1305M326Q0184 UPDATED Statement of Work for RFQ 07162026.docx

STATEMENT OF WORK

Department of Commerce (DOC) National Oceanic and Atmospheric Administration (NOAA) National Weather Service (NWS) Weather Forecast Office (WFO) San Juan, PR

PURPOSE

The government requires services to replace structures damaged by severe weather

SCOPE

Task 1: Replace three (3) manhole covers and frames. New covers must match the existing manholes sizes.

Task 2: Replace main entrance security gate.

Task 3: Replace the pedestrian access gate and post it connects to when closed.

Task 4: Paint the adjacent fence.

Task – 1 Replace Manhole Covers and Frames

The Contractor shall:

A. Manhole 1 & Manhole 2

a. Verify the existing dimensions, width and thickness

b. Protect surrounding structures

c. Excavate existing manholes as necessary to remove the cover and frame

d. Remove existing concrete as necessary to prep for the install of the new cover and frame

e. Assess the condition of the manholes and provide a written report to NWS.

f. Install and secure new manhole covers and frames. Manhole will be made of recycled resin composite or glass fiber plastic or equivalent.

g. Restore site

h. Dispose of manhole cover, frame and materials generated through replacement process.

B. Manhole #3

a. Verify the existing dimensions, width and thickness

b. Protect surrounding structures

c. Remove asphalt as necessary to remove the cover and frame

d. Remove existing concrete as necessary to prep for the install of the new cover and frame

e. Assess the condition of the manholes and provide a written report to NWS.

f. Install and secure new manhole covers and frames. Manhole will be made of cast iron

g. Replace asphalt and restore site.

h. Dispose of manhole cover, frame and materials generated through replacement process.

i. WFO San Juan is a 24/7 facility. Replacement will be scheduled as to minimize access disruptions

Task –2 Replace Security Gate

The Contractor shall:

A. Contractor will verify existing dimensions prior to beginning work. The gate opening is approximately 13 feet. The existing gate is approximately 15ft & 3in wide by 6ft & 2in tall.

B. Remove existing security gate, vehicle detection loops, motor and other support equipment.

C. Install a turnkey Canti-Lever security slide gate to include digging, electrical, and utility lines. New Gate will match existing fence structure as close as possible.

D. Gate will be single canti-lever roll/slide gate installed w/ 2 3/8” x schedule 40 heavy welded frame to include 1 7/8” schedule 40 brace installed across entire length of gate to prevent gate from bowing. Gate shall open and close by chain-drive activators with the gates supported by rollers on pipe railing. Gate rollers shall be equipped with safety guard covers. The fence openings for vehicular gates shall extend the entire width of the paved roadway.

E. The gate or ground will need to modified to ensure level opening and closing with minimal gapping below gate.

F. Install an LiftMaster SL3000501UL or an equivalent capacity model to accommodate gate operations. New operator will require 35 programmable transmitters and 2 remote controls. Install a concrete pad for the Gate Operator to include one safety Photo Beam (final location determined by NWS Staff). Provide electrical power to the gate operator system. The electrical panels that can be used are located in the equipment room in the Weather Forecast Office. Grounding (if needed) of the gate and fence must be accomplished in accordance with the National Electric Safety Code.

G. Install a rainproof gooseneck pedestal (final location determined by NWS Staff) with an electronic keypad entry control and intercom communications system, include light on top of post. Install an exit loop and an entrance loop vehicle sensor on the exit side of the gate. These loops are to be saw cut and filled with sealant.

H. The following shall be installed at the gooseneck pedestal so the gate can be operated from with the WFO and at gate: gate camera, intercom, 250 code, CAC card reader, and gate operator Aiphone package or equivalent with Master Station JP-4MED (installed in WFO), 3-in-1 Video Entrance Station with NFC GT-DMB-N (mounted on goose neck pedestal), and if needed a Long Distance/CCTV adaptor JPW-BA. If other items are needed these shall be installed as well.

I. Install new vehicle gate loops.

J. Provide a construction plan to the Contractor Officer Representative (COR) prior to beginning project. Supply shop drawings showing the proposed gate system, including details of all major components. Include details of gate construction, gate height, and post spacing dimensions.

K. Repaint fence line. Paint gate to match existing fence line.

L. Return all disturbed landscaping and hardscaping to original pre-project condition upon completion of work.

Task – 3 Replace Pedestrian Gate

The Contractor shall remove the existing pedestrian gate and install a new, secure pedestrian gate matching the existing fence aesthetic, ensuring all hardware is operational and site conditions are restored to original state.

Task 4: Adjacent Fence Painting

The Contractor shall paint 25 linear feet of the adjacent fence, including the new pedestrian gate. The paint color must match the existing fence and be determined prior to the start of work.

General Requirements for All Tasks

A. The contractor shall provide all engineering calculation (expertise) needed, labor, supervision, tools, equipment, transportation, material and incidentals necessary to remove, install, and dispose of the manhole covers, frames and security gate.

B. Provide all rigging needed to remove, replace, and dispose of the manhole covers, frames and security gate without damaging any existing buildings or landscaping. Contractor shall be responsible for restoring work site to original condition.

C. All work contained in this Statement of Work shall be completed in a professional and workmanlike manner, per manufacturers' specifications and requirements and in accordance with ACCA and ANSI standards and practices. The installation shall be in accordance with the latest edition of Local, State and Federal Codes.

D. All work shall comply with the requirements and specifications in this Statement of Work. If there is conflict between requirements within the Statement of Work or the approved ASHRAE 90.1, the Contractor shall comply with the most stringent requirement, unless the Contractor, through direct negotiation with the Contracting Officer, receives written approval from the Contracting Officer to comply with the less stringent of the conflicting requirement.

E. All Bidders are encouraged to perform a visit at the project site to inspect the proposed roof replacement building to acquire all necessary site information to properly prepare their Bid Proposal.

F. All alterations or deviations from either this Statement of Work or established specifications that will involve additional costs, changes to material, or cosmetic changes shall require prior written approval from the National Weather Service and the Contracting Officer before they are performed by the Contractor.

G. Contractor shall coordinate daily work activities and schedule with the Weather Forecast Office, Electronic Systems Analyst (ESA), and the Meteorologist-In-Charge (MIC), so as to not interfere with or disrupt the operations of the National Weather Service.

H. The Davis-Bacon Act applies to all work required to be performed in this Statement of Work. The Contractor shall fully comply with all requirements of the Davis-Bacon Act. The Contracting Officer will provide the Davis-Bacon Wage Determination documentation to all prospective Bidders.

I. Site Visits shall be scheduled by appointment with: Wilfredo Munoz, Electronic Systems Analyst, 240-653-9542 (O) or wilfredo.munoz@noaa.gov

J. Original construction blueprints of the existing building are included in this SOW.

K. Photos of the manhole, gate units, and fencing are included in the SOW

L. Submittals & Closeout Product information of proposed manhole covers and frames.

Product information of proposed gates Product information of proposed security gate motor Product Information of proposed gate access system Shop drawings of new gate layouts and equipment Operations and Maintenance Manuals (1) physical copy provided to site POC. 1 digital copy provided to COR.

M. Warranty:

1. 5-Year Workmanship and Parts Warranty by the installation contractor

N. Government-Furnished Utilities: electricity and water can be provided by the Government as long as access to each is already outside and if use of them does not interfere with NWS operations.

Standard Terms

A. Disposal of Construction Debris

1. Properly remove and dispose of all construction materials and/or demolition debris as required by Local, State, and Federal Regulations.

2. Salvage all recyclable metals and deliver metals to a recycle company for proper disposal and salvage.

B. Site Cleanup and Restoration

1. The Contractor shall be responsible for all "Contractor Caused" damage to the worksite and for restoring work site to original condition to the satisfaction of the Contracting Officer Representative.

2. The Contractor shall provide all rigging and equipment needed to remove and replace the manhole covers/frames and main security gate without causing any damage to existing building, adjacent buildings, sidewalks, asphalt areas, living plants, sprinkler systems, trees, or landscaping.

3. The Contractor shall repair to the satisfaction and approval of the WFO’s Meteorologist-In-Charge and Contracting Officer Representative all Grass Areas, Shrubs, Plants, Sidewalks, Sprinkler Systems, Asphalt Parking Areas, etc. when damaged by the Contractor during construction.

4. All disputes regarding "Contractor Caused" damage shall be documented in writing and with digital pictures by the Contractor. The Contractor shall send all such documentation to the Contracting Officer for review and final decision.

C. Licenses, Permits, and Fees

The Contractor shall be responsible for obtaining and paying for all licenses, permits, and fees required for completing all required work. Please note that this is a Federal Government Owned Facility and that all local licenses, permits, and fees are controlled and governed by Public Law 100.

D. Local, State, and Federal, Health and Safety Compliance and Code Compliance

1. The Contractor shall comply with all Local, State, and Federal environmental, health, and safety regulations while conducting this work.

2. In addition, the Contractor shall ensure that all work follows all applicable Local, State, and Federal Codes.

E. Safety and Safety Plan

1. Safety: The Contractor shall observe and institute all applicable OSHA safety requirements and procedures to prevent accidents and injuries to both Contractor and Government employees and shall comply with 40 CFR 1926 Subpart M for fall protection requirements for all workers on this project.

2. The Contractor shall designate one person as Safety Coordinator for purposes of communication between the Contractor and the National Weather Service.

F. IT Security Note

1. Certification and Accreditation (C&A) requirements do not apply, and a Security Accreditation Package is not required.

G. Guidelines:

1. The Project shall follow the guidelines stated in the Statement of Work (SOW), site diagrams, blueprint, and any contractor provided quoted documents. All modifications must be submitted and approved by the Contracting Officer.

H. Hours of Operation

1. Work shall be performed between 8:00am & 5:00pm Monday thru Friday unless otherwise approved by the COR. Contractor agrees to observe all Federal Holidays, and any other day off work designated by Federal Statute, Executive Order, or Presidential Proclamation:

New Year’s Day, Martin Luther King Day, Washington’s Birthday, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving, and Christmas.

I. Facility Access

1. A Project sign in sheet shall be completed each day for all contractors, contractor employees and sub-contractors on site.

F. Government Contact

1. The Contracting Officer Representative (COR) and/or Local Office Contact (LOC) will serve as the Government’s point of contact for all visits to the facility.

G. Documents

1. The Government does not warrant that any documents provided as attachments to be free from discrepancies, ambiguities, errors, omissions, or changing conditions. It is the responsibility of the Contractor to confirm existing conditions and resolve discrepancies between documents.

H. Project Duration

1. Project shall be completed within 90 days of notice to proceed.

I. Davis Bacon Act

1. The Contractor shall comply with the current wages of the Davis-Bacon Act.

J. Key Personnel

1. The contractor will provide the following Key Personnel positions prior to the start of the project. These positions can be occupied by the same person but must be able to fulfill both position roles. Before Key personnel changes are made, the CO must be notified in writing prior to the change.

· Project Manager – Must be able to represent the contractor in regards to contract requirements and issues.

· Onsite Manager – Must be at the location of project whenever work is being performed by contractor or subcontractors. Communication to NWS COR/LPC must be through this position.

PERIOD OF PERFORMANCE

Work shall be completed by 90 days after Notice to Proceed.

PLACE OF PERFORMANCE

National Weather Service Forecast Office

4000 PR-190,

Carolina, PR 00979

GOVERNMENT POINTS OF CONTACT

PROVIDED UPON AWARD

Secondary:

PROVIDED UPON AWARD

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