13-Specifications and Requirements for Bottled Water Contract Final.pdf

Specifications and Requirements

5-Gallon Bottle Water and Dispenser Rental

1. SCOPE

This solicitation is for the purchase and on-site delivery of 5-gallon purified water bottles, and the rental of water dispensers for the Broward County Judiciary Complex, all three-satellite courthouses (Courts), and any other Agencies that may have a need for these goods and services.

This solicitation is for 5-gallon purified water bottles and dispenser rental.

The solicitation excludes any other sizes of purified bottled water and dispensers other than those outlined in the Specifications and Requirements.

Purchases may be conducted by a Purchase Order (PO) or through Purchasing Card (P-Card) transactions.

The vendor is not allowed to add any fees for Purchasing Card (P-Card) payments.

The vendor is not allowed to cancel deliveries due to invoice payments or billing issues.

The vendor must respond within 3-5 days to address any billing issues.

The vendor is not to add any miscellaneous charges to its invoice.

2. DISPENSER SPECIFICATIONS

The Vendor is to supply 5-gallon water bottle that are transparent, high-density, durable plastic with a cap that easily fits on top of the dispenser unit without having to remove it. The plastic bottle should be approximately 11 inches in diameter and 19.7 inches tall that would hold 5 gallons of purified water.

The dispenser unit shall be a standup model that supplies both chilled and hot water. It is to have separate spigots for cold and hot water. The cold water is to be chilled around 43 degrees Fahrenheit (6 degrees Celsius), while the hot water heats to approximately 203 degrees Fahrenheit (95 degrees Celsius), suitable for drinks like tea or coffee. Dispenser unit is to have a removable drip tray at the bottom for easy cleaning. Unit is to be ENERGY STAR rated to be more energy efficient.

3. DELIVERY REQUIREMENTS

The selected vendor will be required to provide on-site delivery of 5-gallon purified bottled drinking water. This includes delivering and installing new 5-gallon water dispenser(s). There are currently 25 court locations in the Judicial Complex, and 3 locations at the satellite courthouses.

After the initial installation, deliveries will occur during normal business hours Monday to Friday between 8:30 AM and 5:00 PM EST, as requested by each County Agency.

Deliveries that fall on County holiday(s) will be made the day before the start date of the County holiday. The Judiciary Complex, its satellite courthouses, and all other Broward County Agencies will coordinate its delivery schedule(s).

Water dispensers must be installed, inspected, and tested upon delivery. Any water dispenser that is malfunctioning will be reported, and must be replaced on the day of installation, or within 48 hours of delivery or notice of malfunction.

The Courts require approximately 150 bottles of 5-gallon bottled water delivered each week.

Delivery to the Judicial Complex will be every Friday at 8:30am.

Delivery to the Satellite Courthouses will be every two weeks at 10am.

Deliveries will be made to the following Courts locations:

Main Judicial Complex

201 SE 6th Street

Fort Lauderdale, FL 33301

North Regional Courthouse

1600 W. Hillsboro Blvd.

Deerfield Beach, FL 33442

West Regional Courthouse

100 N. Pine Island Road, Room 210

Plantation, FL 33324

South Regional Courthouse

3500 Hollywood Blvd., Room 212

Hollywood, FL 33021

This contract includes other Agency locations throughout Broward County, Florida. The following is a partial list of Broward County Agencies that may utilize this contract.

BROWARD ADDICTION RECOVERY CENTER

PORT EVERGLADES

SEAPORT ENGINEERING & CONSTRUCTION DIVISION

PURCHASING DIVISION

COUNTY ATTORNEY

BOARD OF RULES & APPEALS

COMMUNITY PARTNERSHIPS

TRANSIT

HUMAN RESOURCES

4. ADDITIONS AND DELETIONS OF EQUIPMENT/SERVICES

Broward County reserves the right to add or remove additional Broward County delivery locations.