14-RFP-07-Additional Proposal Information.pdf
PDF 135 KB Posted
- Attached to
- RFP Commerce Street Development
- Solicitation number
- 26-0159
- Issued by
- Tarrant County, Texas
About this file
This is an Additional Proposal Information document issued by the City of Fort Worth Purchasing Division for RFP 26-0159 regarding Commerce Street Development. The document establishes the evaluation methodology, award process, and submission requirements for proposers responding to this solicitation. Proposals will be evaluated on a "best value" basis by an Evaluation Panel consisting of representatives from various City departments and consultants, with the City retaining the right to conduct onsite interviews, presentations, or demonstrations with selected proposers. The City reserves discretionary authority to negotiate all elements of the successful proposal, shortlist firms based on evaluation scores, and permit exceptions or alternatives to stated requirements where deemed in the City's best interest. Proposers must clearly identify any exceptions, substitutions, clarifications, or additions to the Scope of Services, Draft Vendor Service Agreement, and General Terms and Conditions by referencing specific page, section, subsection, and item numbers, with detailed rationales provided for deviations from stated requirements.
The City of Fort Worth has established a 30 percent Small Business participation goal for this contract, requiring that at least 30 percent of the total awarded contract value be subcontracted or spent with certified Small Business firms in accordance with City Ordinance No. 27832-08-2025. Proposers must submit a Small Business Utilization form and current Small Business Certification from an approved certifying entity, with Small Business participation evaluated on a point scale ranging from zero points for zero percent participation to ten points for meeting or exceeding the 30 percent goal. Several sections from the Instructions to Proposers have been omitted from this solicitation, including pricing requirements, pricing evaluation criteria, agreement term specifications, unit price adjustment provisions, and best and final offer procedures. Proposals receiving less than 50 percent of total available points will not be considered for award.
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Text version
CITY OF FORT WORTH - PURCHASING DIVISION
ADDITIONAL PROPOSAL INFORMATION
RFP Ref. #: 26-0159 Doc. Ref#: RFP-07 Page 1 of 3 RFP Title: Commerce Street Development
1.0 METHOD OF AWARD - Proposals will be evaluated based on “best value” to the City. Proposals that receive less than 50% of the total available points will be considered for award.
2.0 CONTRACT AWARD PROCESS
2.1 The Purchasing Division will facilitate and manage the evaluation process.
2.2 An Evaluation Panel consisting of representatives from various City departments and City consultants may be appointed to review and evaluate RFP responses in accordance with this RFP. City reserves the right at its sole discretion to include additional representatives at any point during the evaluation.
2.3 The Evaluation Committee will evaluate responses and may select Proposer for onsite interviews, presentations or demonstrations.
2.4 The City reserves the right to negotiate all elements that comprise the successful Proposer’s response to ensure that the best possible consideration be afforded to all concerned.
2.5 The City reserves the right to shortlist firms based upon scores/ratings received during the evaluation process.
2.6 The City will notify all proposers in writing of the outcome once an award determination has been made.
3.0 LIST OF EXCEPTIONS/SUBSTITUTIONS/CLARIFICATIONS/
ADDITIONS
3.1 Although the Scope of Services included Project Requirements of the solicitation represents the City’s anticipated needs, there may be instances in which it is in the City’s best interest to permit exceptions to requirements and accept proposed alternatives.
3.2 If no exceptions are taken, please include a single document stating “No Exceptions taken” in the Required section.
3.3 It is extremely important for the Proposer to make clear where exceptions, clarifications substitutions and/or additions to the Scope
RFP Ref. #: 26-0159 Doc. Ref#: RFP-07 Page 2 of 3 of Services, Draft Vendor Service Agreement and General Terms and Conditions are taken and how substitutions shall be provided. The City does not recognize strikeouts, deletions, or changes to Solicitation documents. Therefore, exceptions, conditions, clarifications and/or substitutions to the provisions of the City’s requirements must be clearly identified along with the proposed addition or modification. If the Proposer does not make it clear that an addition, exception or clarification is taken, the City shall assume the Proposer is responding to and shall meet the City’s stated requirements.
3.4 Identify each exception, clarification, substitution and/or addition by specifically referencing the page number, section number, subsection number, item number or letter, and, if necessary, paragraph, or line number.
3.5 Identify each item clearly as an addition, exception, clarification or substitution. It is not necessary to include the entire text of a particular section or subsection. However, for ease of reference, Proposers may use portions of the solicitation’s text, if helpful in explanation.
3.6 For substitutions/clarifications, provide an explanation of the difference between what the solicitation requests and what is proposed. The City is open to other means of accomplishing the requested Work. Proposers must explain why they believe their method of accomplishing the Work is equal to or better than that specified by the City.
3.7 For any addition(s) proposed or exception(s) taken, provide a rationale in as much detail as possible.
3.8 Begin responses to the major sections of the solicitation on a new page.
3.9 The City shall consider the number and substance of alterations to the City’s stated requirements as a factor in determining the most advantageous response.
RFP Ref. #: 26-0159 Doc. Ref#: RFP-07 Page 3 of 3
4.0 SMALL BUSINESS PROGRAM – The City of Fort Worth has established a 30% Small Business (SB) participation goal for this solicitation. This goal reflects the City’s determination that certified Small Business Firms are available to provide the goods and/or services required under this bid.
Accordingly, at least 30% of the total awarded contract value must be subcontracted or spent with a certified Small Business Firm. All provisions and requirements outlined in City Ordinance No. 27832-08-2025 apply to this solicitation. Bidders are required to submit the following documentation with their proposal:
a. Small Business Utilization form V1 (RFP-05), detailing how the Small Business goal will be achieved.
b. Current Small Business Certification issued by a certifying entity approved by the City Manager.
4.1 Small Business Participation will be evaluated as below:
0% SB Participation = 0 points 1-29% SB Participation = 5 points 30% or more SB Participation (goal met) = 10 points
5.0 RFP-01-INTRUCTIONS TO PROPOSERS-OMMITED SECTIONS
5.1 Section 15.8 “Prices” has been omitted.
5.2 Section 18.1 “Pricing Evaluation” has been omitted.
5.3 Section 18.2 i. and Section 18.2 vii has been omitted.
5.4 Section 24.0 “Agreement Term” has been omitted.
5.5 Section 25.0 “Unit Price Adjustment” has been omitted.
5.6 Section 30.0 “Best and Final Offer” has been omitted.
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