paint.

b. Drywall: Apply drywall compound to damaged areas where the metal corner strip is visible at corners of door openings and corner of walls. Patch these areas with drywall compound and sand down any rough spots prior to painting.

3. Safety and Storage Requirements: Conform to approved workplace safety regulations and requirements of the Contracting Officer and her technical representatives (authorities having jurisdiction) for proper material storage in the field, pre-application mixing, etc. Disposal of all paint and related hazardous materials in an EPA-approved landfill off the Navajo Nation lands.

4. Inspect Building: Prior to surface preparatory work and paint/primer application it is recommended the Contractor, government, and tribal representative(s) inspect every surface, depression, dents, and pinpoint imperfections that need repair work, such as minor cracks, surface joints not caulked, patches of plaster fallen off wall, etc.

5. The painting Contractor will complete surface preparation of areas identified for paint and primer application by repairing interior wall surfaces (cracks, blemishes and damage areas) and sanding down any rough spots or imperfections and apply caulking where needed. Use painter’s tape on hardware, windows, outlet boxes and utility heads in the preparation phase of the project.

C. QUALITY ASSURANCE

1. The Contractor shall have a minimum of five (5) years proven satisfactory experience with similar projects and shall maintain a qualified crew of journeyman painters and experienced laborers throughout the duration of specified work.

2. The Contractor shall engage only qualified laborers in preparation and journeyman painters completing paint/primer application work. Apprentices may be employed provided they work under the direct supervision of a qualified Journeyman Painter in accordance with a bonified State apprenticeship program.

3. All materials, surface preparation and workmanship shall conform to requirements of this Statement of Work (SOW) and the latest edition of the Architectural Painting Specification Manual by the Master Painters Institute (MPI).

D. PRODUCTS

1. Product data sheets of paint and primer manufacturers proposed for use on the project shall be submitted to the Contracting Officer for review and approval by her technical staff.

a. Submit to the Contracting Officer for review and approval manufacturer’s product data sheets, product description and information in Material Safety Data Sheets (MSDS) of list of primers and paints proposed for use prior to commencement of work. Also, submit an itemized list complete with manufacturer paint type and color-coding for various surface types and color selection to be used.

b. Recommend using Low Luster Acrylic Enamel paint for drywall and plaster surfaces. This type of paint has increase durability, easier to clean (washability). Comply with paint manufacturer’s application instructions, preapplication mixing, ambient temperature during application and curing.

c. Recommend using Low Luster Acrylic Enamel paint for wood surfaces. This type of paint has increase durability easier to clean (washability). Comply with paint manufacturer’s application instructions, preapplication mixing, ambient temperature during application, and curing.

d. All paint/primer/coating materials shall be provided/supplied from a single manufacturer for each paint system used.

2. Deliver and properly store all painting and primer materials in sealed, original labeled containers bearing manufacturer’s name, brand name, type of paint or coating and color designation, standard compliance, materials content as well as mixing and/or reducing and application requirements in strict accordance with manufacturer’s requirements.

3. Caution - VOC: Volatile Organic Compounds (VOCs), are chemical compounds that evaporate under normal indoor conditions. They are emitted from freshly applied paints and could be hazardous in enclosed areas/spaces. It’s recommended to use low (below 50 g/L) or zero (below 5 g/L) VOC interior paints due to building occupancy by NNDOJ staff.

E. EXECUTION

1. Office Space Preparation: The NNDOJ staff is asked to assist with preparing various interior areas identified for painting by moving their office furnishings to the middle of each room and away from the windows. The Contractor will cover furnishings, chairs, computers, printers, desks, and protect soft furnishings and other tasks that fully prepare all areas of the workspace. The NNDOJ staff is asked to remove photographs, posters, artwork or other items hanging on interior wall surfaces, and stored these items in a safe place and reinstallation after the new paint application has cured/dried. The NNDOJ staff is asked to temporarily store valuable items in a secured place to prevent pilferage or theft.

a. Office occupants will remove all personal belongings from the office work areas. Move stacks of sealed cardboard boxes to the center of each room so Contractor’s workers can access the work areas to complete their work.

b. Metal Surfaces - Piping: Remove loose rust with a wire brush and/or sandpaper from metal pipe surfaces or other metal surfaces as required. After sanding wipe clean with cloth prior to primer and paint application. For galvanized metal electric conduit, use metal primer specifically formulated for galvanized metal surfaces. Do not paint finished metal surfaces.

c. Surface Cleaning: The Contractor will remove contaminants dirt, dust, and stains, scale, and other impurities from surfaces and ensure surfaces are free of grease, oil and impurities prior to paint or primer application.

d. Areas that are not to be painted (wood or carpeted floors) shall be covered with a protective tarp, drop cloth or plastic sheathing when applying paint.

2. Mixing, Tinting or Thinners: Unless otherwise pre-approved, the Contractor shall not field mix, tint or add thinners to approved paints. All coatings delivered to the project site shall be ready-mixed and pre-tinted. Re-mix all paint in containers prior to and during application to ensure break-up of lumps, complete dispersion of settled pigment, and color and gloss uniformity.

3. Primer: Apply primer and/or paint only to dry, clean, properly cured and adequately prepared surfaces in areas where dust is no longer generated by surface preparation activities such that airborne particles will not affect the quality of finished surfaces. The Contractor shall apply a coat of approved primer to improve paint adhesion, especially on new or bare surfaces. Use and apply wood-specific primer for natural wood surfaces.

4. Ambient Temperatures: The Contractor shall not apply primer or paint when the ambient air and substrate temperatures, relative humidity and dew point, and substrate moisture content is below or above manufacturer’s requirements for interior work.

5. Ventilation and Lighting: Ensure adequate continuous ventilation and sufficient heating (during cold weather periods) and sufficient lighting in rooms (areas) being painted.

6. Waste and Debris: Paint, stain, and wood preservative finishes and related materials (thinners, solvents, caulking, empty paint cans, used cleaning rags, etc.) shall be regarded as hazardous waste products. Dispose of products regarded as hazardous materials at an EPA-Approved disposal site (landfill) off the Navajo Nation lands.

7. Upon project completion, the Contractor will set aside any surplus (left over) and uncontaminated paint materials no longer required by the Contractor. Ask the NNDOJ Facility Maintenance personnel if they want the remaining paint materials. If so, delivered to the NNDOJ maintenance staff to be used for future paint touch-up where needed.

8. To maintain a singular color, it’s recommended the interior paint color remain “Navajo White.” Should NNDOJ staff want choice of paint color(s) for various offices contact Michelle Begaye, Acting Navajo Region Facility Manager for clarification.

F. PROTECTION AND CLEANUP

1. Protect all newly painted interior surfaces from condensation and other forms of contamination until paint coatings are completely dry. Erect barriers or screens and post signs to warn of or limit direct foot traffic.

2. Remove all spilled, splashed, splattered or over sprayed paint as work progresses, remove waste materials and keep area free from unnecessary accumulation of tools, equipment, surplus materials and debris.

END OF STATEMENT OF WORK