Amendment 0002.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

1333ND20QNB1501850002

000014

NATIONAL INST OF STDS AND TECHNOLOGY

325 BROADWAY

BOULDER CO 80305

See Block 6

NB153000-20-01119

1333ND20QNB150185

1 24

05/07/2020

04/17/2020

SUMMARY OF CHANGES:

The purpose of this amendment is to incorporate the following:

A. Supplemental Questions and Answers (Q&As)

Please see the attached responses to questions that were submitted.

B. Revisions to the Statement of Work (designated in RED).

C. Revisions to Appendixes B, C and E (designated in RED). See separate attachment.

D. The period of performance for all CLINS & SUBCLINS (except CLIN 0005 & CLIN 0001AD portable fire extinguisher services) has been changed to 07/01/2020 – 06/30/2021. The period of performance for CLIN 0005 and the portable fire extinguisher service in CLIN 0001AD is 10/01/2020 – 06/30/2021.

E. CLIN 0001G is revised with the following description and quantity:

For the purpose of maintenance and testing rotation of cylinder hoses, provide new replacement cylinder hoses (43) for the CO2 automatic gas fire suppression systems protecting Building 81 wet benches in the Cleanroom in accordance with the Statement of Work III.A.3.m.

Also, the quantity for CLIN 0001G should be changed to 43 each.

F. The quantity for CLIN 0005 has changed from 8 to 9 each.

133ND20QNB150185 Questions & Answers

Q1. Page 40; Section III.A.1.c.

• NFPA 72, 2019 Section 14.3.1.2.a states to “confirm the detector is installed so as to sample the airstream at the proper location in the duct.” Is this work currently performed by NIST’s HVAC contractor as we interpret this semi-annual visual inspection to be performed with a manometer and would need to be coordinated with the HVAC contractor. We understand this is not being performed by the fire alarm contractor currently. Should we add this to our ITM pricing?

A1. Response:

NIST has a different interpretation of the semi-annual visual inspection in that it does not need to be performed with a manometer. The semi-annual visual inspection should be included in the pricing and should comply with 2019 NFPA 72 as described below. This semi-annual visual inspection is not being performed by NIST’s HVAC contractor. This semi-annual visual inspection should be performed by a qualified fire alarm contractor and should not need to be coordinated with the HVAC contractor.

There is no Section 14.3.1.2.a in NFPA 72, 2019 edition. However, review of Section III.A.1.c. of the solicitation Scope of Work and 2019 NFPA 72, Table 14.3.1., shows a possible response to satisfy the question relative to visual inspection. Testing pertinent to duct detectors is addressed in solicitation Scope of Work, Section III.A.1.d. and 2019 NFPA 72, Table 14.4.3.2. which may also provide a response to satisfy the question relative to testing and the use of a manometer.

Visual inspection requirements for duct detectors are addressed in 2019 NFPA 72, Table 14.3.1, item 17.(2). Item 17.(2)(a) of this table is to be performed visually Semiannually. The method of visual inspection per the table indicates:

“Verify that detector is rigidly mounted. Confirm that no penetration in a return air duct exist in the vicinity of the detector. Confirm the detector is installed so as to sample the airstream at the proper location in the duct.”

The above is all performed visually by inspection with knowledge of the manufacture installation instructions along with the knowledge of Table 14.3.1 reference to Section 17.7.5.5 of NFPA 72. This referenced section addresses “Location and Installation of Detectors in Air Duct Systems”.

Knowledge of this referenced section provides support for the parameters one should use in performing a visual inspection. Specific to the duct detector location relative to the airstream, Section 17.7.5.5.2, indicates “Air duct detectors shall be installed in such a way as to obtain a representative sample of the airstream”. Section A.17.7.5.5.2, provides further support that one could use to visually evaluate (inspect) the duct detector in being able to obtain a representative sample of the airstream. Any such visual identification should be documented in the inspection report unless resolution to improper airstream sampling is easily addressed and remedied in the field.

Testing requirements for duct detectors are addressed in 2019 NFPA 72, Table 14.4.3.2, item 17.(7)(e). This item of the table is to be performed Annually by testing. The method of testing per the table indicates:

“…..test duct smoke detectors that use sampling tubes to ensure that they will properly sample the airstream in the duct using a method acceptable to the manufacturer or in accordance with their published instructions.”

The above is performed by testing in accordance with the manufacturer instructions. As an example, the System Sensor (manufacturer and type of most if not all duct detectors at NIST) installation and maintenance instructions for the DNR Duct Smoke Detector (document 156-3051- 012 dated 2/26/2019) has a section 8.4 entitled, Duct Smoke Detector Test & Maintenance Procedures, that describes performing testing with the use of a conventional manometer for systems flowing greater than 500 FPM and the use of an anemometer for low-flow systems (100 –

500 FPM).

Q2. Page 43; Section III.A.3.b and e.

• Will NIST identify the specific enclosures referenced for annual inspection?

A2. Response:

Yes, NIST will identify the boundaries of each enclosure. Such enclosures are pertinent to total flooding automatic gas fire suppression systems (anechoic chambers, data center rooms, etc.) and not to the local application automatic gas fire suppression systems like are protecting the wet benches in the Building 81 Cleanroom.

Q3. Page 44; Section III.A.3.m.

• Seeking clarification. We understand the hose pressure testing is currently due and we read this section to include the cost of the spare hoses (as part of the inspection rotation process) in section CLIN 0001G of our proposal. Is this an accurate interpretation?

A3. Response:

Section III.A.3.m. includes both hose pressure testing as well as the cost of the new spare hoses.

The hose pressure testing that is currently due is performed under subsection CLIN 0001FB. The cost of new hoses is covered entirely under subsection CLIN 0001G.

This will be the first-time pressure testing is due so the new hoses will replace the existing hoses instead of pressure testing the existing hoses for this Period of Performance. Existing hoses, once removed, will be provided to NIST for keeping as they become the spare hoses to be pressure tested in five (5) years for the rotation of hoses at that time.

Subsection CLIN 0001FB does not include hose pressure testing during this Period of Performance.

Subsection CLIN 0001G does not include hose pressure testing during this Period of Performance.

Subsection CLIN 0001G Schedule on Form 1449 and the Statement of Work Section III.A.3.m. has been changed for clarification of the above.

Q4. Page 45; Section III.A.5.

• We understand the maintenance in this section includes all required 6-year maintenance and hydrostatic testing for all portable fire extinguishers. Will NIST send a list of all PFE due for maintenance and hydrostatic testing or can we assume all PFE are due at this time? Is NIST also requiring this for all spares on hand?

A4. Response:

The 6-year maintenance is also referred to as an Internal Examination with the interval frequency by type of PFE identified in Table 7.3.3.1 of 2018 NFPA 10. This is different than the hydrostatic testing which is due at 5-year frequency for some PFE types and at 12-year frequency for other PFE types (see Table 8.3.1 of 2018 NFPA 10). A list is shown as a change (in RED) on the last page of

Appendix E in the Statement of Work to identify the PFEs due at this time for 6-year internal examination, 5-year hydrostatic testing, and 12-year hydrostatic testing.

Q5. On page 92; Appendix E NIST lists several CO2 and Halotron FE devices. These devices require maintenance and hydrostatic testing off-site. Is NIST ok with a coverage GAP during this testing period for these devices or will NIST be providing loaners for this testing? Or is the expectation for the Contractor to procure and provide additional spares in order to complete this testing without a disruption to coverage on site?

A5. Response: PFE coverage gap should be avoided for providing required service. The spare CO2 PFEs should be serviced and then they should be utilized to perform rotation and service on remaining CO2 and Halotron PFEs. Assuming 10 spare CO2 PFEs are not enough to be efficient with providing service on the remaining PFEs, NIST expects that the Contractor will need to rent or may have in their possession, loaner PFEs (CO2 and/or Halotron) to help facilitate more spares to be used in rotation. NIST is not expecting the Contractor to procure any additional PFEs. NIST will not be providing loaners for this service.

Q6. Page 45; Section III.B.1.a.i.

• We understand these workstations are used to provide annual reporting of maintenance reports and points lists of the entire site. We understand the Windows license as specified in this section will require a copy of MS Excel. Is NIST IT providing the copy of excel or will NIST amend this section to require MS excel be included as part of the Windows 10 enterprise license?

A6. Response: The Statement of Work is changed by adding Section III.B.1.i. in RED to include installation of Microsoft Word and Microsoft Excel on only the one (1) Notifier© WorkStation located in/near the Impairment Coordinator (IC) for use by the IC.

Q7. Page 48; Section III.E.

• Task 3 – We understand Task 1 and Task 2 are the priority for Impairment Coordinator. What does NIST estimate the percentage of the IC’s 40 hr. week is currently spent on Task 1 and Task 2?

A7. Response: Excluding overtime (Task 1, item e.), NIST estimates, on average, the IC spends approximately 87.5% of a 40-hour week performing Task 1 and Task 2 services, leaving on average approximately 5-hours per week for Task 3 services. This fluctuates with the quantity of impairments (amount of construction and renovation at NIST) being handled by the IC as well as the amount of troubleshooting and associated work with unwanted alarms. Some weeks it is not unusual for the IC to have no available time for Task 3 services. Currently the IC performs fire extinguisher inspections with the remaining time available outside of Task 1 and Task 2 services.

Q8. Page 48; Section VI.

• Deliverable Schedule – The schedule specifies a period of performance with a due date of March

31st. As this solicitation specifies a POP of 6/1/20 – 5/31/21, should we assume these due dates are changing from March 31st of POP to May 31st of POP?

A8. Response: All “March 31st” dates identified in the Due Date column of the Deliverable Schedule table should be changed to and considered “June 15th”to be consistent with the Period of

Performance date change and this request. The Deliverable Schedule is revised to indicate this change in RED in the Statement of Work.

Q9. Page 53; Section V.

• Item No.: 2 – Would NIST consider providing 3 NIST Encrypted Thumb Drives for this contract? 1 for the IC, 1 for the backup IC and 1 for the ITM team and reports?

A9. Response: One (1) NIST encrypted thumb drive will be provided. The encrypted thumb drive is for use only on fire alarm associated download/upload activity. The encrypted thumb drive is not for use with computers that are not part of the fire alarm system. The encrypted thumb drive is to help comply with cybersecurity requirements relative to the fire alarm system only. The encrypted thumb drive is expected to only be used on the fire alarm system workstations and any fire alarm nodes to include the NIST dedicated laptop computer provided by the vendor. Please reference section II.5. of the Statement of Work.

Q10. Page 89; Appendix B.

• We understand building 26 has a sprinkler system, but do not see it listed in Appendix B.

A10. Response: Yes, Building 26 is provided automatic sprinkler protection. Appendix B is revised to indicate this change in RED in the Statement of Work.

Q11. Page 90; Appendix C.

• We noticed the Automatic Gas Fire Suppression Systems list is missing the tank in Building 1 room 3430.

A11. Response: Yes, Building 1, Room 3430 is protected with an automatic gas fire suppression system. Appendix C is revised in RED to indicate this change in the Statement of Work.

Q12. Page 38; Section II.B.1.

• One of our potential subcontractors had their NICET III in water-based systems lapse. Would

NIST be willing to accept a member of this team with an expired NICET III certification if prime and subcontractor can provide proof that the subcontractor is registered for the next available re-certification exam? Due to the current Covid-19 circumstances, the sub is not able to get a date within the next 30 days to re-cert, but we are confident we can acquire the re-certification within the next 3-6 months as Covid-19 restrictions continue to loosen across the country. If NIST is not able to accept this proposed recertification plan for this subcontractor, prime will respond to the solicitation utilizing a subcontractor meeting the specified certification requirements.

A12. Response: Yes, the Statement of Work has been changed to show acceptance of certifications post the solicitation award date, under specific circumstances. Please see Statement of Work Section II.H. in RED.

National Institute of Standards and Technology (NIST)/Boulder Fire Protection Systems Inspection (FPS), Testing, Maintenance, Repair (ITMR) and Impairment

Coordinator (IC) Services Statement of Work

2/10/2020

I. BACKGROUND

It is the National Institute of Standards and Technology (NIST) mission to promote U.S. innovation and industrial competitiveness by advancing measurement science, standards, and technology in ways that enhance economic security and improve the quality of life. This mission is pursued by staff housed at two main campuses in Gaithersburg, MD and Boulder, CO. One of NIST’s goals is to develop world class operations and support to help strengthen their laboratories and facilities to ensure U.S. leadership in measurement science. Individual and organizational excellence is enhanced via strategies that promote safe working environments through compliance with regulation and policy.

The inspection, testing, maintenance, and associated repair of fire protection systems along with the management of change associated with these systems as directed by regulation and policy is critical to established safe working environments here at NIST. This is a statement of work of the regulation and policy driven inspection, testing, maintenance, and repair services and management of system impairments for the NIST/Boulder, CO and Fort Collins, CO campus fire protection systems.

The NIST Office of Safety, Health, and Environment (OSHE) policy for fire and life safety requires the adoption of codes and standards, within fire and life safety suborders, as minimum requirements for fire and life safety on all sites owned and operated by NIST. These codes and standards are referenced herein for identification of performance of services in this work statement. OSHE’s Fire, Facilities and Safety Group (FFSG) has been tasked with ensuring the integrities of the fire and life safety systems on the Boulder and Fort Collins campuses through implementation of inspection, testing, and maintenance requirements set forth in the system specific National Fire Protection Association (NFPA) standards.

The Boulder campus is an approximate 200-acre campus (100-acre of Research Zone and 100 -acre of Protected Area) with 28 buildings of varying size. The Boulder campus was born around 1950 with the first buildings constructed soon thereafter. Fire protection systems vary by building depending on time of construction and code required fire protection features at the time of construction or the time that renovation may have taken place.

The Fort Collins campus is an approximate 380-acre site with two main NIST Radio Station buildings, WWV and WWVB, both operated by the Time & Frequency Division of NIST. The site also has numerous towers and small helix houses associated with the antenna array, none of which have any fire protection systems installed. The site was born around 1960 with transmitter buildings constructed starting in 1963. The NIST Radio Station WWV and WWVB serves as the synchronization source for tens of millions of radio-controlled clocks with broadcast of time and frequency information 24 hours per day, 7 days per week to customers nationwide.

The NIST campuses in Boulder, CO and Fort Collins, CO, are equipped with fire protection systems consisting of the following:

A. Fire Alarm Systems (See Appendix A) B. Water-Based Fire Protection Systems (See Appendix B) C. Automatic Gas Fire Suppression Systems (See Appendix C) D. Wet Chemical Extinguishing Systems (See Appendix D) E. Portable Fire Extinguishers (See Appendix E) F. Portable Automatic External Defibrillators (See Appendix F)

NIST/Boulder is amidst major renovations that cause introduction of new fire protection systems and deletion of fire protection systems (namely deletion of fire alarm systems and introduction of automatic sprinkler systems). It is also not uncommon for new fire protection systems to be introduced as a result of expansion or areas or changing occupancy roles (namely introduction of automatic gas fire suppression systems). When fire protection systems get added or deleted from NIST and this contract, a contract modification will be necessary to account for the change(s).

Fire Alarm Systems Fire alarm systems at these locations must be inspected, tested, and maintained in accordance with the 2019 edition of NFPA 72, Fire Alarm and Signaling Code, specific requirements. Table 14.3.1 (Visual Inspections) and Table 14.4.3.2 (Testing) periodic frequency and method shall be adhered to in their entirety through the inspection and testing services of this work statement.

Fire alarm system maintenance (preventative maintenance) shall be performed in accordance (frequency and method) with the manufacturer’s published instructions.

Inspection personnel are individuals who conduct a visual examination of a system or portion thereof to verify that it appears to be in operating condition, in proper location, and is free of physical damage or conditions that impair operation (NFPA 72, Section 3.3.200.1).

Testing personnel are individuals who perform procedures used to determine that status of a system as intended by conducting acceptance, reacceptance, or periodic physical checks on systems (NFPA 72, Section 3.3.200.5).

Service personnel are individuals who perform those procedures, adjustments, replacement of components, system programming, and maintenance as described in the manufacturer’s service instructions that can affect any aspect of the performance of the system (NFPA 72, Section 3.3.200.2). The term service personnel indicate that, in addition to providing what some may refer to as “maintenance” on a system, such as changing batteries, a broader meaning of the scope of work is intended.

Inspection, testing and service personnel are required to be competent through training and experience for the specific type and brand of fire alarm system (Notifier®) installed at these locations. Inspection, testing, and service personnel are required to be employed by an organization that is authorized by the manufacturer (Notifier®) to inspect, test and service this specific type and brand of fire alarm system installed at these locations and an organization that is certified to work on dedicated fiber networked systems. Manufacturer requirements of equipment and intended use are critical to successful service and maintaining equipment warranties and guarantees.

Water-Based Fire Protection Systems Water-based systems at these locations (mainly the Boulder location as the Fort Collins location only has residential hydrants) must be inspected, tested, and maintained in accordance with the 2017 edition of NFPA 25, Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems, specific requirements.

General requirements shall be met in accordance with Chapter 4.

Automatic sprinkler system requirements shall be met in accordance with Chapter 5.

Standpipe system requirements shall be met in accordance with Chapter 6.

Underground fire service mains and hydrant requirements shall be met in accordance with Chapter 7.

Fire pump requirements shall be met in accordance with Chapter 8.

Common components and valves requirements shall be met in accordance with Chapter 13.

Inspection, testing, and maintenance service shall be provided by qualified personnel (NFPA 25, Section 3.3.24 and 4.1.1.2). Qualified personnel shall be competent and capable persons shown to have met the requirements and training for this field and area of inspection, testing, and maintenance (NFPA 25, Section 3.3.34).

Automatic Gas Fire Suppression Systems Automatic gas suppression systems at each of these locations must be inspected, tested, and maintained in accordance with the 2018 edition of NFPA 2001, Standard on Clean Agent Fire Extinguishing Systems, specific requirements. Chapter 8 of NFPA 2001 addresses the monthly inspection (Section 8.2), semiannual service and inspection (Section 8.3), annual inspection and service (Section 8.4), maintenance (Section 8.5), container test (Section 8.6), and hose test (Section 8.7).

Personnel that inspect, service, test, and maintain clean agent fire extinguishing systems shall have knowledge and experience of the maintenance and servicing requirements in NFPA 2001, of the equipment being serviced or maintained, and of the servicing or maintenance methods and requirements contained in the manufacturer’s design, installation, and maintenance manual and any applicable bulletins (NFPA 2001, Section 8.1.2, Fire Protection Service Technician). All persons who could be expected to inspect, service, test, or maintain automatic gas fire suppression systems shall be trained and kept trained in the functions they are expected to perform (NFPA 2001, Section 8.8, Training).

Wet Chemical Extinguishing Systems Wet chemical extinguishing systems at these locations must be inspected, tested, and maintained in accordance with the 2017 edition of NFPA 17A, Standard for Wet Chemical Extinguishing Systems, specific requirements. Chapter 7 of NFPA 17A addresses the inspection (Section 7.2) and maintenance (Section 7.3) for these systems.

The service technician(s) performing maintenance on wet chemical extinguishing systems shall have the applicable manufacturer’s design, installation, and maintenance manual and service bulletins in accordance with Section 7.3.2.

Portable Fire Extinguishers Portable fire extinguishers at these locations must be inspected, maintained, and recharged in accordance with the 2018 edition of NFPA 10, Standard for Portable Fire Extinguishers, specific requirements. Chapter 7 of NFPA 10 addresses the inspection (Section 7.2), maintenance (Section 7.3) including the internal examination and hydrostatic test, carbon dioxide hose assembly conductivity test (Section 7.4), and recharging requirements (Section 7.8) and frequencies of fire extinguisher services.

Portable Automatic External Defibrillators (AEDs) Portable AEDs at these locations must be inspected and maintained in accordance with the manufacturer requirements as provided in the manufacturer User Manual. All NIST AED are manufactured by Defibtech and are model DDU-2300 Semi-Automatic External Defibrillator. All AEDs are provided in white metal cabinets with glass panel doors with proper labeling of “AED” provided. The cabinets are monitored by the fire alarm system (except three that are either remote or have not been provided with cabinet door contact monitoring equipment). The Defibtech model DDU-2300 User Manual and Operating Guide is available at: http://www.defibtech.com/support/us-support/manuals.

Fire Protection Systems Impairment Coordinator Fire alarm systems, water-based fire protection systems, automatic gas fire suppression systems, and fire extinguishers, as well as building egress systems, shall be managed as part of the fire protection system impairment program.

Work involving open flames or heat as well as work that creates a dusty environment can cause the fire alarm detection system to initiate detection and subsequent evacuation of the applicable building(s). To avoid unwanted fire alarm system detection and subsequent building evacuation a Fire System Impairment Permit Procedure has been established to disable applicable fire alarm system devices for each activity where the potential exists for unwanted detection and subsequent evacuation. This procedure also expedites getting fire protection systems back in service as soon as the cause for impairing the system is no longer present.

Water-based fire protection system impairments shall comply with NFPA 25, Chapter 15, and the Fire System Impairment Permit Procedure.

Changes to building egress systems that warrant exits to be unavailable or temporarily closed are an impairment to the building egress system which is considered a life safety system necessary during a fire scenario. Building egress system impairments shall comply with the 2018 edition of NFPA 101, Life Safety Code.

Fire protection system impairment permits are managed by the impairment coordinator. All requests for fire protection system impairment permits are made through the impairment coordinator and the NIST authority having jurisdiction (AHJ). The impairment coordinator investigates each fire system impairment permit request and verifies the magnitude and applicability of each request.

It is the role and purpose of the impairment coordinator to use the fire system impairment permit system to manage necessary fire system impairments to avoid unwanted fire detections and subsequent evacuations and to make sure that fire protection systems are returned to operation as soon as possible after completion of the fire system impairment.

http://www.defibtech.com/support/us-support/manuals

II. PERSONNEL REQUIREMENTS

A. Fire Alarm Systems

The following qualifications and requirements must be fulfilled by the person(s) performing inspection, testing, and service on fire alarm systems:

1. One person in the inspection, testing, and service group of personnel must be Notifier® trained within 3-months of contract award or current (within previous 5-years) with certification as ONYX University Basic Training.

2. Must be certified as a National Institute for Certification in Engineering Technologies (NICET) Level I for Fire Alarm Systems

(FAS).

3. One person in the inspection, testing and service group of personnel must be certified as NICET Level II for Inspection and

Testing of Fire Alarm Systems (I&TFAS). NICET Level III for FAS is an acceptable alternative to having the NICET Level II I&TFAS certification.

4. Must have a good understanding of mechanical and electrical building systems associated with fire alarm systems and their integration.

5. Cybersecurity requirements for the fire alarm systems shall always be followed and adhered to here at NIST. These requirements include the following:

a. No hardware (such as thumb drives and external drives) shall be used on the Notifier Workstations or on any fire alarm system node except for a NIST provided encrypted thumb drive, and only then after the data on the encrypted thumb drive has been scanned by NIST with virus and malware software.

b. All necessary laptop connections to the NIST fire alarm dedicated network shall be performed only by use of NIST dedicated laptops provided by the fire alarm vendor.

B. Water-Based Fire Protection Systems

The following qualifications and requirements must be fulfilled by person(s) performing inspection, testing, and maintenance service on water-based fire protection systems:

1. One person in the inspection, testing, and maintenance service group of personnel must be certified as a National Institute for

Certification in Engineering Technologies (NICET) Level III for Inspection and Testing of Water-Based Systems.

2. Must be certified as NICET Level I for Inspection and Testing of Water-Based Systems.

Person(s) performing repair services on automatic sprinkler systems must be licensed as an automatic sprinkler contractor in the State of Colorado. If water-based fire protection systems services are subcontracted and the subcontractor is not a licensed automatic sprinkler contractor, a separate subcontractor shall be named for automatic sprinkler system repair services.

C. Automatic Gas Fire Suppression Systems

The following qualifications and requirements must be fulfilled by person(s) performing inspection, testing, and maintenance service on automatic gas fire suppression systems:

1. One person in the inspection, testing, and maintenance service group of personnel must be certified as a National Institute for

Certification in Engineering Technologies (NICET) Level II for Special Hazard Systems.

2. Must be certified as a NICET Level I for Special Hazard Systems.

D. Wet Chemical Extinguishing Systems

Service technicians performing maintenance on wet chemical extinguishing systems shall be trained and shall have passed a written or online test that is acceptable to the authority having jurisdiction. The service technician shall posses a certification document confirming this testing that is issued by the manufacturer or testing organization that is acceptable to the authority having jurisdiction. All of this in accordance with the 2017 edition of NFPA 17A, Standard for Wet Chemical Extinguishing Systems, Section 7.3.1.

E. Portable Fire Extinguishers

Personnel performing inspections are required to meet the City of Boulder Fire Department requirements for fire extinguisher inspection and maintenance with proof provided. Personnel performing maintenance and recharging of fire extinguishers shall be certified. Certification confirms that personnel have fulfilled specific requirements as a fire extinguisher service technician and has earned the certification. Certification should show that personnel have passed a test based on the content of NFPA 10. Certification options include factory training and certification, certification by an organization acceptable to the authority having jurisdiction, or certification or licensure by the state of Colorado. (NFPA 10, Section 7.1 including annex).

F. Automatic External Defibrillators (AEDs)

Person(s) performing services on AEDs are expected to follow the manufacturer’s User Manual. No other qualifications or requirements of personnel are necessary.

G. Impairment Coordinator (IC)

The following qualifications and requirements must be fulfilled by the person(s) performing as the Fire Protection Systems Impairment Coordinator:

1. Required to have a NIST Information Technology (IT) account to manage and communicate impairment notification and restoration completion to the Fire Impairment electronic mail (e-mail) distribution for each fire impairment system request.

2. Must be certified as a National Institute for Certification in Engineering Technologies (NICET) Level III for Fire Alarm Systems.

3. Must be certified as a NICET Level I for Water-Based Systems.

4. Must be certified as a NICET Level I for Special Hazards Suppression Systems.

5. Must be Notifier® /Xtralis trained within 8-months of contract award or current (within previous 5-years) certification in the following:

a. ONYX University Basic Training

b. ONYX University Advanced Applications Training

c. ONYXWorks NOTI.FIRE.NET and Emergency Communication System (ECS) Network Training

d. Xtralis Very Early Smoke Detection Apparatus (VESDA) Accreditation and ASPIRE Training

H. Personnel Requirements identified above that require certification will be allowed to be provided post award date as long as the following is met in entirety:

a. Documentation is provided from the certification agency showing certification was previously obtained, even though it may be expired.

b. Documentation is provided from the certification agency showing that obtaining certification or renewal of certification is not possible at time of solicitation submittal due to the COVID-19 restrictions preventing personnel from obtaining certification.

c. All such certification must be obtained as soon as is possible from the certification agency and no later than 6-months post award date.

III. SCOPE OF WORK

The CONTRACTOR shall complete the following services:

A. INSPECTION, TESTING, and PREVENTATIVE MAINTENANCE

Each deficiency, repair, or necessary maintenance (beyond preventative maintenance) identified as a result of inspection, testing, or preventative maintenance and not performed by the CONTRACTOR as described within this SCOPE OF WORK shall initiate a proposal to be provided to NIST by the CONTRACTOR addressing necessary action to eliminate the deficiency, make repair, or perform maintenance in accordance with appropriate code and manufacturer requirements. Known preventative maintenance prescribed by code should not warrant a proposal to NIST but should be performed as part of this contract unless noted otherwise in the scope descriptions below.

Service frequencies consistent with code requirements dictate the quantity of the service performed each year, or each Period of Performance (POP). The amount of POP service should not be duplicated beyond that required by code. For example, it is not unusual for annual services to be a repeat of the semi-annual service performed a second time during a simultaneous semi-annual / annual service date visit with some additional service to meet the annual requirements. The total amount of service during a POP, in this scenario, should be represented by: (semi-annual service X 2.0) + (annual service X 1.0), where the annual service amount consists only of the additional service requirements over and above the semi-annual service requirements.

1. Fire Alarm Systems

a. Perform inspection and testing of all fire alarm systems in accordance with the 2019 edition of NFPA 72, National Fire Alarm and Signaling Code, Chapter 14.

b. Records for inspection and testing and maintenance shall be in accordance with Section 14.6.2.4 and Section 7.6.6. Records shall be provided on electronic media in accordance with Section 14.6.2.3.

c. Visual inspections shall be performed in accordance with Table 14.3.1.

d. Testing shall be performed in accordance with Table 14.4.3.2. A test plan shall be developed in accordance with Section

14.2.10 (including A.14.2.10) and submitted to NIST prior to the start of testing with enough advance notice to communicate possible disruptions to the NIST occupants.

e. Some of the known fire alarm system preventative maintenance items are as follows:

I. Fire alarm system batteries shall be replaced during the fourth year from the installation date and prior to the start of the fifth year. Failed batteries on the system and failed batteries as a result of testing shall also be replaced. Battery failure shall be determined by NFPA 72 requirements and as recommended by the battery manufacturer, battery testing equipment manufacturer, and their published instructions.

II. Photoelectric smoke detectors reporting 70% compensation shall be cleaned prior to reaching 100% compensation and causing trouble condition maintenance system alert. Cleaning shall be performed in accordance with the manufacturer recommended method.

III. Multi-criteria smoke detectors with carbon monoxide (CO) elements shall be replaced prior to the CO element expiration and prior to or at time of the receipt of trouble alarm 6-month end of life indication.

IV. Air-Sampling Smoke Detection filters shall be replaced based on: 5-year filter life for clean environments such as the PML Clean Room or Anechoic Chambers; and 3- year filter life for other business occupancy (office and laboratory) environments. The factory default life of air filters shall be ignored however, manufacturer maximum filter cleanliness count limits shall be observed for environments causing shorter filter life, such as VESDA monitoring outside air that may cause shorter filter life.

V. Cybersecurity Preventative Maintenance shall be performed a minimum of once annually on the Notifier® systems.

Cybersecurity maintenance performed more often than the minimum once annually will be requested via separate request and handled as General Repairs (see Section C.).

a) Cybersecurity Preventative Maintenance shall consist of download and installation of all Microsoft operating system patches for the Notifier Workstations at NIST/Boulder. Prior to installation, verification shall be made as to the version of firmware necessary for these Microsoft operating system patches given the preventative maintenance described in b), below.

b) Cybersecurity Preventative Maintenance shall also consist of installation of the version prior to the most recent available firmware on all nodes (both NIST/Boulder and NIST/Fort Collins).

c) All Cybersecurity Preventative Maintenance shall be performed just prior to the annual testing of the fire alarm devices so that any code required testing of 10% of the fire alarm systems is captured during the annual testing and is not an additional service.

Fire alarm system preventative maintenance shall not be performed significantly earlier than necessary just to comply with the maintenance frequency criteria. For instance, replacing an air-sampling smoke detector filter after one-year of life just to meet the requirement of once every 5 years, shall be avoided. However, replacing the same filter after four-years of life because the next inspection will occur after the five-year deadline is prudent.

2. Water-Based Fire Protection Systems

a. Records for inspection, testing, and preventative maintenance shall be in accordance with NFPA 25, Standard for the

Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems, Section 4.3, Section A.4.3.1, Figure A.4.3.1, and Annex B. The Inspection and Testing Form shall be in accordance with Section B.2, format option (4). The Inspection and Testing Report shall include the minimum information provided in Section B.4.

b. Automatic Sprinkler Systems I. Perform inspection, testing, and preventative maintenance of automatic sprinkler systems in accordance with the 2017 edition of NFPA 25, Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems, Section 5.1 and 5.2 as well as Table 5.1.1.2 for inspection and testing and Section 5.4 (in entirety) for preventative maintenance of each Building and Automatic Sprinkler System at NIST.

II. Perform testing of automatic sprinkler systems in accordance with 2017 edition of NFPA 25, Section 5.3 and Table 5.1.1.2.

a) Sprinklers required by Section 5.3.1 to be submitted to a recognized testing laboratory shall initiate a proposal to be provided to NIST by the CONTRACTOR to have a representative number of sprinklers tested as quantified by Section 5.3.1.2 by a testing laboratory acceptable to NIST and the CONTRACTOR.

b) Perform testing of waterflow alarm devices in accordance with Section 5.3.2.

c) Perform testing of antifreeze systems in accordance with Section 5.3.3. Antifreeze systems requiring replacement of antifreeze shall initiate a proposal to be provided to NIST by the CONTRACTOR to replace the antifreeze with an acceptable solution.

III. Provide a proposal (post-award) to NIST that supports compliance with the spare sprinkler requirements of the 2017 edition of NFPA 25, Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems, Section 5.4.1.5 (in entirety), for each Building and Automatic Sprinkler System at NIST.

c. Standpipe Systems I. Perform inspection of standpipe systems in accordance with 2017 edition of NFPA 25, Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems, Section 6.1 and 6.2 as well as Table 6.1.1.2.

II. Perform testing of standpipe systems in accordance with 2017 edition of NFPA 25, Section 6.3 and Table 6.1.1.2.

III. Perform preventative maintenance in accordance with NFPA 25, Section 6.4 and Table 6.1.1.2.

d. Underground Fire Service Mains and Hydrants I. Perform inspection of underground fire service mains and hydrants in accordance with 2017 edition of NFPA 25, Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems, Section 7.1 and 7.2 as well as Table 7.1.1.2.

II. Perform testing of underground fire service mains and hydrants in accordance with the 2017 edition of NFPA 25, Section 7.3 and Table 7.1.1.2. Approximately 20% of hydrants shall be flow tested each year with verification that each hydrant experiences a full flow test in each 5-year period. Testing shall be performed in accordance with the 2019 edition of NFPA 291, Recommended Practice for Fire Flow Testing and Marking of Hydrants. Each hydrant test shall be recorded on a data sheet as described in Section 4.11, Figures 4.11.2 and 4.11.4 of NFPA 291. Recorded test information shall be provided to NIST.

III. Perform preventative maintenance of hydrants in accordance with the 2017 edition of NFPA 25, Section 7.4.2.1.

IV. Perform hydrant lubrication preventative maintenance annually. Each NIST hydrant shall be lubricated annually with the hydrant manufacturer’s recommended lubricating oil.

e. Fire Pump

I. Perform inspection of the fire pump in accordance with NFPA 25, Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems, Section 8.1 and 8.2 as well as Table 8.1.1.2. Weekly frequency items should be performed by the impairment coordinator that is on-site to avoid special trips to NIST/Boulder. Some initial training given by the fire pump technician may be necessary to prepare the impairment coordinator for these weekly frequency items. It should be verified that even weekly frequency items are documented in the deliverable report(s).

II. Perform annual flow testing of the fire pump in accordance with 2017 edition of NFPA 25, Section 8.3 and Table 8.1.1.2.

A complete written report of the fire pump test results shall be prepared and provided to NIST in accordance with NFPA 25, Section 8.4. A pump test form like the one shown in NFPA 25, Figure A.8.4.1, shall be provided.

III. Establish a written fire pump preventative maintenance program in accordance with NFPA 25, Section 8.5.1. Where manufacturer’s preventative maintenance requirements are unknown, refer to Table A.8.1.1.2 in accordance with Section A.8.5.1.

f. Common Components and Valves I. Perform inspection and testing of common components and valves in accordance with NFPA 25, Standard for the

Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems, Chapter 13, and Table 13.1.1.2. Be sure to perform inspection and testing for the following:

a) Main Drain for each water supply lead-in to a building water-based fire protection system;

b) Waterflow Alarm Devices inspected quarterly to verify they are free of physical damage and tested semiannually;

c) Gauges inspected monthly to verify gauge is operable and not physically damaged and quarterly to verify normal water supply pressure is being maintained;

d) Supervisory Signal Devices (except valve supervisory switches) shall be inspected quarterly and tested annually;

e) Control Valves in Water-Based Fire Protection Systems:

1) Shall be inspected monthly unless valves are electronically supervised, in which case they can be inspected quarterly.

2) Valve supervisory switches shall be tested semiannually.

3) Each control valve shall be tested annually by being operated through its full range and returned to its normal position.;

f) System Valves to include:

1) Alarm valves shall be inspected internally every 5 years.

2) Check valves shall be inspected internally every 5 years.

3) Pre-action valves:

i. Shall be externally inspected monthly in accordance with Section 13.4.3.1.3,

ii. Shall be internally inspected either annually or every 5 years in accordance with Section 13.4.3.1.4,

iii. Shall be trip tested with the control valve fully open every 3 years in accordance with Section 13.4.3.2.2, and annually for the other years with the control valve partially open in accordance with Section 13.4.3.2.3.

• Records of trip tests shall be in accordance with Section 13.4.3.2.9 and documented in testing forms and report.

iv. Shall have low air pressure alarms tested quarterly in accordance with Section 13.4.3.2.10,

v. Shall have automatic air pressure maintenance devices tested annually in accordance with Section

13.4.3.2.12.

4) Dry Pipe Valves:

i. Shall be externally inspected monthly in accordance with Section 13.4.5.1.3,

ii. Shall be internally inspected annually in accordance with Section 13.4.5.1.4,

iii. Shall internally inspect strainers, filters, and restricted orifices every 5 years in accordance with Section 13.4.5.1.5,

iv. Shall test the priming water level quarterly in accordance with Section 13.4.5.2.1,

v. Shall be trip tested annually in accordance with Section 13.4.5.2.2 and every 3 years with the control valve fully open in accordance with Section 13.4.5.2.2.2, and annually with the test valve partially open for the other years in accordance with Section 13.4.5.2.2.3.

• Records of trip tests shall be in accordance with Section 13.4.5.2.5 and documented in testing forms and report.

• Where full flow trip testing system arrangements do not accommodate such test, the CONTRACTOR shall submit a proposal to NIST for modification of the system to accommodate the full flow test.

vi. Shall have low air pressure alarms tested annually in accordance with Section 13.4.5.2.6,

vii. Shall have automatic air pressure maintenance devices tested annually in accordance with Section

13.4.5.2.8,

viii. Shall be tested once every 3 years for gas leakage in accordance with Section 13.4.5.2.9.

5) Fire Pump Relief Valves:

i. Circulation relief valves shall be inspected during the no-flow (churn) test in accordance with Section

13.5.6.1.

ii. Main relief valves shall be inspected during the annual fire pump flow test in accordance with Section

13.5.6.2.

6) Hose Valves:

i. Hose valves shall be inspected quarterly in accordance with Section 13.6.1.

ii. Class I and Class III standpipe system hose valves shall be tested annually by fully opening and closing the valves in accordance with Section 13.6.2.

iii. Class II standpipe system hose valves shall be tested every 3 years by fully opening and closing the valves in accordance with Section 13.6.2.

7) Backflow Prevention Assemblies:

i. Shall be internally inspected every 5 years in accordance with Section 13.7.1.3.

ii. Shall be exercised annually by conducting a forward flow test at a minimum flow rate of the system demand in accordance with Section 13.7.2.1.

iii. Where automatic sprinkler system connections and arrangements do not accommodate…