SPECIFICATIONS AND REQUIREMENTS

Drainage and Sewer Infrastructure Maintenance

1 SCOPE OF WORK:

Broward County’s Port Everglades (Port) is seeking a qualified and experienced Contractor to furnish all but not limited to, labor, materials, equipment, services, and incidental items required for the cleaning and maintenance of stormwater and wastewater infrastructure at Port Everglades. This is essential to ensure efficient drainage and prevent flooding. The work will involve cleaning and vacuuming approximately 900 stormwater structures, including approximately 300,000 linear feet of drainage pipes. Also, cleaning sewer lines, manholes, lift station wells, and soft digging utilities when required.

1.1 Compliance

The Contractor must comply with applicable federal, state, and local, regulations, including environmental and safety requirements.

1.2 Costs.

The offered unit prices shall include labor, materials, travel, fuel, shipping, handling, and all other expenses Pricing shall be Free on Board (F.O.B) Destination.

The Contractor shall furnish all Personal Protective Equipment (PPE), tools, supervision, transportation, identification badges, and all other incidentals as required at no cost to Broward County.

2 DEFINITIONS:

2.1 Project Manager.

A County-designated Project Manager will oversee each project. All estimates, schedules, work coordination, and approvals shall be coordinated through the Project Manager.

2.2 Silt and Sediment.

For the purposes of this contract, slit and sediment ref to sand, soil, and debris removable through vacuum equipment.

3 COMPLIANCE STANDARDS:

The Contractor shall comply with the following standards at no additional cost to the County:

3.1 Florida Stormwater, Erosion, and Sedimentation Control Inspector’s Manual (latest edition)

3.2 Occupational Safety and Health Administration (OSHA) requirements.

3.3 Broward County Highway Construction and Engineering Division “Minimum Standards

Applicable to Right-of-Way…”

3.4 FDOT Design Standards 600 Series and Manual Uniform Traffic Control Devices (MUTCD)

(latest edition)

3.5 FDOT Standard Specifications for Road and Bridge Construction (latest edition)

4 BIDDER QUALIFICATIONS:

4.1 Qualification Requirements

Bidders must demonstrate a minimum of three (3) years of satisfactory performance on projects of comparable size and scope.

4.2 Personnel

Contractor must provide experienced and competent workers.

4.2.1 Demonstrated ability to perform assigned tasks safely, accurately, and in accordance with industry standards and project specifications.

4.2.2 Completion of all mandatory training, including but not limited to OSHA, trade-specific training, and equipment operation certifications.

4.2.3 Ability to read and interpret drawings, technical documents, and instructions relevant to the job.

4.2.4 Adequate knowledge of applicable codes, standards, and best practices.

4.3 Equipment

Contractor shall supply and maintain all equipment required for the work. All equipment must meet OSHA standards and manufacturer requirements.

4.4 Equipment List

Bidder should submit a list of Owner-Owned Equipment with the bid. If not, documentation must be provided within three (3) business days upon request. Failure to supply documentation may result in bid being deemed non-responsible.

5 PORT SECURITY ACCESS:

5.1 Access to the Port’s secured areas is limited to those individuals and vehicles with personal identification badges and dockside vehicle permits. No personal vehicles are allowed within secure areas of the Port (i.e., dockside operational areas, petroleum piers, container yards, and aprons).

5.2 Contractor vehicles that have permanent identifying signs on their side panel(s), may gain access to certain areas. Previous notification and satisfactory arrangements must be made with the Port Everglades Broward County Sheriff’s Office. Dockside vehicles permits are required for Contractor vehicles that frequent the Port secured areas.

5.3 All the Contractor’s employees, subcontractors, and personnel are required to have a Port Identification Badge when working within the Port. All the Contractor’s personnel must wear company uniforms with the vendor’s company name/logo.

5.4 Personal identification badges, dockside identification badges, and dockside vehicle permits are available from the Port Everglades Broward County Sheriff’s Office. The fee for applying for the identification badges and permits is as follows:

a. Port Identification Badge: $25.00 each

b. Dockside Vehicle Permits: $100.00 each

c. Transportation Worker Identification Credential Badge (TWIC): $132.50 each *All fees are subject to change*

d. Individuals requiring identification badges and dockside permits must fill out an application form. Forms are available at the Port Public Safety Building. A criminal background check will be conducted on all individuals applying for identification badges and permits. Those individuals who fail the background check will not be issued an identification badge or dockside permit.

e. Contractor is responsible for ensuring the acquisition of all necessary security badges, vehicle permits, and Security Services from all entities having regulatory jurisdiction over the sites.

f. All security costs and time associated with obtaining security clearance shall be at Contractor’s cost and will not be reimbursed by the County.

All employees of the Contractor shall be considered, at all times, to be the sole employees of the Contractor, under his sole discretion, and not an employees or agent of Broward County. Broward County may require the Contractor to remove an employee it deems careless, incompetent, insubordinate, or otherwise objectionable and whose continued presence on Broward County property is not in the best interest of the County.

6 HOT WORK PERMIT REQUIREMENTS:

6.1 Hot work is defined as any work activity, which could serve as an ignition source for any flammable material. Examples of hot work include but are not limited to welding, brazing, burning, grinding, saw cutting, sandblasting, chiseling concrete, or other impact cutting;

pneumatic or electric powered drilling; open flames; use of explosive ramsets; use of non-explosion proof electrical equipment (heaters, electric tools, motors, and lights) and operating motorized equipment.

6.2 The Broward Sheriff's Office, Department of Fire Rescue and Emergency Service, Fire

Marshall's Bureau, Port Everglades, Station No. 6 Inspectors, BSO Fire Station No.10, and other Regulators as applicable, shall inspect the construction work site for hazardous conditions, which may include a combustible gas test to confirm that the area is gas free and safe for issuing a hot work permit for construction.

6.3 The Broward Sheriff's Office, Department of Fire Rescue and Emergency Service, Fire Marshall's Bureau, Port Everglades, Station No. 6, U.S. Coast Guard (Agents), BSO Fire Station No.10. and other Regulators, as applicable, have jurisdiction in regulating all activities at the berths, piers, and along the adjacent waterways, and Air Operations Area (AOA). No hot work will be allowed as a standard safety policy within five hundred (500) feet of any petroleum ship during unloading operations. This minimum distance may be increased by the Coast Guard Agent whenever a reasonable possibility exists that an external source of hydrocarbon, usually from upwind or from nearby petroleum unloading operations, could cause a change in conditions that may create an immediate hazard or unsafe condition.

6.4 Under normal conditions, hot work permits shall be issued only for one shift or a part thereof.

Hot work permits may be extended beyond the normal work hours of 7:30 a.m. to 4:30 p.m.

by special arrangement through the Broward Sheriff's Office, Department of Fire Rescue and Emergency Service, Fire Marshall's Bureau, Port Everglades, Station No. 6, BSO Fire Station No.10, and other Regulators as applicable.

6.5 Hot work permits may not be issued or may be terminated anytime by the Coast Guard Agent, or the Project Manager should either party determine that conditions are hazardous or unsafe for work to continue. In the event that site conditions change to a hazardous condition, the hot work permit becomes immediately canceled, and the Contractor shall immediately stop work until a new hot work permit is issued.

6.6 The Contractor shall schedule all hot work around the petroleum unloading operations for which a daily ship schedule is available from the Port Everglades Harbor Master's Office.

No hot work shall be allowed in the area affected by the offloading of petroleum ships.

6.7 In the event that the Contractor is working in an area, which becomes hazardous or unsafe, he or she will immediately shut down all work when so directed by The Broward Sheriff's Office, Department of Fire Rescue and Emergency Service, Fire Marshall's Bureau, Port Everglades, Station No. 6, U.S. Coast Guard, BSO Fire Station No.10., or Project Manager.

The Contractor shall coordinate his work schedule closely with the Port shipping schedule.

7 DELIVERY TERMS AND HOURLY RATE REQUIREMENTS:

7.1 Hourly Rate Conditions

7.1.1 Hourly rates reflect actual operational time on eligible work. All hourly priced items, except emergency mobilization (Item 1) and mobilization (item 2), include demobilization, supplies, parts, fuel, operators, and ancillary support to keep the equipment in peak operational condition. Refer to the bid table.

7.1.2 No dual billing for personnel performing services under multiple job titles. Example:

Contractor shall not invoice the County for a foreperson and laborer when that individual is performing the duties of an operator on the project.

7.1.3 The minimum billable increment shall be one (1) hour. Time exceeding the first hour shall be prorated in quarter‑hour increments. For clarification, work performed for 1– 15 minutes shall be billed as one quarter hour, and work performed for 16–30 minutes shall be billed as one half hour, and so forth. All billable hours shall be subject to verification by the Project Manager or the Project Manager’s designee, or by the Contractor’s approved work log.

7.1.4 The hourly rate shall be inclusive of all expenses such as equipment, labor, travel, and consumables. No travel or per diem expenses shall be allowed.

7.1.5 Only on-site time shall be invoiced, excluding lunch.

7.1.6 Normal business hours shall be Monday through Friday, excluding County‑recognized holidays, between the hours of 7:00 a.m. and 5:00 p.m. The Contractor shall provide advance notification to, and obtain prior coordination with, the Project Manager or the Project Manager’s designee for any work that may materially disrupt, impede, or otherwise affect berth operations or related maintenance or repair activities.

7.1.7 The Contractor shall be familiar with the Port’s vessel schedule, and the Project Manager or designee shall approve the scheduling of the project work. Vessel schedules are available online at https://pevvesseltraffic.broward.org/webx/.

7.1.8 Project scopes, estimates, schedules, and close-out activities shall require Project Manager or designee approval.

7.2 Materials:

7.2.1 The County may order partial quantities for line-item units measured by: Linear Foot

(LF).

8 RESPONSE TIME REQUIREMENTS:

8.1 Non-Emergency Work

8.1.1 The County will provide the Contractor with a defined scope of work. The Contractor shall submit a written estimate within five (5) business days. The estimate shall include, at a minimum: the Contractor’s name and contact information; the Contract number; the Work Order number; a unique estimate number; a job description and location; the Project Manager’s contact information; applicable contract line items and quantities; and the date and signature of the individual submitting the estimate.

Lump‑sum estimates will not be accepted. Upon approval of the estimate by the County Project Manager, the County will issue a Purchase Order. The Contractor shall begin work within fourteen (14) business days of issuance of the Purchase Order, unless an alternate schedule is approved by the Project Manager. If the estimate is rejected, the Project Manager or designee shall notify the Contractor within five (5) business days of receipt.

8.2 Emergency Work

8.2.1 If the Project Manager requests an Emergency Mobilization and provides a verbal scope of work, the Contractor shall mobilize and deploy to the job site within four (4) hours to begin work. The Contractor shall submit a written estimate to the Project Manager within twenty‑four (24) hours of the emergency notification. Emergency mobilization and demobilization line items shall include all additional efforts and incidental expenses related to the emergency callout and subsequent demobilization.

Lump sum estimates will not be accepted.

9 DAILY WORK LOG REQUIREMENTS:

9.1 The Contractor shall maintain a daily work log of all staff, equipment, and materials for each County job site. Refer to Exhibit No.1.

The daily log must include, but not limited to:

9.1.1 Project name

9.1.2 Date

9.1.3 Equipment

9.1.4 Personnel (foreperson, laborers, operators)

9.1.5 Photos

9.1.6 Hours worked

9.1.7 Activities performed

9.2 Structure Map.

Logs must include a map showing structure numbers, sizes, and cleaned pipe lengths.

9.3 Submission

The daily work log shall include a section at the bottom of each page, for the County Project Manager or designee's signature and notes. Signed daily work logs shall be submitted with invoices and are required for payment. Upon submittal to the County, the daily work logs become the property of the County.

10 TECHNICAL SPECIFICATIONS AND REQUIREMENTS:

10.1 Emergency Mobilization:

Response required within 4 hours of notification from the Project Manager of an emergency project, the Contractor shall deploy to the site of the emergency with appropriate staff and equipment. Travel time is not counted as mobilization.

10.1.1 Emergency projects require quick response and concentrated work effort. Contractor shall utilize the appropriate Pay Item for each emergency call-out mobilization, equipment, materials, and labor. Travel time to and from the jobsite will not be considered mobilization.

10.2 Non-Emergency Mobilization:

Covers movement of equipment and personnel for scheduled work.

10.2.1 Mobilization of the Contractor's forces and equipment necessary for completing the work specified in the scope of work. This does not include mobilization for emergency work, which will be compensated elsewhere in the contract.

10.2.2 Travel time to and from the job site will not be considered mobilization.

10.3 Diving Crew:

10.3.1 The Contractor is required to staff the diving crew with no fewer than three personnel who are fully qualified to perform commercial diving operations. The diving crew shall comply with the requirements of 29 CFR 1910 Subpart T, all applicable OSHA standards, and all other federal regulations governing commercial diving activities.

10.3.2 The Diving Crew scope of work includes, but is not limited to, cutting, drilling, and repairing of defective submerged structures and pipes; closed circuit color video documentation of submerged structures and pipes; and excavation and replacement of sediment, rocks, and debris from canals, submerged structures, and pipes. All equipment required to perform the scope of work is to be included in the hourly price.

10.4 Jon Boat:

10.4.1 17’ Jon Boat with 25 HP motor with a minimum of two crew members will be tasked with aquatic cleanup task. Such tasks include the collection of loose/floating aquatic debris/trash, removal and disposal of floating aquatic vegetation, dead fish or reptiles, etc. The hourly charges include fuel, transportation trailer, launching/retrieval, and all equipment (garbage containers, nets, grapples, ropes, hooks, rakes, winches, safety equipment, etc.) to complete the task.

10.5 Foreperson:

10.5.1 Foreperson is the Contractor’s representative at the project site. If the operator of the equipment serves as the Foreperson, the contractor may not invoice the County for the foreperson.

10.6 Laborer:

10.6.1 Laborer is a person under the supervision of the Foreperson that uses hand operated or battery-operated tools at the project site.

10.7 Sediment Containment Tube:

10.7.1 Sediment Containment Tube, for the purposes of this contract, is a tube composed of nonwoven geotextiles that has been sewn into a predetermined circumference. The sediment tube is placed on a canal or lake bank and filled to its capacity with suctioned sediment from a canal or lake.

11 GENERAL CONTRACTOR RESPONSIBILITIES:

11.1 Safety and Sanitation

The Contractor is responsible for the sanitation, health and safety of their staff, at no additional expense to the County.

11.2 Tools and Equipment

The Contractor is expected to possess, and have available at all times, all necessary tools and equipment including but not limited to, hand tools, battery-operated tools, compressed-air operated tools, and utility trucks. These items shall incur no additional costs to the County.

11.3 Storage

The Contractor is responsible for the safe and appropriate storage of all procured materials, up to the moment of installation or utilization at the County job site and accepted by the County.

11.4 Competent Staffing

The Contractor shall employ and supervise staff competent to operate the equipment being used and pursue the work diligently to completion on a schedule negotiated with the Project Manager or designee.

11.5 Housekeeping

Contractor shall be responsible on a daily basis to maintain a clean work site, remove debris and dispose of debris properly. Contractor shall not use County waste containers.

11.6 Completion

No project shall be considered complete until the Contractor has removed all equipment, trash, and undesirable materials from the site or area affected by project activities, and the Project Manager or designee has inspected the work.

11.7 Hazardous Materials

The Contractor shall be careful to identify any on-site discarded waste material, which is suspected of being toxic or hazardous. Upon discovery of such materials, the Contractor shall immediately notify the Project Manager and shall take all other appropriate measures to prevent staff and the public from exposure to the suspected material. The Project Manager will comply with established legal requirements to accurately identify the substance and ensure the Contractor removes it in accordance with legal regulations.

11.8 Transportation

The Contractor shall possess utility trucks and crew trucks to safely transport staff and equipment to and from the project site. In addition, the Contractor shall possess tools and equipment in sufficient quantity to complete the work.

11.9 Storage Restrictions

The Contractor shall not store non-County-owned equipment or materials on County Right-of-Way or easement without the County Project Manager's approval.

11.10 Site Safety

The Contractor shall be responsible for managing site access and maintaining safe working conditions during their project. This includes traffic control, personal protective equipment, and safety procedures.

11.11 Notification

Contractor must notify Project Manager before deploying staff or equipment.

11.12 Demobilization

Contractor shall not demobilize from the project site without the approval from the Project Manager or designee.

11.13 Downtime

The County will not pay for project delays due to equipment failure, maintenance, missing operator, unskilled operator, lack of equipment, or lack of supplies.

12 UTILITY LOCATIONS

12.1 Coordination

Contractor must contact Sunshine 811 before commencing work.

It shall be the responsibility of the Contractor to exercise all necessary caution in the vicinity of any utilities and to obtain utility location information prior to the commencement of any work. The Contractor shall contact the appropriate utility providers to locate all buried or aerial utilities within the work area that may be subject to damage as a result of the Contractor’s operations. Additional information may be obtained at www.sunshine811.com.

http://www.sunshine811.com/

12.2 Responsibility

Contractor shall be responsible for utility damage and cost caused by failure to locate utilities.

13 DAMAGES

13.1 Contractor Liability

Contractor must repair damaged property to the satisfaction of the Project Manager.

Contractor is responsible for repairs or replacement of plants, materials, sprinkler heads, sidewalks, and property damaged by the Contractor during the performance of work unless prior arrangements are made with the Project Manager. If no prior arrangements are made with the Project Manager, repairs shall be performed at the Contractor’s expense and shall meet the satisfaction of the Project Manager and the owner of the property prior to the County’s final acceptance and payment of the invoice.

13.2 Pre-Identified Damage

When damage to public or private property is inevitable, restoration methods, materials and costs shall be included in the project’s estimate by the Contractor with the concurrence of the Project Manager.

14 PASS-THRU PAYMENTS

14.1 General Requirements

Pass-through items, defined as project-related costs incurred by the Contractor on behalf of the Owner, including but not limited to permit fees and dump fees, shall be reimbursed at the Contractor’s actual invoiced cost with no mark-up. The Contractor shall provide the Project Manager with itemized receipts for all pass-through items submitted with the corresponding project invoice.

14.1.1 Permits/Fees and Dumping Fees Annual Estimate: $75,000

Receipts and dump tickets must be provided.

The Contractor shall be responsible for obtaining and paying all required permits and associated fees. Such permit and fee costs shall be reimbursed by the County through the “Permits/Fees” pass‑through line item. Permits and fees include, but are not limited to, Maintenance of Traffic (MOT) permit fees and all disposal, debris, and waste management fees associated with the Work. The Contractor shall submit dump tickets, receipts, and proof of payment to support all reimbursement requests.

15 MAINTENANCE OF TRAFFIC (MOT) PLANS

15.1 Permit Requirements.

The Contractor is solely responsible for obtaining Maintenance of Traffic (MOT) permits from Broward County, municipalities in which the job site is located, and the Florida Department of Transportation (FDOT) as required. An approved MOT Plan from the Broward County Highway and Bridge Maintenance Division shall be required when work is being performed within Broward County right-of-way. The Contractor shall not restrict traffic on any Right-of-Way any more than is necessary to properly perform the work described on the purchase order. Blocking of public streets shall not be permitted unless prior arrangements have been made with the City and/or County and coordinated with the appropriate departments. Traffic control is the responsibility of the Contractor and shall be done in conformance with the latest editions of the Florida Department of Transportation (FDOT) Design Standards 600 Series, Manual on Uniform Traffic Control Devices (MUTCD) and Broward County Highway Construction and Engineering Services Division “Minimum Standards Applicable to Right-of-Way under Broward County Jurisdiction”, latest edition.

15.2 Qualified Provider

All work performed within Broward County right-of-way shall be performed by a qualified company.

15.3 Safety

Contractor must provide all signage and safety devices at project sites. Contractor shall provide and install warning devices necessary for pedestrian and vehicular safety.

15.4 Reimbursement

MOT permit fees may be reimbursed using the contract’s “Pass-Thru” line. The County will not pay for project delays caused by noncompliance with MOT practices and regulations.

16 INSPECTIONS

16.1 County Inspections

The Project Manager or designee will inspect work periodically during project performance and prior to all invoice approval for payment.

16.2 The Project Manager or designee shall sign a Log and make a note of their observations whenever they visit the project location.

17 ACCIDENT OR INCIDENT

17.1 Notification

The Contractor shall immediately notify the Project Manager or designee of any accidents or incidents arising from the performance of this Contract involving bodily injury to workers, facility occupants, visitors, other persons, or any property of the same.

17.2 Reporting

The Contractor must complete Broward County’s required incident report form describing the incident or accident. The report should detail the type of incident and include an assessment of any property damage and/or personal injury. The completed report shall be submitted to the Project Manager or their designee within 24 hours of the incident.

17.3 Liability

The Contractor shall be responsible for all related claims resulting from the incident or accident.

18 INVOICING AND PAYMENT

18.1 Invoice Requirements

All amounts charged shall be at the bid unit price offered, no other charges will be accepted.

Contractor shall submit invoices for work completed within five (5) days of project completion. Invoices against a Broward County Purchase Order must include:

a. Company Name, Address, and contact information

b. Project Manager Name or designee and contact Information

c. Invoice number and date

d. Work date and location

e. Unit pricing and totals

f. Work Order Number

g. Purchase Order Number

18.2 Submission

Invoices should be emailed to the Project Manager or designated representative within five (5) days after the completion of the project for review and acceptance of the work performed.

Payment will be processed once services have been received, accepted, and correctly invoiced.

END OF SECTION

Sample Daily Work Log

Date Location/Structure

ID

Structure type GPS coordinates

SWM License (If applicable)

Contractor Name

Work Performed Disposal Location

Pipe Size (Diameter)

Pipe Cleaned (Y/N)

Pipe Length (Feet)

Photos taken Comments/Notes

11/6/2025 MH-23 Manhole 25.76017 N, 80.14 SWM2000-X-XX CleanFlow jet-vacuumed City Yard Y 50 Y

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DRAINAGE AREA MAP EXHIBIT

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SOUTHPORT DRAINAGE AREA MAP EXHIBIT

SHEET 3

FIGURE 4

Exhibit 1.pdf