136-20260612104322 SCSD.pdf

This is a public notice of invitation for bids issued by the Smith County Board of Education in Raleigh, Mississippi, for the procurement of 600 new HP 11-inch Chromebooks through an electronic reverse auction process administered by Central Bidding. The Chromebooks must meet specific technical requirements including MediaTek 520 processors, 4GB LPDDR4X memory, 32GB storage, and Wi-Fi 6 connectivity. Each unit must include a three-year manufacturer warranty, Google Chrome OS Management Console licenses, UZBL rugged hard shell cases, asset tag installation, and white glove pre-shipping configuration. Unpriced specification responses are due by 10:00 a.m. CST on Tuesday, July 7, 2026, and the live reverse auction will commence on Thursday, July 9, 2026, at 10:00 a.m. CST. The contract term extends from award approval through September 1, 2026, with all equipment required to be delivered by that date. The District reserves the right to procure an additional 100 units depending on funding availability and anticipates Board approval by July 13, 2026. Questions and clarifications must be submitted by July 2, 2026, at 12:00 p.m. CST to Purchasing Agent Robert Miles.

Pricing shall be submitted on a per-unit basis during the reverse auction, with all quoted prices remaining available through September 1, 2026. The unit price must include applicable taxes, shipping, freight, installation, configuration, technical support, training, and all necessary accessories and cables with no additional costs permitted. All equipment must be new and purchased from authorized resellers; grey market and used equipment are not acceptable. The successful vendor must furnish certificates of liability and workers' compensation insurance of $1,000,000 per occurrence, listing the District as certificate holder, and must provide an Excel spreadsheet prior to shipment documenting all Chromebook serial numbers and corresponding asset tag numbers. Payment is made within 45 days of invoice receipt and goods approval. The District reserves the right to reduce or increase quantities, retract items based on funding, award all items to a single vendor, or distribute awards among multiple bidders as deemed appropriate.