SOW_Final_Draft.docx

Statement of Work Title: Low Level Radioactive Waste Disposal Requesting Lab: National Institute of Standards and Technology (NIST) Center for Neutron Research (NCNR)

1. BACKGROUND

The National Institute of Standards and Technology (NIST) has a requirement for processing and disposal services for Low Level Radioactive Waste (LLRW). All LLRW is below 10 CFR 61.55 Class A limits. NIST has a U.S. Nuclear Regulatory Commission (USNRC) “Radioactive Material License” (SNM-362) and USNRC “Reactor License” (TR-5), and is authorized to possess by-product material in any chemical and/or physical form.

2. SCOPE OF WORK

The contractor shall provide services for transportation, processing, and disposal of LLRW.

3. SPECIFIC TASK REQUIREMENTS

3.1. The contractor shall furnish the necessary personnel, material, equipment, services and facilities to perform these requirements. Anywhere from one to five shipments are possible each year, however, typically only two shipments occur each year.

3.1.1. The contractor shall provide guidance and/or recommendations for LLRW packaging, processing, volume reduction, and shipping as end burial document preparation, transport to burial site, and burial.

3.1.2. The contractor shall provide transportation of the waste materials to the proposed burial and processing site(s), to include all shipping, truck, and container transport charges. This shall include any charges associated with the contract carrier driver during transport and loading while detained at the NIST facility, to include overnight expenses and demurrage charges where applicable.

3.1.3. The contractor shall propose the method of waste processing. The method must conform to all proposed waste site acceptance criteria and comply with NRC 10 CFR 61.55 Waste Classification and 10 CFR 61.56 Waste Characteristics. The Contracting Officer’s Representative retains the right to refuse the proposed disposal method.

3.1.4. The contractor shall make the appropriate arrangements and provide a shipping agent at the NIST facility during shipments to certify compliance with all state and federal transportation requirements.

3.1.5. The contractor’s agent shall complete all NRC Forms/Manifests (e.g. NRC-540 “Uniform Low-Level Radioactive Waste Manifest – Container and Waste Description”), using NIST-supplied data. Data will be provided with each individual task order. Final details shall be verified at least one week prior to the proposed shipment date.

3.1.6. The contractor shall adhere to all applicable federal, state, and local regulations pertaining to the shipment(s), processing, and burial of the LLRW. Exact dates and times for scheduling of proposed shipments shall be coordinated with the Contracting Officer’s Representative (COR), the Contractor and any shipping agents or carriers involved with the shipment(s). The exact date of shipments shall be mutually agreed upon the contractor and NIST.

3.1.7. The contractor shall provide documentation of qualifications for any person involved in the preparation for shipment and transport of LLRW from the NIST facility, including Department of Transportation (DOT), hazmat training certifications, commercial driver’s license(s) and medical certification(s) for the carriers and agents as required by regulation. Necessary documentation shall be provided at least two days prior to the scheduled shipment data.

3.1.8. The contractor shall provide a copy of all completed documents, to include all labels and forms required by the U.S. DOT Hazardous Materials Regulations, 49CFR171-180 inclusive, including shipping papers, emergency response plan, security plan, and shipment survey form.

3.1.9. The contractor shall provide and affix all required placards to the transport vehicle as required by 49 CFR 171-180.

3.1.10. The contractor shall provide and affix all required package labels, and shall mark all packages, as required by 49 CFR 171-180.

3.1.11. The Contractor shall allow NIST to verify and copy the driver’s Commercial Driver’s License (CDL) and current safety training certification card prior to shipment leaving facility.

3.2. The types and typical characteristics of the LLRW to be provided for disposal are indicated below. Containers that the LLRW may be pack are 5-gallon pail, 35-gallon drum, 55-gallon drum, pallet, or self-contained. The majority of containers will be 55-gallon drums.

3.2.1. Processing and disposal of containers of dry activated waste (DAW) radioactive wastes. The maximum on contact dose rate on these containers is less than 100 mR/hr.

3.2.2. Processing and disposal of containers of DAW radioactive wastes. The maximum on contact dose rate on these containers is between 100 mR/hr and 5,000 mR/hr. Drum shields for transportation shall be provided on a as request basis to maintain compliance with DOT regulations.

3.2.3. Processing and disposal of containers containing metals. Metals will that are comingled activated and contaminated items. On-contact does rate of containers is less than 100 mR/hr at contact.

3.2.4. Processing and disposal of containers of aqueous liquids. These liquids will be neutralized to a pH of 6-8 and on-contact dose rate of the container will be less than 100 mR/hr.

3.2.5. Processing and disposal of containers containing dewatered bead resin from ion exchange column purification systems. The maximum on contact dose rate on these containers is between 100 mR/hr and 5,000 mR/hr. Drum shields for transportation shall be provided on a as request basis to maintain compliance with DOT regulations.

3.2.6. Processing and disposal of containers containing glass. Glass will that are comingled activated and contaminated items. On contact does rate of containers is less than 100 mR/hr at contact.

3.2.7. Processing and disposal of various aqueous liquid radioactive material samples of various volumes and contaminates, including 10 ml glass ampoules up to 5-gallon glass or plastic containers. Contents can be various nuclides up to 1 millicuries of activity and can include Sr-90, Co-60, Cs-137, I-129, I-125, Ra-226, C-14, and H-3, among other nuclides. Some materials will be in sealed containers of acidic or basic carrier solutions and others will be composite lab waste containers that have been neutralized for processing and/or disposal. Materials may include Resource Conservations and Recovery Act (RCRA) mixed radioactive wastes required special handling and disposal.

3.2.8. Disposal of Bulk reactor component items such as pumps, valves, and piping. Components would be fabricated of mostly metal components, possible including rubber and plastic parts. Most would have low level surface contamination and/or activation. Container on contact dose rates typically less than 10 mR/hr but up to 100 mR/hr in isolated cases.

3.2.9. Processing and disposal of low-level radioactive sources. Sources to be disposed will be discussed and between the contractor and the COR and an appropriate disposal path shall be agreed upon.

4. DELIVERABLES AND DUE DATES

4.1. Prior to departure of any hazardous materials shipments from the NIST facility the Contractor shall provide a copy of all completed documents, to include all labels and forms required by U.S. DOT Hazardous Materials Regulations, 49 CFR 171-180 inclusive, including shipping papers, emergency response plan, security plan, and a shipment survey form.

4.2. Using data furnished by the COR (NIST Reactor Health Physics), the Contractor shall provide a completed and signed copy of the current NRC Form 540/541 with Block 9 (Consignee signature acknowledging waste receipt) to NIST, certifying receipt of the LLRW at the vendor facility listed on the current Form 540/541 with one (1) week of receipt of the shipment(s).

4.3. The Contractor shall provide quarterly processing and disposal status updates thereafter until all LLRW has been properly disposed. These reports shall be made in writing and may be completed electronically.

4.4. The Contractor shall provide notification of final disposition of the LLRW to the COR within 30 days of the completion of all transfers, processing, and disposal. This notification shall include letter or memo from final disposition facility acknowledging disposal, any additional NRC Form 540/541 if material is shipped to multiple facilities after leaving NIST, along with any other paperwork track waste movement from NIST to its final disposition. This notification shall be made in writing and may be delivered electronically.

5. PERIOD AND PLACE OF PERFORMANCE

5.1. The period of performance of the contract shall be a one-year base with four, one-year options. The first shipment pickup from NIST Gaithersburg should be within 90 days after award of the contract.

5.2. Performance shall be conducted at NIST Gaithersburg, MD facility and the Contractor’s processing and burial facilities.

5.3. When performing work at NIST, the Contractor shall comply with all NIST requirements and instructions while on site. The Contractor shall provide names and required information at least two business days prior to arrival at NIST to allow for adequate time for visitor registration.

5.4. Work shall be performed between the hours of 8:00 AM to 5:00 PM Eastern Standard Time, Monday-Friday to enable face-to-face interaction with the COR.

6. CONTRACTOR’S MINIMUM QUALIFICATIONS

6.1. The Contractor must be a licensed radioactive waste broker and must provide commercial transport vehicles using licensed drivers for performance of the required services. All health and safety requirements for transportation of hazardous materials shall be met.

7. GENERAL INFORMATION

7.1. Safety: The Contractor employee shall be responsible for knowing and complying with all applicable safety regulations. Such regulations include, but are not limited to, general safety, fire prevention, and waste disposal.

7.2. Security: NIST is a restricted campus. An identification badge is required for access for entry into buildings and also is shown to the armed Security Police when entering the campus.

7.3. Identification Badges: Contractor employees shall comply with NIST identification and access requirements. The Contractor employee is responsible for absences due to expired identification and access documents. Each Contractor employee shall wear a visible identification badge provided by the NIST Security Office. The badge must show the full name, title, and if required by NIST, the words “Contractor” in front. The Contractor employee shall turn in the NIST identification badge and vehicle pass to the TPOC, COR, or Contracting Officer (CO) upon termination of their services under this contract.

7.3.1. Working at the NIST Neutron Center for Research (NCNR): Contractor employees shall comply with NCNR identification and access requirements. Each Contractor employee shall wear a visible identification badge and dosimeter (if provided) provide by the NCNR Main Lobby. The Contractor employee shall turn in the NCNR identification badge to the COR and/or the NCNR Main Lobby upon leaving the facility.

7.4. Vehicle Registration: All Contractor employees must register their vehicles with the NIST Security Office to gain access to the campus. A valid driver’s license, Government-furnished civilian ID, proof of insurance and current registration must be presented to the NIST Security Office, at which time a NIST vehicle pass must be issued. The pass shall be displayed on the vehicle’s rear-view mirror in accordance with instructions. The Contractor employee shall follow NIST procedures for removal and turn-in of the vehicle pass upon termination of services under this contract.

8. ATTACHMENTS

8.1. Submission Template Price List for LLRW Disposal

8.2. Sample Shipment for Informational Purposes Only

8.3. NRC Form 540 “Uniform Low-Level Radioactive Waste Manifest – Shipping Paper” https://www.nrc.gov/reading-rm/doc-collections/forms/nrc540.pdf

8.4. NRC Form 541 “Uniform Low-Level Radioactive Waste Manifest – Container and Waste Description” https://www.nrc.gov/reading-rm/doc-collections/forms/nrc541.pdf

8.5. NIST Safety and Health Plan Guidelines

8.6. Wage Determination