Sol_1305M324Q0101_Amd_0001.pdf

(x)

1305M324Q0101 x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

WAD-SAP-B

BOULDER CO 80305

325 BROADWAY, SOU6

WAD-SAP

03/26/20240001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

03/22/2024

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

AMENDMENT 0001 (03/26/2024): Trade-Off Evaluation and Site Visits

Due to the urgency of the requirement, trade-off evaluation will be used. The evaluation will consider the non-price technical solution (technical approach, past performance, experience, period of performance considerations) to be significantly more important than price. Please review the revised evaluation criteria found within FAR provision 52.212-2 for all information. The solicitation will be extended.

Site visits are also available. See FAR provision 52.237-1 for point of contact information.

Submission of quotes will be extended to Apr 3, 2024 at 12p EST.

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

STEPHANIE MAS

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 9

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

1305M324Q0101/0001

END OF AMENDMENT 0001.

COMBINED SYNOPSIS/SOLICITATION

Purchase of 80 EnerSys UPS Batteries, Installation and Disposal of Batteries for Riello

Master HP UL 250 kVA for the Aviation Weather

Center (AWC) in Kansas City, MO.

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice and in accordance with the simplified acquisition procedures authorized in FAR Part 13. This announcement constitutes the only solicitation;

quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ

Number 1305M324Q0101.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-02 (JAN

2024) (Deviation 2024-06) (JAN 2024).

(iv) This solicitation is being issued as a total Small Business Set-Aside. The associated NAICS code is 335999. The small business size standard is 600 employees.

(v) This combined solicitation/synopsis is for purchase of the following commercial items:

CLIN 0001

Purchase of EnerSys UPS Batteries for Reillo

Master HP UL 250 kVA in accordance with the

Statement of Need.

CLIN 0002

Purchase of installation, removal and disposal of old batteries.

BRAND NAME REQUIREMENT: Only one brand is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

3 9

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

1305M324Q0101/0001 specialized. These UPS units are located in a server rack at the facility and provide conditioned power as well as battery backup for critical infrastructure. The UPS’ protect servers, network appliances, and other critical systems from power outage (for a limited period of time) or voltage spike. The AWC operates 24/7 and it is critical for aviation operations worldwide that we meet our mission deliverables.

These are the same batteries we currently have and we need to replace them with the same batteries; this system is vital to our operations and we need to replace “like with like.” An off brand cannot be used.

(vi) Description of requirements is as follows:

See attached Statement of Need for specifications.

(vii) Date(s) and place(s) of delivery and acceptance:

Deliver by: Specify required lead time to complete all delivery and installation tasks on quote.

Delivery shall be FOB Destination to NOAA

Aviation Weather Center, 7220 NW 101 Terrace, Room 101, Kansas City, MO 61453-2371

(viii) FAR provision 52.212-1, Instructions to

Offerors-Commercial Products and Commercial

Services (Sept 2023), applies to this acquisition and can be found on the Request for Quote form

SF18 attachment.

(ix) FAR provision 52.212-2, Evaluation-Commercial Products and Commercial

Services (Nov 2021), applies to this acquisition and can be found on the Request for Quote form

SF18 attachment.

(x) FAR provision 52.212-3, Offeror

Representations and Certifications-Commercial

Products and Commercial Services (Feb 2024), applies to this acquisition and can be found on the Request for Quote form SF18 attachment.

Offerors are advised to include a completed copy of the provision with its offer.

(xi) FAR clause at 52.212-4, Contract Terms and

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

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REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

1305M324Q0101/0001

Conditions-Commercial Products and Commercial

Services (Nov 2023), applies to this acquisition and can be found on the Request for Quote form

SF18 attachment.

(xii) FAR clause at 52.212-5, Contract Terms and

Conditions Required To Implement Statutes or

Executive Orders-Commercial Products and

Commercial Services (Feb 2024), applies to this acquisition apply can be found in full text on the Request for Quote form SF18 attachment.

(xiii) Any additional contract requirement(s) or terms and conditions that apply can be found on the Request for Quote form SF18 attachment.

(xiv) Defense Priorities and Allocations System

(DPAS) and assigned rating does not apply.

(xv) Quotes are required to be received in the contracting office no later than 12:00PM EST/EDT on 04/03/2024. All quotes must be submitted electronically via email to erin.mlaker@noaa.gov.

(xvi) Any questions regarding this solicitation should be submitted electronically via email to erin.mlaker@noaa.gov.

UTILIZATION OF FEDCONNECT® FOR CONTRACT

ADMINISTRATION

The Department of Commerce will utilize the

FedConnect® web portal in administering this award. The contractor must be registered in

FedConnect® and have access to the FedConnect® website located at https://www.fedconnect.net/Fedconnect/. For assistance in registering or for other

FedConnect® questions please call the FedConnect®

Help Desk at (800) 899-6665 or email at support@fedconnect.net. There is no charge for registration in or use of FedConnect®.

(End)

1352.215-72 Inquiries (Apr 2010)

OFFERORS MUST SUBMIT ALL QUESTIONS CONCERNING

THIS SOLICITATION IN WRITING VIA EMAIL TO

erin.mlaker@noaa.gov. QUESTIONS SHOULD BE

RECEIVED NO LATER THAN 03/27/2024. Any responses to questions will be made in writing, without

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

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CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

1305M324Q0101/0001 identification of the questioner, and will be included in an amendment to the solicitation.

Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract.

(End of clause)

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

1305M324Q0101 0001

Section II - Supplies or Services and Price/Costs

CLIN List

Section III - Description/Specifications

Summary of Clause Changes:

Clause SON is incorporated as follows:

SON Statement of Need

PURPOSE: AWC supports equipment at remote sites that are not on NWS, FAA or Air Force conditioned power. To ensure the stability of mission essential equipment, in-rack UPS devices are required to ensure AWC can meet its mission deliverables. UPS devices are required to match existing equipment to save the government money on a full repurchase. SCOPE OR MISSION: The mission of the AWC is to deliver consistent, timely and accurate weather information for the world airspace system. The AWC is one of two world area forecast centers; the other is in Exeter, U.K. Migration to a virtual infrastructure enhances overall mission robustness and portability. BACKGROUND: AWC requires uninterrupted power during commercial power outages. To support the facility's transition to generator power, the facility has a battery bank UPS system. This system requires yearly maintenance and support by a qualified vendor to ensure operational health. The new batteries have a 4-year warranty. TECHNICAL SPECIFICATIONS: The following work is for two (2) UPS units of the following make and model: Riello Master HP UL 250 kVA. • Removal/disposal and installation of 40 EnerSys batteries from each unit (80 total) Manufacturer Part Number Description Quantity

EnerSys kVA Serial #MN26AP426370001

UPS 2

VRLA Sealed Lead Acid Battery for Riello Master 250.0000 80

EnerSys Battery part number: 12HX540-FR

Contractor shall have a minimum of 5 years experience working with Riello Masters UPS systems to include battery replacement.

DELIVERY SCHEDULE: Specify required lead time to complete all delivery and installation tasks on quote.

PLACE OF PERFORMANCE: NOAA Aviation Weather Center 7220 NW 101 Terrace, Room 101 Kansas City, MO 61453-2371 SPECIAL REQUIREMENTS: N/A

Section IX - Contract Clauses

Summary of Clause Changes:

Clause 52.212-1 is incorporated as follows:

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023)

NOTICE TO OFFERORS: Instructions for submitting quotations under this request for quote must be followed. Failure to provide all information to aid in the evaluation may be considered non-responsive.

Offers that are non-responsive may be excluded from further evaluation and rejected without further notification to the offeror.1. Submit PDF or Microsoft Word format quotations to the office specified in this solicitation at or before the time specified in the solicitation. Email quotes are required and can be sent to erin.mlaker@noaa.gov. 2. Offeror shall have an active registration in the System for Award Management (SAM found at https://sam.gov/content/home) in order to provide a quote and be eligible for award. Must provide their UEID/CAGE CODE with their quote. 3. Offerors shall assume that the Government has no prior knowledge of them or their capability.4. Offerors must provide all evaluation criteria in accordance with FAR 52.212-2. Offerors who do not provide all evaluation criteria will not be accepted.

1. Technical Acceptability/Capability

2. Past Performance

3. Price

4. Any additional qualifications/experience requirements as listed on the Statement of Need

5. Delivery/Period of Performance considerations

“THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT”.

Clause 52.212-2 (LPTA) is incorporated as follows:

52.212-2 (LPTA) (Trade-off) Evaluation- Commercial Products and Commercial Services (Nov 2021)

Offers will be evaluated based on price and the factors set forth in paragraph (a).

The evaluation will consider the Non-Price Technical Solution (Technical Approach and Past Performance) to be significantly more important than price. However, as quotes are determined to be more equal in the non-price evaluation factor, price becomes more important and may become the determining factor for award. If, at any stage of the evaluation, all vendors are determined to have submitted equal, or virtually equal, Non-Price Technical Solutions, price could become the factor in determining which vendor will receive the award.

The Government intends to evaluate the quotes and award a purchase order based on the Offeror’s initial quote; therefore, the Offeror’s initial quote should contain the Offeror’s best terms from a Non- Price Technical Solution and price standpoint.

The Government reserves the right not to award a purchase order depending on the quality of the quote(s) submitted and the availability of funds. Furthermore, the Government may waive informalities and minor irregularities or omissions in quotes received.

The Government may make award to other than the lowest-priced Offeror or the Offeror with the highest technical rating if the Contracting Officer determines that to do so would result in the best value to the Government. The Government will not make an award at a significantly higher overall price to achieve only slightly superior performance capability.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and https://sam.gov/content/home other factors considered.

Paragraph (a) is hereby completed as follows: Evaluation will be based on the following:

1. Technical Approach and Capability.

The Offeror’s overall technical approach will be evaluated to assess the Government's level of confidence in the Offeror’s understanding of, approach to, and ability to successfully perform the requirements as described in the Statement of Need. Provide a detailed description of the company’s experience performing similar services. A detailed technical approach write-up describing how the Offeror will perform this service is required to be submitted with the quote regardless of whether a site visit was made or not. The technical approach write-up must not be a reiteration of the Statement of Need, but how your company plans on performing the tasks listed in the attached Statement of Need. (i.e.

performance checklists, anticipated number of employees, anticipated hours at the facility and/or confirmation of supplies being provided, etc.)

2. Past Performance.

The Offeror's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, cost management, communications between contracting parties, proactive management and customer satisfaction. The Government will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the Offeror, the agency’s knowledge of Offeror performance, other government agencies or commercial entities, or past performance databases, and will be based on responsiveness, quality, and customer services. Quote shall include at least two references from at least two separate contracts for similar and relevant services including the phone number, full address, and e-mail address.

Offerors lacking relevant past performance history, or for whom past performance information is either not available or has not been submitted to the Government, will receive a neutral rating for past performance.

3. Price.

The Government will evaluate the price quote for completeness and reasonableness in relation to the RFQ requirements. Quoted prices must be entirely compatible with the Non- Price Technical Solution.

4. Any additional qualifications/ experience requirements as listed on the Statement of Need.

5. Delivery/ Period of Performance considerations. Specify required lead time to complete all delivery and installation tasks on quote.

The Government intends to award a trade-off, single firm fixed-price purchase order on an all or none basis with payment terms of Net 30.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Clause 52.237-1 is incorporated as follows:

52.237-1 Site Visit (APR 1984)

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(End of provision)

A site visit is highly recommended but not required. Vendors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. Please contact Pamela Battles at 816-718-0772 to set up a time to visit the site. All questions during the site visit should be submitted electronically to Erin.Mlaker@noaa.gov.