13174-20240822150024 MADISON.pdf

Madison County Board of Supervisors

Preventative Maintenance/ Service Agreement for HVAC on Madison County Owned Buildings

Madison County, Mississippi

ADVERTISEMENT FOR BIDS

Notice is hereby given that sealed bids will be received for the project named below by the Madison County Board of Supervisors, Madison County, Mississippi until 10:00 A.M. on Thursday, September 19, 2024, and then publicly opened and read aloud. Single stipulated sum bids will be received for all work required by the contract documents.

Bids may be submitted by either of the following methods:

1. Electronic Bids will be accepted until 10:00 A.M. on Thursday, September 19, 2024, by electronic submission as a PDF file at http://www.madison-co.com/bids. Each bidder submitting a bid electronically shall include its Certificate of Responsibility Number and a signed copy of Madison County's bid sheet as part of its PDF bid submittal. Any electronic PDF bid that does not include the bidder's Certificate of Responsibility Number shall not be considered.

2. Sealed bids will be received until 10:00 A.M. on Thursday, September 19, 2024, at the Madison County Chancery Clerk's Office, Rooms 225-228,125 West North Street, Canton, MS 39046. All sealed bids submitted to Chancery Clerk's office shall be marked on the outside face of the envelope "Bid: Madison County Preventative Maintenance/Service Agreement for HVAC on County Owned Buildings and shall have the bidder's Certificate of Responsibility Number written on the outside of the envelope. If any envelope is not so marked, said bid shall not be opened or considered.

Sealed bids must be delivered in a sealed envelope marked plainly on the outside of the envelope with the following: Madison County Board of Supervisors Madison County Preventative Maintenance/Service Agreement for HVAC on County Owned Buildings 125 West North Street, Canton, Mississippi 39046. In, addition, the envelope shall list the bidders Company Name, Company Address and the Certificate of Responsibility. Envelopes not so marked will not be opened.

Madison County Board of Supervisors Madison County Preventative Maintenance/Service Agreement for HVAC on County Owned Buildings Madison County, Mississippi

Please direct all questions or requests for site visits to Drew Ridinger at drew.ridinger@madison-co.com http://www.madison-co.com/bids mailto:drew.ridinger@madison-co.com

Bids must be received on or before the scheduled time for opening of bids.

The Owner reserves the right to waive any irregularities, Madison County Board of Supervisors have the right to reject any and all bids.

OWNER:

Madison County Board of Supervisors 125 West North Street Canton, Mississippi 39046

DATES OF PUBLICATION:

August 22, 2024

August 29, 2024

Scope of Work and Bid format included on the next pages.

Support Services Agreement For: Preventative Maintenance /Service Agreement For:

HVAC on Madison County Owned Buildings.

EQUIPMENT INSPECTIONS:

1. Frequency of Equipment Inspections: One (1) in spring, summer and fall.

2. Inspection Procedures- Will be performed according to the manufacturer's recommended procedures.

3. Condenser Coil Cleaning- Will be performed annually on the Spring Inspection.

4. Air Filter Services- Will be replaced quarterly.

BUILDINGS COVERED UNDER AGREEMENT:

Historic Courthouse - 135 West Center Street

Madison County Circuit Courthouse - 128 West North Street

Madison County Office Complex - 125 West North Street

Justice Court Building - 2961 Hwy 51 S

Youth Services Building - 317 North Union Street

Department of Human Services - 867 Martin Luther King

Madison County Health Department - 300 Park Drive

Madison County Road Department - 2961 South Liberty Street

Fire Station Camden – 200 Parkside Drive, Camden, MS

Camden Library – 116 Parkside Dr, Camden, MS

Camden Community Center – 122 Parkside Dr, Camden, MS

South Madison County Tax Annex – 171 Cobblestone, Ridgeland, MS

Fire Station Farmhaven #2 - 507 Ratliff Ferry Road

Fire Station South Madison #2(Gluckstadt) - 520 Stribling Road

Fires Station Southwest (Old) – 141 Lake Cavaller Road

Fire Station Southwest (New) – 801 Cavalier Rd

Valley View Fire Station - 1273 Stump Bridge Road

Gluckstadt Fire #3 – 639 Yandell Road

Citizen Service Building - 1005 W Peace St

Emergency Management Services (EMS) - 1633 W Peace St

Sulphur Springs Health Center – 929 Sulphur Springs Rd

Madison County Detention Center - 2935 Hwy 51 S

Sheriff’s Office – 2941 Hwy 51 S

Madison County Courthouse B (Fred’s) – 229 N. Union Street, Canton MS

REPAIR SERVICE:

Available 24 hours a day seven days a week including holidays over and above this service agreement per the Labor Rates and Payment Terms below.

LABOR RATES AND PAYMENT TERMS:

Normal working hours: 8:00 AM to 5:00 PM, Monday through Friday

Overtime working hours: 5:01 PM to 7:59 AM, Monday through Friday and Weekends and

Holidays.

There will be a one (1) hour minimum on regular time and overtime service calls during the week and a two (2) hour minimum on weekends and holidays.

Service calls not covered under the Service Agreement Proposal will be billed at current rates.

Time starts and stops at our facility. Currently our rates are as follows:

Equipment Repair Mechanic Rate: per hour

Overtime Mechanic Rate $ per hour

Equipment Repair Helper Rate $ per hour

Overtime Equipment Repair Helper Rate per hour

Energy Management Service Rate: $ per hour

Truck Charge $ per billable service call

Per Diem and Overnight Expense: $

Mileage Charge: $

RENEWAL:

This Agreement can be automatically renewed at the end of the term and is subject to price adjustment in accordance with paragraph below unless either party gives the other written notice to the contrary at least thirty (30) days prior to the end of the contract year. Neither party shall be liable in any manner to the other on account of such termination. This quotation is subject to acceptance within thirty days from date of Agreement. Pricing is then subject to review. Any increase/decrease in pricing of the signed Agreement must be submitted forty-five

(45) days prior to Agreement's renewal date, AGREEMENT PRICING, TERM, AND ACCEPTANCE:

The price for this Support Services Agreement Proposal is per year and is payable in the amount of per month, plus any applicable. tax, net thirty days.

Five (5) year fixed price agreement, labor rates (2) year fixed price agreement

Madison County Board of Supervisors Vendor Name:

125 W North Street, Canton MS 39046

Address:

Board President, Gerald Steen

Title:

Date

Date: