1399-20251017093003 BSCC.pdf

This is a Notice to Bidders and Bid Specifications document from the Claiborne County Board of Supervisors in Port Gibson, Mississippi, soliciting sealed bids for two pieces of heavy equipment: one excavator and one motor grader. The county is seeking a 2024 model excavator with less than 500 hours and a 2022 model motor grader with less than 2000 hours. Bids will be accepted until 4:00 p.m. on Wednesday, October 29, 2025, and will be opened during the Board Meeting on November 3, 2025, in the boardroom of the William "Matt" Ross Administration Building. The advertisement is not limited to any particular brand, and any make will be considered that meets or exceeds the minimum specifications.

The bid specifications provide detailed technical requirements for both pieces of equipment, including engine performance, hydraulic systems, operator stations, serviceability, and warranty terms. For the excavator, specifications include a minimum 162 hp engine, maximum digging depth of 21' 9", and a 36-month buyback guarantee. The motor grader specifications require a base machine weight of at least 33,554 lbs, a turbo-charged four-stroke diesel engine, and a 2-year or 1000-hour full-service agreement. Both equipment purchases require a service center within 75 miles of the Board of Supervisors Office and the option for up to 20 hours of onsite training with a Certified Instructor. The county reserves the right to reject any and all bids, with the award to be made to the lowest and best responding bidder meeting the specifications.