1345692-event.pdf
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- Solicitation number
- 645-RFQ-2219-2026
- Issued by
- Warren County, Iowa
About this file
This document is a Request for Quote (RFQ) issued by the Iowa Department of Transportation (Iowa DOT) for Sealant Replacement at the Le Mars Maintenance Garage. The solicitation (Number 645-RFQ-2219-2026) is open from 10/13/2025 8:00 AM CDT to 10/27/2025 1:00 PM CDT, with a project estimated to be completed by June 30, 2026. The project involves sealant replacement at the maintenance garage, with a site visit highly recommended and can be scheduled by contacting Julie Brown. The contract will be awarded to the most advantageous bidder, considering factors such as cost, meeting mandatory requirements, proposed staffing, and work performance history.
The solicitation is conducted using US Dollars, with payment terms of 0% 0, Net 60. The project falls under commodity codes for joint sealants and adhesives, specifically involving asphalt, elastomeric materials, and related products. Bidders must be registered with the Division of Labor in the Iowa Department of Workforce Development and may be required to provide a performance and payment bond if the contracted amount is $25,000 or more. The Iowa DOT is a tax-exempt agency, and Davis-Bacon wages do not apply to this project. Interested bidders must complete several required questions related to labor relations, project timeline, contract signing authority, and insurance requirements.
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Text version
13 October 2025
Sealant Replacement at Le Mars Maintenance Garage Sealant Replacement at Le Mars Maintenance Garage
13 October 2025
Open 10/13/2025 8:00 AM CDT Type RFQ - Request for Quote Close 10/27/2025 1:00 PM CDT Number 645-RFQ-2219-2026 Currency US Dollar
Sealed Until 10/27/2025 1:00 PM CDT
Payment Terms 0% 0, Net 60
13 October 2025
Contacts Julie Brown julie.brown@iowadot.us
Phone +1 515-239-1892
13 October 2025
Commodity Codes Commodity Code Description
74556 Joint Sealants: Asphalt, Elastomeric Materials, Glass Filament, Impervious Membranes, Plastic, Rubber, Silicones, Water Stops, etc.
15002 Adhesives, Bonding Agents and Cement Antifreeze
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Overview
The Iowa DOT is seeking competitive quotes for Sealant Replacement at the Le Mars Maintenance Garage. The Iowa DOT bidding process is subject to the procedures and requirements established in Iowa Administrative Code 761--20.
Shipping Terms
Deliveries shall be F.O.B Destination.
Award - Cost and Other Factors
It is the intent of the Iowa DOT to award the contract to the responsible bidder whose submission is the most advantageous to the Iowa DOT, cost and other factors considered. Other factors include, but are not limited to: meeting or exceeding mandatory requirements, proposed staffing, and meeting required time schedule. Other factors may also include a comprehensive review of bidders past work performance, and work capacity.
Notification of Intent to Award
After responses are evaluated, a Notification of Intent to Award (NOIA) and bid tabulation will be posted publicly on the IMPACS Business Opportunities site.
Communication
Until a contract is awarded, the sole point of contact for this bid opportunity will be the Purchasing Agent listed in the event. All questions must be directed solely to the Purchasing Agent and will not be accepted after the Q&A Submissions Close Date. Bidders are strongly encouraged to submit all questions through the Q&A Board. Responses to questions will be posted on the Q&A Board.
Contract Term
DOT estimated start date: Upon Notice to Proceed and executed contract. (Start date to be coordinated with the DOT Project Manager).
DOT estimated completion date: June 30, 2026
DOT Responsibility-Inspection and Supervision
• All work shall be according to the approved design and shall be under the direct supervision of the Iowa DOT.
• Periodic site inspections will be carried on by the Iowa DOT with the Contractor to ensure coordination of the project.
• The Iowa DOT will provide a list of items requiring inspection prior to or during installation. The Contractor is to give the Iowa DOT notice no less than 24 hours in advance of installation.
• The Iowa DOT point of contact after the contract award shall be determined.
Contract Award
One Purchase Order will be submitted after award.
Site Visits
Description https://bids.sciquest.com/apps/Router/PublicEvent?tab=PHX_NAV_SourcingClosed&CustomerOrg=DASIowa&SourcingPublicSite_FILTER_BY_BUSINESS_UNIT=undefined&SourcingPublicSite_FILTER_BY_BUSINESS_UNIT_buDisplayName=&SimpleSearch_Keyword=&tmstmp=1741986176410
A site visit is Highly Recommended. To schedule a site visit please email Julie Brown at julie.brown@iowadot.us with the requested date and time for the visit. Please give a 24-hour notice in advance of the requested date. Any questions that arise during the site visit must be emailed to the Purchasing Agent listed above or submitted through the Q & A Board on the solicitation.
Tax Exemption
The Iowa Department of Transportation is a tax-exempt agency. Tax exemption certificates will be provided upon request.
Davis-Bacon wages do not apply.
Required to View Event
Prerequisites Required to Enter Bid
13 October 2025
1. Bidder shall certify that they have read, understand, and accept.
2. Bidder shall certify that they have read, understand, and accept.
3. Bidder shall certify that they have read, understand, and accept.
4. Bidder shall certify that they have read, understand, and accept.
5. Bidder shall certify that they have read, understand, and accept.
6. Bidder shall certify that they have read, understand, and accept.
7. Bidder shall certify that they have read, understand, and accept.
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Buyer Attachments
1. Specifications - Le Mars Maintenance Garage - Sealant Replacement 09-23-2025 11-10-59 AM.pdf
2. Plans - Le Mars Maintenance Garage Sealant Repair_Sheet A6_9-22-25.pdf
3. Plans - Le Mars Maintenance Garage Sealant Repair_Sheet A7_9-22-25.pdf
4. Photos - Le Mars Maintenance Garage Sealant Repair_Sheet A8_9-22-25.pdf
13 October 202513 October 202513 October 202513 October 202513 October 202513 October 2025 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzQ1NjkyLTE5MDQ5Mzg5MzhTcGVjaWZpY2F0aW9ucyAtIExlIE1hcnMgTWFpbnRlbmFuY2UgR2FyYWdlIC0gU2VhbGFudCBSZXBsYWNlbWVudCAwOS0yMy0yMDI1IDExLTEwLTU5IEFNLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzQ1NjkyLTE5MDQ5Mzk4NTJQbGFucyAtIExlIE1hcnMgTWFpbnRlbmFuY2UgR2FyYWdlIFNlYWxhbnQgUmVwYWlyX1NoZWV0IEE2XzktMjItMjUucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzQ1NjkyLTE5MDQ5Mzg0OTBQbGFucyAtIExlIE1hcnMgTWFpbnRlbmFuY2UgR2FyYWdlIFNlYWxhbnQgUmVwYWlyX1NoZWV0IEE3XzktMjItMjUucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzQ1NjkyLTE5MDQ5Mzk5MDhQaG90b3MgLSBMZSBNYXJzIE1haW50ZW5hbmNlIEdhcmFnZSBTZWFsYW50IFJlcGFpcl9TaGVldCBBOF85LTIyLTI1LnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9
Questions Required Questions
Group 1: Construction Instructions:
1.1
Labor Relations:
All Bidders, before entering into a contract with the Department, must be registered with the Division of Labor in the Iowa Department of Workforce Development (515-281-3606) according to chapter 91C, Code of Iowa 2015. This pertains to contractor’s who engage in the business of construction. Please provide your contractor number.
1.2 Is there a lead time on Fabricated or Custom-Built Materials? All Bidders must provide a lead time on any fabricated or custom-built product or products that will impact the project timeline. "No" indicates that all materials needed for the project are readily available with no known delays.
1.3 Project Period:
Please provide the estimated number of days needed to complete the project in this proposal once you have materials readily available.
1.4 Fabricated or Custom-Built Materials Lead Time: Lead times are to be listed for each fabricated product, including estimated product delivery date.
1.5 Bidder's Proposed Project Dates: If bidder wishes to propose alternate project start and end dates, please provide in response field. DOT will evaluate and consider the proposed dates.
1.6 Contract Signing Authority: In the event your company receives the award for this bid opportunity, please provide the following contact information for the person authorized to sign on your company's behalf: Name, Phone Number, Fax Number, and Email address.
1.7
Performance and Payment Bond:
If the contracted amount is $25,000 or more, the successful Bidder must furnish a performance and payment bond covering the faithful performance of 100% of the Contract and the payment of all obligations arising thereunder.
Iowa DOT will provide the Performance and Payment Bond Form 131070 upon contract award.
A Resident Commission Agent or attorney-in-fact must file a copy of the power of attorney.
1.8 Power of Attorney:
Attorney-in-fact who signs the Proposal Guaranty and/or Performance Bond must file with each bond a certified and effectively dated copy of the Power of Attorney.
1.9
Insurance Required:
The resulting Contract will require the successful Contractor to maintain insurance coverage(s) of the type and in the amounts set forth in the Standard Terms and Conditions or as otherwise specified.
1.10 Are you imposing Tariffs in your bid?
1.11 If Contractor is imposing tariffs in their bid, indicate type of tariff and fee below. Put NA if this does not apply.
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Product Line Items Product Line Items
There are no Items added to this event.
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Service Line Items Service Line Items
1.
# Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Service Delivery
S1 Sealant Replacement at LeMars Maint. Garage (See specs, plans and photos in Buyer Attachments) 1 JA - Job
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