14-SOW - Civil Engineering.docx

SCOPE OF WORK – CIVIL ENGINEERING SERVICES

The selected Contractor shall provide professional civil engineering services as directed by the Dallas ISD Facilities and Construction Services Department or its authorized representative. Services shall be initiated through individual written requests by the District its authorized representative. The scope of services may include, but is not limited to, the following:

Project Planning and Feasibility Studies

· Conduct site assessments and preliminary engineering evaluations for proposed campus improvement projects, new school construction, campus expansions, and infrastructure upgrades across District-owned properties.

· Evaluate existing site conditions, identify physical and regulatory constraints, and provide written recommendations regarding project approach, phasing, constructability, and preliminary cost estimates.

· Prepare technical memoranda and feasibility reports summarizing findings, alternatives considered, and recommended courses of action for review by District staff and leadership.

· Coordinate with Dallas ISD Construction Services, the City of Dallas, Dallas Water Utilities, TxDOT, and other relevant stakeholders during the planning phase to ensure alignment with District goals and applicable regulations.

· Assist the District (when required) in evaluating potential sites for new school construction or facility acquisition, including assessment of utilities, access, drainage, and site.

Site Design and Civil Engineering

· Prepare complete construction documents, including civil site plans, grading plans, escarpment studies, drainage plans, drain flow analysis, SWPPP Plans, utility plans, paving plans, flood plain studies, and technical specifications for campus improvement projects, including but not limited to:

· New school construction and campus site development

· Campus additions, expansions, erosion control devised, and modernization projects

· Parking lot construction, reconstruction, and ADA upgrades

· Driveway and vehicular circulation improvements, including parent drop-off/pick-up lanes, bus loading zones, and service vehicle access

· Pedestrian walkways, sidewalks, ramps, and ADA-compliant accessible routes in compliance with TAS (Texas Accessibility Standards) and ADA/PROWAG requirements

· Stormwater management systems, including detention/retention ponds, underground detention, inlets, storm sewers, and outfall structures

· Grading and earthwork, including cut/fill analysis and erosion control

· On-site water distribution improvements, including domestic water service, fire protection water supply, and irrigation system connections

· Sanitary sewer service connections, on-site gravity sewer systems, and grease trap/interceptor installations

· Utility coordination and relocation, including coordination with Oncor, Atmos Energy, City of Dallas Engineering, Dallas Water Utilities, AT&T, and other franchise utilities

· Athletic field grading, drainage, and site improvements

· Portable/modular building site preparation, including utility connections and accessible routes

· Ensure all designs comply with applicable federal, state, and local codes and standards, including the City of Dallas Development Code, Dallas Water Utilities standards, TxDOT standards, Texas Commission on Environmental Quality (TCEQ) requirements, Texas Accessibility Standards (TAS), and all applicable provisions of the Texas Education Code.

· Prepare engineer's opinion of probable construction costs (OPCC) at defined design milestones, including predesign, Scope-to-budget, DD-65%, DD-95%, permit set completion, to support District budget management and bond program reporting.

· Incorporate sustainable and low-impact development design practices where feasible, consistent with District sustainability goals and any applicable LEED or green building certification requirements.

· Coordinate civil design with the District's program manager, architect of record, MEP engineers, and other project team members to ensure fully integrated and coordinated construction documents.

Permitting and Regulatory Compliance

· Identify all permits and regulatory approvals required for each project and prepare and submit permit applications on behalf of Dallas ISD.

· Coordinate with the City of Dallas Development Services Department, City of Dallas Engineering/ROW Department (311T & 411Q), Dallas Water Utilities, TCEQ, the Army Corps of Engineers, FEMA, and any other applicable authorities having jurisdiction (AHJ).

· Prepare and submit stormwater management permit applications, floodplain development permits, and any required TCEQ Construction General Permit (CGP) NOI filings.

· Respond to requests for additional information (RAI) from regulatory agencies and track permit status through issuance, keeping District staff informed of progress and any potential delays.

· Ensure all designs comply with applicable environmental regulations, including wetlands, floodplain, and stormwater management requirements specific to the Dallas area and the Trinity River watershed.

· Assist the District in obtaining Texas Education Agency (TEA) approvals where civil engineering components are subject to TEA review as part of school facility projects.

Construction Administration and Observation

· Provide construction administration services throughout the construction phase of each project, including:

· Review and response to contractor submittals, shop drawings, product data, and samples within timeframes established in the contract documents

· Review and written response to contractor Requests for Information (RFIs)

· Attendance at periodic construction progress meetings, with preparation of meeting minutes

· Periodic site observation visits to verify that work is being performed in general conformance with the contract documents, with written field observation reports submitted to the District after each visit

· Review and processing of contractor pay applications, with written recommendations to the District

· Review and evaluation of contractor-submitted change order requests, with written recommendations and independent cost estimates provided to the District

· Preparation and verification of punch lists at substantial completion and final completion

· Review and certification of as-built/record drawings submitted by the contractor upon project closeout Campus Infrastructure Assessment and Capital Planning Support (when required)

· Conduct condition assessments of existing civil infrastructure on Dallas ISD campuses, including parking lots, driveways, sidewalks, drainage systems, site utilities, and athletic fields.

· Prepare written assessment reports documenting existing conditions, identified deficiencies, prioritized recommendations, and estimated costs for repair, rehabilitation, or replacement.

· Assist the District in developing and updating its Capital Improvement Plan (CIP) and long-range facilities master plan as it relates to civil infrastructure needs across the District's campus portfolio where needed.

· Support Dallas ISD bond program planning by providing technical input on project scoping, cost estimating, and prioritization of civil infrastructure improvements where needed.

Stormwater and Environmental Services

· Prepare Stormwater Pollution Prevention Plans (SWPPPs) in compliance with TCEQ Construction General Permit (TXR150000) requirements for all applicable District construction projects.

· Provide stormwater management design services, including hydrologic and hydraulic analysis, detention pond design, and compliance with City of Dallas stormwater design criteria.

· Conduct floodplain analysis and assist the District in obtaining FEMA Letters of Map Amendment (LOMA) or Letters of Map Revision (LOMR) where applicable.

· Assist with environmental site assessments (Phase I and/or Phase II ESAs) for property acquisition or due diligence purposes as directed by the District.

GENERAL REQUIREMENTS

· All work shall be performed by or under the direct supervision of a licensed Professional Engineer (PE) registered in the State of Texas.

· The Contractor shall assign a dedicated Project Manager as the primary point of contact for Dallas ISD throughout the contract term. Any proposed change in key personnel must be submitted in writing and approved by the District prior to reassignment.

· The Contractor shall respond to District requests for service within two (2) business days and shall provide a proposal detailing the requested scope and fee within five (5) business days of receiving a written request from the District, unless otherwise agreed upon.

· All deliverables shall be submitted in formats acceptable to the District, including electronic files in AutoCAD (current version), PDF, and Microsoft Office formats, unless otherwise specified by the District.

· The Contractor shall maintain all required licenses, certifications, and insurance coverage throughout the contract term, including Commercial General Liability, Professional Liability (Errors and Omissions), Automobile Liability, and Workers' Compensation insurance at minimum levels specified in the contract documents.

· The Contractor shall comply with all applicable federal, state, and local laws, including Texas Education Code requirements, equal opportunity employment requirements, and any applicable SBE (Small Business Enterprises) participation requirements in accordance Dallas ISD's SBE program.

· All work products, reports, drawings, specifications, and documents prepared under this contract shall become the sole property of Dallas ISD upon delivery and agreed upon payment.

· Any approved subconsultants shall be identified in the proposal and shall be subject to the same contractual requirements as the prime Contractor.

· The Contractor shall maintain confidentiality of all District information, student data, and facility security information in compliance with FERPA and Dallas ISD data governance policies.

· All personnel performing work on or visiting Dallas ISD campuses shall comply with Dallas ISD's visitor and contractor badging requirements, background check policies, and campus safety protocols in effect at the time of service.

4. DELIVERABLES

Deliverables will vary by individual task order but may include, without limitation:

· Feasibility study reports and technical memoranda

· Civil design drawings and specifications at defined milestones predesign, Scope-to-budget, DD-65%, DD-95%, permit set completion.

· Engineer's opinion of probable construction costs at each design milestone

· Permit applications and supporting documentation

· Complete bid documents (civil drawings, specifications, and front-end documents)

· Construction administration records, including RFI logs, submittal logs, field observation reports, and meeting minutes

· As-built/record drawing certifications

· Campus infrastructure condition assessment reports

· Capital improvement plan input and documentation

· Stormwater Pollution Prevention Plans (SWPPPs)

· Traffic studies, parking analyses, and Safe Routes to School reports

· Floodplain analysis reports and FEMA map amendment applications

· Technical support documentation