Landscaping_SOW_WFOJACKSON_7_14_2026.pdf

STATEMENT OF WORK (SOW)

Landscaping & Lawn Care Services

1.0 Objective & Scope

The Contractor shall provide all labor, tools, equipment, supervision, materials, and transportation necessary to perform comprehensive exterior landscaping and lawn care services (approximately

3,000 SQFT) for the National Weather Service (NWS) Office in Jackson, MS.

The Contractor shall maintain all grounds—including lawns, native grass areas, gravel, plant beds, parking lots, walks, driveways, and curbs—in a neat, professional, and well-manicured appearance.

Services must be performed without interfering with normal Government business operations.

2.0 Project Location & Points of Contact (POC)

● Site Address: National Weather Service Office, 234 Weather Service Drive, Jackson, MS 39232

● Primary POC: Meteorologist in Charge (MIC) or Acting MIC (A/MIC) bill.parker@noaa.gov

● Administrative POC: Administrative Assistant (ASA) lakeysha.johnson@noaa.gov

3.0 Performance Requirements & Schedule

3.1 Permitted Work Hours

Services may be performed at any time, any day of the week, as coordinated with the MIC.

3.2 Service Schedule

Mowing and specialized care will follow the frequency below, or will be performed on an as-needed basis as directed by the MIC:

Month Mowing Frequency Additional Seasonal Services

January & February Once per month

March Every two weeks Chemical Weed Control, Plant/Tree Pruning, Mulch/Pine Straw Replacement

April – September Once per week May: Annual Fertilizer Application

June: Chemical Weed Control, Plant/Tree

Pruning

October – December Every two weeks

4.0 Description of Services

All specific grounds care duties (items a–f) must be performed concurrently with the mowing schedule unless otherwise specified.

a. Mowing & Edging

● Cut grass across all lawn, semi-improved, and native grass areas. Grass clippings must be mulched or removed if visible after mowing.

● Edge all sidewalks, driveways, curbs, and concrete/asphalt borders. Edging includes removing any vegetation growing from cracks in pavements and curbs.

b. Grass & Weed Trimming

● Trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking bumper blocks, boulders, and other fixed obstacles.

● The Contractor shall repair any damage caused to trees or shrubs during trimming operations.

c. Debris Removal & Grounds Policing

● Conduct general litter patrol to remove and properly dispose of all natural debris (e.g., tree limbs, dry brush, dead animals) and manmade litter offsite.

● Clear all sidewalks, parking lots, driveways, and concrete flat-work of lawn clippings, bark, dust, and dirt after each visit.

d. Chemical Applications & Weed Control

● Fertilizer: Apply an effective fertilizer to all lawns, shrubs, plants, and ground cover every May in strict accordance with manufacturer instructions.

● Weed Control: Keep lawns, native grass areas, beds, and gravel areas free of weeds at all times. Apply chemical weed control twice per year (March and June).

● Fire Ant Control: Provide fire ant control in lawns and flower beds.

e. Pruning & Mulching

● Trimming & Pruning: Prune, clip, pinch back, and shape all plants, shrubs, and trees to maintain a neat appearance twice per year (March and June).

● Mulch: Replace mulch or pine straw in all flower beds annually during the March timeframe.

f. Upper Air (U/A) Building Secured Area

● Mow and weed-trim within 10 feet of the U/A Building, its leading sidewalk, associated asphalt pads, and inside the secured fenced area.

● Note: Contractor personnel must be escorted by NWS staff at all times while inside this secured area.

5.0 Regulatory, Safety, and Personnel Requirements

5.1 Licensing & Compliance

● The Contractor shall procure and maintain, at their own expense, all necessary municipal, State, and Federal permits and licenses.

● All operations must comply with Title 7, Chapter 6, Section 136 of the United States Code

(Insecticides and Environmental Pesticide Control).

● Personnel handling or applying pesticides/herbicides must be state-certified and licensed. Proof of certification for all applicable employees must be submitted with the offer package.

5.2 Product Safety & Safety Data Sheets (SDS)

● All products must be non-toxic, biodegradable, environmentally friendly, and derived from renewable (non-petroleum) sources.

● The Contractor must provide a product list and standard Safety Data Sheets (SDS) to the MIC or

ASA for approval prior to use, in accordance with the OSHA Hazard Communication Standard.

5.3 Personnel Supervision

● The Contractor’s supervisor shall oversee onsite operations, enforce strict discipline, and ensure compliance with all facility regulations.

● The Contractor shall promptly remove any employee whose work or conduct is deemed unsatisfactory by the MIC.

● The Contractor must immediately report any noted ground defects, plant diseases, or insect infestations to the MIC.

6.0 Quality Assurance & Inspection

If any services do not conform to contract requirements, the Government may require the Contractor to re-perform the services at no additional cost. If the defects cannot be corrected via re-performance, the contract price may be reduced to reflect the reduced value of the services, or the

Government may take action to ensure future compliance.

7.0 Invoicing & Documentation

● Invoices shall be billed monthly, in arrears, and must clearly display the relevant Purchase Order

(PO) number.

● The Contractor must complete a physical service ticket at the end of each visit, obtain a signature from the site manager or other designated official, and attach copies of all signed tickets to the monthly invoice.

8.0 Federal Holidays & Site Closures

The Contractor shall observe standard Federal holidays (including Juneteenth National

Independence Day). If a holiday falls on a Saturday, it is observed on the preceding Friday; if on a

Sunday, it is observed on the following Monday.

● The Contractor shall provide sufficient personnel to maintain critical tasks already in operation during holidays, guided by the MIC.

● In the event of emergency site closures (e.g., severe weather), the Contractor must contact the

MIC for guidance.

9.0 Security Clearances

The Certification & Accreditation (C&A) Requirements of Clause 73 do not apply to this contract; a

Security Accreditation Package is not required.

Appendix: Site Visit Information

● Contact Person: John Goforth, john.goforth@noaa.gov or Lakeysha Johnson, lakeysha.johnson@noaa.gov, 601-965-4639 EXT 221

● Available Windows: Monday through Friday, between 8:30 PM and 2:30 PM mailto:john.goforth@noaa.gov mailto:lakeysha.johnson@noaa.gov