NOAA_Ship_Bell_M__Shimada_Drydock_Repairs_Specifications_Rev__1_0001.pdf

NOAA Ship Bell M. Shimada

Fiscal Year 2025 Drydock Repairs Specifica�ons Revision 1

Marine Opera�ons - Engineering Marine Opera�on Center, Pacific

2002 Marine Science Drive Newport, OR 97365

Table of Contents

1. Scope 4

2. General 4

2.5 General Characteris�cs 28

3. Basic ORF Items 29

Item 3.1: Temporary Services 29 Item 3.2: Drydocking 33 Item 3.3: Tank Inspec�on 35 Item 3.4: Propulsion Line Sha� Inspec�on - Withdrawal 37 Item 3.5: Steering Gear Rudder Maintenance 43 Item 3.6: Pressure Vessel Inspec�ons 46 Item 3.7: Sea Valve Overhaul 48 Item 3.8: Fire System Inspec�on 54 Item 3.9: Underwater Body Preserva�on 56 Item 3.10: Hull Protec�on Anodes 57 Item 3.11: Davit Maintenance 60 Item 3.12: Life Ra� Annual Inspec�on 63 Item 3.13: Small Boat Maintenance 63 Item 3.14: Cargo Gear Five Year Maintenance 68 Item 3.15: Steel/Hull Inspec�on Repairs 70 Item 3.16: Gauge Calibra�on 72 Item 3.17: Inspect Anchor Windlass and Capstans 73 Item 3.18: Portlight and Joiner Repair 75 Item 3.19: Pipe Repairs 78 Item 3.20: Freeboard Coa�ng 80 Item 3.21: Preserva�on General 81 Item 3.22: Pump Maintenance 83 Item 3.23: Electric Motor and Generator Inspec�on 86 Item 3.24: MSD System Maintenance 89 Item 3.25: SSDG Intake/Uptake 93 Item 3.26: HVAC Duct Cleaning 95 Item 3.27: HVAC Air Handler Cleaning 97 Item 3.28: Deck Equipment 98 Item 3.29: Wet Lab 101 Item 3.30: Sea Trial 103 Item 3.31: Stability Test/Inclining Experiment 104

4. Basic PAC Item 115 Item 4.1: Emergency Power and UPS Update 115 Item 4.2: Polar Code Implementa�on 117 Item 4.3: Electrical Cableways 118 Item 4.4: Radio Repeater System 119 Item 4.5: Ligh�ng System Update 121 Item 4.6: SWBD Breaker Replacement 123 Item 4.7: Bridge Systems Updates 124 Item 4.8: Ship’s Emergency Diesel Generator Top End Overhaul 126 Item 4.9: Overboard Update 131 Item 4.10: Bow Thruster Overhaul 133

5. AIR Items 137

5.1 Addi�onal Item Requirements (AIRs/Growth) 138

6. Op�on Items 140 Item 6.1: Post-Industrial Period Berthing 140

1. Scope

1.1 These detailed specifica�ons contain the requirements for drydock repairs for NOAA Ship Bell M.

Shimada .

2. General These general requirements apply to all work contained in or added to this contract including care of the ship, sea trials, and any services provided to the ship during the contract.

2.1 References

2.1.1 NOAA Standard Specifica�on 00 00 01_07, “General Requirements”

2.1.2 NOAA Standard Specifica�on 00 63 01_00, “Preserva�on of Ship Structures”

2.1.3 NOAA Ship Bell M. Shimada drawing SH-085-FA02 “General Arrangements”

2.1.4 NOAA Ship Bell M. Shimada drawing, SH-085-FZ31 “Final Drawing Index”

2.1.5 NOAA Ship Bell M. Shimada drawing, SH-304-FE45 “Electrical Installa�on Details”

2.1.6 NOAA Ship Bell M. Shimada drawing, SH-304-FE43 “Bonding and Grounding Details”

2.1.7 NOAA Ship Bell M. Shimada drawing, SH-304-FE40 “Cableway Details”

2.1.8 NOAA Ship Bell M. Shimada drawing, SH-074-FH90 “Welding Booklet”

2.1.9 NOAA Ship Bell M. Shimada drawing, SH-505-FP25 “Piping Standard Detail”

2.1.10 NOAA Ship Bell M. Shimada drawing, SH-631-FF04 “Paint Schedule”

2.1.11 NOAA Ship Bell M. Shimada drawing, SH-085-FF01 “Insula�on Arrangement”

2.2 Defini�ons

Wherever used in this specifica�on and in all other work items in this contract, the following defini�ons of terms apply:

2.2.1 Checkpoint . Instances that have the verbiage “***CHECKPOINT***” in the Specifica�ons require the contractor to verify, inspect or test the work with the COR present and obtain the COR’s approval before proceeding beyond the checkpoint element of that item's workflow. Parallel work not associated with or dependent on the checkpoint element for that item may con�nue. Any sec�on that does not include “***CHECKPOINT***” does not preclude the contractor from obtaining COR approval of a verifica�on, inspec�on or test before proceeding with the work, but does not require it.

2.2.2 Habitable Ship . A habitable ship requires a func�onal galley, laundry and mess areas. A habitable ship also requires an adequate number of living quarters, the ship’s office with available and func�onal HVAC, electrical & plumbing services. Further a habitable ship requires the absence of noise over OSHA 8 hour exposure limits (29 CFR 1910.95), noxious odors, airborne par�culates or organic vapors in the crew spaces.

2.2.3 Inspect . Visually evaluate the specified surface, item, part, or component for evidence of contamina�on, damage, excessive wear, scoring, and any other condi�on which could interfere with the proper opera�on or func�oning of the surface, item, part or component.

2.2.4 Install . Place the specified item in posi�on for service and make all connec�ons needed to insure proper use, service, appearance, and opera�on. Except as may otherwise be specified, this shall include the following:

2.2.4.1 Provide new or modify exis�ng founda�ons. Securely mount equipment and components using new fasteners. Align connected equipment and components to meet manufacturer’s specifica�ons.

2.2.4.2 Make all electrical connec�ons. Provide new electric cable runs between controllers and motors of new equipment. Exis�ng cables may be reused in other applica�ons, except where the exis�ng cables are too short to make connec�ons. Renew cables, which are too short and less than 20 feet long. Junc�on boxes may be used to increase the cable run length where the exis�ng cable runs are longer than 20 feet.

2.2.4.3 Modify new piping to suit the new equipment, including the rerou�ng of exis�ng piping and adding of new piping as needed to properly connect equipment and components. Piping modifica�ons greater than five feet from the equipment are not required. New piping is required only to the extent necessary to accommodate modifica�ons of exis�ng piping.

2.2.5 NDT : Non Destruc�ve Tes�ng. This term is used to describe various processes to test material soundness by nondestruc�ve means such as: RT (Radiograph), UT (Ultrasonic Tes�ng), PT (Dye Penetrant inspec�on), MT (Magne�c par�cle Inspec�on) or VT (Visual examina�on).

2.2.6 Piping . A system of pipe, tube, elbows, tees, valves, couplings, and other pipe fi�ngs.

Unless otherwise specified in the detailed item descrip�on, all piping systems and components shall comply with material and installa�on requirements of reference 2.1.9.

2.2.7 Rebuild . Disassemble, clean, inspect, repair (including renewal of all parts needed), reassemble, test, and calibrate the specified part, component, system, or machine to restore it to a condi�on of reliability equivalent to a new part, component, system, or machine. Components and parts shall meet the manufacturer's applicable rebuild specifica�ons.

2.2.8 Reinstall . Return the same item, which was previously removed, to its previous configura�on and loca�on.

2.2.9 Renew . Provide and install a new item as replacement for an exis�ng item previously removed or to be removed. The new item must be the same as or comparable in material, performance and configura�on to the item removed.

2.2.10 Replace . Same as "renew", defined above.

2.3 General Requirements

2.3.1 Maintenance of ABS Class and Cer�ficates

2.3.1.1 All ABS rules required to maintain the ship’s Class and Cer�ficates shall be adhered to by the contractor. This includes all rules for material, fabrica�on, quality control, inspec�on, and ABS on-site survey of work. Specifica�ons may call out ABS surveyor inspec�on, but not all ABS inspec�ons are necessarily iden�fied in the specifica�ons. The contractor shall consult with ABS on the en�re work package and changes and assure ABS involvement where required to maintain Class and Cer�ficates.

2.3.1.2 Contractor shall develop, in consulta�on with the American Bureau of Shipping (ABS) Surveyor, a wri�en survey schedule that lists the items to be inspected and the scheduled dates and �mes of the inspec�ons. Submit the survey schedule to the COR within 48 hours a�er the start of the contract performance period. The survey schedule shall list all ini�al inspec�ons required by the ABS Surveyor. In addi�on, the Contractor shall schedule the services of an ABS Surveyor as required by ABS for performing inspec�ons of all new installa�ons, hull modifica�ons, tank inspec�ons, gauging inspec�ons, and load tests.

2.3.1.3 The contractor is responsible for scheduling ABS inspec�ons and shall provide NOAA with copies of all correspondence with ABS. The costs of ABS ship surveys/inspec�ons will be borne by the Government. However, the scheduling of ABS surveys/inspec�ons remains the Contractor’s responsibility.

2.3.2 Oceanographic Research Vessel (ORV)- 46 CFR chapters §188-196

2.3.2.1 In September 2013 the Director of the NOAA Corps and OMAO made a decision requiring vessels to be inspected and maintained to standards specified in the Code of Federal Regula�ons for Oceanographic Research Vessels (ORV). These standards are defined in 46 CFR chapters §188-196 or more commonly referred to as Subchapter U. This would necessitate vessels to comply with the same na�onal and interna�onal rules and regula�ons as non-government owned ORVs for construc�on, maintenance, interna�onal conven�ons for the safety of life at sea (SOLAS) and pollu�on preven�on (MARPOL), including the establishment of a USCG approved Safety

Management System (SMS). These standards may also require some NOAA vessels to maintain a USCG Cer�ficate of Inspec�on or COI.

2.3.2.2 The contractor shall adhere to these regula�ons and no�fy COR when and if the statement of work deviates from these standards.

2.3.3 Personnel Informa�on and Staffing

2.3.3.1 Provide to the COR a list of the Contractor's supervisors, including shop supervisors, and a list of telephone numbers where the supervisors can be reached during non-working hours in event of an emergency. Any changes to this informa�on shall be sent to the COR immediately.

2.3.3.2 The Contractor shall provide a sufficient number of qualified personnel to perform the work described in this Statement of Work and in accordance with the requirements of subsequent task orders. These personnel shall provide the core of knowledge for the Contractor to ensure uninterrupted performance at acceptable quality levels.

The Contractor shall designate sufficient supervisory personnel to meet task outcomes. Contract supervisors shall provide day-to-day supervision of contract personnel including, but not limited to, work monitoring, payroll records, leave, etc. At no �me shall Contractor personnel be supervised by Government personnel. Government assistance shall be available to provide technical direc�on in accordance with CAR 1301.670 through the assigned Contrac�ng Officer Representa�ve (COR).

The following skills are generally required in the repair of NOAA ships. The Contractor shall have the necessary skills and equipment, or clearly have the capability of obtaining these services.

Skills or tasks may include, but not be limited to the following:

̄ Welding: all posi�ons, all types, ferrous and non-ferrous, ABS cer�fica�ons

̄ Ship Fi�ng

̄ Sandblas�ng, Mechanical Cleaning, Surface Prepara�on, and Pain�ng

̄ Pipe Fi�ng

̄ Crane Services

̄ Hydraulic Systems Repairs, Service, and Troubleshoo�ng

̄ Marine Electrician Services

̄ Hea�ng, Ven�la�on, Air Condi�oning, and Refrigera�on

̄ Sheet Metal and Duc�ng

̄ Machinists and Metal Fabrica�on

̄ Marine Deck Coverings

̄ Insula�on, Sheathing, and Joiner Work

̄ Quality Assurance, Inspec�ons, and Tes�ng

2.3.3.3 The prime contractor must insure that all subcontractors have proper cer�fica�ons and creden�als prior to the performance of work. The Contrac�ng Officer may request proof of compliance with this requirement at any �me.

2.3.4 Kick-off/Pre-dockside Mee�ng

2.3.4.1 Within the first week a�er contract award, the contractor shall host a contract kick-off mee�ng at a �me and place mutually agreeable to the COR and the Contractor. As a minimum, the mee�ngs shall be a�ended by the COR and a Contractor's management official having authority to make binding commitments.

2.3.4.2 On the first day of the period of performance and before commencing work on the ship the contractor shall host a kick-off mee�ng at a �me and place mutually agreeable to the COR and the Contractor. As a minimum, the mee�ngs shall be a�ended by the COR and a Contractor's management official having authority to make binding commitments. Other interested par�es may a�end the mee�ngs as appropriate.

2.3.4.3 The Contractor’s baseline CPM Schedule and QA Test and Inspec�on Plan shall be submi�ed for approval by the COR at or before the Kick-off/Pre-dockside Mee�ng along with any nota�on of any poten�al impacts to ship docking and un-docking (if applicable), habitability and any problems that could impact �mely comple�on, including material delivery delays.

2.3.5 Schedule of Work

A Cri�cal Path Method (CPM) produc�on schedule, work package network, manpower loading curve, trade manning curves and subcontrac�ng list will be required per CAR 1352.271-73 Schedule of Work, amended as follows.

2.3.5.1 Provide the detailed CPM produc�on schedule using Microso� Project or Primavera so�ware based on the work package network of all significant tasks organized within Specifica�on Item groups. The schedule shall also show for each task the es�mated task dura�on in days, % complete, leveled resource alloca�ons (assigned trade manning and respec�ve man-hrs. vice) and shall clearly indicate cri�cal path tasks and major milestones including scheduled docking, undocking and habitability dates.

2.3.5.2 Provide two hardcopies and one electronic copy of the baseline CPM Schedule to the COR as soon as prac�cable a�er award and no later than the pre-dockside mee�ng for review and approval. Updated schedules shall be provided weekly a�er the pre-dockside mee�ng.

2.3.5.3 The dates of docking and un-docking (if applicable) and habitability shall be indicated and mutually agreed upon by the COR and Contractor as part of the approved baseline schedule.

Addi�on of any growth work shall be scheduled in a logical manner to negate or minimize any impact on scheduled docking, undocking and habitability dates. A revised schedule (or affected por�on) showing the proposed addi�on of growth work shall be provided with the associated Condi�on Report or Change Request pricing proposal.

2.3.5.4 The Contractor shall not make changes to the original approved schedule docking, undocking and habitability dates without the wri�en agreement of the Contrac�ng Officer in the form of an associated approved Cost or No-cost Change Order based upon a Condi�on Report (Contractor ini�ated) or Change Request (Government ini�ated).

2.3.6 Progress Mee�ngs and Reports

2.3.6.1 The Contractor shall hold weekly progress mee�ngs at a �me and place mutually agreeable to the COR and the Contractor. As a minimum, the mee�ngs shall be a�ended by the COR and a Contractor's management official having authority to make binding commitments. Other interested par�es may a�end the mee�ngs as appropriate.

2.3.6.2 Prior to the end of the work day preceding the progress mee�ng, the Contractor shall submit to the COR a preliminary progress report containing the following informa�on:

2.3.6.2.1 An updated CPM Produc�on Schedule

2.3.6.2.2 Updates to the QA Test and Inspec�on Plan and Schedule

2.3.6.2.3 Nota�on of any problems that could impact habitability or �mely comple�on, including material delivery delays

2.3.6.3 If significant devia�on has occurred between the baseline CPM produc�on schedule and the updated CPM produc�on schedule the COR may request and the Contractor shall then provide an updated work package network, manpower loading curve and trade manning curves for the balance of work remaining to allow the government to assess the contractors ability to meet the remaining contract requirements within the allocated period of performance.

2.3.7 Progress Payments

2.3.7.1 Progress payments may be invoiced monthly (or bi-weekly if pre-approved by the Contrac�ng Officer) a�er the commencement of the Period of Performance on a demonstrated earned value basis of progress against the CPM schedule. In no case shall progress payments exceed the percentage complete concurred with and approved by the COR. Progress payments will only be made on items with 25% or more percent comple�on. The Contractor may demonstrate percent comple�on by a combina�on of labor and material. Material costs shall only be considered in percent comple�on once the materials are installed on the ship.

2.3.8 Quality Assurance Test and Inspec�on Plan

2.3.8.1 Maintain a Quality Assurance (QA) TEST AND INSPECTION PLAN applicable to all work items, including all addi�onal work items which are authorized by the Contrac�ng Officer. Whenever measurements, tests or inspec�ons are required by specifica�ons or procurement documents, the requirement shall be tracked as part of the QA Test and Inspec�on Plan. Provide two hardcopies in binder form and one electronic copy of the QA Test and Inspec�on Plan to the COR as soon as prac�cable a�er award and no later than the pre-dockside mee�ng. Update the QA Test and Inspec�on Plan weekly and provide two wri�en and one electronic (pdf) copies of all updates to the COR 24-hours prior to the scheduled weekly progress mee�ng. The QA Test and Inspec�on Plan shall contain a separate sec�on for each work item and addi�onal work item requirements added to the contract by the Contrac�ng Officer. Include the following minimum informa�on for each work item:

2.3.8.1.1 Specifica�on item and paragraph number

2.3.8.1.2 Component/Equipment name

2.3.8.1.3 Test or Inspec�on descrip�on

2.3.8.1.4 Acceptance Criteria

2.3.8.1.5 Quality Control (QC) Test/Inspec�on Report (ini�ally blank)

2.3.8.2 Include and maintain a separate Test/Inspec�on Schedule as part of the QA Test and Inspec�on Plan. Update the Test/Inspec�on Schedule weekly and provide two wri�en and one electronic (pdf or MS Project) copy to the COR 24-hours prior to the scheduled weekly progress mee�ngs.

The Test/Inspec�on Schedule may be included in the overall project CPM schedule provided QA Test/Inspec�on tasks are organized as a dis�nct and readily iden�fiable sec�on by header or color scheme from other tasks.

2.3.8.3 Contractor shall provide for all American Bureau of Shipping (ABS) inspec�ons and support services for these inspec�ons. A completed ABS Inspec�on report shall be provided to the COR for all inspec�ons.

2.3.8.4 Provide a separate no�fica�on at least four hours, but not more than 24 hours, in advance of conduc�ng each required test and inspec�on, to allow the COR the opportunity to witness, or to arrange for another NOAA representa�ve to witness, the tests and inspec�ons. For non ABS related tes�ng/inspec�on, the COR must be present unless the COR has authorized tes�ng/inspec�on to proceed without his presence.

2.3.8.5 Any test or inspec�on requiring the a�endance of an ABS Surveyor will require the same no�ce be given to ABS, unless otherwise instructed by the Surveyor. If the COR or other NOAA representa�ve is not present at the scheduled �me of the test or inspec�on, and if the required 4-hour advance no�fica�on was furnished to the COR, the Contractor may proceed with the test or inspec�on.

2.3.8.6 To the extent possible, all tests and inspec�ons shall be scheduled during the normal weekday work shi�. Tests and inspec�ons may be scheduled for other �mes only when necessary to avoid a delay in the contract comple�on. When necessary to schedule a test or inspec�on a�er the normal day shi� or on a weekend, the COR shall be no�fied of the test or inspec�on at least four hours before the end of the last preceding regular work shi�.

2.3.8.7 All tests and inspec�ons shall be witnessed by the Contractor's supervisor responsible for the work. A QC Inspec�on Report shall be prepared to document the results of all tests and inspec�ons. Provide two hard copies and an electronic copy of all QC Inspec�on Reports in Adobe Portable Document Format (.pdf). One hard copy shall be retained in the QA Test and Inspec�on Plan (e. in the list above) and the other hard copy and electronic version provided to the COR.

2.3.8.8 Perform an opera�onal test of all newly installed, overhauled, and repaired equipment to demonstrate proper opera�on. Shipboard equipment will be operated by the ship’s crew.

2.3.8.9 Whenever a "hose test" is specified, conduct the test by direc�ng a 50-psig stream of water from a 1-1/2 inch fire hose through an all purpose nozzle at a distance of not more than 10 feet from the surface being tested. Direct the stream of water in a manner most likely to disclose a leak and inspect the opposite side of the surface for leaks.

2.3.8.10 Whenever equipment, machinery, systems, or other system components are required to be disassembled, opened or overhauled, the Contractor shall complete all disassembling and inspec�ons during the first 25-percent of the work performance period. All tanks required to be opened shall also be opened and gas-freed during the first 25-percent of the work performance period. No �me extension of the work performance period will be granted for delays caused by the Contractor's failure to comply with this 25-percent �me requirement.

2.3.9 Condi�on Reports

2.3.9.1 A Condi�on Report (or Condi�on Found Report) shall be prepared and submi�ed by the Contractor to the Contrac�ng Officer's Technical Representa�ve (COR) only on the following occasions:

2.3.9.1.1 When a response is required from the government for work to con�nue without delay, i.e. a CHECKPOINT requiring COR approval of a test or inspec�on before con�nuing on the work item in the specifica�ons.

2.3.9.1.2 Whenever the Contractor determines or notes that addi�onal work or material or other contract modifica�on is necessary in order to produce a reliable or complete repair.

2.3.9.1.3 Whenever defects or deficiencies are noted in Government-furnished Property.

An inspec�on or test result that does not require a response from the government shall be provided as a QC Test/Inspec�on Report, not as a Condi�on Report. A Condi�on Report shall reference or a�ach the respec�ve QC Test/Inspec�on Report when ac�on is required based on a test or inspec�on result.

2.3.9.2 Condi�on Reports shall contain, as a minimum, the following:

̄ Name of the ship.

̄ Contract number and related work item number.

̄ Detail descrip�on of condi�ons observed, including a record of all measurements taken and other suppor�ng data. The descrip�on may be provided as a referenced or a�ached QC Inspec�on Report, if applicable.

̄ Recommenda�ons of addi�onal work and materials deemed to be needed, if any.

̄ Es�mate of the impact on the comple�on of the contract, if any.

̄ A space for government response to recommended ac�ons, if any

2.3.9.3 Submit the Condi�on Report to the COR within twenty-four hours a�er comple�ng the measurements, inspec�ons or tests requiring COR approval for work to con�nue, the need for addi�onal work, or deficiency in government furnished material is noted. Provide two hard copies and an electronic copy of all Condi�on Found Reports in Adobe Portable Document Format (.pdf) to the COR.

2.3.9.4 For work involving disassembling and inspec�on of equipment, machinery or systems, the work must be completed and any resul�ng Condi�on Reports/Condi�on Found Report must be submi�ed during the first 25-percent of the work performance period. 2.3.9.5 Government review, comment acceptance and approval of Condi�on Reports shall be in accordance with the requirements of CAR 1352.271-83.

2.3.10 Change Requests

2.3.10.1 The government may request addi�onal work during the period of performance. Only the Contrac�ng Officer has the authority to request addi�onal work. The government will provide the Contractor with a Change Request form with an associated Scope of Work included on the form or a�ached.

2.3.10.2 The Contractor shall review the Change Request to determine if the work can be accommodated within the contracts period of performance, determine any impacts on docking or undocking dates and on habitability dates and provide the government with a price proposal and planned scheduling for the change requested clearly showing any proposed docking, undocking or habitability date impacts.

2.3.10.3 The government shall then review the contractor’s price proposal and planned schedule for the addi�onal work against independent government es�mates to determine if a Change Order will be issued. Only the Contrac�ng Officer has the authority to ini�ate addi�onal work on the government’s behalf and shall do so in wri�ng in the form of a Change Order with an associated No�ce to Proceed.

2.3.10.4 The Contractor shall not perform addi�onal work outside the scope of the original contract on the direc�on of anyone other than the Contrac�ng Officer. Performance of addi�onal work without an associated Change Order and No�ce to proceed signed by the Contrac�ng Officer is not authorized and will not be reimbursed by the government. The contractor shall not independently proceed with requested work in an�cipa�on of a forthcoming Change Order.

2.3.11 Protec�ve Coverings

2.3.11.1 Prior to star�ng work on interior spaces, protect the decks and deck coverings of spaces in which contract work is to be performed and spaces through which workers will traverse by covering the decks and deck coverings with a temporarily fi�ed heavy vinyl, plywood or par�cle board. Securely tape all edges and joints of the protec�ve covering. Maintain the protec�ve covering in place during the en�re contract period, renewing sec�ons that are damaged during the contract period. For those decks over which equipment, valves, piping, or other materials must be handled, the temporary protec�ve covering shall be plywood or par�cle board and shall be of sufficient thickness to protect the deck from damage in the event the equipment or materials are dropped.

2.3.11.2 Protect all compartments, machinery, equipment, deck coverings, furnishings, vent terminals, insula�on, glass, cables, piping systems, coa�ngs, structures, and other ship components from damage and from entry of dust, dirt, grit, sand, and other foreign par�cles.

2.3.11.3 Whenever abrasive blas�ng or other opera�ons which create atmospheric contamina�on are performed on or near the ship; or which could otherwise allow airborne contaminants to collect on or in the ship, the Contractor shall plug, wrap, blank, cover, or mask all openings to prevent entry of the contaminants into the ship. Install industrial foam filter material on the intake and exhaust end of ven�la�on systems which will be in use. Renew the filter materials when air flow becomes restricted. Whenever abrasive blas�ng is performed inside the ship, blast materials shall be confined to the compartment being blasted.

2.3.11.4 All damage and contamina�on resul�ng from failure to provide adequate protec�on shall be repaired and cleaned to re-establish the condi�on that existed at the start of the work.

2.3.11.5 A�er comple�on of all other work, remove and dispose of all protec�ve coverings.

2.3.12 Restricted Access

2.3.12.1 Access by workers to the ship's compartments shall be restricted to those in which work is being performed or through which passage is necessary to reach the work site. All other compartments shall be considered off-limits to workers.

2.3.13 Daily and End of Project Clean-ups

2.3.13.1 Clean-up and remove from the ship all dirt, debris, scrap, and other materials incident to Contractor's work at the end of each work day. The work site shall be le� "broom-clean". Vacuum up debris at the end of shi� instead of using a broom where nooks and crannies, gra�ngs, or other obstacles are present.

2.3.13.2 Whenever abrasive blas�ng or other opera�ons on or near the ship causes collec�on of blas�ng residue or other foreign par�cles to collect on exterior decks of the ship, the Contractor shall vacuum or sweep the decks to remove the residue and par�cles prior to the end of the day on which the contamina�on occurred. Do not wash the residue or par�cles through the ship’s deck drains.

2.3.13.3 At the end of the project, the Contractor shall clean all deck surfaces and wash �le decking.

Clean all dirt from exterior decks and wash down exterior decks.

2.3.14 Disrup�on of Ship's Systems

2.3.14.1 Except as necessary to perform work, none of the ship's fire main, electrical, hea�ng, potable water, drainage, or other systems which are vital to crew safety or comfort shall be shut off or disrupted. The COR must be given advance no�ce of a disrup�on at least 4 hours in advance.

2.3.14.2 Disrup�ons shall be limited to 4-hour intervals. If the required work will need a longer interval, temporary bypass hoses, blank flanges, or piping shall be installed to keep the system in opera�on.

2.3.14.3 For purposes of this specifica�on, a "disrup�on" occurs whenever a large sec�on of a system will be unusable. If the only sec�on of the system affected is that on which work is being performed and the remainder of the system can be operated, a "disrup�on" has not occurred and the requirements of this paragraph do not apply.

2.3.14.4 The galley, mess area and associated equipment to prepare and serve meals aboard are to be restored to an opera�onal condi�on one week prior to Sea Trails.

2.3.14.5 The Contractor shall minimize shipboard work and inspec�ons requiring ship’s force and COR presence on December 23, 24, 30, and 31. Shipboard work may include mechanical tools and light industrial work. The Contractor shall not schedule nor conduct any shipboard hot work during these periods.

2.3.15 Habitability and Temporary Berthing

2.3.15.1 A habitable ship requires a func�onal galley, laundry, and mess areas. A habitable ship also requires an adequate number of living quarters, the ship’s office with available and func�onal HVAC, electrical & plumbing services. An adequate number of living quarters shall be defined by the number of single man rooms required in the temporary berthing sec�on of these specifica�ons. Further a habitable ship requires the absence of noise over OSHA long term exposure levels, noxious odors, airborne par�culates or organic vapors in the crew spaces. The ship is either habitable or not; there will be no par�al habitability determina�ons.

2.3.15.2 Temporary berthing shall also be provided during any of the following circumstances:

̄ Any �me when crew members residing in berthing spaces to which HVAC, space hea�ng, hot water, electrical, or sanitary services are interrupted outside of normal working hours of 7:30 am to 4 pm.

̄ Any �me work is being performed on the ship between the hours of 8 pm to 7 am. The �mes indicated in this sec�on may at the Contractor’s request and the discre�on of the COR be reviewed and adjusted to accommodate the �ming of the Contractor’s normal day work shi� period.

2.3.15.3 The Contrac�ng Officer shall make final determina�on on any ques�on of ship habitability or the requirement for temporary berthing.

2.3.16 Work Hours

2.3.16.1 At the beginning of the repair period, the Contractor shall advise the COR in wri�ng of the planned regular work day schedule. In the event the Contractor desires to work at �mes other than those previously scheduled, no�fy the COR at least 4 hours prior to the end of the scheduled work day proceeding the unscheduled work �me. If previously unscheduled work is to be performed on a weekend or federal holiday, the COR must be no�fied prior to 9:00 am on the last regular work day before the unscheduled work.

2.3.16.2 Chargeable work �me will commence when contractor personnel arrive at the repair loca�on (i.e. onboard vessel) and will cease when contractor personnel depart from it.

2.3.16.3 The contractor shall be available via telephone, 24-hours a day, 7 days a week for emergencies.

In emergency situa�ons, the contractor may start work immediately by verbal authoriza�on from the Contrac�ng Officer.

2.3.17 Ship’s Force Availability

2.3.17.1 Ship’s force availability to operate ship’s equipment will be limited. Unless otherwise specified, provide a minimum of one working day prior no�ce for any equipment opera�ons.

2.3.18 Local Policies and Direc�ves

2.3.18.1 While Contractor personnel are on the ship or on other government facili�es, they shall comply with all policies and direc�ves issued by the Master, Commanding Officer, or Director of the ship or facility.

2.3.18.2 Only a Contrac�ng Officer may make changes to the terms and condi�ons of this contract. Any direc�on that the Contractor deems as a compensable change to the terms and condi�ons of this contract must be brought to the a�en�on of the Contrac�ng Officer immediately.

2.3.19 Safety Requirements

2.3.19.1 Gas Free Cer�fica�on

2.3.19.1.1 The Contractor shall be responsible for cer�fying that a safe atmosphere exists in and about a compartment prior to the commencement of any work. Whenever compartments must be gas free to meet state and federal regula�ons, the Contractor shall pump down, open, remove sludge, clean, wipe, ven�late and take all other ac�on required to make the compartments safe for the work to be performed. When requested by the Contractor, and to the extent empty tank space is available, NOAA will shi� fuel as required to facilitate gas free requirements. If off-loading of fuel oil is necessary because of insufficient empty tank space, the Contractor shall off-load the fuel. Provide a condi�on Found Report to iden�fy the addi�onal work to offload the fuel for a quote. Any authoriza�on to proceed with such work will come from the Contrac�ng Officer.

2.3.19.1.2 Copies of gas free cer�ficates, issued by a Marine Chemist cer�fied by the Na�onal Fire Protec�on Associa�on, shall be posted on the ship in two loca�ons designated by the COR.

Follow-up inspec�ons by the Contractor's Competent Person shall also be documented at the same two loca�ons.

2.3.19.1.3 The Contractor shall be responsible for iden�fying the compartments that require gas free cer�fica�on. Specific requirements for gas free cer�fica�on are not normally included in the detailed specifica�ons of any work item.

2.3.19.2 Fire Watch Standers

2.3.19.2.1 Hot work is permi�ed only when the Contractor provides fire watch standers. A fire watch stander is required whenever welding, flame cu�ng brazing or grinding or other hot work is performed where combus�ble materials are present within 35 feet; or where wall or deck openings within a 35-feet radius expose combus�ble materials in adjacent areas; or when combus�ble materials are adjacent to the opposite side of metal par��ons exposed to hot work, and could be ignited by conduc�on or radia�on. In the la�er case, a fire watch stander is required on both sides of the par��on.

2.3.19.2.2 Each fire watch stander shall be ou�i�ed by the Contractor with a fire ex�nguisher of a suitable size and type.

2.3.19.2.3 Prior to leaving the work site, the fire watch stander shall verify with the worker performing the hot work that no further hot work will be performed. Fire watch shall remain in effect for no less than 30 minutes a�er the comple�on of hot work.

2.3.19.2.4 Insula�on, sheathing, or other materials which limit access to either side of a par��on or structure on which hot work is being performed shall be considered to be interference, and shall be removed and restored by the Contractor.

2.3.19.3 Wri�en Hot Work No�ce

Prior to star�ng hot work on any job or separate area of the ship, provide a wri�en no�ce to the Officer on Deck (OOD). The no�ce shall specify the loca�on of the work, the �me hot work will commence and the current gas free status of the area if needed. The COR shall be no�fied by the Contractor of the hot work to be performed at the beginning of each work day.

2.3.19.4 Asbestos-Containing Materials (ACM). Exis�ng panels, insula�on, gaskets, and other materials on the vessel may contain asbestos. Work items involving asbestos removal shall be performed by a cer�fied ACM removal contractor. All asbestos projects shall comply with all federal, state, and local regula�ons governing the removal of asbestos.

*The Bell M. Shimada was constructed between 2007 and 2009 and contains no known asbestos-containing materials.

2.3.19.5 Miscellaneous Safety Requirements

2.3.19.5.1 Obtain a copy of ABS approved welding procedures and maintain a list of currently qualified welders.

2.3.19.5.2 Oxygen, acetylene, and gas supply manifold systems shall be located off the ship and have a shutoff valve to the gas supply located on the dock. The shutoff shall be in addi�on to the master shutoff valve at the inlet to each portable outlet header.

2.3.19.5.3 Rigging of hoses, welding leads, and temporary lights shall be kept clear of the decks on temporary "trees" or brackets and be arranged so as to minimize tripping and other safety hazards. Passageways shall be kept as clear of obstruc�ons as possible.

2.3.19.5.4 Lockout-tagout safety procedures must be followed when maintenance is being completed on dangerous equipment. Machines shall be properly shut off and not started up again prior to the comple�on of maintenance or servicing work. Hazardous power sources must be isolated and rendered inopera�ve before any repair procedure is started. Iden�fy, isolate, lock/tag any energy sources and then prove that the equipment isola�on is effec�ve before star�ng maintenance.

2.3.20 Interferences and Restora�ons

2.3.20.1 Remove all interferences and obstruc�ons necessary to complete the required work. This shall include the disassembly and removal of machinery, piping, ducts, cable, wiring, insula�on, structures, and anything else, which interferes with the proper accomplishment of work. Except as otherwise specified, this does not include reloca�ons made necessary by new installa�ons, which physically prevent an interference from being returned to its exis�ng loca�on.

2.3.20.2 Whenever an interference to be removed involves a structural strength member, temporary supports shall be provided to compensate for the strength loss. Whenever water�ght integrity is violated by a removed interference, provide a temporary means of maintaining water�ght integrity, except when work is actually being performed or the space is otherwise manned.

2.3.20.3 Restore all interferences to their exis�ng configura�on and condi�on. Install new gaskets and fasteners. In place of material that is rendered unsuitable for reinstalla�on during removal or storage, provide and install new materials which are equal in composi�on, strength, design, type, and size as existed prior to removal. All insula�on removed or damaged shall be renewed with new insula�on.

2.3.20.4 Material containing asbestos, which is removed as interference, shall not be reinstalled. Instead, renew the asbestos-containing material with a new non-asbestos material, which provides the same func�on, and general appearance as that removed.

2.3.20.5 Align and conduct strength, �ghtness, and opera�onal tests to ensure that the reinstalled interferences safely perform their normal func�ons.

2.3.20.6 The Contractor shall be responsible for iden�fying all interferences involved in accomplishing required work. Interferences are not normally iden�fied in the detailed specifica�ons of the work item.

2.3.21 Shipboard Storage

2.3.21.1 No space or compartment on the ship shall be used for storage by the Contractor of materials or tools. The materials allowed at the work site shall be limited to those that will be installed, consumed, or otherwise used during the work shi� in progress. Cra�ng and packing shall be removed prior to bringing the equipment or material aboard the ship, unless needed to protect the equipment or material from damage during handling. In that case, the cra�ng and packing shall be removed from the equipment or material, and shall be removed from the ship, immediately a�er being brought aboard.

2.3.21.2 Non-hazardous materials that will be used within a week’s �me may be stored on the ship if approved by the Commanding Officer prior to bringing them on board. Material brought onto the ship shall be stored un�l used in areas which do not interfere with access to fire-figh�ng equipment or personnel access.

2.3.21.3 Rigging of hoses, welding leads, and temporary lights shall be kept clear of the decks on temporary "trees" or brackets and be arranged so as to minimize tripping and other safety hazards. Passageways shall be kept as clear of obstruc�ons as possible.

2.3.22 Water�ght Integrity

2.3.22.1 Maintain or restore the water�ght integrity of the ship's water�ght bulkheads, decks, and hull by installing stuffing tubes, welded bulkhead and deck penetra�ons, mul�-cable transits, couplings, and kick pipes as appropriate. All materials and installa�on details shall be the same as the nearest similar exis�ng penetra�ons.

2.3.23 Removals

2.3.23.1 Whenever removal of equipment or machinery is specified, but reinstalla�on is not specified, the Contractor shall remove all related electric cables, brackets, founda�ons, and piping. Removal of cables shall be to the nearest circuit breaker or terminal not needed for opera�on of other equipment or machinery. Removal of piping shall include all related piping not used by other systems or equipment. Install pipe caps as needed to maintain remaining piping �ght.

Founda�ons or supports shall be cut close to deck, bulkhead, or other support and ground smooth. Contractor shall touch up paint in disturbed areas in accordance with the ship’s Pain�ng Schedule.

2.3.23.2 Whenever removal of piping or cables involve penetra�on through bulkheads, decks, hull pla�ng or other water�ght boundaries, crop out the penetra�on and install an insert plate of the same thickness as the adjacent pla�ng. Insert plates shall be a minimum of 6-inch diameters, but as a minimum must comply with ABS requirements for inser�ng steel decks and bulkheads.

Contractor shall touch up paint in disturbed areas in accordance with the ship’s Pain�ng Schedule.

2.3.24 Structural Access Openings

2.3.24.1 The Contractor may, with prior approval, cut access openings in the ship's structure if required to perform work. Such openings shall be limited to those which are essen�al for access to otherwise inaccessible areas or which greatly improve accessibility for removals or installa�ons.

The method and accomplishment of access cuts in hull and water�ght boundaries require ABS authoriza�on, inspec�on and approval.

2.3.24.2 Prior to making any access opening in the ship's structure, submit to the COR a sketch of the proposed opening, showing the loca�on and dimensions of the proposed access cut, adjacent framing members, nearby penetra�ons, and scantlings of the structure. Generous radii shall be provided at all corners. Also include a descrip�on of the eventual restora�on configura�on, with material and welding details, and a narra�ve jus�fica�on for cu�ng the opening. Submi�al of the sketch does not insure that the COR will authorize the cut as proposed. The Contractor shall proceed with the access cut only a�er return by the COR of a signed copy of the sketch and ABS approval.

2.3.25 Brackets and Supports

2.3.25.1 All pipe, cables, ducts, furniture, equipment, machinery installed by the Contractor shall be bracketed, supported, and secured so as to carry the weight, prevent vibra�on, and withstand iner�a forces resul�ng from rolling and pitching of the ship.

2.3.26 Gaskets, Packing, and Seals

2.3.26.1 Whenever the Contractor performs work which disturbs exis�ng gaskets, packing, or seals, new gaskets, packing, and seals of same material as exis�ng shall be installed, except use 3/16-inch thick cork rubber impregnated gasket material conforming to MIL-C-6183, Type I, Class 1, Grade C for all fuel oil tank manhole covers and fuel oil service piping.

2.3.27 Welding and Allied Processes

2.3.27.1 All welding, brazing, and allied processes shall be in accordance with the requirements and recommenda�ons of references listed in this statement of work.

2.3.27.2 While the ship is water-borne, welding shall be permi�ed only when welding leads are properly grounded. Welding machines and other welding power sources shall have both cables connected only to the ship where welding is done. The return ground cable shall never be grounded to anything but the ship it is servicing. All welding cables shall be fully insulated and not be permi�ed to drop overboard into the water. The total cross-sec�onal areas of the return ground cable shall be at least one million circular mils per 1,000 amperes per 100 feet, but not less than 85,000 circular mils. The ground cable shall be securely fastened to grounding plates or to an integral part of the ship, with contact areas thoroughly cleaned to bare metal.

2.3.27.3 When welding on structure, equipment, machinery, pressure vessels, or piping, the return ground cable to the welding machine shall be connected in the immediate vicinity (as close as prac�cal) of the work to ensure that current does not flow through bearings, pipe hangers or other areas where arcing or high resistance paths exist. Ground cables shall be a�ached to structure/piping adjacent to the work area when welding near electronic equipment to prevent damage to electronic equipment.

2.3.28 Pain�ng

2.3.28.1 Unless otherwise stated in the individual work items, prepare and coat all new steel, all exis�ng steel surfaces iden�fied to be cleaned and painted, and any paint system disturbed while accomplishing work items, in accordance with requirements of NOAA Standard Specifica�on S631-5. DWG OD-631-FF04 Rev 01: Pain�ng Schedule. Finish colors shall match those of the surrounding unmodified area. If no paint system is iden�fied in the item, then apply the appropriate coa�ng system similar to the area being coated as iden�fied in NOAA Standard Specifica�on MOC-631-2D, “Coa�ng Systems for Steel Surfaces” except that the top coat shall match the surrounding area. NOAA Standard Specifica�on MOC-631-2D, “Coa�ng Systems for Steel Surfaces” may be amended with reference NAVSEA Standard Item 009-32, “Cleaning and Pain�ng Requirements; accomplish” when approved by the COR.

2.3.28.2 Prior to applying any paint or coa�ngs, the Contractor shall verify that all surfaces have been properly prepared and the weather condi�ons are suitable for pain�ng. Paint shall only be applied when the following condi�ons can be maintained un�l the paint has cured.

2.3.28.2.1 Apply paint only to dry surfaces and when there is no chance of precipita�on

2.3.28.2.2 The temperature of the painted surface shall be at least 5 degrees above the dew point. The dew point of the surface shall be measured by taking the dry bulb temperature of the surface and comparing it to the wet bulb temperature at the immediate jobsite.

2.3.28.2.3 The air temperature and surface temperature must be a minimum of 45 degrees Fahrenheit unless a lower temperature is authorized by the paint manufacturer’s printed instruc�ons.

2.3.28.2.4 Pain�ng is permi�ed only when the humidity is less than 80 percent unless otherwise specified in the paint manufacturer’s wri�en instruc�ons.

In the event the Contractor desires or must proceed with pain�ng when the exis�ng weather condi�ons do not meet the above specified condi�ons, the Contractor shall erect a cover over the surfaces to be painted and shall heat the surfaces and the surrounding air to establish the required condi�ons. The condi�ons shall be maintained un�l the paint has fully cured in accordance with the paint manufacturers’ applica�on instruc�ons.

2.3.28.3 Restore all exis�ng coa�ng systems which are damaged during performance of work. The new coa�ng system shall be the same as exis�ng.

2.3.28.4 Surface prepara�on and paint applica�on shall be in accordance with applicable NOAA specifica�ons and comply with the paint manufacturers' printed recommenda�ons and instruc�ons for all aspects of surface prepara�on, and handling, mixing, and applica�on of paint materials.

2.3.28.5 Paint schedule: Paint systems used on the ship shall consist of a primer coat followed by a minimum of two top coats unless otherwise specified either in the detailed specifica�on or by the manufacturer of the paint. It is the responsibility of the Contractor to ensure that paint used is compa�ble with exis�ng paint on the ship. Painted surfaces on the exterior of the ship, areas below the walking flat in the engine room and inside tanks shall be epoxy. Bare steel shall be coated with a zinc rich primer before rust bloom is allowed to form unless otherwise specified by the paint manufacturer.

2.3.29 Electrical

2.3.29.1 All requirements and recommenda�ons of listed references shall be followed in the selec�on and installa�on of electrical cables, equipment, and machinery.

2.3.30 Sea Trials

2.3.30.1 If sea trials are required for any items within the contract specifica�ons they shall be scheduled for comple�on two or more days prior to the end of the contract period of performance. The date and length of the sea trials must be approved by the COR. The Contractor shall schedule the services of the American Bureau of Shipping (ABS) as required to provide cer�fica�on of completed work. The Contractor will, prior to sea trial departure, provide a thorough cleanup of all work areas to be approved by the COR.

2.3.30.2 Two weeks before Sea Trials, submit to COR a dra� Sea Trials Agenda for review. The Sea Trials Agenda shall list tests and inspec�ons to be accomplished by the contractor, and indicate where ship’s force assistance is needed to operate equipment. The contractor must submit a list of the personnel who will ride the ship during sea trials prior to departure. The list must include Name, Ci�zenship, Address and person to be no�fied in case of emergency. Do not provide any other personally iden�fiable informa�on!

2.3.30.3 Sea trial tes�ng should be planned during normal working hours. However, due to �des, currents, fueling and other ship movement considera�ons it may be necessary to depart early and return late. For planning purposes Sea trials will include 12 hour’s �me between departure and return to the contractor's facility.