B08_Attachment_5_SOW_0001.doc

ANADARKO AGENCY JANITORIAL SERVICES

SCOPE OF WORK:

a.

The agreement from this request for proposal will include all services as detailed in the specifications section herein and shall include the cost of all labor, transportation, and incidentals thereto for the execution of services.

b.

Services must be performed in accordance with all Federal, State, Local and OSHA rules and regulations presently established or which may be established during the terms of this contract award.

c.

A mandatory background investigation for security clearance purposes is required. The cost of the investigation will be paid by the federal government. If the background investigation has a negative clearance level, the selected individual/firm will not be awarded the contract.

d.

Services will be performed after the work day office hours (8:00 to 4:30) and may be adjusted during high traffic at the Agency.

e.

Cleaning Services will NOT be required on Federal Holidays.

f.

Material Safety Data Sheets must be kept with supplies in the Janitors Closets and kept current with each acquired item.

g.

A daily check sheet and log will be completed at the end of each work week ensuring all required daily/weekly activities have been completed. The log will be submitted monthly to the Contracting Officer Representative (COR).

MINIMUM SPECIFICATION SECTION:

The contractor will be responsible for the proper and complete execution of the following scope of work for the Agency building. Contractor staff should wear appropriate PPE for cleaning and disinfecting.

The contractor will supply all equipment, cleaning supplies and paper supplies necessary for cleaning and replenishment of restroom and break room supplies, such as all sizes trash bags, vacuum cleaners, steam cleaners, brooms, dust pans, mops, mop buckets, toilet brushes, floor cleaner, glass cleaner, disinfectant/sanitizing cleaner, bathroom soaps, toilet tissue, paper towels, toilet seat covers, and urinal sanitizers. All disinfectants should be EPA approved.

NOTE: Government is unable to accurately estimate consumables as they were purchased by previous vendor. Offerors must estimate monthly quantities of consumables/supplies based on square footage, room types, and occupancy information provided.

1.

The inside entrance area and hallway is to be vacuumed daily. The offices and conference room will be vacuumed daily. Carpets will be steamcleaned monthly and/or more frequently for high traffic areas such as the front lobby, and hallways, as needed. The breakroom will be swept and mopped daily.

2.

Collect trash from all waste containers throughout the building and place in the outside dumpster daily. Change bag in each container and clean each waste container throughout the building daily.

3.

The bathrooms are to be cleaned daily. Clean and disinfectant sinks, lavatory fixtures, toilets, toilet stall doors and locks, handicap handles and floors. Floors are to be swept and mopped with disinfectant daily. Ensure soap dispensers are full and batteries are in working order, ensure toilet paper rolls have sufficient toilet paper to last through each day. Empty waste containers, replace plastic trash bags and disinfect receptacle. Ensure paper towels and toilet seat cover dispensers are checked and refilled as needed. Ensure toilet/urinal sanitizers are installed and replaced when no longer working. Clean mirrors daily.

4.

Replace light bulbs in the light fixtures throughout the building. Notify the COR if the bulbs have been changed and are not working properly, the COR will call an electrician to check ballasts and wiring. Light bulbs will be provided by Contractor.

5.

Clean glass on all entry and exit doors, interior and exterior, daily. Clean all three outside entryways and ensure they are free from grass, debris, and spider webs, etc, daily. This includes the walls and top and bottom of entryway. Clean the inside and outside office windows monthly. Clean around the window panes monthly to remove any insects or spider webs. Clean office blinds twice a year; once in the spring and once in the fall.

6.

Wipe frequently touched surfaces such as door knobs, light switches, and door frames daily with disinfectant. Clean corridor walls with disinfectant cleaner weekly.

7.

Notification. If there are any problems that need to be corrected, the contractor shall report to the Contracting Officer Representative (COR).

8.

Any amendments to this agreement will be in writing, agreed by both parties, and approved by the Contracting Officer. Any increase or decrease in responsibilities shall be negotiated by mutual agreement of the parties and fair compensation increased or decreased accordingly.

9.

BASIS OF PAYMENT: In responding to this RFP, the Contractor shall provide an annual lump sum amount for providing the janitorial services as proposed. Payment for Work Performed:

a. The awarded bidders annual cost will be spread out into 12 or 24 equal payments. Contractor will invoice through IPP.

b. The contractor shall submit a proper invoice monthly or bi weekly that clearly indicates the services rendered and the amount due for that invoice.

NOTES:

· A site visit is not anticipated for this requirement, and in its place a blueprint/square footage map has been provided as an attachment to the amended solicitation. The number of windows and their approximate heights for cleaning estimates. Please see attached map for window locations. Average height is around 6 foot for each window.

· Flooring- The building has industrial carpet throughout the building with the exceptions of the breakroom and the bathrooms, which are both tiled.

· One cleaner is typical for this requirement, but each interested quoter should provide a solution that addresses the requirements of the Statement of Work.

PROPOSAL FORMAT:

Your quote should include the following:

Company Information:

· Unique Entity ID

· Complete Business Mailing Address

· Contact Name, Phone Number & Email Address

· RFQ Number

· Quote Number

· Quote Date

· Pricing/ Cost Proposal

· Past Performance References- minimum of 2 references within the last 3 years.

· Statement of ability to complete all work in accordance with SOW and detail approach to meeting the requirements of the SOW.

When submitting a quote in response to this solicitation, the quoter shall include a signed and completed copy of the IEE Representation Form attached to this solicitation. Failure to submit a complete and signed form may result in the quoter being disqualified from the competition and ineligible for contract award.

Bureau of Indian Affairs' Contact Person

If there are any questions concerning this Request for Proposal, please contact Crystal Keys, Contract Specialist at (405) 933-6016.