11-25-060AL District Spirit Store (Scope of Work).pdf

Rev 2/25

Fort Bend Independent School District

REQUEST FOR PROPOSAL

FBISD District Spirit Store

RFP NUMBER 25-060AL

PROPOSAL CLOSE DATE: Monday, January 5, 2026

TIME: 2:00 P.M. ( CST)

SUBMIT PROPOSAL PACKET IN THE:

FBISD BID Portal: https://fortbendisd.bonfirehub.com https://fortbendisd.bonfirehub.com/

FBISD District Spirit Store

BACKGROUND

Fort Bend ISD (FBISD) is a K-12 public school district in Fort Bend County serving a student enrollment of over 78,000. The district currently consists of 83 campuses and multiple administrative sites. The intention of this Request for Proposal (RFP) is to solicit proposals for FBISD District Spirit Store.

PRE-PROPOSAL MEETING:

A pre-proposal conference will be held via Teams on Thursday, December 11, 2025, 10:00 A.M.

(CST). The meeting will be held virtually using Microsoft Teams. Proposers are highly encouraged to attend to have a better understanding of the requirements of this Request for Proposal (RFP). (Link to join the meeting): Join the meeting now.

QUESTIONS AND ANSWERS:

Questions or clarifications regarding this RFP should be submitted through Bonfire’s 'Ask a Question' section by Tuesday, December 16, 2025 at 10:00 A.M. CST. Questions received by the deadline, along with corresponding answers, will be included in an Addendum and posted on Bonfire. Messages cannot be sent after the Q&A deadline. Vendors are responsible for checking for addenda and obtaining them through the portal before submitting their proposal. All addenda must be acknowledged and included with the proposal submission.

SPECIAL NOTE

Please be reminded that all Fort Bend ISD campuses and departments are tobacco, drug, and weapon free facilities. Vendors are responsible for the conduct of their employees and adherence to Fort Bend ISD building policies. No work shall interfere with school or system activities or environment unless permission is given by the District.

For the purposes of Pre-proposal and demonstrations, persons with disabilities requiring special accommodations should contact Antoinette Lewis FBISD Buyer at 281-634-1836 or Antoinette.lewis1@fortbendisd.gov at least two (2) days prior to the conference.

GENERAL SOLICITATION TERMS AND REQUIREMENTS

This solicitation shall be governed by the documents incorporated and the general provisions posted on the FBISD website. A copy may be obtained at https://www.fortbendisd.com/General- Provisions-for-Purchasing-Solicitations-and-Contracts.pdf or by contacting the Fort Bend ISD Buyer for this solicitation.

Proposers are required to respond to all requests outlined in this RFP. By submitting a proposal, each Proposer affirms that they have reviewed and agree with the agreement for services, general provisions, terms, specifications, and requirements stated in this RFP. The submission of a proposal constitutes the proposer’s acceptance of and agreement to the terms and conditions of https://teams.microsoft.com/l/meetup-join/19%3ameeting_OTBhNGY5NDctNTMwMS00OWMyLWFkMmEtMWZmNmExZmQxNTY1%40thread.v2/0?context=%7b%22Tid%22%3a%22497d6241-391a-4277-91ac-bdd2a99f7054%22%2c%22Oid%22%3a%2221f2c5e4-b473-4689-bd5b-4ad0004676b0%22%7d https://www.fortbendisd.com/cms/lib/TX01917858/Centricity/Domain/44/General%20Provisions%20for%20Purchasing%20Solicitations%20and%20Contracts.pdf https://www.fortbendisd.com/cms/lib/TX01917858/Centricity/Domain/44/General%20Provisions%20for%20Purchasing%20Solicitations%20and%20Contracts.pdf this Request for Proposal. Proposers are required to sign the Vendor Acknowledgement Form to confirm their assent to the terms and conditions.

Proposers are required to sign the Vendor Acknowledgement Form to confirm their assent to the terms and conditions.

Only authorized dealers may bid on requested equipment. At the discretion of FBISD, a certificate, executed by the manufacturer, may be requested stating that the bidder is an authorized agent of the manufacturer and is duly authorized to sell, service, and maintain the equipment.

The terms, conditions, specifications, and requirements in this RFP, along with any issued Addenda, will become part of the Agreement between FBISD and the Vendor. The selected Vendor will be required to execute a written contract for all goods, services, and deliverables required under the Agreement. No Vendor will acquire any rights or interest until the District executes the Agreement. The District reserves the right to modify Agreement terms if deemed in FBISD’s best interest and do not substantially change the scope of the Board award. FBISD does not sign Vendor contract forms. If a Vendor requests changes to the District’s standard Agreement form after a project is awarded, the District reserves the right to cancel the award and re-award the project to an alternate Vendor. If a Vendor requires the execution of a license agreement or additional contract documents, the District may review and amend them at its discretion.

The contract will be for three (3) years, with an option for the District to renew for two (2) additional one-year terms or as otherwise specified in the Agreement.

FBISD reserves the right to waive minor technical defects in proposals, reject any or all proposals or parts thereof, advertise for new proposals, or make purchases on the open market if better prices or services are available. The District may also award contracts that are in its best and most advantageous interest and reserves the right to waive or take exception to any specifications when in the best interest of FBISD.

All Fort Bend ISD solicitations and addendums can be accessed on Bonfire e-bidding portal at https://fortbendisd.bonfirehub.com PLEASE NOTE THAT IT IS THE RESPONSIBILITY OF THE

PROPOSER TO CHECK FOR ANY ADDENDUM ON FBISD BONFIRE ELECTRONIC

BIDDING SYSTEM PRIOR TO SUBMITTING A PROPOSAL.

Compliance with Gov’t Code 552.372: The requirements of the Texas Public Information Act, Chapter 552 of the Texas Government Code, Subchapter J, may apply to this bid or contract if it is valued at more than $1 million. The contractor or vendor agrees the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter, including the preservation of all “contracting information” (as defined in 552.003) and the provision, upon request of the governmental entity with whom you are contracting, of all contracting information. Contracting information includes, but is not limited to, records, communications and other documents related to the bids process, contract, payments, receipts, scope of work/services, and performance. Therefore, FBISD must and will provide all procurement and bid submittal information to any third-party that submits a Public Information Act request for the documents, with the exception of vendor financial statements.

INTERLOCAL AGREEMENTS WITH OTHER SCHOOL DISTRICTS THROUGH

THE CENTRAL TEXAS PURCHASING ALLIANCE

A. Membership. Fort Bend Independent School District is a member in good standing of the Central Texas Purchasing Alliance (CTPA / txctpa.org), an alliance of over 40 school districts in Texas representing over a million students, sharing information, documents, services and contractual opportunities. CTPA is an alliance created in accordance with Section 791.001 of the Texas Government Code through interlocal agreements.

B. Adoption of Awarded Contracts. In support of this collaborative effort, all awards made by Fort Bend Independent School District may be adopted by other active CTPA member districts. By adopting a contract from another CTPA member district, the adopting district has met the competitive bidding requirements established by the Texas Education Code, Section 44.0331(a)(4) and as required by the adopting district’s policies. There is no obligation on either party to participate unless both parties agree. The goods and services provided under the contract will be at the same or better pricing and purchasing terms established by the originating district.

ELECTRONIC COMMERCE:

Fort Bend ISD uses PeopleSoft as its financial software system. Vendors will have ecommerce capability to interface with PeopleSoft for electronic ordering capabilities. FBISD may implement electronic commerce capability for awarded vendors. All orders would then be sent to the awarded vendor electronically, thus significantly reducing the order processing lead-time. Vendors will enable electronic commerce (Punch-out or catalog) capabilities to enable the district to purchase goods electronically from an awarded vendor’s website with contracted prices and discounts thereby facilitating a shopping cart experience similar to Internet shopping. If enabled the vendor will be responsible for updating their electronic catalog.

VENDOR COMMUNICATION:

Communication between the Purchasing Department and vendors is imperative and encouraged.

Steps must be taken, however, to maintain a fair and equitable opportunity to compete for all vendors and avoid any appearance of favoritism. To protect the integrity of the process, the following guidelines apply once the solicitation is issued:

1. Communication regarding this RFP with district employees, staff, consultants, or Board members, other than the assigned Buyer listed, is strictly prohibited and may result in disqualification.

2. All requests for clarifications, additional information, or questions must be submitted in writing to the Assigned Buyer during the Question-and-Answer period as outlined in the solicitation document.

3. All responses to inquiries and any necessary corrections to the solicitation will be communicated through the addendum process by the Assigned Buyer.

By adhering to these guidelines, the District ensures a “level playing field” among all eligible vendors throughout the solicitation process.

EVALUATION CRITERIA

The award of this contract will not be based solely on price. Rather, Fort Bend ISD will award the contract on the basis of ‘’best value,’’ considering all applicable mandatory evaluation factors listed in Texas Education Code Section 44.031. Proposals will be evaluated using the criteria outlined below. Fort Bend ISD reserves the right to award the contract in a manner that best meets the District’s needs, including by section, line item, group, single award, dual award, or multiple awards.

Evaluation Criteria Point System

Purchase price

• Pricing, commissions, discounts, and revenue opportunities offered to

FBISD.

• Fairness and competitiveness of the proposed pricing.

• Reasonableness of pricing relative to the goods and services offered.

30 points

Reputation of the Vendor and of the Vendor’s goods or services

This criterion will be evaluated based on information obtained through reference checks

• Demonstrated reputation and track record for delivering quality products, reliable service, and strong customer support.

• Feedback from reference contacts regarding responsiveness, timeliness, product quality, communication, and overall satisfaction with the Vendor’s performance.

• Lack of reference response by the stated deadline may result in a reduction of points for this criterion.

5 points

3 Quality of the Vendor’s goods or services

• Product Quality

• Accuracy, responsiveness, and customer service history

• Relevant experience operating online spirit wear stores

• Experience and competence in dealing with large school districts

• Quality and completeness of proposal

• Company stability, capacity, and years in business

25 points

4 Extent to which the goods or services meet the district’s needs

• Quality and functionality of the online store platform

• Ability to meet FBISD requirements for ordering, fulfillment, customer service, inventory, and branding requirements

• Ability to support event-specific, seasonal, and campus-based collections

• Implementation approach and timeline

• Value added services

25 points

5 Vendor’s past relationship with the district For evaluation under this criterion, the Vendor shall provide the following:

• Past or current projects of similar scope and complexity performed for Fort Bend ISD

• Past or current projects performed for K–12 districts of similar size or larger

• Past or current projects performed for businesses, organizations, or

5 points

6 Long-term cost to the district to acquire the Vendor’s goods or services

• Setup fees, Artwork or design fees, Customization charges, Rush order fees, Standard or expedited shipping fees other fees or added costs

10 points

7 Vendor’s Principal place of business is in the state of Texas or employs 500 people in this state.

0 points

Service Agreement:

• Extent to which the vendor agrees to our Standard Form of Agreement by signing the Vendor Acknowledgment Form, the vendor assents to the Terms and Conditions of Fort Bend ISD.

Pass/Fail

9 The impact on the ability of the district to comply with laws and rules relating to Historically Underutilized Businesses (HUB). N/A

TOTAL 100 points

SOLICITATION SCHEDULE:

Fort Bend ISD anticipates following the schedule outlined below for this RFP. Please note that the schedule is an estimate, and actual dates may vary.

Activity Date

1. Job starts to advertise (1st run)

Sunday, November 23, 2025

2. Job advertisement (2nd run)

Sunday, November 30, 2025

3. Pre-Proposal Meeting

11:00 A.M. (CST)

Thursday, December 11, 2025

4. Vendor Questions Due

10:00 A.M.(CST)

Tuesday, December 16, 2025

5. Proposal Due Date

2:00 P.M.(CST)

Monday, January 5, 2026

6. Presentation to the Board of Trustees March, 2026

7. Awards will be posted in the Bonfire Portal fortbendisd.bonfirehub.com/past Opportunities Tentative – March, 2026

SPECIAL TERMS AND CONDITIONS

DELIVERY OF GOODS:

1. All deliveries shall be marked with the proper Fort Bend Independent School District purchase order number. Any item received without a purchase order number may be returned to the vendor at their expense. Invoice numbers are unacceptable.

2. Two or more purchase orders shall not be combined in one package. All purchase orders must be boxed separately.

3. FBISD prefers that orders be shipped complete rather than partial. Therefore, there shall not be more than three (3) shipments to complete any purchase orders. Shipments from two

(2) or more locations at similar time periods will be considered as one shipment. Split shipments shall be indicated on the packing slip.

https://fortbendisd.bonfirehub.com/portal/?tab=pastOpportunities

4. When multiple purchase orders are shipped, the FBISD receiving clerks shall sign only the vendor/shipper manifest which should contain the total amount of containers and the total listing of purchase order numbers. One signature shall be required and not one signature per purchase order.

5. There shall be no substitutes of any item without prior approval from Fort Bend ISD Purchasing department and indicated on the packing slip.

6. All items shall be new and unused.

7. Items with an expiration date, earlier than one (1) year from date of shipment are unacceptable and will be returned at vendor’s expense. If there is a discrepancy, please contact the FBISD Purchasing Department at 281-634-1802.

8. All items are delivered F.O.B to FBISD location indicated on the purchase order.

9. Successful bidder must furnish current material safety data sheet for any items containing any element, chemical compound or mixture of elements that is a physical hazard or health hazard as defined by federal regulations (if applicable).

PURCHASE ORDER:

1. All Purchase Orders shall include the proper Fort Bend Independent School District purchase order number.

2. FBISD purchase order number shall be referenced on all Invoices.

3. Items and/or services are to be delivered or rendered to Fort Bend Independent School District ONLY when a district approved purchase order has been received by your company. Under no circumstances, should items and/or services be provided to the District without a properly drawn District purchase order.

4. VENDOR UNDERSTANDS THAT NO GOODS OR SERVICES WILL BE PROVIDED

WITHOUT A DISTRICT PURCHASE ORDER. GOODS OR SERVICES PROVIDED BEFORE

RECEIVING A PURCHASE ORDER WILL BE AT THE VENDOR'S OWN RISK AND WILL

BE CONSIDERED A DONATION TO THE DISTRICT.

5. Please inform any staff member that handles the Fort Bend Independent School District account of these procedures.

INVOICE:

1. Invoices should be submitted showing an itemized description of the products delivered.

2. Each invoice shall reflect the agreed-upon pricing.

3. Invoices shall reference the purchase order number and the campus/department placing the order.

4. Invoices shall indicate back-orders, cancellations, and substitutions.

5. Invoices shall be sent to Accounts Payable, AccountsPayable.Invoices@fortbendisd.com, with a copy to the FBISD requesting department/campus.

PERFORMANCE CRITERIA:

Vendors’ performance will be evaluated on a quarterly basis at the discretion of the district. These evaluations will play a critical role in determining whether to continue with the contract. Key performance indicators and criteria will be assessed to ensure vendors meet the district's standards and expectations. Consistently poor performance, failure to meet outlined criteria, or significant deviations from agreed-upon standards and terms may result in the cancellation of the contract.

This process will uphold accountability and ensure that the highest quality of service is provided to the district.

Commission Compliance:

Vendor’s timely and accurate remittance of commissions to FBISD will be considered a key performance factor. Failure to remit commissions as required, or failure to provide accurate supporting sales reports may result in negative performance evaluations and could lead to contract cancellation.

SCOPE OF WORK

1. Overview

Fort Bend Independent School District (FBISD) is seeking proposals from qualified vendors to develop, manage, and operate the District’s Online Spirit Wear Store serving students, parents, staff, and community members across all District campuses. The goal is to establish a centralized, user-friendly e-commerce platform offering a wide range of high-quality branded apparel and merchandise that reflects school spirit, while maintaining quality, consistency, and compliance with District brand standards. The online store should support year-round spirit wear needs as well as seasonal and event-specific items for Back-to-School, Homecoming, Graduation, Championships, Teacher Appreciation, and other District or campus events. The awarded vendor must obtain approval from the District’s Print Shop or Communications Department for all official logo and branding standards.

2. Key Services Required

The Vendor’s proposed solution should meet the following expectations:

o Provide customizable spirit wear that aligns with FBISD’s districtwide and campus-level branding guidelines.

o Offer product selections that reflect the diverse preferences of students, staff, families, and community members.

o Provide a wide range of apparel and accessories suitable for all grade levels, seasons, and school events.

o Ensure inclusive offerings such as multiple styles, sizes, and gender-inclusive options.

o Maintain a user-friendly, accessible online store with secure online payment options.

o Support pre-order windows, bulk ordering, and campus-specific collections.

o Meet required timelines for ordering, delivery, restocking, and availability for key

District events.

o Provide rush-order or on-demand printing capabilities for time-sensitive needs.

mailto:AccountsPayable.Invoices@fortbendisd.com

2.1 Online Store Development & Management

o Store must be available 24/7 with minimal downtime.

o Vendor may be required to design and host school-specific web pages or microsites, linked to the District’s online spirit store, for campuses that choose to participate through the District’s online store.

o Campus-specific pages must maintain FBISD brand standards while allowing campus-level customization.

o Store must be mobile-responsive, user-friendly, and equipped with secure checkout functionality.

o Order confirmation and tracking notifications must be provided to customers.

2.2 Product Offering & Branding

o Offer a diverse catalog of spirit wear items including T-shirts, hoodies, polos, hats, bags, outerwear, and district promotional items such as, mugs, umbrellas, key chains, etc.

o All designs must adhere to FBISD brand guidelines and must be pre-approved by the District.

o Include seasonal or event-specific collections such as Homecoming, Graduation, Championships, Teacher Appreciation Week, and other District-driven events.

o Provide inclusive sizing options (youth through adult; gender-inclusive options).

o Additional products or services not listed may be proposed as value-add offerings.

2.3 Ordering, Fulfillment and Customer Service

o Facilitate seamless online ordering, including clear sizing charts, secure checkout, and order tracking.

o Ability to handle bulk orders for district department initiatives and fundraising campaigns for schools or student organizations.

o Provide exceptional customer support during business hours (email/phone; live chat if available).

o Provide transparent shipping costs, estimated delivery timelines, and tracking information for customer visibility.

o Maintain clear policies for returns, refunds, and exchanges.

o Vendor shall propose a percentage discount rate.

o Vendor shall describe their process for addressing delayed shipments, late product arrivals, damaged goods, or other discrepancies.

o Ability to process Purchase Orders (P.O.s) in addition to accepting standard consumer payment methods.

2.4 Inventory Management

o Vendor must support on-demand production or maintained stock inventory, depending on item type and agreed delivery timelines.

o Restock planning should align with major District needs such as Back-to-School, Homecoming, Graduation, Championships, and other peak periods.

o Vendor shall provide real-time and sales reports upon request.

3. Commission Structure The Vendor shall remit a commission to FBISD on all sales generated through the District’s Online Spirit Wear Store.

• The proposed commission percentage must be clearly identified in the Cost Proposal.

• Commissions shall be paid on a monthly or quarterly basis.

• Monthly or Quarterly reports shall include:

o Total sales o Returns and adjustments o Net revenue o Commission amount due

FBISD reserves audit rights for verification of sales activity.

4. Fundraising Opportunities (Value-Add) Vendors may propose optional fundraising models, such as:

o Campus-specific product collections o Fundraising percentages for schools, booster clubs, or organizations o Custom merchandise for events, teams, athletics, or clubs or special programs o Limited-edition or event-specific offerings

These options will be evaluated as value-added services.

5. Reporting Requirements Vendor shall provide:

o Monthly or quarterly sales summaries o Inventory or production reports as requested o Fundraising reports (if applicable)

PROPOSAL SUBMISSION REQUIREMENT

Fort Bend ISD will accept proposals submitted electronically through the Bonfire e-bidding portal at https://fortbendisd.bonfirehub.com until 2:00 pm (CST) on Monday, January 5, 2026.

General Proposal Requirements All Vendors must submit a complete proposal in accordance with the instructions, format, and content requirements outlined in this RFP. The information requested in this section aligns with the District’s Evaluation Criteria and will be used to determine the Vendor’s responsiveness and the overall quality of its proposal. Incomplete submissions, failure to provide the required documents, or taking exceptions to any RFP requirement may result in the proposal being deemed non-responsive and disqualified from further consideration. Vendors are expected to comply fully with all specifications and submission instructions.

Document Upload Requirements

To ensure a uniform review process and achieve the highest level of comparability, all requested documents must be completed in full and uploaded in the designated sections of the Bonfire portal. Vendors must note the specific location, type, and requirements of each document. Forms requiring signatures must be signed. Submissions that are incomplete, missing documents, or uploaded incorrectly may be considered non-responsive.

Required Documents to Upload in Bonfire Upload the following items under the “Requested Information” section of the Bonfire portal:

Required Proposal Documents o Detailed Scope and Narrative of Proposed Services o Proposal Questionnaire (Q-26FM) o Project Information Questionnaire (Q-34JY) o Reference Contact Form (Q-46GI) o Addendum Acknowledgement Form

• Cost Proposal o Catalog of Goods o Pricing BidTable

• Required Forms o 1295 Form: Complete on https://www.ethics.state.tx.us o Conflict of Interest Questionnaire (CIQ) o Vendor Acknowledgment Form o Vendor Debarment

• Sample Documents: (For Reference Only)

Provided for vendor review only. If awarded, the vendor will be required to sign and submit the final versions.

o Agreement for Services o EDGAR Certification o Data Protection Addendum (DPA) o Insurance Requirements

Proposal Questionnaire Requirements All Questionnaires must be downloaded, completed in full, and re-uploaded. A questionnaire will be deemed incomplete if any requested information is left unanswered.

Pricing BidTable (BT-14GW):

Proposers must enter pricing for all items listed in the Pricing BidTable.

• Complete all open fields using the format provided in the BidTable.

• All fields must be completed for the submission to be considered responsive.

• Pricing will be used to assess competitiveness among all proposers.

• No remanufactured or refurbished products will be accepted.

https://www.ethics.state.tx.us/

Insurance Requirement:

The awarded vendor must submit a Certificate of Insurance (COI) meeting all solicitation requirements upon notification of award.

• COI must be effective on the contract start date.

• COI must be maintained without lapse throughout the contract term.

• Failure to maintain insurance may result in contract termination or non-renewal.

Submission Upload Instructions Proposals must be uploaded, submitted, and finalized in the Bonfire electronic bidding portal https://fortbendisd.bonfirehub.com no later than January 5, 2026 at 2:00 PM CST. Vendors are required to download all required files from the Supporting Documentation section and upload all completed documents to the Requested Information section.

It is strongly recommended that vendors begin the upload process at least one day prior to the deadline to avoid delays. After submitting, vendors must confirm that the submission status displays “Submission Complete.”

No revisions, document replacements, or additional submissions will be accepted after the deadline. Faxed, mailed, emailed, or hand-delivered proposals will not be considered. It is the vendor’s sole responsibility to ensure that all required documents are submitted accurately and on time through Bonfire.

Public Bid Opening: The public opening will be conducted via Microsoft Teams: Click to join

REQUIRED PROPOSAL CONTENT

Each Vendor shall submit a complete proposal organized according to the sections listed below.

Vendors must follow this outline and label each section accordingly. The information requested corresponds directly to the District’s Evaluation Criteria and will be used by the District to evaluate the Vendor’s ability to perform the required services.

I. Detailed Scope and Narrative of Proposed Services Proposers shall provide a concise written narrative describing their proposed approach to delivering the services outlined in this RFP. At a minimum, the narrative must address the following:

• Provide a brief description of your company’s services, including its history, corporate structure, organizational details, and the number of years in operation

• Company relevant experience, including prior work with online spirit wear or similar e-commerce services

• Understanding of FBISD’s needs and objectives

• Approach to managing the District’s Online Spirit Wear Store

• Description of the online platform, including key features, mobile compatibility, security, and the ability to create school-specific pages or microsites if needed.

• Product offering and branding capabilities, including customization and compliance with

FBISD brand guidelines https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZmJlMWIwYzktNDA4OS00MmNlLTkzMGMtNGFlZTAyZDE5ZmY5%40thread.v2/0?context=%7b%22Tid%22%3a%22497d6241-391a-4277-91ac-bdd2a99f7054%22%2c%22Oid%22%3a%2221f2c5e4-b473-4689-bd5b-4ad0004676b0%22%7d

• Vendor shall list all brands and manufacturer lines they offer, including any authorized or approved product lines available through their company.

• Fulfillment, shipping, customer service, and inventory processes

• Revenue sharing or commission structure, including reporting and remittance procedures

• Any value-added services, such as fundraising support, pop-up events, or marketing resources

Website Demonstration Requirement The Vendor must provide at least one (1) link to a live online store currently operated by the Vendor, preferably for a K–12 district or similar organization. Links to sample school-specific pages or microsites are encouraged. These examples will be used to evaluate platform functionality, design quality, and user experience.

II. Reference Contact Form (Q-46GI) Provide reference information using Reference Questionnaire (Q-46GI) that includes the following:

a. Five (5) client references for similar projects completed within the last five (5) years.

b. Three (3) must match projects listed in the Project Information Sheet.

c. References who can speak to:

o Quality of work o Adherence to timelines o Customer service and responsiveness o Overall satisfaction with delivered services

d. Accurate and complete contact information for each reference (name, title, email, phone).

e. References who are aware the District will contact them during evaluation.

f. Reference information must be accurate; references cannot be FBISD

g. Incomplete or invalid references may negatively impact scoring.

III. Past Performance & Project Information

List three (3) projects or contracts performed within the last five (5) years that are similar in scope and complexity to the services required in this RFP. For each project/contract listed, the Vendor must provide:

a. A brief description of the services provided

b. Contract information, including Project start and completion date (or “Ongoing”)

c. An explanation of why the experience is relevant to the services required under this RFP

d. Client contact information for verification, including name, title, organization, and phone number FBISD reserves the right to contact any references provided and to use any additional information deemed necessary to evaluate the Vendor’s ability to perform the contract.

IV. Cost Proposal Requirements Vendors should provide pricing information using the Pricing BidTable. Pricing will be evaluated based on competitiveness, transparency, and overall value to the District. All fields in the Pricing BidTable must be fully completed. Incomplete BidTables may result in a non-responsive submission.

a. Commission Percentage: Include the commission percentage offered to FBISD.

b. Pricing for Core Products: Provide pricing for commonly purchased spirit wear items in the Pricing BidTable.

c. Online Catalog of Goods: Provide a link to your company’s online catalog; printed or uploaded catalogs may be included but are optional.

d. Discount Structure: List percentage discount offered to the District.

e. Additional Revenue: List any additional revenue opportunities offered (e.g., rebates, incentives etc.).

f. Additional Costs or Fees: List any fees not included in pricing BidTable

Revenue Sharing / Commissions The Vendor shall remit a commission to FBISD on all sales generated through the District Spirit Store. The proposed commission percentage must be clearly identified in the Vendor’s Cost Proposal. Commissions will be paid to FBISD on a monthly or quarterly basis, accompanied by a detailed sales report showing total sales, returns, and net revenue.

V. Required Forms

Submit all required signed forms under the designated section:

o 1295 Form o Conflict of Interest Questionnaire (Form CIQ) o Vendor Acknowledgement Form o Suspension and Debarment Certification

VI. Agreement for Services, DPA & COI (Post-Award)

Upon award, the Vendor will sign the Agreement for Services, EDGAR Certification, DPA, and provide a valid COI via DocuSign.