E53_MISC_JOFOC_FAR_6_103_JA26-00238_Redacted_1.pdf
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- Solicitation number
- 140A0126C0008
About this file
This is a Justification for Other Than Full & Open Competition document submitted by the Bureau of Indian Affairs for a JCB backhoe repair requirement. The contracting officer, Brian Roberts, seeks authorization to award a firm-fixed-price contract to Diesel Machinery Inc., located at 4301 N. Cliff Ave, Sioux Falls, SD 57104 (UEI: MNRWNNGA4BT7), under Purchase Request Number 44050974. The estimated contract value is not publicly disclosed in the document.
The requirement addresses urgent repair needs for a JCB backhoe used by the Cheyenne River Agency's GPRO Transportation division. The backhoe is critical for ongoing culvert repair work on the reservation and currently requires emergency repairs after becoming non-operational. The justification cites FAR 6.103-2 (Unusual and Compelling Urgency) as the statutory authority permitting single-source procurement. The contracting officer determined that Diesel Machinery Inc. is the closest authorized JCB dealer within 117 miles and is uniquely qualified to supply manufacturer-specific parts and repairs. GPRO Transportation operates under a strict three-month turnaround requirement for road repair work and must respond to service needs on short notice. Limited market research was conducted due to the equipment's current torn-down status pending parts and repairs. The contracting officer certified that the anticipated cost is fair and reasonable based on Diesel Machinery Inc.'s standard commercial pricing, which is consistent with their published price lists and applied uniformly to all customers. No other sources expressed interest in the acquisition, and no barriers to competition exist given the equipment's current location over 170 miles from the agency's facility.
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5. A demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the authority cited.
6. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by art 5 and, if not, which exception under 5 applies.
7. A determination by the contracting officer that the anticipated cost to the Government will be fair and reasonable.
I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable. This determination is based on the following:
8. A description of the market research conducted (see Part 10) and the results or a statement of the reason market research was not conducted.
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