14-Submission Instructions - RFP-25-060AL.pdf
PDF 113 KB Posted
- Attached to
- FBISD District Spirit Store
- Solicitation number
- RFP-25-060AL
- Issued by
- Fort Bend County, Texas
About this file
This submission instructions document outlines the requirements for responding to RFP-25-060AL, issued by Fort Bend Independent School District (FBISD) in Texas for an online district spirit wear store. Vendors must submit required documentation including a Scope of Service/Narrative of Proposed Services, three completed questionnaires (Vendor Questionnaire Q-26FM, References Q-46GI, and Past Performance & Project Information Q-34JY), supplemental cost proposals, and two required bid tables for Additional Cost Proposal (BT-36AE) and Core Product Pricing (BT-69PX). The question period runs from November 23, 2025 at 10:00 AM CST through December 16, 2025 at 10:00 AM CST. Vendors must submit an Intent to Bid by January 5, 2026 at 2:00 PM CST to access the submission portal, with all materials required to be uploaded and finalized by the closing time of January 5, 2026 at 2:00 PM CST. All submissions must be made through the Bonfire procurement portal at https://fortbendisd.bonfirehub.com/opportunities/200678.
Vendors must also submit multiple required supporting documents including Addendum Acknowledgement Forms, Vendor Acknowledgement Forms, Form 1295 Certificate of Interested Parties, Suspension and Debarment Certification, and Conflict of Interest Questionnaire (Form CIQ). All files must be uploaded in approved formats (PDF, Excel, Word, or other specified formats) with a maximum file size of 1000 MB per upload, and documents should not be embedded within uploaded files. The commodity codes associated with this procurement include apparel, sales counters, duplicating equipment, sports field maintenance equipment, sports equipment bags, and sports facility services. FBISD strongly recommends vendors allow at least one day before the closing time to upload materials. Technical support is available through Euna Procurement Solutions at support.bonfire@eunasolutions.com.
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Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement Instructions
Section I - Scope of Service/Narrative of Proposed Services
File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
Multiple Required
Vendor Questionnaire (Q-
26FM)
Questionnaire:
Excel (.xlsx) 1 Required
You will need to fill out the provided Response Template for this Questionnaire.
The Response Template can be downloaded from the project listing on the Bonfire portal.
Section II - References (Q-
46GI)
Questionnaire:
Excel (.xlsx) 1 Required
You will need to fill out the provided Response Template for this Questionnaire.
The Response Template can be downloaded from the project listing on the Bonfire portal.
Section III - Past Performance & Project Information Questionnaire (Q-
34JY)
Questionnaire:
Excel (.xlsx) 1 Required
You will need to fill out the provided Response Template for this Questionnaire.
The Response Template can be downloaded from the project listing on the Bonfire portal.
Supplemental Cost Proposal
File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
Multiple Optional
Additional Cost Proposal (BT-
36AE)
BidTable: Excel (.xlsx) 1 Required
You will need to fill out the provided Response Template for this BidTable.
The Response Template can be downloaded from the project listing on the Bonfire portal.
Core Product Pricing (BT-69PX)
BidTable: Excel (.xlsx) 1 Required
You will need to fill out the provided Response Template for this BidTable.
The Response Template can be downloaded from the project listing on the Bonfire portal.
Addendum Acknowledgemen t Form
File Type: PDF (.pdf) Multiple Required
Vendor Acknowledgemen t Form
File Type: PDF (.pdf) Multiple Required
Form 1295 Certificate of Interested Parties
File Type: PDF (.pdf) Multiple Required
Suspension and Debarment Certification
File Type: PDF (.pdf) Multiple Required
Conflict of Interest Questionnaire (Form CIQ)
File Type: PDF (.pdf) Multiple Required
Commodity Codes
Commodity Set Commodity Code Title Description
NIGP 20070
Shirts, Dress and Casual
NIGP 42014 Counters, Sales and Store
NIGP 60059
Duplicating Machines and Accessories, Spirit Type
NIGP 65062
Sports Field Maintenance Equipment
NIGP 68070
Correctional Facility Commissary Store Equipment and Accessories
NIGP 80523 Bags, Sports Equipment
NIGP 90683
Sports Facility, Architectural Services
NIGP 91235 Construction, Tennis
Commodity Set Commodity Code Title Description and Sports Court
NIGP 96168
Sports Professionals Services, Including Sports and Recreational Programs, Referee and Umpire Services, Athletic Training
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Questionnaires:
The Questionnaire Response Templates can be obtained at https://fortbendisd.bonfirehub.com/opportunities/200678.
Please note that Questionnaires may take a significant amount of time to prepare.
Requested BidTables:
The BidTable Response Templates can be obtained at https://fortbendisd.bonfirehub.com/opportunities/200678.
Please note that BidTables may take a significant amount of time to prepare.
https://fortbendisd.bonfirehub.com/opportunities/200678
2. Upload your submission at:
You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Jan 05, 2026 2:00 PM CST.
The Question period for this opportunity starts Nov 23, 2025 10:00 AM CST. The Question period for this opportunity ends Dec 16, 2025 10:00 AM CST. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Jan 05, 2026 2:00 PM CST. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
Fort Bend Independent School District uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.bonfire@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support mailto:support.bonfire@eunasolutions.com https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support
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