1333225-event.pdf
PDF 459 KB Posted
- Attached to
- PSC - Church McKee Arts Center Stage Rigging
- Solicitation number
- RFP202690000659
- Issued by
- Mingo County, West Virginia
About this file
This document is a Request for Proposal (RFP) issued by West Virginia University (WVU) on behalf of its Board of Governors for the Church McKee Arts Center Stage Rigging project at Potomac State College in Keyser, WV. The RFP seeks qualified contractors to remove and dispose of the existing rigging system and replace it with new equipment of equal performance and capacity. The solicitation was released on August 13, 2025, with a proposal due date of September 4, 2025, at 12:00 PM EST. A mandatory pre-bid Microsoft Teams meeting is scheduled for August 19, 2025, at 11:00 AM EST, followed by a mandatory site visit on August 21, 2025, at 11:00 AM EST for field measurements. The project has substantial completion targeted for February 6, 2025, and final completion by February 13, 2026.
The RFP includes several exhibits such as scope of services, cost summary, similar project experience, architectural drawings, pictures, inspection reports, and various required forms and affidavits. Liquidated damages are specified at $1,000 per calendar day for delays in substantial completion and $500 per calendar day for delays in final completion. Proposers must comply with WVU Environmental Health & Safety Contractor Safety Program and submit all required documentation. The procurement process is tightly controlled, with all questions and communications to be directed through the Department of Procurement, Contracting, & Payment Services. Proposers are required to submit their responses directly on the solicitation website in PDF format.
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13 August 2025
PSC - Church McKee Arts Center Stage Rigging Remove and dispose of the existing rigging system and replace it with new equipment of equal performance and capacity at the Church McKee Arts Center Auditorium at Potomac State College in Keyser, WV
13 August 2025
Released 8/13/2025 3:00 PM EDT Type Request for Proposal Open 8/13/2025 3:30 PM EDT Number RFP202690000659 Close 9/4/2025 12:00 PM EDT Currency US Dollar
Sealed Until 9/4/2025 12:00 PM EDT
Contacts Kaison Ball kaison.ball@mail.wvu.edu
Phone +1 304-293-5711
Commodity Codes Commodity Code Description 72000000 Building and Facility Construction and Maintenance Services
24000000 Material Handling and Conditioning and Storage Machinery and their Accessories and Supplies
30000000 Structures and Building and Construction and Manufacturing Components and Supplies
31000000 Manufacturing Components and Supplies 52161500 Audio and visual equipment 52161600 Audio visual equipment accessories
60000000 Musical Instruments and Games and Toys and Arts and Crafts and Educational Equipment and Materials and Accessories and Supplies
72100000 Building and facility maintenance and repair services 81100000 Professional Engineering Services
13 August 202513 August 202513 August 202513 August 202513 August 202513 August 2025 mailto:kaison.ball@mail.wvu.edu
Project Description
West Virginia University on behalf of its Board of Governors (“BOG”) located in Morgantown, West Virginia (“WVU” or “University”) is initiating this Request for Proposals (“RFP”) from qualified, experienced, and licensed Contractors for the following: Provide the material, equipment, and labor to remove and dispose of the existing rigging system and replace with new equipment of equal performance and capacity at the Church McKee Arts Center auditorium located at Potomac State College in Keyser, WV. The successful Proposer shall be responsible for designing and engineering the rigging system as well as its integration within the buildings structure.
Notations
1. Required documentation must be submitted under SUPPLIER ATTACHMENTS with Response (safety eval, drug-free affidavit, etc.).
2. Questions MUST be submitted directly on the solicitation website on the Q&A Board.
3. Addenda will be posted on the Q&A Board; while the system should generate an automatic email, please be sure to visit the site regularly during this solicitation.
4. Your response MUST be submitted directly on this website in a PDF format (singular PDF is preferred).
Personnel
1. Design and Construction
a. Scott Owen – Project Manager
2. Procurement
a. Kaison Ball
b. Kaison.Ball@mail.wvu.edu
Prebid/Site Visit
1. There will be a Mandatory Pre-Bid Call per the following:
Microsoft Teams Meeting
DATE: 08/19/2025
TIME: 11:00am EST
a. Proposers should notify the Procurement Officer with intent to participate no later than one day prior (08/18/25, 11:00am EST); requests will be accepted via email and/or on the Q&A Board.
The Procurement Officer will send the link/invite for the meeting upon request.
2. There will be a Mandatory Site Visit per the following:
DATE: 08/21/2025
TIME: 11:00am EST
Description mailto:Kaison.Ball@mail.wvu.edu
a. Site Visit will be for field measurements only
Cutoff for Questions
DATE: 08/25/2025
TIME: 12:00pm EST
Solicitation Due Date
DATE: 09/04/2025
TIME: 12:00pm EST
- In the event the Due Date changes, it will be posted via addendums on the Q&A Board; the date will not change on this description.
Communications
1. The bid/proposal process is highly controlled. To protect the integrity of the process, any questions or clarifications regarding this Request for Bid/Proposal must be handled through the Department of Procurement, Contracting, & Payment Services.
Completion Dates
1. The Proposer shall achieve Substantial and Final Completion of the entire Work as calculated or indicated below. The date of issuance of the West Virginia University's Notice to Proceed and/or Contact shall be used to calculate Substantial and Final Completion.
a. Substantial Completion shall be: February 6, 2025
b. Final Completion shall be: February 13, 2026
c. Final Completion shall be when project site is de-mobilized and all project documents listed in Close-Out section of the specifications has been sent to the Owner.
Liquidated Damages
1. The Proposer shall achieve Substantial and Final Completion of the entire Work as calculated or indicated above. The date of issuance of the West Virginia University's Notice to Proceed or Executed Agreement shall be used to calculate Substantial and Final Completion of contract time stated in number of consecutive calendar days or established date. Time is of the essence.
a. Liquidated Damages shall be One Thousand Dollars ($1000) per Calendar Day of delay in achieving Substantial Completion and Five Hundred Dollars ($500) per Calendar Day of delay in achieving Final Completion.
Visitors/Contractors Reminders
1. Proposers must read and comply with WVU EH&S Contractor Safety Program:
a. https://www.ehs.wvu.edu/files/d/09f7ed7b-751b-4e0f-a7c2-80cf5d5f1739/contractor-safety-requirements-november-2019.pdf https://www.ehs.wvu.edu/files/d/09f7ed7b-751b-4e0f-a7c2-80cf5d5f1739/contractor-safety-requirements-november-2019.pdf https://www.ehs.wvu.edu/files/d/09f7ed7b-751b-4e0f-a7c2-80cf5d5f1739/contractor-safety-requirements-november-2019.pdf
Buyer Attachments
1. RFP202690000659.pdf
2. Exhibit A - Scope of Services.pdf
3. Exhibit B - Cost Summary.xlsx
4. Exhibit C - Similar Project Experience.pdf
5. Exhibit D - Architectural and Structural Drawings.pdf
6. Exhibit E - Pictures.pdf
7. Exhibit F - Inspection Report.pdf
8. Exhibit G - Hanging Plot.pdf
9. Exhibit H - ANSI E1.4-1-2022 Manual Counterweight Rigging Systems.pdf
0. Exhibit I - Counterweight Inventory.pdf
1. Exhibit J - PSC Campus Map.pdf
2. Exhibit K - State of WV & WVU Requirements.pdf
3. Exhibit L - Safety Evaluation.pdf
4. Exhibit M - State of WV Drug Free Affidavit.pdf
5. Exhibit N - Purchasing Affidavit.pdf
6. Exhibit O - CD200 Example.pdf
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