1305M325Q0229 Amendment 0001 Attachment 1.1 - FY25 UPS Battery IDIQ PWS.pdf

National Weather Service (NWS) – Central Region Regional UPS Battery Replacement IDIQ

Performance Work Statement (PWS)

Background:

The National Weather Service (NWS) issues watches, warnings, forecasts, and advisories for the United States, its territories, adjacent waters and ocean areas. An uninterrupted supply of power is critical to fulfill the mission of the NWS. UPS systems are a central component of providing this. Having replacement batteries available for these systems is at the core of maintaining the readiness of the NWS. The NWS has several Brands and sizes of UPS units across the organization to help accomplish this mission.

Purpose:

The NWS is seeking proposals for an Indefinite Delivery, Indefinite Quantity (IDIQ) contract supplying an assortment of replacement Uninterruptable Power Supply (UPS) batteries for Central Region, Western Region, Southern Region, Eastern Region, Alaska Region, and Pacific Region.

Central Region is headquartered in Kansas City Missouri and has thirty eight (38) Weather Forecast Offices (WFO), located in the following 14 states:

1. Colorado

2. Illinois

3. Indiana

4. Iowa

5. Kansas

6. Kentucky

7. Michigan

8. Minnesota

9. Missouri 10.Nebraska 11.North Dakota 12.South Dakota 13.Wisconsin 14.Wyoming

Southern Region is headquartered out of Fort Worth Texas and has thirty two (32) WFO’s, located in the following 10 states and Puerto Rico:

1. Alabama

2. Arkansas

3. Florida

4. Georgia

5. Louisiana

6. Mississippi

7. New Mexico

8. Oklahoma

9. Tennessee

10. Texas

Western Region is headquartered in Salt Lake City Utah and has twenty four (24) WFO, located in the following 8 states:

1. Arizona

2. California

3. Idaho

4. Montana

5. Nevada

6. Oregon

7. Utah

8. Washington

Eastern Region is headquartered in Bohemia, NY and has twenty three (23) WFO, located in 12 states.

1. District of Colombia (DC)

2. New York

3. Virginia

4. Massachusetts

5. Vermont

6. Maine

7. South Carolina

8. West Virginia

9. Ohio 10.Pennsylvania 11.New Jersey 12.New Hampshire

Alaska Region is headquartered in Anchorage, AK and has three (3) WFO and eleven (11) Weather Service Offices (WSO), located throughout the state. Other locations may be utilized in this region.

1. Anchorage (WFO)

2. Fairbanks (WFO)

3. Juneau (WFO)

4. Annette (WSO)

5. Barrow (WSO)

6. Bethel (WSO)

7. Cold Bay (WSO)

8. King Salmon (WSO)

9. Kodiak (WSO) 10.Kotzebue (WSO) 11.McGrath (WSO) 12.Nome (WSO) 13.St. Paul (WSO) 14.Yakutat (WSO)

Pacific Region is headquartered in Honolulu, HI and has two (2) WFO and six (6) WSO, located throughout the region. Other locations may be utilized in this region.

1. Honolulu (WFO)

2. Guam (WFO)

3. Koror (WSO)

4. Yap (WSO)

5. Pohnpei (WSO)

6. Chuuk (WSO)

7. Majuro (WSO)

8. American Samoa (WSO)

Scope:

This contract will provide replacement batteries for each UPS specified in this SOW and allow flexibility to overcome supply disruptions from a single manufacturer. Other UPS batteries may be required as needed when UPS units are replaced across the NWS offices.

Period of Performance:

Five year ordering period from the date of award.

Ordering Procedures:

When a requirement for additional UPS units arises, the Government will contact the contractor to obtain a quote inclusive of shipping costs (and, if necessary, installation costs).

UPS unit prices on those quotes shall be in accordance with the IDIQ price schedule. After receiving and validating the price quote, a contracting officer will issue an order to the contractor (the order will detail how shipping and installation if applicable will be paid), and the contractor shall ship the ordered units no later than 30 days after receipt of the signed order.

General Conditions:

● The contractor shall have each set of batteries securely strapped to a standard 48”X40” pallet

● The contractor shall provide a list of local pick up sites in each region to aid in savings from shipping costs, where available

● The contractor shall provide the batteries ordered within 30 days of receipt of order.

● The contractor shall perform a baseline parallel float for each set of batteries using the manufacturers recommended median float voltage for 24 hours prior to shipping to site or being picked up for installation

● After the 24 hour float period, the contractor shall label each battery with the internal resistance, static voltage, and date readings were taken

Shipping of Batteries:

When shipping of batteries is required, unless otherwise noted, the batteries are to be delivered in a small vehicle such as pickup or cargo van/truck with lift gate capabilities, as most locations have no loading or unloading capabilities, and typically cannot accommodate a large freight tractor trailer. Shipping of batteries will usually be paid for through the use of a government purchase card at time of shipping, however the Government reserves the right to incorporate shipping costs at the order level. The contractor shall provide the Bill of Lading (BOL) with each shipping invoice.

Customer pickup:

● Mandatory no cost customer pick up shall be available in the Kansas City Metro Area

● Optionally a no cost customer pick up can be provided inside of Southern, Eastern, and

Western Regions

Installation of Batteries:

Installation may be required for some orders, those costs and payment methods will be negotiated at the order level.

Deliverables:

1. Replacement batteries for the Eaton Powerware 9315-50 UPS

● 12 volt nominal High Rate Discharge UPS battery

● A constant discharge rating to endpoint 1.67 volts/cell shall not be less than 145 watts per cell at 25 degrees C

● A 10 year design life

● A thermally welded housing

● Absorbent Gas Mat technology

● Each set of batteries ordered, shall be from the same manufacturing run bearing the same date code

● Resistive readings shall not deviate more than 25% overall

● The contractor shall perform a baseline parallel float for each set of batteries using the manufacturers recommended median float voltage for 24 hours prior to shipping to site or being picked up for installation

● After the 24 hour float period, the contractor shall label each battery with the internal resistance, static voltage, and date readings were taken

2. Replacement batteries for the Mitsubishi 2033A 50KVA UPS

● A constant discharge rating to endpoint 1.67 volts/cell shall not be less than 315 watts per cell at 25 degrees C

● A 12-year design life

● A thermally welded housing

● Absorbent Gas Mat technology

● Each set of batteries ordered, shall be from the same manufacturing run bearing the same date code

● Resistive readings shall not deviate more than 25% overall

● The contractor shall perform a baseline parallel float for each set of batteries using the manufacturers recommended median float voltage for 24 hours prior to shipping to site or being picked up for installation

3. Replacement batteries for the Mitsubishi 2033A 75KVA UPS

● A constant discharge rating to endpoint 1.67 volts/cell shall not be less than 350 watts per cell at 25 degrees C

● A 12 year design life

● A thermally welded housing

● Absorbent Gas Mat technology

● Each set of batteries ordered, shall be from the same manufacturing run bearing the same date code

● Resistive readings shall not deviate more than 25% overall

● The contractor shall perform a baseline parallel float for each set of batteries using the manufacturers recommended median float voltage for 24 hours prior to shipping to site or being picked up for installation

4. Replacement batteries for the Mitsubishi 1133A 50KVA UPS

● 12-volt nominal High Rate Discharge UPS battery

● A constant discharge rating to endpoint 1.67 volts/cell shall not be less than 300 watts per cell at 25 degrees C

● A 12-year design life

● A thermally welded housing

● Absorbent Gas Mat technology

● Each set of batteries ordered, shall be from the same manufacturing run bearing the same date code

● Resistive readings shall not deviate more than 25% overall

● The contractor shall perform a baseline parallel float for each set of batteries using the manufacturers recommended median float voltage for 24 hours prior to shipping to site or being picked up for installation

● After the 24-hour float period, the contractor shall label each battery with the internal resistance, static voltage, and date readings were taken.

5. Replacement batteries for the Toshiba 4400F3F 50KVA UPS

● A constant discharge rating to endpoint 1.67 volts/cell shall not be less than 350 watts per cell at 25 degrees C

● A 12 year design life

● A thermally welded housing

● Absorbent Gas Mat technology

● Each set of batteries ordered, shall be from the same manufacturing run bearing the same date code

● Resistive readings shall not deviate more than 25% overall

● The contractor shall perform a baseline parallel float for each set of batteries using the manufacturers recommended median float voltage for 24 hours prior to shipping to site or being picked up for installation

6. Replacement batteries for the Toshiba 4400F3F 80KVA UPS

● A constant discharge rating to endpoint 1.67 volts/cell shall not be less than 402 watts per cell at 25 degrees C

● A 12 year design life

● A thermally welded housing

● Absorbent Gas Mat technology

● Each set of batteries ordered, shall be from the same manufacturing run bearing the same date code

● Resistive readings shall not deviate more than 25% overall

● The contractor shall perform a baseline parallel float for each set of batteries using the manufacturers recommended median float voltage for 24 hours prior to shipping to site or being picked up for installation

7. Replacement batteries for the Riello MHT 250 250KVA UPS

● A constant discharge rating to endpoint 1.67 volts/cell shall not be less than 535 watts per cell at 25 degrees C

● A 12 year design life

● A thermally welded housing

● Absorbent Gas Mat technology

● Each set of batteries ordered, shall be from the same manufacturing run bearing the same date code

● Resistive readings shall not deviate more than 25% overall

● The contractor shall perform a baseline parallel float for each set of batteries using the manufacturers recommended median float voltage for 24 hours prior to shipping to site or being picked up for installation

8. Replacement batteries for the APC Galaxy VS 50KVA UPS

● A constant discharge rating to endpoint 1.67 volts/cell shall not be less than 34.5 watts per cell at 25 degrees C

● A 5 year design life

● A thermally welded housing

● Absorbent Gas Mat technology

● Each set of batteries ordered, shall be from the same manufacturing run bearing the same date code

● Resistive readings shall not deviate more than 25% overall

● The contractor shall perform a baseline parallel float for each set of batteries using the manufacturers recommended median float voltage for 24 hours prior to shipping to site or being picked up for installation

9. Replacement batteries for the APC Symmetra PX 50KVA UPS watts per cell at 25 degrees C

● A 5 year design life

● A thermally welded housing

● Absorbent Gas Mat technology

● Each set of batteries ordered, shall be from the same manufacturing run bearing the same date code

● Resistive readings shall not deviate more than 25% overall

● The contractor shall perform a baseline parallel float for each set of batteries using the manufacturers recommended median float voltage for 24 hours prior to shipping to site or being picked up for installation

10.Replacement batteries for the APC Symmetra PX 80KVA UPS watts per cell at 25 degrees C

● A 5 year design life

● A thermally welded housing

● Absorbent Gas Mat technology

● Each set of batteries ordered, shall be from the same manufacturing run bearing the same date code

● Resistive readings shall not deviate more than 25% overall

● The contractor shall perform a baseline parallel float for each set of batteries using the manufacturers recommended median float voltage for 24 hours prior to shipping to site or being picked up for installation

Additional UPS Batteries (not limited to the following) may be required to be priced as systems are replaced:

● Eaton 9390-50

● Eaton 93PM-50-1

● Eaton 93PM-L-60