13-Specifications and Requirements - TRN2130879B1.pdf

SPECIFICATIONS AND REQUIREMENTS

REMANUFACTURED / REPAIR / REBUILD BUS TRANSMISSIONS

1. SCOPE:

1.1. The Broward County Transportation Department (BCT) seeks a multiple vendor open-ended contract to purchase remanufactured transmissions, or to repair/rebuild transmissions and modules (Allison B400R, B400, B500R, B500, & EV40/50 Hybrid), (Voith DIWA.6/D864.6), (ZF ECO-LIFE, ZF-Testman IAM Edition with Software), and (Eaton EMA-12N0304C). See Exhibit A for list of BCT bus models and associated transmissions. For purposes of this Contract, the term “Vendor” refers to any successful bidder awarded work under this contract, and “Vendors” refers collectively to all such awardees.

1.2. As part of their responsibilities, Vendors must repair/program the corresponding Transmission

Control Modules (TCM/VCM/ZF-Testman) as needed. This should be done using the original manufacturer's parts and programs, ensuring the highest quality of work.

1.3. As critical partners in this process, Vendors must furnish all labor, tools, equipment, materials, supplies, supervision, and other incidentals required for all work under the specifications and requirements.

1.4. All work must conform to the original manufacturers’ specifications and requirements. Vendor must use only genuine manufacturer parts (Allison, Voith, ZF, and Eaton), ensuring the highest quality and reliability.

1.5. The prices offered on each bid should encompass all costs, including F.O.B. (Freight on Board), Destination, warranty, and complete compensation. Current and anticipated fuel costs must be considered and included in the price quoted to provide a comprehensive view of the total cost.

2. SPECIFICATIONS:

2.1. Original Equipment Manufacturer Part# Allison BR400R (Remanufactured/Repair)

2.2. Original Equipment Manufacturer Part# Allison BR400 (Remanufactured /Repair)

2.3. Original Equipment Manufacturer Part# Allison BR500R (Remanufactured /Repair)

2.4. Original Equipment Manufacturer Part# Allison BR500 (Remanufactured /Repair)

2.5. Original Equipment Manufacturer Part# Allison EV40/50H (Remanufactured /Repair)

2.6. Original Equipment Manufacturer Part# Voith DIWA.6/D864.6 (Remanufactured /Repair)

2.7. Original Equipment Manufacturer Part# ZF ECO-LIFE (Remanufactured /Repair)

2.7.1. Original Equipment Manufacturer Part# 6008208450 ZF Testman IAM Edition

2.7.2. Original Equipment Manufacturer Part# 6008208490 ZF Testman License Renewal

2.8. Original Equipment Manufacturer Part# EMA-12N0304C (Remanufactured /Repair)

3. DELIVERY:

3.1. Delivery is desired within 14 calendar days after receipt of a Purchase Order unless otherwise approved in writing by County. Failure to deliver within the required timeframe may constitute default.

3.2. Vendors must meet County’s delivery requirements for F.O.B. Destination, with freight prepaid for standard deliveries. County will not be held responsible for any freight (overnight, airfreight, UPS direct, etc.). Vendors must promptly notify County of any delays, ensuring transparency and managing expectations.

3.3. Delivery Locations:

Copan’s Road Facility – Copan’s Storeroom/Parts 3201 W. Copan’s Road Pompano Beach, FL 33069

Ravenswood Regional Transit Center – Ravenswood Storeroom/Parts 5440 Ravenswood Road Dania Beach, FL 33312

3.4. Delivery must be made between 8:00 AM and 5:00 PM, except on county-recognized holidays, Monday through Friday. If the delivery date falls on Saturday, Sunday, or a Holiday, it shall be made no later than the next business day.

3.5. Vendors must pick up units for repair/rebuild or the cores within 24 hours of BCT's notification, except on weekends and holidays.

4. WARRANTY / INDEMNIFICATION:

4.1. A vendor’s standard warranty copy will be in County’s name and provided at delivery. The warranty period will begin on the date the transmission is installed and placed into service, as documented by County. If installation date is not recorded, warranty commences no later than 30 days after receipt by County. The warranty shall cover all labor, materials, parts, towing, and incidental costs necessary to restore the unit to serviceable condition.

4.2. Vendor shall warranty the following parts from the time of installation by County.

4.2.1. Allison BR400R (Remanufactured) – 2 years

4.2.2. Allison BR400 (Remanufactured) – 2 years

4.2.3. Allison BR500R (Remanufactured) – 2 years

4.2.4. Allison BR500 (Remanufactured) – 2 years

4.2.5. Allison EV40/50H (Remanufactured) – 1 year

4.2.6. Voith 15200417010 (Remanufactured) – 2 years / 150,000 miles

4.2.7. ZF 4188.040.041 (Remanufactured) - 1 year / 1500 hours to match

4.2.7.1. 6008208450 – 1 year

4.2.8. Eaton EMA-12N0304C – 1 year

4.2.9. Transmission Control Modules – 1 year

4.2.9.1. Including all costs associated with the re-programming.

4.3. If defects occur during the warranty period not caused by misuse, abuse, or improper installation, Vendor will replace the units free of charge.

4.4. Warranty work performed in BCT locations will include labor, travel, parts, fluids, and/or towing at no cost to BCT.

4.5. Repeated failures, defined as failure of four or more units within any twelve-month period, constitutes a default under this contract, unless BCT determines the failures were due to causes beyond Vendor’s control.

4.6. At a minimum, Vendor shall indemnify, defend, and hold harmless County, its officers, employees, and agents from and against any and all claims, damages, losses, liabilities, costs, and expenses, including reasonable attorney’s fees, arising out of or resulting from defective materials, workmanship, or performance under this contract, or from any act or omission of Vendor, its subcontractors, or their respective employees or agents. This clause establishes the minimum indemnification obligation and shall not be construed to limit any other rights or remedies available to County.

5. REQUIREMENTS FOR REMANUFACTURED UNITS:

5.1. All services must follow the manufacturer’s rebuild program.

5.2. After completion of all work, each Remanufactured transmission shall be Dyno tested following the manufacturer’s specifications, prior to delivery. A copy of the test results must be included with the unit at delivery time.

5.2.1. All fluids/lubricants used in the testing will not be charged to BCT.

5.3. Allison Transmissions Requirements

5.3.1. Parts and materials must be genuine Allison parts to maintain factory warranty coverage.

This includes, but is not limited to, gaskets lock strip washers, snap rings, oil seals, piston seal rings, spiral snap rings, suction and oil filters, all clutch (friction) plates, reaction plates, all bearings, switches, solenoids, input speed sensors and feed through harness connectors.

Any change in materials or procedures must have prior approval from BCT.

5.3.2. All gears that have excessive wear or damage not meeting manufacturer's wear limits must be replaced with genuine OEM parts.

5.3.3. All internal wiring harnesses will be replaced at time of overhaul.

5.3.4. All fuel, fluids and lubricants will be replaced with virgin new fuel, fluids and lubricants.

5.3.5. Any Transmission Control Module (TCM) / Vehicle Control Module (VCM) Controllers must be rebuilt using original Allison parts. The TCM/VCM Controllers will be programmed on-site at the BCT Locations listed in Section 3.3 after delivery.

5.3.6. Torque converters must be rebuilt and be the same ratio as the original unit, which will be specified at time of shipment.

5.3.7. Non-genuine parts, materials, or procedures will not be accepted. BCT reserves the right to audit all returned transmission units for quality, including records, and quality-control processes for those units, and to request from vendor replaced parts for inspection.

5.3.8. Services must follow the manufacturer's Rebuild Program which includes an extended warranty listed in section 4.

5.4. ZF Eco-Life Transmissions Requirements

5.4.1. Parts and materials must be genuine ZF Eco-Life parts to maintain factory warranty coverage. This includes, but is not limited to, gaskets, lock strip washers, snap rings, oil seals, piston seal rings, spiral snap rings, suction and oil filters, all clutch (friction) plates, reaction plates, all bearings, switches, solenoids, input speed sensors and fee through harness connectors. Any change in materials or procedures must have prior approval from BCT.

5.4.2. All gears that have excessive wear or damage not meeting manufacturer's wear limits must be replaced with genuine ZF Eco-Life parts.

5.4.3. All internal wiring harnesses will be replaced at time of overhaul.

5.4.4. All fuel, fluids and lubricates will be replaced with virgin new fuel, fluids and lubricants.

5.4.5. Any Transmission Control Module (TCM) I Vehicle Control Module (VCM) Controllers must be rebuilt using OEM parts. The TCM/VCM Controllers will be programmed on-site at the BCT Locations listed in Section 3.3 after delivery.

5.4.6. Torque converters must be rebuilt and be the same ratio as the original unit, which

5.4.7. Non-genuine parts, materials, or procedures will not be accepted. BCT reserves the right to audit all returned transmission units for quality and to request from vendor replaced parts for inspection.

5.4.8. Services must follow the manufacturer's Rebuild Program which includes an extended

5.5. Voith Transmissions Requirements

5.5.1. Parts and materials must be genuine Voith parts to maintain factory warranty seals, piston seal rings, spiral snap rings, suction and oil filters, all clutch (friction) plates, reaction plates, all bearings, switches, solenoids, input speed sensors and fee through

5.5.2. All gears that have excessive wear or damage not meeting manufacturer's wear limits must be replaced with genuine Voith parts.

5.5.3. All internal wiring harnesses will be replaced at time of overhaul.

5.5.4. All fuel, fluids and lubricates will be replaced with virgin new fuel, fluids and lubricants.

5.5.5. Any Transmission Control Module (TCM) / Vehicle Control Module (VCM) Controllers must be rebuilt using genuine Voith parts. The TCM/VCM Controllers will be programmed on-site at the BCT Locations listed in Section 3.3 after delivery.

5.5.6. Torque converters must be rebuilt and be the same ratio as the original unit, which

5.5.7. Non-genuine parts, materials, or procedures will not be accepted. BCT reserves the right to audit all returned transmission units for quality and to request from vendor replaced parts for inspection

5.5.8. Services must follow the Manufacturer's Rebuild Program which includes an extended warranty listed in Section 4.

5.6. Eaton Transmission Requirements

5.6.1. Parts and materials must be genuine Eaton parts to maintain factory warranty seals, piston seal rings, spiral snap rings, suction and oil filters, all clutch (friction) plates, reaction plates, all bearings, switches, solenoids, input speed sensors and fee through

5.6.2. All gears that have excessive wear or damage not meeting manufacturer's wear limits must be replaced with genuine Eaton parts.

5.6.3. All internal wiring harnesses will be replaced at time of overhaul.

5.6.4. All fuel, fluids and lubricates will be replaced with virgin new fuel, fluids and lubricants.

5.6.5. Any Transmission Control Module (TCM) / Vehicle Control Module (VCM) Controllers must be rebuilt using genuine parts. The TCM/VCM Controllers will be programmed on-site at the BCT Locations listed in Section 3.3 after delivery.

5.6.6. Non-genuine parts, materials, or procedures will not be accepted. BCT reserves the right to audit all returned transmission units for quality and to request from Vendors replaced parts for inspection.

5.6.7. Services must follow the manufacturer's Rebuild Program which includes an extended

5.7. Transmission Core

5.7.1. Transmission Cores for the listed transmissions will be provided by County for

Remanufacture, Repair, or Rebuild.

5.7.2. If County does not provide a transmission core, Vendor will supply a transmission from their own inventory to perform the required work.

5.7.3. A Core Charge, defined as a refundable fee representing the value of a reusable transmission core that is credited back to County upon return of an acceptable replacement, may be applied only when County cannot provide a one-to-one exchange core for the same or substantially similar transmission model. Refund of any Core Charge shall be issued within 30 days after County’s return of an acceptable core. A core shall be deemed acceptable if it is substantially complete, rebuildable, and not damaged beyond normal wear.

6. BIDDER QUALIFICATIONS

6.1. Vendors shall be, at the time of the bid opening and maintain throughout this Contract, an authorized dealer/seller/authorized service partner or manufacturer of the products offered through this solicitation. By submitting a response, the potential vendors affirm that they satisfy all the criteria specified in the solicitation documents. County requests, and the potential vendors must provide, supporting information and/or documentation attesting to this requirement. Failure to be an authorized dealer/seller/authorized service partner or the manufacturer and to supply any supporting information and/or documentation within three business days of a request by County may result in your bid being deemed non-responsive.

7. INVOICING AND PAYMENTS:

7.1. Vendor shall submit a legible copy of the invoice before payment(s) can be made. At a minimum, the invoice must provide the following information:

7.1.1. Company Name, Address, and Point of Contact

7.1.2. County Bill to Name and Broward County Point of Contact Information

7.1.3. County Purchase Order Number

7.1.4. Invoice Number and Date

7.1.5. Date of Delivery

7.1.6. Part Number

7.1.7. Quantity

7.1.8. Description of Purchase

7.1.9. Pricing Per Unit of Purchase

7.1.10. Total Amount Due

7.2. Problems regarding billing or invoicing shall be directed to the Using Agency as listed on the

Purchase Order.

7.3. Invoices for Final Payment shall be marked as “FINAL” and submitted when all work requirements have been completed, and no further charges will be incurred under the Contract.

In no event shall any invoice be submitted later than 60 calendar days from the Contract termination date or expiration date unless there is a pending dispute.

8. PASS-THRU ALLOWANCE FOR TRANSMISSION CONTROL MODULES(TCM) AND VEHICLE

CONTROL MODULES (VCM)

8.1. This solicitation includes an allowance for the cost of programming Transmission Control Modules (TCM) and Vehicle Control Modules (VCM).

9. INSTALLATION

9.1. No installation is required. County employees or a County Contractor will perform the installation.

10. ACCEPTANCE OF PRODUCTS BY COUNTY

10.1. The products provided herein shall be delivered to County and maintained, if applicable to the contract, in full compliance with the specifications and requirements outlined in this contract.

10.2. If a part is determined not to meet the specifications and requirements of this contract, either before acceptance or upon initial inspection, it will be returned to Vendor at Vendor’s expense.

10.3. At County’s option, Vendor shall either provide a direct replacement or a full credit for the returned part. Vendor shall not assess any additional charge(s) for any conforming action County takes under this clause.

11. RETURNS OF PRODUCT BY COUNTY

11.1. Products unacceptable because of quality issues, duplicated shipments, outdated products, breakage, or other concerns related to Vendor or product performance shall be returned at Vendor’s expense within three business days after receipt of notification from the Ordering Entity.

11.2. If the original packaging cannot be utilized for the return, Vendor will supply the Ordering Entity with appropriate return packaging within three business days. Postage, if applicable, shall be paid by Vendor by issuing a suitable label to the Ordering Entity via e-mail, preferably, and Vendor will assume the risk of loss in transit. The returned product shall be replaced with acceptable equipment or supplies, or the Ordering Entity shall receive a credit or refund for the purchase price at the Ordering Entity’s discretion.

11.3. County may return any new and unused product to Vendor within 180 calendar days of purchase for a full credit of the amount paid.

11.4. If Vendor disputes a return or replacement determination, Vendor shall provide written notice to County within five business days, and failure to do so constitutes acceptance. County may withhold payment pending resolution.

11.5. Restocking fees are not allowed and cannot be applied as a credit to County towards future purchases.

END OF SPECIFICATIONS AND REQUIREMENTS

EXHIBIT A

LIST OF BCT BUS MODELS AND ASSOCIATED TRANSMISSION

BCT Bus Model Transmission Part Number

2011 Nabi40' Allison B400 Gen IV 29549630

2013 Nabi 40' Allison B400 Gen IV 29549630

2014 Nabi 40' Allison B400 Gen IV 29549630

2015 New Flyer 60' Articulated Excelsior Allison B500R Gen V 29549641

2015 MCI 45' - D4500 Allison B500 Gen IV E016804

2016 MCI 45' - D4500 Allison B500R Gen V 29549641

2018 MCI 45' - D4500 Allison B500R Gen V 29549641

2020 MCI 45' - D4500 Allison B500R Gen V 29549641

2011 Nabi 42’ - HYB Allison EV40/50 29540697

2012 Nabi 42’ - HYB Allison EV40/50 29540697

2013 Nabi 40’ - HYB Allison EV40/50 29540697

2014 Nabi 40’ - HYB Allison EV40/50 29540697

2018 Low Floor Gillig 40' Bus Voith DIWA.6/D864.6 304016403

2020 Low Floor Gillig 40' Bus Voith DIWA.6/D864.6 304016403

2020 Low Floor Gillig 35' Voith DIWA.6/D864.6 304016403

2021 Low Floor New Flyer 60' Articulated Voith DIWA.6/D864.6 304016403

2022 Low Floor Gillig 40' ZF Eco-Life 418804004102

2022 New Flyer 60' Articulated Allison B500R Gen V 29549641

Proterra ZX5 Max 40” EMA-12N0304C P050817