13174-20241107113002 MCNH.pdf

SPECIFICATION SET NO.

Madison County Nursing Home Madison County Nursing Home HVAC Renovations

Volume 1 of 1 Divisions 00 - 28

November 7, 2024

DESIGN BUILD

AND ENGINEERING

SERVICES LLC DBES

Ethan Veazey RB Seal

DIVISION 00

This page intentionally left blank

Project Title 24-040 / Madison County Nursing Home HVAC Renovations

01 21 00 - 1

SECTION 00 01 01

PROJECT TITLE PAGE

MADISON COUNTY NURSING HOME

MADISON COUNTY NURSING HOME HVAC RENOVATIONS

CANTON, MISSISSIPPI

OWNER:

MADISON COUNTY NURSING HOME

PROFESSIONAL

DESIGN BUILD AND ENGINEERING SERVICES, LLC

111 DEPOT DRIVE, SUITE B

MADISON, MISSISSIPPI 39110

PH: 601- 427-5460

CONSULTANTS

ELECTRICAL ENGINEERS:

SCHULTZ & WYNNE, PA

4523 OFFICE PARK DRIVE

JACKSON, MISSISSIPPI 39206

PH: 601-982-3313

STRUCTURAL ENGINEERS:

CARTER MILLER SANSING, LTD.

404 HWY 19 NORTH

MERIDIAN, MISSISSIPPI 39307

PH: 601-483-0601

END OF PROJECT TITLE PAGE

Nursing Home HVAC Renovations

00 01 10 - 1 Table of Contents

SECTION 00 01 10

TABLE OF CONTENTS

PROCUREMENT AND CONTRACTING REQUIREMENTS

DIVISION 00 -- PROCUREMENT AND CONTRACTING REQUIREMENTS

00 01 01 - Project Title Page 00 01 10 - Table of Contents 00 01 15 - List of Drawing Sheets 00 11 13 - Advertisement for Bids 00 21 13 - Instructions to Bidders 00 22 13 - Addendum to General Specifications 00 41 00 - Bid Form 00 50 00 - Contracting Forms and Supplements 00 52 00 - Agreement Form 00 60 00 - Project Forms 00 72 00 - General Conditions 00 73 00 - Supplementary Conditions

SPECIFICATIONS

DIVISION 01 -- GENERAL REQUIREMENTS

01 10 00 - Summary 01 20 00 - Price and Payment Procedures 01 21 00 - Allowances 01 23 00 - Alternates 01 30 00 - Administrative Requirements 01 32 16 - Construction Progress Schedule 01 40 00 - Quality Requirements 01 50 00 - Temporary Facilities and Controls 01 51 00 - Temporary Utilities 01 60 00 - Product Requirements 01 70 00 - Execution and Closeout Requirements 01 78 00 - Closeout Submittals 01 90 00 - Division One Supplement Work Sequence

DIVISION 23 -- HEATING, VENTILATING, AND AIR-CONDITIONING (HVAC)

23 05 14 - Enclosed Controllers 23 05 15 - Variable-Frequency Motor Controllers for HVAC 23 05 17 - Sleeves and Sleeve Seals for HVAC Piping 23 05 19 - Meters and Gauges for HVAC Piping 23 05 23 - General-Duty Valves for HVAC Piping 23 05 29 - Hangers and Supports for HVAC Piping and Equipment 23 05 33 - Heat Tracing for HVAC Piping 23 05 53 - Identification for HVAC Piping and Equipment 23 05 93 - Testing, Adjusting, and Balancing for HVAC

Ethan Veazey RB Seal

Renovations

00 01 10 - 2 Table of Contents

23 07 13 - Duct Insulation 23 07 19 - HVAC Piping Insulation 23 09 13 - Instrumentation and Control Devices for HVAC 23 09 19 - HVAC Low-Voltage Electrical Power Conductors and Cables 23 09 20 - Conduit for HVAC Electric Systems 23 11 23 - Facility Natural-Gas Piping 23 21 13 - Hydronic Piping 23 21 14 - Hydronic Specialties 23 21 23 - Hydronic Pumps 23 25 00 - HVAC Water Treatment 23 31 00 - HVAC Ducts and Casings 23 33 00 - Air Duct Accessories 23 34 23 - HVAC Power Ventilators 23 40 00 - HVAC Air Cleaning Devices 23 51 00 - Breechings, Chimneys, and Stacks 23 52 16.01 - Duplex Stainless Steel Firetube Condensing 23 64 23.01 - Air Cooled Chiller 23 73 13.01 - Performance Climate Changer (CSAA) 23 74 32 - Indirect Fired Makeup Air Units 23 81 26 - Split System Ductless Heat Pumps 23 82 00 - Convection Heating and Cooling Units 23 84 19 - Natatorium Unit

DIVISION 26 -- ELECTRICAL

26 05 00 - General Requirements for Electrical Systems 26 05 05 - Selective Electrical Demolition 26 05 19 - Low-Voltage Electrical Power Conductors 26 05 26 - Grounding and Bonding for Electrical Systems 26 05 29 - Hangers and Supports for Electrical Systems 26 05 33 - Raceways & Boxes for Electrical Systems 26 05 53 - Identification for Electrical Systems 26 24 16 - Panelboards 26 27 26 - Wiring Devices 26 28 16 - Enclosed Switches & Circuit Breakers

DIVISION 28 -- ELECTRONIC SAFETY AND SECURITY

28 05 00 - General Requirements for Safety & Security Systems 28 46 27 - Existing Fire Detection & Alarm System

Renovations

00 01 15 - 1 List of Drawing Sheets

SECTION 00 01 15

LIST OF DRAWINGS

T101 - TITLE SHEET

M001 - MECHANICAL GENERAL NOTES & LEGENDS

M101 - MECHANICAL PLAN - DEMO

M102 - MECHANCIAL PLAN - DEMO

M103 - MECHANICAL PLAN - DEMO

M104 - MECHANICAL PIPING PLAN - DEMO

M105 - MECHANICAL PIPING PLAN - DEMO

M106 - MECHANICAL PIPING PLAN - DEMO

M201 - MECHANICAL PLAN - NEW

M202 - MECHANICAL PLAN - NEW

M203 - MECHANICAL PLAN - NEW

M204 - MECHANICAL PLAN - NEW

M205 - MECHANICAL PIPING PLAN - NEW

M206 - MECHANICAL PIPING PLAN - NEW

M207 - MECHANICAL PIPING PLAN - NEW

M208 - MECHANICAL SITE PLAN - NEW

M209 - MECHANICAL SITE PLAN - NEW

M401 - MECHANICAL ENLARGED PLAN

M501 - MECHANICAL DETAILS

M502 - MECHANICAL DETAILS

M503 - MECHANICAL DETAILS

M504 - MECHANICAL DETAILS

M505 - MECHANCIAL DETAILS

M506 - MECHANCIAL DETAILS

M507 - MECHANICAL DETAILS

M508 - MECHANICAL DETAILS

M509 - MECHANICAL DETAILS

M510 - MECHANICAL DETIALS

M601 - MECHANCIAL SCHEDULES

M602 - MECHANICAL SCHEDULES

M603 - MECHANCIAL SCHEDULES

M604 - MECHANICAL SCHEDULES

MS101 - MECHANCIAL STRUCTURAL PLAN

MS201 - MECHANICAL STRUCTURAL PLAN

MS202 - MECHANCIAL STRUCTURAL PLAN

MS203 - MECHANICAL STRUCTURAL PLAN

E001 - ELECTRICAL SYMBOLS, LEGENDS, & DETAILS

E201 - ELECTRICAL FLOOR PLAN - 100 & 200 WINGS

Renovations

00 01 15 - 2 List of Drawing Sheets

E202 - ELECTRICAL FLOOR PLAN - 300 & 400 WINGS

E203 - ELECTRICAL FLOOR PLAN - COMMONS AREA

E301 - ELECTRICAL DETAIL

E302 - ELECTRICAL POWER RISER DIAGRAM

E401 - ELECTRICAL SCHEDULES

END OF SECTION

24-040 / Madison County Nursing Home HVAC Renovations 00 11 13 - 1 Advertisement for Bids

SECTION 00 11 13

ADVERTISEMENT TO BIDS

SEALED PROPOSALS FOR MADISON COUNTY NURSING HOME; MADISON COUNTY NURSING

HOME HVAC RENOVATIONS, PREPARED BY DESIGN BUILD AND ENGINEERING SERVICES, LLC,

TELEPHONE: 601-427-5460, WILL BE RECEIVED BY MADISON COUNTY NURSING HOME, 1421 E

PEACE STREET, CANTON, MS 39046 UNTIL 2:00 P.M., CENTRAL STANDARD TIME ON DECEMBER

11, 2024 AT WHICH TIME AND PLACE THEY WILL BE PUBLICLY OPENED AND READ ALOUD.

PROPOSALS MUST BE QUALIFIED UNDER MISSISSIPPI LAWS AND SHALL HOLD CURRENT

CERTIFICATES OF RESPONSIBILITY AS ISSUED BY LAW.

THE CONSTRUCTION PLANS, BID PACKAGE, BID INSTRUCTIONS, SPECIFICATIONS, ADDENDUM

TO GENERAL SPECIFICATIONS, PROJECT MANUAL AND CONSTRUCTION DRAWINGS FOR THIS

PROJECT ARE ON FILE AND OPEN FOR PUBLIC INSPECTION AT THE ADMINISTRATOR'S OFFICE

AT THE MADISON COUNTY NURSING HOME, 1421-A EAST PEACE STREET, CANTON, MISSISSIPPI

39046. A COPY OF THE CONSTRUCTION PLANS, BID PACKAGE, BID INSTRUCTIONS,

SPECIFICATIONS, ADDENDUM TO GENERAL SPECIFICATIONS, PROJECT MANUAL AND

CONSTRUCTION DRAWINGS FOR THIS PROJECT MAY BE PROCURED BY THE FOLLOWING

METHOD: DOWNLOAD A COPY FROM MADISON COUNTY'S WEBSITE AT HTTP://WWW.MADISON-

CO.COM/BIDS.

ELECTRONIC BIDS CAN BE SUBMITTED AS A PDF FILE AT WWW.MADISON-CO.COM/BIDS. EACH

BIDDER SUBMITTING A BID ELECTRONICALLY SHALL INCLUDE ITS CERTIFICATE OF

RESPONSIBILITY NUMBER AS PART OF ITS PDF ELECTRONIC BID SUBMITTAL. ANY ELECTRONIC PDF BID THAT DOES NOT INCLUDE THE BIDDER'S CERTIFICATE OF RESPONSIBILITY NUMBER AS

PART OF ITS PDF ELECTRONIC BID SUBMITTAL SHALL NOT BE CONSIDERED. ADDITIONALLY,

ALL ELCTRONICALLY SUBMITTED BIDS MUST INCLUDE A SIGNED COPY OF THE BID SHEET AS AN

ATTACHMENT.

ALL QUESTIONS SHOULD BE ADDRESSED TO DESIGN BUILD AND ENGINEERING SERVICES, LLC.

A PRE-BID CONFERENCE WILL BE HELD AT THE OFFICES OF THE MADISON COUNTY NURSING

HOME, 1421 E PEACE STREET, CANTON, MISSISSIPPI 39046 AT 10:00 A.M. CENTRAL STANDARD

TIME ON NOVEMBER 26, 2024.

BID SECURITY IN THE FORM OF A BID BOND, CERTIFIED CHECK OR CASHIERS CHECK IN AN

AMOUNT EQUAL TO 5% OF THE BID SHALL BE FURNISHED BY EACH BIDDER AS REQUIRED BY

THE CONTRACT DOCUMENTS.

THE OWNER RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS, TO WAIVE ANY AND ALL

INFORMALITIES AND IRREGULARITIES, TO HOLD ALL BIDS FOR EXAMINATION FOR A PERIOD NOT TO EXCEED NINETY (90) DAYS AND TO AWARD THE CONTRACT BASED ON THE BEST BID WITHIN

SAID NINETY (90) DAY PERIOD. ALL BIDS SHALL BE IN COMPLIANCE WITH AND SUBJECT TO

SECTIONS 31-3-15 AND 31-3-21 OF THE MISSISSIPPI CODE OF 1972 AS ANNOTATED AND

AMENDED, AND IN ALL CASE LAW PERTAINING THERETO.

MR. DANIEL LOGAN, ADMINISTRATOR

DATES OF PUBLICATION:

NOVEMBER 7, 2024

NOVEMBER 14, 2024

Renovations

00 21 13 - 1 Instructions to Bidders

SECTION 00 21 13

INSTRUCTIONS TO BIDDERS

PART 1 GENERAL

1.01 GENERAL REQUIREMENTS

A. Interpretations: Should a bidder find discrepancies in or omissions from the Drawings or Project Manual or be in doubt as to their written meaning, he must immediately notify the Professional in writing. The Professional will then send a written instruction or interpretation by written Addendum to all known holders of the documents if deemed appropriate by the Professional.

Oral instructions or decisions, unless confirmed in writing will not be considered valid, legal, or binding. Questions received less than 48 hours before schedule time of opening bids cannot be answered.

B. Addenda: Any addenda to the plans and/or specifications issued prior to two (2) working days of the time established for the receipt of bids, unless such addendum also amends the bid opening to a date not less than five (5) working days after the date of the addendum, will become a part of the Contract and receipt of same must be acknowledged by Bidder in his proposal.

C. Substitutions: Refer to Section 00 73 00, Paragraph 3.4.2 and to Section 01 60 00 - "Product Options": Bidder is advised that some sections of the specifications do not allow for substitutions and that the requirements of Sections 00 73 00 and 01 60 00 must be strictly complied with to obtain a substitution where substitution is allowed. Failure to strictly comply with Sections 00 73 00 and 01 60 00 and any requirements in the technical specifications which do not conflict with and which are in addition to Sections 00 73 00 and 01 60 00 may, in the Owner's sole discretion, result in the rejection of the request for substitution. The Professional will not consider requests for substitutions during bidding.

1.02 DEFINITIONS

A. The Contract Documents shall include the Instructions to Bidders, the plans, the specifications, including all Divisions and Sections therein, all Addenda and modifications to the plans and/or specifications, the Agreement between Owner and Contractor, the performance and payment bonds, the notice to proceed and any executed change orders. In the event of a conflict between the provisions of Division 00 and any other section of the Contract Documents, such other sections(s) shall govern.

B. All definitions set forth in the General Conditions of the Contract for Construction, AIA Document A201: 2017 edition, or in other Contract Documents are applicable to the Bidding Documents.

C. Addenda are written or graphic instruments issued by the Professional prior to the execution of the Contract, which modify or interpret the Bidding Documents by additions, deletions, clarification or corrections.

D. A Bid is a complete and properly signed proposal to do the Work or designated portion thereof for the sums stipulated therein, submitted in accordance with the Bidding Documents.

E. The Base Bid is the sum stated in the Bid for which the Bidder offers to perform the Work described in the Bidding Documents.

F. An Alternative Bid (or Alternate) is an amount stated in the Bid to be added to or deducted from the amount of the Base Bid if the corresponding change in the Work, as described in the Bidding Documents, is accepted.

G. A Bidder is a person or entity who submits a Bid.

H. A Sub-bidder is a person or entity who submits a bid to a Bidder for materials or labor for a portion of the Work.

I. Minority defined as a person who is a citizen or lawful permanent resident of the United States and who is the following: African American, Hispanic American, Asian American, American Indian, or Female.

Renovations

00 21 13 - 2 Instructions to Bidders

1.03 AVAILABILITY

A. Plans and Specifications as prepared by Design Build and Engineering Services, LLC, 111

Depot Drive, Madison, 39110, are available from Madison County's website at http://www.madison-co.com/bids.

B. All other questions should be addressed to Design Build and Engineering Services LLC, Telephone: (601) 427-5460.

1.04 BIDDING

A. Method of Bidding: Lump sum, single bid received from General Contractors will include all work shown on drawings or specified herein.

B. Bidder, Subcontractors and Suppliers: The Bidder is specifically advised that any person, firm, or other party to whom it is proposed to award a Subcontract or Purchase Order under this Contract must be acceptable to the Owner.

1. The Owner may make such investigation as he deems necessary to determine the ability of the Bidder or subcontractors or suppliers to perform the work, and the Bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request. The Owner reserves the right to reject any bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the Owner that such Bidder is properly qualified to carry out the obligations of the Contract and to complete the work contemplated therein within the time required.

a. All subcontractors must have a current and valid, Contractor's License.

1.05 CERTIFICATE OF RESPONSIBILITY

A. $50,000.00 with respect to Public Projects, must show on the face of his bid, and on the face of the envelope containing the bid, his Certificate of Responsibility Number, as required by Section 10(f), Chapter 505, General Laws of Mississippi - 1985 and in accordance with Sections 31-3-1 through 31-3-15 (latest edition), Mississippi Code of 1972. If the bid does not exceed the above stated amounts, a notation so stating must appear on the face of the envelope.

1. Evidence: No bid will be opened, considered or accepted unless the above information is given as specified. Sufficient evidence that said Certificate of Responsibility has been issued and is in effect at the time of receiving bids must be submitted when required by the Owner or the Architect.

B. The Prime Contractor, on or before awarded the Prime Contract, shall submit to the awarding agency a list of all sub-contracts, exceeding $50,000.00 with respect to public projects and private projects. See Chapter 527, General Laws of Mississippi - 1988 (Sections 31-3-1 - 31-3- 23, Miss. Code Ann. (1972, as amended), C. In accordance with Mississippi law, if the Bidder is a joint venture, either the joint venture or all of the Contractors which make up the joint venture must hold certificates of responsibility from the State Board of Contractors.

1.06 BID SECURITY

A. Each bid must be accompanied by the Bidder's certified check or a bid bond, duly executed by the Bidder as principal and having surety thereon, by an agent, regularly commissioned and licensed to transact insurance business in accordance with 2010 Mississippi Code, Title 83 - Insurance; Chapter 17 - Insurance Agents, Solicitors, or Adjuster; 83-17-21 - Policies to be written through licensed agents; in the amount of five percent (5%) of the bid. All bid bonds must be accompanied by the appropriate Power of Attorney.

B. Such cash, checks or bid bonds will be returned to all except the three lowest Bidders within three days after opening of bids. The remaining cash, checks, or bid bonds will be returned promptly after the Owner and the accepted Bidder have executed the Contract or, if no award has been made within the 90 days after opening of bids, upon demand of the bidder at any time thereafter, so long as he has not been notified of the acceptance of his bid.

Renovations

00 21 13 - 3 Instructions to Bidders

1.07 CONTRACT TIME

A. Perform the Work within the time stated in Document 00 41 00 - Bid Form.

1.08 OPENING OF PROPOSALS

A. Refer to the Advertisement for Bids.

1.09 PREPARATION OF BID

A. Conditions of Work: Each Bidder must fully inform himself of the conditions relating to the construction of the project and employment of labor thereon. Failure to do so will not relieve a successful Bidder of his obligation to furnish all material and labor necessary to carry out the provisions of his Contract. Insofar as possible the Contractor must employ methods or means to cause no interruptions of or interference with the work of any other Contractor.

B. Examination of Site: All Bidders, including the general contractor and subcontractors, will visit the site of the building, and inform themselves of all conditions. Failure to visit the site will in no way relieve the successful Bidder from his obligation to complete all work in accordance with the Contract Documents without additional cost to the Owner.

C. Laws and Regulations: The Bidder's attention is directed to the fact that all applicable state laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the project apply to the Contract and all rules and regulations of all authorities having jurisdiction over construction over project shall apply, and has coordinated with his subcontractors as to the requirements of the construction documents.

D. Alternates: Refer to Specification 01 23 00 - Alternates.

E. Obligation of Bidder: At the time of opening of bids, Bidder will be presumed to have inspected the site and to have read and be thoroughly familiar with the plans and specifications, including all addenda. The submission of a Bid will be construed as conclusive evidence that the Bidder has made such examination, and has coordinated with his subcontractors as to the requirements of the construction documents.

1.10 PREBID CONFERENCE

A. See "Advertisement For Bids" for Prebid Conference date, time and location.

B. All general contract bidders and suppliers are invited.

C. Representatives of Professional will be in attendance.

D. Summarized minutes of this meeting will be circulated to attendees. These minutes will not form part of the Contract Documents.

E. Information relevant to the Bid Documents will be recorded in an Addendum, issued to Bid

Document recipients.

1.11 PROPOSALS

A. Form: Submit all proposals on forms provided and fill all applicable blank spaces without interlineations, alteration, or erasure and recapitulation of the work to be done. No oral, telegraphic, or telephonic proposals will be considered. Any addenda issued during the bidding must be noted on the Proposal Form. All Proposal Forms must be signed by the authorized agent of the Bidder.

B. Irregularities: The Owner reserves the right to waive irregularities and to reject any and all bids.

The omission of any information requested on the Proposal Form may be considered as an informality, or irregularity, by the Owner when in their opinion the omitted information does not alter the amounts contained in the submitted bid proposal, or place other Bidders at a disadvantage.

C. Bids that are unsigned, improperly signed or sealed, conditional, illegible, obscure, contain arithmetical errors, erasures, alterations, or irregularities of any kind, may at the discretion of the Owner, be declared unacceptable.

Renovations

00 21 13 - 4 Instructions to Bidders

D. Bid Forms, Appendices, and Enclosures that are improperly prepared may, at the discretion of Owner, be declared unacceptable.

E. Failure to provide security deposit, bonding or insurance requirements may, at the discretion of Owner, invalidate the bid.

F. Protest: Any protest must be delivered in writing to the Owner within twenty-four (24) hours after the bid opening.

G. Errors: Any claim of error and request for release from the bid provided must be delivered in writing to the Owner within twenty-four (24) hours after bid opening. Bidder shall provide sufficient documentation with the written request clearly proving an error was made.

H. Acceptance of Alternates: The Owner reserves the right to accept any Alternates in any order.

I. Withdrawal: Any bid may be withdrawn prior to the time for opening of bids or authorized postponement thereof. Any bid received after the time and date specified will not be considered.

J. Submittal: Submit bids in duplicate (two) in an opaque sealed envelope marked as follows:

1. Bid For:

a. Madison County Nursing Home HVAC Renovations

b. Madison County Nursing Home

c. Canton, Mississippi

d. Certificate of Responsibility Number

K. Directions for Mailing: To mail his Bid, The Contractor should note on the envelope:

1. Bid For:

a. Madison County Nursing Home HVAC Renovations

b. Canton, Mississippi

2. Mail to:

a. Madison County Nursing Home (Attention: Bid Enclosed)

b. Attention: Mr. Daniel Logan

c. 1412 E Peace Street

d. Canton, Mississippi 39046

L. Electronic bids and can be submitted at http://www.madison-co.com/bids. For any questions relating to the electronic bidding process, please call Greg Higginbotham, County Administrator

(601) 855-5502.

M. Bidders are urged to deliver their bid. Owner and Professional will not be responsible for mis-delivery of mail or express deliveries.

N. Non-Resident Bidder: When a non-resident Bidder (the corporation is domiciled in a state other than the State of Mississippi) submits a bid for a Mississippi public works project, one of the following is required and shall be submitted with the Proposal Form:

1. Copy of Law: If the non-resident Bidder's state has a resident Bidder preference law, a copy of that current law pertaining to such state's treatment of non-resident contractors shall be submitted with the Proposal Form.

2. Statement: If the state has no such law then a statement indicating the State of (Name of State) has no resident Contractor preference law shall be submitted with the Proposal Form.

1.12 BID MODIFICATIONS

A. Telegraphic Modifications: A facsimile (fax), telegraphic bid or telegraphic modification of bid will not be considered.

B. Modification of Bid: A Bidder may modify the bid on the outside of the sealed envelope containing the Bid.

Renovations

00 21 13 - 5 Instructions to Bidders

1.13 DURATION OF OFFER

A. Bids shall remain open to acceptance and shall be irrevocable for a period of sixty (60) days after the bid closing date.

1.14 CONTRACT

A. Award of Contract: Contract will be awarded on the basis of the lowest and best Bidder, pursuant to Mississippi law and these Instructions to Bidders. The lowest bid shall be the base bid or combination of base bid and those alternates which produce a total within available funds. The Owner reserves the right to waive irregularities and to reject any and all bids.

B. The Owner shall have the right to accept alternatives in any order or combination and to determine the low bidder on the basis of the sum of the base bid and the alternatives accepted.

C. Disqualification of Bidder: The Owner reserves the right to award to other than the low Bidder when, in the Owner's judgment, it is in his best interest to do so. For instance, a Bidder may be disqualified for such reasons as:

1. Bid not being responsive to these Instructions to Bidders.

2. Bidder proposing to use subcontractors or suppliers not acceptable to the Owner.

3. Bidder being in arrears on existing contracts.

4. Bidder being in litigation with the Owner or the institution/agency.

5. Bidder having defaulted or failed to satisfactorily complete a previous contract with the

Owner including bidders failure to fulfill the warranty obligations of a previous contract with the Owner.

6. Bidder having a pattern of demonstrated and documented unacceptable work quality, time management and/or financial responsibility on any previous projects as determined by the Owner.

7. Bidder's disregard for safety rules and regulations on any previous contract with the Owner.

8. The above is not an inclusive list.

D. Each Bidder agrees to waive any claim it has or may have against the Owner, Professional, and the respective employees, arising out of or in connection with the administration, evaluation or recommendation of any bid.

E. Security for Faithful Performance for Public Works Contracts: Simultaneously with his delivery of the executed Contract, the Contractor will furnish a surety bond as security for faithful performance of the Contract and for payment of all persons performing labor on the project under this Contract and furnishing materials in connection with this Contract in accordance with Mississippi Code 2013; 31-5-51 - Performance and payment bonds.

F. Time of Completion: By submission of its bid, Bidder agrees to commence work on or before a date specified in a written "Notice to Proceed Order" and to fully complete the Project within the time stated in the Bid Proposal Form and Agreement between the Owner and Contractor.

G. Liquidated Damages for Failure to Enter Into Contract: The successful Bidder, upon his failure or refusal to execute and deliver the Contract and required bonds within ten (10) days after he has received notice of the acceptance of his bid, shall forfeit to the Owner as liquidated damages the security deposited with his bid.

1. Liquidated Damages for Failure to Substantially Complete Project in Time Stipulated:

Applicable when stipulated sum is shown in Section 00 73 00, Supplementary Conditions.

1.15 SPECIAL LEGAL REQUIREMENTS

A. Attorneys-in-fact who sign the bid bonds or contract bonds must file with each bond a certified and effectively dated copy of their Power of Attorney.

B. The Bid provides for quotation of a price, for one or more bid items, which may be lump sum bid prices, alternate bid prices, allowances or a combination thereof. No payment will be made for items not included in the Bid, unless otherwise provided by contract amendment. All Bidders are cautioned that they should include in the prices quoted for the various bid items all

Renovations

00 21 13 - 6 Instructions to Bidders necessary allowances for the performance of all Work required for the satisfactory completion of the Project.

BID ENCLOSURES/REQUIREMENTS

2.01 BID FORM REQUIREMENTS

A. Complete all requested information in the Bid Form and Appendices.

24-040 / Madison County 00 22 13 - 1

Addendum to General Specifications

Renovations

SECTION 00 22 13

MADISON COUNTY NURSING HOME BOARD OF TRUSTEES

ADDENDUM TO GENERAL SPECIFICATIONS

Additional General Specifications:

The contractor awarded the project must comply with all applicable State and Federal laws including, but not limited to, those found at Mississippi Code Annotated §§ 31-5-1 through 31-5-57 regarding public contracts. The final written contract will require that all applicable legal requirements be met for the public contract and will also include requirements acceptable to Madison County Nursing Home. Some of these requirements, but not all, are generally stated as follows:

1. A performance bond will be required and shall be made payable to, in favor of or for the protection of, Madison County Nursing Home, as owner, for the work to be done in an amount not less than the amount of the contract, conditioned for the full and faithful performance of the contract.

2. A payment bond will be required and shall be made payable to Madison County Nursing Home but conditioned for the prompt payment of all persons supplying labor or material used in the prosecution of the work under said contract, for the use of each such person, in an amount not less than the amount of the contract.

3. The bonds to be provided may be made by any surety company which is authorized to do business in the State of Mississippi and listed on the United States Treasury Department's list of acceptable sureties, or such bonds may be guaranteed by a personal surety as provided for by statute.

The bonds must be in a form acceptable to Madison County Nursing Home.

4. Before entering into the contract, the contractor shall furnish to Madison County Nursing Home proof of general liability insurance coverage in an amount not less than One Million Dollars ($1,000,000.00) for bodily injury and property damage, in a form and from an insurer acceptable to Madison County Nursing Home.

5. The contractor's bond must include the additional obligation that the contractor shall promptly make payment of all taxes, licenses, assessments, contributions, damages, penalties, and interest thereon, when and as the same may lawfully be due this state, or any county, municipality, board, department, commission or political subdivision thereof, by reason of and directly connected with the performance of such contract or any part thereof.

6. The amount of retainage to be withheld from payment(s) and the distribution of same shall be in accordance with Mississippi Code Annotated § 31-5-33.

Madison County Nursing Home reserves the right to include in the written Contract any requirements acceptable in form to Madison County Nursing Home whether or not consistent with the above.

Renovations

00 41 00 - 1 Bid Form

SECTION 00 41 00

BID FORM

THE PROJECT AND THE PARTIES

1.01 TO:

A. Owner Madison County Nursing Home 1421 E Peace Street Canton, Mississippi 39046

1.02 FOR:

A. Project: Madison County Nursing Home HVAC Renovations - Madison County Nursing Home

1.03 DATE: ______________ (BIDDER TO ENTER DATE)

1.04 SUBMITTED BY: (BIDDER TO ENTER NAME AND ADDRESS)

Bidder's Full Name: ______________________________________

Address: _______________________________________________

City, State, Zip:__________________________________________

Certificate of Responsibility Number: ________________________

1.05 OFFER

A. Having examined the Place of The Work and all matters referred to in the Instructions to

Bidders and the Contract Documents prepared by Design Build and Engineering Services, LLC for the above mentioned project, we, the undersigned, hereby offer to enter into a Contract to perform the Work for the Sum of: ______________________________

_________________________________________________________ dollars

($______________________), in lawful money of the United States of America.

B. We have included the required security deposit as required by the Instruction to Bidders.

C. We have included the required performance assurance bonds in the Bid Amount as required by the Instructions to Bidders.

D. All applicable federal taxes are included and State of Mississippi taxes are included in the Bid

Sum.

E. All Cash and Contingency Allowances described in Section 01 21 00 are included in the Bid

Sum.

1.06 ALTERNATES LIST

A. The following amounts shall be added to or deducted from the Bid Amount. Refer to Section 01 23 00 - Alternatives: Schedule of Alternatives.

B. Alternate #1: Add:________________________________________________ Dollars

C. Alternate #2: Add:________________________________________________ Dollars

Renovations

00 41 00 - 2 Bid Form

D. Alternate #3: Add:________________________________________________ Dollars

E. Alternate #4: Add:________________________________________________ Dollars

1.07 ALLOWANCES

A. BMS Controls Allowance: $420,000.00 B. Owner's Contingency Allowance: $50,000.00

1.08 ACCEPTANCE

A. This offer shall be open to acceptance and is irrevocable for sixty days from the bid closing date.

B. If this bid is accepted by Owner within the time period stated above, we will:

1. Execute the Agreement within five days of receipt of Notice of Award.

2. Furnish the required bonds within five days of receipt of Notice of Award.

3. Commence work immediately following the Notice to Proceed of this bid.

C. If this bid is accepted within the time stated, and we fail to commence the Work or we fail to provide the required Bond(s), the security deposit shall be forfeited as damages to Owner by reason of our failure, limited in amount to the lesser of the face value of the security deposit or the difference between this bid and the bid upon which a Contract is signed.

D. In the event our bid is not accepted within the time stated above, the required security deposit shall be returned to the undersigned, in accordance with the provisions of the Instructions to Bidders; unless a mutually satisfactory arrangement is made for its retention and validity for an extended period of time.

1.09 CONTRACT TIME

A. If this Bid is accepted, we will:

B. Complete the Work by 365 days of the issue of the Notice to Proceed.

1.10 ADDENDA

A. The following Addenda have been received. The modifications to the Bid Documents noted below have been considered and all costs are included in the Bid Sum.

1. Addendum # _______ Dated ________________.

2. Addendum # _______ Dated ________________.

3. Addendum # _______ Dated ________________.

1.11 GUARANTEE OF WORK

A. The Corporate Seal of Upon completion of work and prior to final payment, the Contractor shall provide the Owner with a written guarantee warranting that all workmanship and materials are free from defects and that he shall promptly repair or replace without additional cost to the Owner any defects which evidence themselves within one (1) year after the date of completion and acceptance of work.

1.12 BID FORM SIGNATURE(S)

The Corporate Seal of (Bidder - print the full name of your firm) was hereunto affixed in the presence of:

(Authorized signing officer, Title) (Seal)

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00 41 00 - 3 Bid Form

(Authorized signing officer, Title)

1.13 IF THE BID IS A JOINT VENTURE OR PARTNERSHIP, ADD ADDITIONAL FORMS OF

EXECUTION FOR EACH MEMBER OF THE JOINT VENTURE IN THE APPROPRIATE FORM

OR FORMS AS ABOVE.

1.14 RESIDENT BIDDER

The bidder is a: ________________ Resident _________________ Non- Resident

OF THE STATE OF MISSISSIPPI:

1. Telephone Number: ______________________________

2. Fax Number: _______________________________

3. Email Address: ______________________________

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00 50 00 - 1 Contracting Forms and Supplements

SECTION 00 50 00

CONTRACTING FORMS AND SUPPLEMENTS

PART 1 GENERAL

1.01 AGREEMENT AND CONDITIONS OF THE CONTRACT

A. See Section 00 52 00 - Agreement Form for the Agreement form to be executed.

B. See Section 00 72 00 - General Conditions for the General Conditions.

C. See Section 00 73 00 - Supplementary Conditions for the Supplementary Conditions.

D. The Agreement is based on AIA A101-2017 as amended by Owner.

E. The General Conditions are based on AIA A201-2017 as amended by Owner.

1.02 FORMS

A. Use the following forms for the specified purposes unless otherwise indicated elsewhere in

Contract Documents.

B. Bond Forms:

1. Performance and Payment Bond Form: AIA A312.

C. Post-Award Certificates and Other Forms:

1. Application for Payment Forms: AIA G702 with AIA G703 (for Contractors).

D. Clarification and Modification Forms:

1. Architect's Supplemental Instructions Form: AIA G710.

2. Construction Change Directive Form: AIA G714.

3. Change Order Form: AIA G701.

E. Closeout Forms:

1. Certificate of Substantial Completion Form: AIA G704.

2. Affidavit of Payment of Debts and Claims Form: AIA G706.

3. Affidavit of Release of Liens Form: AIA G706A.

4. Consent of Surety to Final Payment Form: AIA G707.

5. Warranty Form: See Section 00 73 00,1.02,9.10.1.1.

1.03 REFERENCE STANDARDS

A. AIA A101 - Standard Form of Agreement Between Owner and Contractor where the basis of

Payment is a Stipulated Sum; 2017.

B. AIA A101-2017 - Standard Format Agreement Between Owner and Contractor where the basis for Payment is a Stipulated Sum.

C. AIA A201-2017 - General Conditions of the Contract for Construction as amended by the

Owner.

D. AIA A312 - Performance Bond and Payment Bond; 2010.

E. AIA G701 - Change Order; 2017.

F. AIA G702 - Application and Certificate for Payment; 1992.

G. AIA G703 - Continuation Sheet; 1992.

H. AIA G704 - Certificate of Substantial Completion; 2017.

I. AIA G710 - Architect's Supplemental Instructions; 2017.

J. AIA G714 - Construction Change Directive; 2017.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

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00 52 00 - 1 Agreement Form

SECTION 00 52 00

AGREEMENT FORM

PART 1 GENERAL

1.01 FORM OF AGREEMENT

1.02 THE AGREEMENT TO BE EXECUTED IS ATTACHED FOLLOWING THIS PAGE.

1.03 RELATED REQUIREMENTS

A. Section 00 72 00 - General Conditions.

B. Section 00 73 00 - Supplementary Conditions.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

ARTICLE 1 THE CONTRACT DOCUMENTS

§ 1.1 The Contract Documents consist of this Agreement, Conditions of the Contract (General, Supplementary, and other Conditions), all sections of the Project Manual, including Drawings, Specifications, and Addenda issued prior to execution of this Agreement, other documents listed in this Agreement, and Modifications issued after execution of this Agreement, all as amended and all of which form the Contract, and are as fully a part of the Contract as if attached to this Agreement or repeated herein. The Contract represents the entire and integrated agreement between the parties hereto and supersedes prior negotiations, representations, or agreements, either written or oral. An enumeration of the Contract Documents, other than a Modification, appears in Article 9. Contract Documents also include the Advertisement for Bid and Instructions to Bidders.

§ 1.2 This Agreement, as amended, represents the entire and integrated agreement between the Owner and the Contractor and supersedes all prior negotiations, representations or agreements, either written or oral. In the event of conflict, terms and conditions contained in the Agreement, as amended, shall take precedence over terms and conditions contained in the General Conditions, as amended, and the terms and conditions in the General Conditions, as amended, shall take precedence over all other terms and conditions contained in the other Contract Documents. The Advertisement for Bid and Instructions to Bidders shall take precedence over the Contractor’s bid or proposal, unless specifically agreed otherwise herein.

§ 1.3 The Madison County Nursing Home board of trustees (the “Nursing Home Board”), by a majority vote, is the only representative of the Owner, an independent school district, having the power and authority to enter into or amend this Agreement, to approve and execute a Change Order or Construction Change Directive modifying the Contract Sum, or to agree to an extension to the date of Substantial or Final Completion.

§ 1.4 The School Board designates the authorized representatives identified in Paragraph

8.3 to act on its behalf in all other respects.

ARTICLE 2 THE WORK OF THIS CONTRACT

§ 2.1 The Contractor shall fully execute the Work described in the Contract Documents, except as specifically indicated in the Contract Documents to be the responsibility of others.

§ 2.2 Contractor shall, at its own expense as part of the Contract Sum, secure all licenses, furnish all labor, material, plant, office space, tools, equipment, machinery, scaffolding, cartage and provide all other things and personnel necessary for the full and diligent prosecution of the Work, all in compliance with applicable statutes, building codes, ordinances and regulations and in a first class workmanlike manner in strict accordance with the requirements of the Project as well as the directions of the Project Architect and to the reasonable satisfaction of the Owner. Contractor shall be responsible for supervision, coordination of its sub-trades, and

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00 52 00 - 2 Agreement Form for the performance of all actions reasonably required to complete the Work even if not specifically shown in the plans and specifications but can be reasonably inferred.

§ 2.3 The Contractor is required to furnish a payment and performance bond. Such bonds shall be executed by it with a fidelity or surety company authorized to transact business in Mississippi in form and amount satisfactory to the Owner. The Performance Bond shall guarantee the faithful performance of all contract obligations of this Contract. The Payment Bond shall comply with the requirements of Mississippi regarding unconditional payment bonds and assure the prompt payment of all claims of lienors and laborers. The cost of the bond shall be included within the Contract Sum.

ARTICLE 3 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION

§ 3.1 The date of commencement of the Work shall be set forth on Exhibit B.

§ 3.2 The Contract Time shall be measured from the date of commencement of the Work through Final Completion.

§ 3.3Substantial Completion § 3.3.1 Subject to adjustments of the Contract Time as provided in the Contract Documents, the Contractor shall achieve Substantial Completion of the entire Work by the date set forth on Exhibit B.

§ 3.3.2 Subject to adjustments of the Contract Time as provided in the Contract Documents, if portions of the Work are to be completed prior to Substantial Completion of the entire Work, the Contractor shall achieve Substantial Completion of such portions by the date set forth in Exhibit B.

§ 3.4 Time is of the essence and a material consideration of the Contract. The Contractor acknowledges and recognizes that the Owner is entitled to full and beneficial occupancy and use of the completed Work following expiration of the Contract Time. The Contractor further acknowledges and agrees that if the Contractor fails to complete substantially or cause the Substantial Completion of any portion of the Work in either of the specified phases within the Contract Time, the Owner will sustain extensive damages and serious loss as a result of such failure. The exact amount of such damages will be extremely difficult to ascertain. Therefore, the Owner and the Contractor agree to liquidated damages as set forth below in this Paragraph

3.4. The term substantial completion is as defined in Article 9.8.1 of the General Conditions.

§ 3.4.1 Subject to the requirements of Article 8.3 of the General Conditions, if the Contractor fails to achieve Substantial Completion of the Work within the Contract Time, the Owner shall be entitled to retain or recover from the Contractor, as liquidated damages and not as a penalty, the per diem amount of $300.00 commencing upon the first day following expiration of the Contract Time and continuing until the actual Date of Substantial Completion.

§ 3.4.2 These Liquidated Damages are agreed to be a good faith and reasonable pre-estimate of the Owner’s actual damages and are not considered to be a penalty. Contractor and Owner hereby acknowledge and agree that Owner’s right to Liquidated Damages hereunder is not intended to be exclusive of any other right, power, or remedy of Owner hereunder or under any other Contract Documents for other defaults by Contractor (i.e., defaults not arising under this Subsection 3.4), but each and every such right, power and remedy shall be cumulative and concurrent and shall be in addition to the right to Liquidated Damages provided for in this Paragraph 3.4.

§ 3.4.3 The Owner may deduct liquidated damages described in this Paragraph 3.4 from any unpaid amounts then or thereafter due the Contractor under this Agreement. Any liquidated damages not so deducted from any unpaid amounts due the Contractor shall be payable to the Owner at the demand of the Owner, together with interest from the date of the demand at a rate equal to the highest lawful rate of interest payable by the Contractor.

ARTICLE 4 CONTRACT SUM

§ 4.1 The Owner shall pay the Contractor the Contract Sum in current funds for the Contractor’s performance of the Contract. The Contract Sum is set forth in Exhibit B and is subject to

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00 52 00 - 3 Agreement Form additions and deductions as provided in the Contract Documents. To the extent the Cost of the Work exceeds the Contract Sum, the Contractor shall bear such costs in excess of the Contract Sum without reimbursement or additional compensation from the Owner.

§ 4.1.1 The Contract Sum contains an Owner’s Contingency in the amount set forth on Exhibit B. This contingency is for the sole use of the Owner to be used for changes in the scope of Work, if any, or for the betterment of the Project. Owner’s authorized representative may approve any expenditure from Owner’s Contingency without further School Board approval. If the Owner’s Contingency is not expended or not fully expended, then any unused portion shall belong to the Owner and shall be credited to the Owner in calculating final payment.

§ 4.2 Alternates, if any, are set forth on Exhibit B.

ARTICLE 5 PAYMENTS

§ 5.1 Progress Payments § 5.1.1 Based upon Applications for Payment submitted to the Architect and Owner by the Contractor and Certificates for Payment issued by the Architect, the Owner shall make progress payments on account of the Contract Sum to the Contractor as provided below and elsewhere in the Contract Documents.

§ 5.1.2 The period covered by each Application for Payment shall be one calendar month ending on the last day of the month. The Contractor shall submit monthly Applications for Payment for approval to both the Architect and Owner on AIA Form G702, or such other form agreed to in writing by Owner and Contractor. Continuation sheets shall be submitted on AIA Form G703. If the Architect and Owner approve the application, then the Architect shall submit a Certificate for Payment to the Owner. The Architect and Owner may require any additional information deemed necessary and appropriate to substantiate the Application for Payment.

Materials that are verified to be on the jobsite or other approved location for use in the Project may also be incorporated into the Application for Payment § 5.1.3 Provided that an Application for Payment is received by the Architect and Owner not later than the « 1st » day of a month, the Owner shall make payment of the amount certified to the Contractor not later than the «15th » day of the following month. If an Application for Payment is received by the Architect and Owner after the application date fixed above, payment of the amount certified shall be made by the Owner not later than «sixty » ( «60 » ) days after the Architect receives the Application for Payment. (Federal, state or local laws may require payment within a certain period of time.

§ 5.1.4 Each Application for Payment shall be based on the most recent schedule of values submitted by the Contractor in accordance with the Contract Documents. The schedule of values shall allocate the entire Contract Sum, less any unused Owner’s Contingency, among the various portions of the Work. The schedule of values shall be prepared in such form, and supported by such data to substantiate its accuracy, as the Architect and Owner may require.

This schedule of values shall be used as a basis for reviewing the Contractor’s Applications for Payment.

§ 5.1.5 Applications for Payment shall show the percentage of completion of each portion of the Work as of the end of the period covered by the Application for Payment.

§ 5.1.6 Subject to other provisions of the Contract Documents, the amount of each progress payment shall be computed as follows:

§ 5.1.6.1 The amount of each progress payment shall first include:

1. That portion of the Contract Sum properly allocable to completed Work;

2. That portion of the Contract Sum properly allocable to materials and equipment delivered and suitably stored at the site for subsequent incorporation in the completed construction, or, if approved in advance by the Owner, suitably stored off the site at a location agreed upon in writing; and

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00 52 00 - 4 Agreement Form

3. That portion of Construction Change Directives that the Architect determines, in the Architect’s professional judgment, to be reasonably justified.

§ 5.1.6.2 The amount of each progress payment shall then be reduced by:

1. The aggregate of any amounts previously paid by the Owner;

2. The amount, if any, for Work that remains uncorrected and for which the Architect or

Owner has previously withheld or nullified a Certificate for Payment as provided in Article 9 of AIA Document A201–2017;

3. Any amount for which the Contractor does not intend to pay a Subcontractor or material supplier, unless the Work has been performed by others the Contractor intends to pay;

4. For Work performed or defects discovered since the last payment application, any amount for which the Architect may withhold payment, or nullify a Certificate of Payment in whole or in part, as provided in Article 9 of AIA Document A201–2017;

5. Retainage withheld pursuant to Section 5.1.7; and.

6. If Owner is entitled to deduct liquidated damages, or any other damages or amounts provided in the Contract Documents, including clean-up fees, then Owner shall be entitled to deduct such liquidated damages, amounts and fees at any time.

§ 5.1.7 Retainage § 5.1.7.1 For each progress payment made prior to Substantial Completion of the Work, the Owner may withhold the amount set forth in Exhibit B, as retainage, from the payment otherwise due.

§ 5.1.7.1.1 To the extent any items are not subject to retainage, they shall be set forth on Exhibit B.

§ 5.1.7.2 There shall be no reduction or limitation of retainage, unless agreed to in writing by Owner.

§ 5.1.8 If final completion of the Work is materially delayed through no fault of the Contractor, the Owner shall pay the Contractor any additional amounts in accordance with Article 9 of AIA Document A201–2017.

§ 5.1.9 Except with the Owner’s prior approval, the Contractor shall not make advance payments to suppliers for materials or equipment which have not been delivered and stored at the site.

§ 5.2 Final Payment § 5.2.1 Final payment, constituting the entire unpaid balance of the Contract Sum minus disputed sums, authorized deductions and liquidated damages, shall be made by the Owner to the Contractor when

1. The Contractor has fully performed the Contract except for the Contractor’s responsibility to correct nonconforming Work as provided in Article 12 of AIA Document A201–2017, and to satisfy other requirements, if any, which extend beyond final payment;

2. The Contractor has provided all documents required by Sections 3.5 et seq. and 9.10.2 of the General Conditions; and

3. A final Certificate for Payment has been issued by the Architect and approved by the Owner.

§ 5.2.2 The Owner’s final payment to the Contractor shall be made no later than 45 days after the issuance of the Architect’s final Certificate for Payment, and Owner’s School Board vote.

§ 5.3 Payment Procedures § 5.3.1. Subject to the provisions of Article 9 of the General Conditions, the following payment procedures shall also apply to both progress and final payments.

1. At the time of the submission of…