13120 SS Justification SOLVE Executed.pdf

OPRD 13120 SS Justification Page 1 of 3 2023-2025 SOLVE Annual Signature Cleanup Events

SOLE-SOURCE DETERMINATION AND JUSTIFICATION

FOR SUPPLIES AND SERVICES

OREGON PARKS & RECREATION DEPARTMENT (OPRD)# 13120

OregonBuys S-63400-00013979

To: Bill Beaty, Designated Procurement Officer

Oregon Parks and Recreation Department

From: Winona Butler, Procurement and Contract Specialist 3 Oregon Parks and Recreation Department

Date: May 28, 2025

Re: Direct Award to SOLVE, an Oregon nonprofit organization.

Sole Source Determination pursuant to Oregon Revised Statute (ORS) 279B.075 and Oregon Administrative Rule (OAR)137-047-0275

1. Authority to enter into a Sole-Source Contract: OAR 137-047-0275

2. Estimated Total Value of Contract: $200,000.00 for one contract period with the option to renew for one additional contract period.

▪ $100,000.00 for the contract period July 1, 2025 through June 30, 2027.

▪ Optional- $100,000.00 for an additional contract period July 1, 2027 through June

30, 2029.

3. Subject of Contract:

SOLVE shall organize and implement the following:

(1) Coordinate and host Signature Statewide Events – Beach and Riverside Cleanup;

Oregon Spring Cleanup; July 5th Beach Cleanup;

(2) Provide special projects as needed, identified and requested by OPRD’ and

(3) Support additional SOLVE coastal cleanups and events.

4. Project Name: 2025-2027 SOLVE Annual Signature Cleanup Events

▪ Option to extend contract: 2027-2029 SOLVE Annual Signature Cleanup Events

5. Background:

Under the HB 1601 Oregon Beach Bill enacted in 1967, the public has free and uninterrupted use of the beaches along Oregon’s 362 mile-long coastline. The Oregon Beach Bill also directed that the ocean shore be administered as a state recreation area. The Oregon Parks and Recreation Department is charged with the protection and preservation of the recreation, scenic, and natural resource values found on Oregon’s ocean shore. See “Ocean Shore State Recreation Area” on “Oregon Parks and Recreation Department: Plans, Rules, Permits; Resource

OPRD 13120 SS Justification Page 2 of 3 SOLVE Ocean Shores and Riverside Cleanup, Outreach, and Oregon Adopt-A-Beach Program

Permits; Ocean Shores Permits”: https://www.oregon.gov/oprd/prp/pages/per-ocean-shore.aspx

Oregon Parks and Recreation Department (OPRD) is preparing to enter into a multi-year contract with SOLVE to provide coordination and implementation of its three signature beach and riverside clean-up events, including management of participating volunteers, providing outreach events to connect local state parks staff and community members and groups, and hosting Oregon Adopt-A-Beach program and its webpage, during the contract period. Additionally, SOLVE will use OPRD’s logo on KOIN-produced TV event promotions for the signature statewide events (Fall Beach & Riverside Cleanup and Oregon Spring Cleanup).

5. Findings:

a) Market Research Overall Finding /Pursuant to ORS 279B.075.

b) Findings of Fact Pursuant to ORS 279B.075(2)(d): The determination of the sole source procurement is based on findings that use of services provided and coordinated by SOLVE will result in substantial cost savings, while supporting OPRD goals and mission. Costs will be substantially lower because SOLVE has resources and tools needed to implement the events. SOLVE has networking in place to cultivate and manage volunteers in communities all across the state for maximum participation. SOLVE will facilitate safety orientations and furnishes gloves and trash bags to all volunteers.

SOLVE is the sole provider of the Oregon’s Adopt-A-Beach program and is providing the services at the minimum cost for the maximum benefits to serve the Oregon communities as it has been operating services through working with volunteers and partnering with public agencies and community for restoring and preserving Oregon’s environment.

Each year SOLVE provides resources to communities throughout Oregon, focusing on litter cleanup, tree planting, and invasive removal projects. 1SOLVE creates an average of 40,000 volunteer opportunities across the170 state annually.

“SOLVE;” https://www.solveoregon.org/about

Under the Contract with OPRD:

1) SOLVE, in collaboration with OPRD, will organize the following Signature Statewide Events:

▪ Beach and Riverside Cleanup – September 20-28, 2025 and September 19- 27, 2026

▪ Oregon Spring Cleanup – April 18-26, 2026 and April 17-25, 2027

▪ July 5th Beach Cleanup – July 5-6, 2025 and July 5, 2026.

1 https://www.koin.com/solve/ https://www.oregon.gov/oprd/prp/pages/per-ocean-shore.aspx https://www.oregon.gov/oprd/prp/pages/per-ocean-shore.aspx https://www.solveoregon.org/about https://www.koin.com/solve/

OPRD 13120 SS Justification Page 3 of 3 SOLVE Ocean Shores and Riverside Cleanup, Outreach, and Oregon Adopt-A-Beach Program

2) SOLVE, in collaboration with OPRD, will conduct community-building road trips and provide other types of outreach services to Oregon State Parks and Communities.

3) SOLVE will serve the coastal partners as a central hub for events taking place on Oregon’s beaches its program.

In Conclusion, SOLVE will help with organizing and implementing the events for purposes of statewide community clean-up, enhancement effort and restoration.

SOLVE services to improve the environment, creating a better future for Oregon, are estimated at $100,000 for biennium 2025-2027. If SOLVE program continues successfully, OPRD would like the option to extend the contract for one additional biennium.

Therefore, in consideration of the goals specifically identified, and for the sole benefit of OPRD and best interest of the State and its preservation efforts, procurement of services by SOLVE is determined to be sole source procurement.

Approved By: ____________________________________________________________________ Bill Beaty, Delegated Procurement Officer (DPO) Oregon Parks and Recreations Department

Bill Beaty (May 28, 2025 08:58 PDT) Bill Beaty https://oregonparks.na2.echosign.com/verifier?tx=CBJCHBCAABAAd0jINsgswyWVBjKd5xw61p3Z7HwLJQst