1378867-event.pdf

PDF 496 KB Posted Mar 25, 2026

Attached to: Tower Lighting as a Service (TLaaS)
Solicitation number: 005-RFB-2629-2026
Issued by: Iowa

About this file

Written by GovTribe AI · Apr 27, 2026

This is a Request for Bids (RFB) document issued by the Iowa Department of Administrative Services for Tower Lighting-as-a-Service (TLaaS) upgrades across 11 Department of Public Safety owned communication towers. The procurement seeks a qualified provider to deliver a fully integrated solution including conversion of aging A1 style red incandescent lighting systems to modern E1 style dual red/white LED systems, with installation, comprehensive maintenance, parts replacement, 24/7 monitoring with automated FAA notification capabilities, system commissioning, FAA certification, and staff training and documentation. The RFB opened on March 25, 2026, with a question-and-answer period closing on April 3, 2026, and bid submissions due by April 13, 2026. The contract term begins April 20, 2026, and runs through April 19, 2029, with the State retaining the option to renew for up to three additional annual extensions at the same or more favorable terms, with annual price increases capped at 3%. Successful bidders must demonstrate rapid deployment capability to commence work within 30 days of contract execution.

Bidders must submit a fixed monthly rate for the complete TLaaS solution as a single line item. The State requires payment terms of Net 60 with 0% discount, though bidders may offer early payment discounts for payment within 30 days. The State prefers payment via Purchasing Card Program. All bidders must satisfy FAA regulatory compliance requirements, provide three customer references, complete debarment certifications, maintain appropriate insurance coverage, and pay a 1% administrative fee on quarterly sales along with detailed quarterly sales reports in Microsoft Excel format. The RFB document specifies no specific contract award value, budget range, or set-aside designations. The State reserves the right to extend the awarded Master Agreement to all state agencies and political subdivisions, potentially expanding the contract scope beyond the initial 11 towers. Shipping must be FOB Destination, Freight Prepaid.

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RFB Bid Document.pdf	PDF	Mar 23, 2026

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13 April 2026

Tower Lighting as a Service (TLaaS) Tower Lighting-as-a-service (TLAAS) for 11 DPS owned towers

13 April 2026

Open 3/25/2026 12:00 AM CDT Type RFB - Request for Bids Close 4/13/2026 12:00 AM CDT Number 005-RFB-2629-2026 Currency US Dollar

Sealed Until 4/13/2026 12:00 AM CDT

Payment Terms 0% 0, Net 60

13 April 2026

Contacts Paul Manges paul.manges@iowa.gov

Phone +1 515-330-7325

13 April 2026

Commodity Codes Commodity Code Description 55750 Lamps, Lighting, Lens, and Signals, Interior and Exterior 55955 Lamps and Lighting, Interior and Exterior 85553 Lighting Systems, Complete 94086 Tower Maintenance and Repair

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The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the goods and/or services described further in this RFB to the Lead Agency and any Participating Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.

This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for the submission of a comprehensive Bid.

It is advised to "Save Progress" often and especially after uploading documents.

NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.

NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and acknowledge the amendment.

Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your bid again (if previously submitted).

Background:

The State of Iowa is requesting bids to provide FAA-compliant Tower Lighting as a Service (TLaaS) for 11 Department of Public Safety owned communication towers. These towers were recently upfitted to the ISICS platform and currently have aging or noncompliant lighting infrastructure, which places the state at risk of regulatory violations. This project includes converting A1 style (red incandescent) systems to E1 style (dual red/white LED) systems to eliminate the requirement for tower painting while maintaining full FAA compliance.

Bidder Specifications:

• Bidder shall provide a fixed monthly rate for a fully integrated solution which includes installation, maintenance, and monitoring services.

• Bidder shall be responsible for full compliance with FAA regulations and lighting inspections.

• Bidder shall furnish and install modern LED lighting systems which include embedded 24/7 monitoring and automated FAA notification features.

• Bidder shall have the capacity for rapid deployment to get these towers upgraded and in compliance.

• Bidder shall provide scheduled and emergency maintenance services, including part replacement as required.

• Bidder shall provide system commissioning and FAA certification as required.

• Bidder shall supply training, documentation, and direct support for State of Iowa agency staff as required.

Reporting Requirements:

• FAA compliance documentation

• · Monitoring Reports and incident logs (frequency to be determined by the agency)

• · Maintenance records (frequency to be determined by the agency)

Additional Information:

• This project is considered urgent due to the current state of the towers lighting systems. The State of Iowa will expect the winning bidder to be able to begin within 30 days of completion of the contract.

• The State will award a Master Agreement to the winning bidder, which will be available for all agencies and political subdivisions to utilize.

Description

• The State reserves the right to add additional items to the awarded contract that are within the scope of this solicitation.

Contract Term

• The term of the contract will begin April, 20, 2026 and end on April 19, 2029.

• The Agency shall have the sole option to renew the contract upon the same or more favorable terms and conditions for up to three (3) annual extensions.

• Bidder shall cap renewal price increases at 3% per year.

Required to View Event

Prerequisites Required to Enter Bid

13 April 2026

1. Bidder shall read and make certifications of the their Bid.

2. Bidder shall read and authorize to release information for their Bid.

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Buyer Attachments There are no Buyer Attachments added to this event.

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Questions Required Questions

Group 1: Form of Bid

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.

1.2 Enter the Bidder's State or Foreign Country of Residence.

1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".

1.4 Enter the number of years the Bidder has been in business in the text box.

1.5

The Bidder shall provide references from three (3) previous customers or clients knowledgeable of the Bidder’s performance in providing goods and/or services similar to the goods and/or services described in this solicitation. Enter a contact person, telephone number and email address for each reference. Fill out the text box. If the Bidder wants to upload reference letters to the Vendor Attachments Section, enter "see attached" in the text box.

1.6 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.

1.7 Is the Bidder requesting confidential treatment of specific information?

1.8 A Bidder requesting confidential treatment of specific information shall fully complete the form attached. In the Items Section, mark each good or service upon which the Bidder believes confidential information appears.

1.9 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?

Group 2: Terms and Conditions

2.1 Bidder shall read the RFB Definitions and enter a response.

2.2 Bidder shall read the Administrative Terms and enter a response.

2.3 Bidder shall read the Contract Terms & Conditions and enter a response.

2.4 Bidder shall read the Specification Terms and enter a response.

2.5 Bidder shall read the Terms and Conditions for GOODS and enter a response.

2.6 Bidder shall read the Terms and Conditions for SERVICES and enter a response.

2.7 Bidder shall read the Insurance Requirements and enter a response.

2.8 Public Entities (Political Subdivisions) - The resulting Contract will be made available to Political Entities, i.e. cities, counties, and schools. Bidder shall enter a response.

2.9 Nonprofit Entities - The resulting Contract will be made available to nonprofit entities that qualify under I.R.S. § 501 (c) provisions. Bidder shall enter a response.

2.10 Quarterly Sales Report - The Bidder shall provide a detailed quarterly report in Microsoft Excel on ALL sales made under the resulting Contract via e-mail to the Iowa Department of Administrative Services. Bidder shall enter a response.

2.11 Administrative Fee - In addition to the approved discounts or prices specified in the solicitation herein, the Bidder shall pay to the Agency a 1.00% Administrative Fee on all sales made against the resulting Contract. The fee shall be paid quarterly to the Iowa Department of Administrative Services. Bidder shall enter a response.

Group 3: Payment Terms

3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?

3.2 What discount will the Bidder give for payment in 30 days? Enter the discount in the text box. If none, enter zero.

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3.3 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.

Group 4: Specifications

4.1 Bidder shall be responsible for full compliance with FAA regulations and lighting inspections.

4.2 Bidder shall include the use of modern LED lighting systems which include embedded monitoring and automated FAA notification features.

4.3 Bidder shall have the capacity for rapid deployment to get these towers upgraded and in compliance.

4.4 Bidder shall provide scheduled and emergency maintenance services, including part replacement as required.

4.5 Bidder shall provide system commissioning and FAA certification as required.

4.6 Bidder shall supply training, documentation, and direct support for State of Iowa agency staff as required.

Group 5: Reporting Requirements Instructions:

5.1 FAA compliance documentation

5.2 Monitoring Reports and incident logs (frequency to be determined by the agency)

5.3 Maintenance records (frequency to be determined by the agency)

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Product Line Items Product Line Items

1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 Fixed monthly rate for Tower Lighting as a Service 1 EA - Each

55750 - Lamps, Lighting, Lens, and Signals, Interior and Exterior

Fixed Monthly rate for FAA-compliant Tower Lighting as a Service (TLaaS) . See description section for additional details.

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Service Line Items Service Line Items

There are no Items added to this event.

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File details come from the government source that posted it. Updated Apr 27, 2026.