Broward County Board of County Commissioners

SPECIFICATIONS AND REQUIREMENTS

FEMA Compliant - Emergency Traffic Signal Restoration and Repair

1. GENERAL:

Broward County Traffic Engineering Division (BCTED) is seeking a Contractor to repair Traffic Signals, School Flashers and Street Lights due to damage and/or loss caused by natural disasters or catastrophic failures. All work, equipment and materials furnished and/or installed as part of this Contract shall be in conformance with the latest version of the standards and specifications listed below.

The prime contractor must be pre-qualified with the Florida Department of Transportation in Traffic Signals.

2. STANDARDS:

2.1 State standards and specifications, including those promulgated by Florida Department of Transportation (FDOT), clarify and detail the national/Federal standards for use throughout the State of Florida. Standards and specifications published by the County further expand and refine the national and State standards and specifications, mostly to establish and clarify local preferences, protocols and system compatibility requirements.

2.2 For signal repair/replacement locations, the contractor shall provide all labor, equipment, and materials to repair/replace any damaged signal installations including any Maintenance of Traffic (MOT) or Mobilization costs. All signal repair/replacement work performed under this contract shall be in accordance with the current version of the Florida Department of Transportation's (FDOT) Standard Specifications, the Specifications for this contract, FDOT Design Standards, FDOT Approved Product List (APL), or as directed by the Broward County Project Engineer.

2.3 The County, at its sole discretion, may elect to enter into additional contract(s) with other Contractor(s). The work will begin upon written authorization by the County. No guarantee of minimum or maximum amount of work per bid item is made by the County under this contract. All services performed under this contract shall be in accordance with applicable Federal and State law, and environmental regulations.

2.4 BCTED Communication Infrastructure Standards & Specifications are not intended to reduce or diminish National or State Standards in any way, but rather to further clarify and refine the functional needs of the maintaining agency. The Contractor shall ensure that all National and State Standards continue to be adhered to and that any additional requirements identified by BCTED standards and specifications and County’s Minimum Standards are also incorporated into the project work elements. In the event a conflict appears to exist among the standards or specifications, the more stringent and specific requirements shall prevail.

2.5 The following is a listing of key governing standards and specifications for all work performed under this contract. The listing is intended to address the vast majority of work anticipated to be covered under the Contract, but is not guaranteed to be all inclusive:

2.5.1 United States Department of Transportation (USDOT)/Federal Highway

Administration, Manual on Uniform Traffic Control Devices (MUTCD), (11th Edition, dated December 2023) {available at: http://mutcd.fhwa.dot.gov }

2.5.2 FDOT Minimum Specifications for Traffic Control Signals and Devices

{available at: https://www.fdot.gov/traffic/traf-sys/product-specifications.shtm}

2.5.3 FDOT Manual on Uniform Minimum Standards for Design, Construction, and Maintenance for Streets and Highways (commonly known as the “Florida Green Book”), 2018 Edition, Topic #625-000-015, (including all referenced standards and specifications within, and all amendments in effect as of June 2017 {available at: https://www.fdot.gov/roadway/FloridaGreenbook/FGB.shtm}.}.

2.5.4 FDOT Standard Plans for Road Construction, 2023 - 24, Topic No. 625-010-

003 [Standard Indexes] and Pay Items [Referenced throughout the Contract as “FDOT Design Standards”] [*Note that Maintenance of Traffic/Work Zone Traffic Control standards are incorporated in Index Series 600 of this document] {available at: https://www.fdot.gov/design/standardplans/2024/24.shtm}.

2.5.5 FDOT Standard Specifications for Road and Bridge Construction, 2023 - 24 (including all referenced and supplemental standards and specifications within (including ASTM and ANSI specifications), and all amendments, mandatory revisions, workbooks, and implemented modifications in effect as of January 2018) {available at:

https://www.fdot.gov/programmanagement/Implemented/SpecBooks/default.shtm}

2.5.6 FDOT Basis of Estimates Manual, 2024 {available at:

https://www.fdot.gov/design/standardplans/2024/24.shtm

2.5.7 FDOT Statewide Quality Assurance/Quality Control Plan (QA/QC)

Construction Inspection QC Guide list FY 23/24 {available at:

http://www.dot.state.fl.us/construction/CONSTADM/guidelist/GuideIndex.shtm }.

2.5.8 FDOT Statewide Quality Assurance/ Quality Control Plan (QA/QC)

Construction QA Critical Requirements Lists FY 23/24 {available at:

http://www.dot.state.fl.us/construction/CONSTADM/guidelist/GuideIndex.shtm }.

2.5.9 FDOT Forms & Procedures available at: Procedural Document Library (fdot.gov)

2.5.10 Minimum Standards Applicable to Public Right-of-Way under Broward County, Florida Jurisdiction, [Referenced throughout the Contract as “County’s Minimum Standards”] {available at:

https://www.broward.org/Traffic/Pages/Publications.aspx }.

http://mutcd.fhwa.dot.gov/ http://www.fdot.gov/traffic/traf-sys/product-specifications.shtm http://www.fdot.gov/roadway/FloridaGreenbook/FGB.shtm http://www.fdot.gov/programmanagement/Implemented/SpecBooks/default.shtm http://www.dot.state.fl.us/construction/CONSTADM/guidelist/GuideIndex.shtm http://www.dot.state.fl.us/construction/CONSTADM/guidelist/GuideIndex.shtm https://pdl.fdot.gov/

2.5.11 Broward County Traffic Engineering Division latest edition of Publications listed below {available at:

https://www.broward.org/Traffic/Pages/Publications.aspx }.

1.1.1.1 Maintenance of Traffic - General

1.1.1.2 BCTED Maintenance of Traffic School / Pedestrian

1.1.1.3 FDOT Maintenance of Traffic School / Pedestrian

1.1.1.4 Acceptance of Traffic Signal Maintenance and Timing by

Contractor during Construction and Burn-in Period.

1.3.11.5 School Zone Installation Requirements within Broward County

1.3.11.6 School Zone Installation Standards, Policies, and Procedures

1.3.11.7 Technical Policy Memos

1.3.11.8 Pavement Marking and Signs Detail – Large Format

1.3.11.9 Ground Sign Assembly Details

1.3.11.10 Stop Sign and Street Identification Assembly Details

1.3.11.11 W11-2 and Supplemental Sign

1.3.11.12 Solar School Flasher Details – Ground Mount

1.3.11.13 Solar School Flasher Details – Overhead Mast Arm

1.3.11.14 S1-1 and Supplemental Sign

1.3.11.15 Typical Signalization Plan

1.3.11.16 Pedestrian Signal and Detector Installation Details

1.3.11.17 Drill Shaft Foundation and Cabinet Details

1.3.11.18 Span Wire Modification Installation Details

1.3.11.19 Typical Signal Pull Box Details

1.3.11.20 Video Detection Details

1.3.11.21 Pedestal Mounted Signal Details

1.3.11.22 Power Service Details

1.3.11.23 Internally Illuminated Street Name Sign Details

1.3.11.24 Recommended Pedestrian Pushbutton Location Details

1.3.11.25 BCTED General and Pay Item notes

1.3.11.26 BCTED Signalization Design Requirements

1.3.11.27 BCTED Signalization Equipment Requirements

1.3.11.28 Polara iNavigator 2 Wire Field Wiring Recommendations

1.3.11.29 Communications Infrastructure Policies and Procedures

1.3.11.30 Communications Infrastructure Standards and Specifications

1.3.11.31 HDPE SDR 11 Conduit Memo 10-5-11

1.3.11.32 Mast Arm Paint Specification Effective 5-26-11

1.3.11.33 Roundabout Details

1.3.11.34 Speed Hump Details and Specifications

3. SERVICES TO BE PROVIDED BY CONTRACTOR:

The signal, school flasher and street light repair/replacement services shall be performed by the Contractor in coordination with the County’s Project Administrator or their designated representative. Some locations may require equipment & systems repair/replacement, other locations may not.

3.1 Repair Services

3.1.1 The Contractor will provide labor, equipment and/or materials necessary to perform emergency traffic signal repairs/replacement on signal installations as directed by the County or its designated representative. For signal repair work, Type I repairs as well as full pre-event signal restorations will be performed under this contract. Type I repairs are defined as work necessary to provide a functioning signalized intersection with one functioning overhead signal indication per approach. Pre-event signal restoration is defined as restoring the traffic signal to the pre-storm event conditions, or as directed by the County or its designated representative.

Included as part of the signal repair work will be repairs to school flasher assemblies. The Contractor will provide labor, equipment and/or materials necessary to perform emergency school flasher repairs/replacement on school flasher installations as directed by the County or its designated representative. The school flasher repairs/replacement will include a complete repair or replacement of a school flasher assembly located within reduced speed school zones. This work will include removing any damaged school flasher assembly and associated debris from the reduced speed school zone.

Street light repairs will also be included in this contract. The Contractor will also provide labor, equipment and/or materials necessary to perform emergency street light repairs/replacement on street light installations as directed by the County or its designated representative. The street light repairs/replacement will include a complete repair or replacement of a damaged street light pole(s) and associated wiring & conduits located within roadway corridors where the County is responsible for street light maintenance.

All traffic signal, school flasher and street light equipment removed during the Contract shall become the property of the County, except for those damaged items listed directly below, which shall become property of the Contractor and disposed of in accordance with all applicable regulations in areas provided by the Contractor:

• Concrete or wood support poles, pedestals, any foundations, anchors and guy wires associated with same;

• Conduit, pull boxes, signal cable, interconnect cable, loop wire, lead-in cable, wiring, cable attachment, and support hardware;

• Power service assemblies, disconnects, meters, meter bases, and wiring, except for that equipment that is owned by or is used under agreement with any utility company or agency;

• Controller cabinet foundations, traffic signal span assemblies, all related hardware and materials associated with same.

• All school flasher and street light related hardware and materials associated with same.

Equipment that is to remain in the ownership of the County shall be delivered by the Contractor to a County specified location within the County within 24 hours of identification by the County.

3.1.2 Provide maintenance of traffic using current State of Florida Department of

Transportation Design Standards and for Manual of Uniform Traffic Control Devices (MUTCD) and FDOT Standard Specifications.

3.1.3 Repair/replace installations as directed by the County or its designated representative.

3.1.4 Existing traffic signal timings are to remain in place except that the Contractor may make changes required on a temporary basis due to maintenance operations or to maintain a satisfactory signal operation such as when there is a detection failure.

3.1.5 Provide a means to measure and certify all work to the County or their designated representative. Take (time and date stamped) digital pictures before and after work and submit these files/pictures with each daily work log, etc.

3.1.6 The Contractor shall provide proper documentation to the County for all work provided to ensure reimbursement eligibility to the County from the applicable Federal Disaster Reimbursement Program(s), which includes but is not limited to, programs of the Federal Highway Administration and the Federal Emergency Management Agency (FDRP).

4. PERFORMANCE STANDARDS:

4.1 Contractor’s General Operations and Customer Service

4.1.1 Contractor shall have a knowledgeable and responsible Project Manager who shall report to the Contract Administrator or designee.

4.1.2 Contractor's Project Manager shall have the authority to implement all actions required to begin the performance of contracted services as set out in this Contract.

4.1.3 Contractor’s Project Manager must be able to clearly and effectively communicate with the County both verbally and in writing regarding all activities and/or situations related to this contract. The County may request the replacement of the Project Manager if these requirements are not met.

4.2 Mobilization

4.2.1 When a Notice to Proceed is issued, whether or not such issuance is after or in advance of an event, Contractor shall make all necessary arrangements to mobilize a minimum of 50% of the required resources within 48 hours, and 100% of the required resources within 96 hours to commence and conduct these contracted services.

4.2.2 County may assign work to another Contractor if the Contractor fails to mobilize resources on the schedule required by County.

4.2.3 Contractor’s unit prices shall include mobilization and demobilization costs.

4.2.4 Any applicable bid bonds or guaranties shall be in place prior to mobilization.

5. GENERAL RESPONSIBILITIES:

5.1 Other Contracts or Agreements

County may be required to enter into contracts or agreements with Federal and/or State agencies for disaster relief. Contractor shall be bound by the terms and conditions of such contracts or agreements, regardless of the additional burdens of compliance, such as recordkeeping and scheduling. County will provide Contractor with a copy of any applicable contracts or agreements once available.

5.2 County’s Obligations

County shall furnish all information and documents necessary for the commencement of contracted services, including a written Purchase Order.

5.3 Contractor’s Conduct of Work

5.3.1 Contractor shall be responsible for planning and conducting all operations in a satisfactory and professional manner.

5.3.2 Contractor’s personnel and subcontractors shall demonstrate and maintain a courteous and responsible demeanor toward all persons.

5.4 Supervision by Contractor

5.4.1 Contractor shall supervise and/or direct all services performed by its employees, agents and subcontractors.

5.4.2 Contractor is solely responsible for all means, methods, techniques, safety and other procedures necessary to complete the work.

5.4.3 Contractor shall employ a Project Manager who will be responsible for the overall work performed under the Contract and have full authority to act on behalf of the Contractor.

5.4.4 All instructions given to Contractor's Project Manager by the Contract Administrator or designee shall be as binding as if given to Contractor.

5.4.5 Contractor’s personnel shall be trained in customer service and shall conduct themselves in a professional manner at all times. Use of profane language and or threatening behavior will not be tolerated. All employees and subcontractors of Contractor shall be considered to be, at all times, the sole employees of the Contractor, under their sole direction and not an employee or agent of the County.

The County may require the Contractor to remove an employee or subcontractor the County deems careless, incompetent, insubordinate or otherwise objectionable and whose continued employment at work site is not in the best interest of the County. Removal of such personnel may only be requested by the Contract Administrator or designee.

5.5 Self-sufficiency of Contractor and its Subcontractors

Contractor shall ensure that its work force, including subcontractors, maintain self-sufficiency related to power, fuel, vehicle repair/maintenance, housing, sanitation, food and related accommodations, in a manner that is consistent with local requirements and regulations and minimizing adverse effects on the community.

5.6 Damages

5.6.1 Contractor shall be responsible for conducting all operations contemplated by this Contract in such a manner as to cause the minimum damage possible to existing public, private and commercial property and/or infrastructure.

5.6.2 Contractor shall be responsible for any damages caused by its employees and subcontractors.

5.6.3 Contractor must report such damage to the Contract Administrator or designee, in writing, within 24 hours of said damage. County may either bill Contractor for the damages, withhold funds due to Contractor, or the Contractor may also repair all damage to the satisfaction of the County.

5.7 Contractor’s Duty Regarding Other Contractors

Contractor acknowledges the presence of other contractors involved in disaster response and recovery activities by the Federal, State and local government and of any private utility, and shall not interfere with their work. Contractor shall fully cooperate with the County Administrator or designee.

5.8 Contractor’s Ownership of Debris

All ancillary debris collected in the course of completing work required in this contract, shall become the property of the Contractor until accepted at a final disposal location, unless rejected at the time of unloading.

5.9 Contractor’s Annual Requirement

Contractor shall provide current insurance certificates, and list of contacts prior to May 1st of each year in which this contract is in effect.

5.10 Operation of Equipment

5.10.1 Contractor shall operate and maintain all trucks, trailers and other equipment in compliance with all applicable federal, state and local rules and regulations.

5.10.2 All equipment provided shall be in good working condition.

5.10.3 All Contractor and subcontractor trucks and applicable equipment shall have valid registrations, insurance and meet basic operational criteria such as: tailgates and/or equivalent containment devices and tarps, as well as meet all applicable motor vehicle safety requirements.

5.10.4 Vehicle and equipment operators shall be properly licensed and certified, as required by applicable local, state and federal statutes and regulations.

5.11 Traffic Control

5.11.1 Contractor shall mitigate impact on local traffic conditions to the greatest extent possible. Contractor is responsible for establishing and maintaining appropriate traffic control in accordance with the most current edition of the U.S. Department of Transportation Manual or Uniform Traffic Control Devices (MUTCD) and in accordance with a County approved maintenance of traffic plan.

5.11.2 Contractor shall contact the Broward County Highway Construction and

Engineering Division (HCED), in advance, regarding maintenance of traffic planning and requests.

5.11.3 Contractor shall provide, and its unit prices shall include, sufficient signage, flagging and barricading to ensure the safety of vehicular and pedestrian traffic at all assigned work sites.

5.11.4 Contractor shall make every effort to not block roads, driveways, sidewalks, or utilities of any kind.

5.12 Work Schedule

5.12.1 Contractor shall be prepared to provide services twenty-four (24) hours per day, seven (7) days a week, if directed by County. Workdays and/or work hours shall be as directed by County following consultation and notification to Contractor.

5.12.2 Work hours on County holidays shall be at the discretion of the County.

5.12.3 There shall be no additional compensation (overtime) by the County for work performed in excess of eight hours per day, during weekends or holidays.

5.13 Work Safety

5.13.1 Contractor shall provide and enforce a safe work environment as prescribed in the

Occupational Safety and Health Act of 1970 (OSHA), as amended.

5.13.2 Contractor and its subcontractors shall provide and require the wearing of protective clothing and personal protection equipment as required by applicable laws, regulations, ordinances and manufacturer recommendations.

5.13.3 Contractor shall provide such safety equipment, training and supervision as may be required by County and/or other governmental regulations.

5.13.4 Contractor shall ensure that its subcontracts contain an equivalent safety provision.

5.14 Corrective Actions Required of Contractor

When instructed by the Contract Administrator, the Contractor shall immediately implement corrective actions to address health and/or safety issues, and/or any other actions inconsistent with any of the terms of this Contract, as determined by County in its sole discretion.

6. REPORTS, CERTIFICATIONS AND DOCUMENTATION:

6.1 Reports

6.1.1 Contractor shall submit to County periodic, written reports in a format required by County documenting the work completed. These reports include, but are not limited to, the following:

6.1.1.1 Daily Reports - Daily reports shall include, for each work site, a comprehensive description of the work completed in sufficient detail to completely describe the daily conduct of Contractor’s operations within 24 hours of each occurrence.

6.1.1.2 Weekly Summaries

6.1.1.2.1 Provide a summary of all information contained in the daily reports as described above, within two (2) calendar days of each Thursday.

6.1.1.2.2 At the request of County, the data making up the weekly summaries shall be submitted in electronic format utilizing Microsoft Excel or Access.

6.1.1.3 Data Reconciliation - Reconciliation of data will be accomplished weekly between the Contractor and County’s representative. All discrepancies must be resolved within five (5) calendar days of receipt of the weekly summary by County.

6.1.1.4 Final Project Closeout

6.1.1.4.1 Upon final inspection and/or closeout of the project by County, Contractor shall prepare and submit to Contract Administrator a detailed description of all work activities completed in an itemized report, by work site and/or assigned work task (with an electronic spreadsheet in Microsoft Excel) consistent with the bid items and unit prices shown in the Bid.

6.1.1.4.2 Contractor shall provide, upon request of the County and/or no later than project closeout, a release of liens demonstrating that all subcontractors to Contractor have been fully paid.

6.1.1.4.3 Contractor shall provide any other information as may be necessary to adequately document the signal restoration operations.

6.1.1.4.4 Final data reconciliation must be approved by County.

7. SERVICE TO BE PROVIDED BY THE COUNTY OR THEIR DESIGNATED

REPRESENTATIVE:

7.1 Repair Services

7.1.1 Identify and prioritize work on all major roadway corridors (primary and secondary roads) in the County. The prioritization of all work will be closely coordinated and mutually agreed upon by Broward County and representatives of the Florida Department of Transportation. This will include the Time of Activation of services by the Contractor.

7.1.2 Contractor will be issued a purchase order and Notice to Proceed which will identify the location and work to be completed as prioritized by County.

7.1.3 The County shall provide inspection for all contractor operations. Field Inspectors will be provided in sufficient numbers to adequately monitor all field operations.

8. PAY ITEM STRUCTURE:

8.1 The Pay Item unit cost is the only available way and means of compensating the Contractor for work completed under this Contract.

The County, at its sole discretion, may award one or more contracts based on the bids received and the impact of the declared emergencies encountered. If more than one award is made, such award will be to the lowest bidder, and then to the next lowest bidder(s) based on availability of the bidders and the bidder's ability to satisfy the needs of the County at the time contacted.

The Pay Item unit cost includes the cost of the equipment item and/or required installation costs including all labor, tools, equipment, fuel, incidental and miscellaneous materials necessary for a complete and accepted installation. The Vendor/Contractor shall also factor within the cost of each individual Pay Item unit, the cost for any additional incidentals including, but not limited to, the following:

8.1.1 Field visits

8.1.2 Meetings

8.1.3 Permit Acquisition Time

8.1.4 Travel Time

8.1.5 Loading and unloading

8.1.6 Mobilization

8.1.7 Restoration of work areas

8.1.8 Documentation

8.1.9 Scheduling

8.1.10 Submittals

8.1.11 Quality Control

8.1.12 Inspections and Testing

8.1.13 County’s written acceptance

8.1.14 Quantity verification

8.1.15 Disposal of Materials

8.1.16 Delivery of removed items requesting to be returned to a County facility

8.1.17 90 Day Burn-in Period

8.1.18 One (1) year warranty

8.1.19 Preparation submittals of As-Built drawings including hard copy, electronic computer aided design (CAD) files and .pdf format.

8.2 No quantities are guaranteed and there will be no unit cost adjustment for quantities required over the estimated quantities or under the estimated quantities. County will not provide price adjustments for cost increases or decreases in the price of fuel.

8.3 In the event that the bid items and unit prices in the items attached hereto and made a part hereof, for signal repair services do not adequately address a specific work requirement, the Contractor will abide by Sub- Article 4-3.2.1, sub-sections 1, 2 and 3 of Section 4 (Scope of the Work) of the 2023-24 FDOT Standard Specifications for Road and Bridge Construction for payment of such services.

9. LEGAL REQUIREMENTS AND RESPONSIBILITY TO THE PUBLIC:

The contractor shall comply with all provisions contained in the FHWA- 1273, dated October 23, 2023. The FHWA-1273 Electronic version, may also be obtained on the Florida Department of Transportation’s website at the following URL address https://www.fhwa.dot.gov/programadmin/contracts/1273/1273.pdf

10 Amended FDOT Pay Items:

10.1 This solicitation is principally developed under the FDOT Pay Item structure included with the FDOT Basis of Estimates framework. The corresponding FDOT standards and specifications associated with each Pay Item represent the pre-requisite minimum standard required of the County.

However, due to the fact that this is a general services contract, the County determined that further refinement, and more specificity of the standard FDOT pay item description, would better describe the more detailed and potentially varied requirements of this solicitation, and overall better facilitate the bidding process. Therefore, in cases where it was deemed appropriate by the County to further clarify a particular FDOT pay item number, BCHCED has provided references within pay items of the bid pricing sheets that further clarify the BCHCED-specific project requirements.

10.1.1 The County maintains an Approved Signalization Equipment List which references the FDOT Pay Item numbers. The intent of this list is to inform and provide guidance to contractors of County traffic control equipment requirements. Devices mentioned in the Not Approvable column shall not be accepted. The Broward County Approved Signalization Equipment List is a living document and can be changed within the life of the Contract. Any equipment disapprovals within the life of the contract must be adhered to by the Contractor. The Contractor will have to re-submit new equipment for the pay item with the disapproval if this were to occur. This approved list is available at the following link:

https://www.broward.org/Traffic/Pages/Publications.aspx

10.1.2 Usage of Hourly Labor and Equipment Rates

Specific project requirements may require the utilization of hourly labor and equipment rates to otherwise fulfill work tasks not specifically addressed by a particular pay item. The method for utilizing hourly rates is as follows:

10.1.3 Maximum Limiting/Not-to-Exceed Amount. Under this method, a specific type of work, equipment and the particular personnel classification to be utilized is known with a reasonable degree of certainty, but the extent of the hours required to complete the work is uncertain. An example of this scenario would be the repair of damaged underground interconnect conduit where the type of work is known, but the extent of damage is not immediately known because the damage is underground. Similar to an hourly contract, the Contractor will perform the requested services within a pre-determined maximum which limits the amount of hours, and the Contractor will have to document and report the specific hours actually worked on the Purchase Order (PO). The Contractor shall only be compensated for documented hours; the Contractor shall not be compensated for hours that exceed the PO maximum-limiting amount of hours or for hours performed by other classifications of personnel not included in the PO.

10.1.4 Hourly rates will be pro-rated to the nearest quarter hour increments.

https://www.broward.org/Traffic/Pages/Publications.aspx

10.1.5 The cost of transporting equipment to and from the job site is included in the hourly rate of the applicable pay item. The County will not pay from equipment remaining overnight at the job site, or if the equipment is not operational for four (4) hours or longer.