13-Specifications and Requirements.pdf

SPECIFICATIONS AND REQUIREMENTS

AERIAL MOSQUITO ADULTICIDE APPLICATION SERVICES

1. ABBREVIATIONS

Listed below are selected abbreviations used in the Specifications and Requirements.

ABBREVIATION DESCRIPTION

CFR Code of Federal Regulations EPA Environmental Protection Agency FAA Federal Aviation Administration FAC Florida Administrative Code FDACS Florida Department of Agriculture and Consumer Services FS Florida Statutes GPS Global Positioning System OSHA Occupational Safety and Health Act PPE Personal Protective Equipment SDS Safety Data Sheet UAT Universal Access Transceiver ULV Ultra-Low Volume VMD Volume Median Diameter

2. SCOPE

2.1. Furnish all labor, materials, equipment, and services for aerial adulticiding services to control pestiferous nuisance and disease vectoring mosquitoes. Work will include aerial adulticide application for the control of mosquitoes in Broward County (“County”), Florida via fixed wing aircraft. Services performed shall be delivered upon request by County, when aerial control measures are needed to combat high numbers of pestiferous and/or disease vector mosquito populations. County shall purchase the insecticide (Dibrom or other County-approved product) required for the aerial mission. Contractor shall store up to four drums of such insecticide at its facility in compliance with insecticide label requirements and all applicable federal, state, and local laws and regulations. All services shall be performed in compliance with Chapter 388 of the Florida Statutes for Mosquito Control/Public Health, and in accordance with all applicable local and federal regulations and laws.

2.2. County has historically conducted aerial adulticide applications covering approximately

10,000 to 50,000 acres annually for adult mosquito control. All quantities are provided as estimates, and services shall be performed strictly on an as-needed basis. County shall not be held to any minimum or maximum acreage under this Contract.

3. INTENT OF COUNTY

It is the intent of County to establish a Contract for aerial mosquito insecticide application services in accordance with the Specifications and Requirements herein, as, and when required.

4. GENERAL REQUIREMENTS

4.1. Contractor shall provide all labor, certified pilots, materials, equipment, supplies, insurance, utility vehicles, personnel, and any other requirements necessary to transport, handle, mix, store, load, dispose, and apply public health insecticides, per the Specifications and Requirements herein. Contractor shall provide all fuel, oil, maintenance, tie-down fees, and all other items required for insecticide applications.

Contractor shall be responsible for the storage, transfer, loading, and container disposal of Dibrom, or any other County-approved insecticide used for aerial missions. All activities must comply with applicable federal, state, and local regulations governing insecticide storage, handling, and disposal.

4.2. Aircraft and Systems

4.2.1. Contractor shall provide multi-engine, fixed wing aircraft equipped for ULV application systems, such as rotary atomized spray systems, capable of aerially applying insecticide in accordance with label-specified application rates and droplet size requirements.

4.2.2. All aircraft submitted for use under this Contract must be certified by the FAA and comply with all requirements of 14 CFR Part 137 (Agricultural Aircraft Operations).

The aircraft provided must be capable of carrying a minimum of thirty (30) gallons of insecticide.

4.2.3. All aircraft used to apply pesticides during the term of this Contract must be registered annually with FDACS.

4.2.4. All aircraft submitted for use under this Contract shall be equipped with a GPS navigation system with grid capability and an accuracy of 0-50 feet to be used on all spray missions. In addition, the aircraft must be equipped with either a Mode-S transponder-based Automatic Dependent Surveillance-Broadcast (ADS-B) transmitter or UAT equipment for operation in controlled airspace.

4.2.5. Aircraft shall be equipped with systems capable of monitoring meteorological conditions in real time. These systems must provide weather data on the ground and in the air in order to target aerial applications accurately.

4.2.6. Contractor shall ensure that each aircraft is equipped with systems and tools designed to enhance insecticide application efficiency and reduce off-target drift.

4.3. Equipment, Calibration, Records, and Quality Assurance

4.3.1 All dispersal equipment shall be capable of delivering the insecticide at the labeled application rate uniformly and accurately across the designated treatment area.

4.3.2. Contractor shall provide County with annual proof of spray equipment calibration throughout the term of this Contract. Spray equipment shall be calibrated for flow rate and droplet size as specified by insecticide label at least once per year and after any modifications affecting droplet size or application rate.

4.3.3. Contractor shall provide copies of equipment calibration records within ten (10) business days of County’s request. County reserves the right to require additional droplet-size testing and recalibration of equipment at Contractor’s expense at any time during the Contract period.

4.3.4. Contractor shall provide copies of maintenance and cleaning logs for aircraft spray systems used in applications for this Contract within ten (10) business days of County’s request.

4.3.5. All chemical tanks installed on aircraft shall be leak-proof and constructed to allow complete drainage of insecticide from the system. In the event that excessive insecticide is dispensed or lost through spillage, leakage, or other causes attributable to Contractor, its employees, agents, subcontractors, or equipment, the cost of the lost material and all clean-up activities shall be borne by Contractor. All clean-ups shall comply with Federal, State, and local standards.

4.3.6. Contractor shall be responsible for loading all chemicals into the aircraft. Contractor shall supply all necessary pumps, coupling devices, and specialized adapters required to transfer chemicals from storage containers to the aircraft tanks. All equipment provided must be compatible with the chemical formulations and meet applicable safety and operational standards.

4.4. Availability, Response, and County Direction

4.4.1. Contractor acknowledges and agrees that response time is a material condition of this Contract and shall maintain availability for contact between the hours of 7:30 AM and 5:00 PM, seven days per week.

4.4.2. Upon County’s first attempt to notify Contractor of an aerial spray mission, Contractor shall respond to County within three business days and as part of its preparedness requirements, ensure that the aircraft is fully operational and available for aerial spraying, unless otherwise directed by County.

4.4.3. County will designate the location and areas to be sprayed, the date, time, and number of acres to be treated with insecticide.

4.4.4. Contractor shall be responsible for determining the flight path(s) within the boundaries of the designated spray area(s).

4.4.5. Aerial adulticiding treatments shall be conducted via low-flying aircraft commencing at

12:00 AM (midnight) and concluding before 6:30 AM. Contractor shall utilize night-vision goggles approved by FAA to ensure safe and effective application during nighttime operations in congested areas.

4.4.6. Contractor shall verify all dimensions of spray areas, quantities and details shown on the plans, specifications or other data received from County. Contractor shall notify County of errors, omissions, and discrepancies found therein within three business days of discovery. Contractor shall not take advantage of any such error, omission, or discrepancy, as full instructions will be furnished by County. Contractor shall not be liable for damages resulting from errors, omissions, or discrepancies in the Contract unless Contractor recognized such error, omission, or discrepancy and knowingly failed to report them to County within the required three business days.

4.4.7. Contractor shall apply adulticide at the application rate of 0.66 fluid ounces of Dibrom per acre, consistent with County’s historical standard, unless an alternative rate is expressly authorized in writing by County. All applications shall be conducted using adulticide formulations directed by County at County-approved application rate.

4.5. Preliminary Matters

4.5.1. County may require inspection and demonstration of all aircraft and spray equipment prior to award.

4.5.2. Upon Contract award, County will coordinate a kickoff meeting with the successful

Contractor. The meeting will require Contractor and County to review specific Contract details and deliverable documents to ensure the scope of work and work areas are understood.

4.6. Supervision

4.6.1. Contractor shall always enforce strict discipline and maintain good order among its employees and subcontractors at the project site and shall not employ on the project any unfit person or anyone not skilled in the work to which they are assigned.

4.6.2 Contractor shall be responsible for supervising all its employees and for establishing a quality control program to ensure that all work is completed in accordance with the specifications prior to submission to County for inspection. Any delays, costs, or rejected work resulting from Contractor submitting incomplete or unsatisfactory work shall be the sole responsibility of Contractor.

4.7. Permits and Licenses

4.7.1. Contractor shall submit a Congested Area Plan from the FAA within thirty (30) days of the Contract award.

4.7.2. Contractor shall, at no expense to County, be responsible for identifying restricted flight areas or corridors, meeting all applicable regulatory requirements, and obtaining all necessary clearance, licenses, and permits required for the provision of the services described herein in a timely manner.

4.7.3. Contractor shall secure and pay for all permits and licenses required by FAA, State, or local laws, rules, and regulations necessary to handle, transport products and perform services listed in the Contract.

4.7.4. Contractor shall ensure that all pilots employed maintain all certifications required by the FAA and as described in Chapter 388 FS and FAC 5E-13 for Aerial Public Health Pest Control. Contractor shall provide written proof of current certifications for all pilots who provide services under this Contract.

4.7.5. Contractor must be certified in commercial application for aerial application of insecticides and hold individual licenses for commercial application. Proof of licensing and certification shall be submitted with the Vendor’s bid or provided within three business days upon County’s request.

4.7.6. Contractor shall ensure that all staff involved in the transportation, mixing, loading, and application of insecticides during the term of this Contract shall hold valid Public Health Pest Control certifications issued by FDACS.

4.8. Resolution of Disputes

To prevent disputes and litigation, it is agreed by the parties hereto that the Project Manager shall decide all questions, claims, difficulties and disputes of whatever nature which may arise relative to the technical interpretation of the Contract documents and fulfillment of the project documents as to the character, quality, amount and value of any work done and materials furnished, or proposed to be done or furnished under or, by reason of, the Contract documents. The Project Manager's estimates and decisions upon all claims, questions, difficulties, and disputes shall be final. The Contract Administrator shall determine all non-technical administrative disputes.

4.9. Inspection of the Work/Reporting

4.9.1. County will be on site to monitor all aspects of the spray mission to ensure compliance with procedures. Monitored items include, but are not limited to:

4.9.1.1. Weather conditions are favorable for spraying.

4.9.1.2. Application of insecticide within the targeted zone.

4.9.1.3. Aircraft operation at proper altitude (250-300 feet), unless higher altitude is required by FAA Congested Area Plan.

4.9.1.4. Swath widths of 1,000 feet (plus or minus 10%).

4.9.2. Contractor shall provide a copy of each aerial spray mission report within twenty-four

(24) hours of each mission. Contractor shall use calibrated GPS equipment to generate aerial spray mission reports. Reports must contain the following information:

4.9.2.1. Pilot’s Name, FDACS pesticide applicator license number, and FAA license number of the licensee responsible for the application.

4.9.2.2. Date, start time, and end time of treatment.

4.9.2.3. Location of treatment site, which may be recorded using any of the following designations:

4.9.2.3.1. County, range, township, and section.

4.9.2.3.2. An identification system using maps and/or written descriptions that accurately identify the location and distinguish the treatment site from another site.

4.9.2.3.3. The legal property description.

4.9.2.3.4. GPS coordinates or longitude/latitude points that delineate the treated area.

4.9.2.4. Name of the person requesting or authorizing the application.

4.9.2.5. Aircraft manufacturer, make and model.

4.9.2.6. FAA aircraft number.

4.9.2.7. Originating airport or airstrip.

4.9.2.8. Spray altitude.

4.9.2.9. Ground wind speed and direction.

4.9.2.10. Temperature.

4.9.2.11. Name of insecticide used.

4.9.2.12. Insecticide application rate.

4.9.2.13. Amount of insecticide used.

4.9.2.14. Number of acres sprayed.

4.9.2.15. Flying speed when dispersing insecticide.

4.9.3. The report must be maintained for a period of three years from the application date in a manner that is accessible by FDACS and County upon request. Additional information may be requested as needed.

A significant reduction in adult mosquito populations is expected after the aerial spray mission. This reduction shall be assessed by comparing post-spray mosquito collection data in sampling sites to pre-spray counts, as well as by monitoring the decrease in service requests. If County determines that control results are inadequate, Contractor must review all pertinent factors and provide a written report of the findings to County within three business days of being notified that control of the adult mosquito populations was not effective.

4.10. Responsibility for Damages and Accidents

4.10.1. Contractor shall accept full responsibility for the completed work against all loss or damage of whatsoever nature sustained until final acceptance by the County and shall promptly repair any damage done from any cause whatsoever at no additional cost to the County.

4.10.2. Contractor shall be responsible for all materials, equipment and supplies pertaining to the Contract. In the event any such materials, equipment, and supplies are lost, stolen, damaged or destroyed prior to final acceptance by County, Contractor shall replace same without cost to County.

4.10.3. Contractor shall implement safeguards to prevent spills, leaks, or contamination and shall promptly notify County and take corrective action at its expense in the event of any incident. Contractor shall be responsible for any damages, fines, or claims resulting from non-compliance or negligence and shall indemnify and hold harmless County, its officers, and employees from all related liabilities, costs, and expenses, including reasonable attorney’s fees.

4.11. Subcontractor

4.11.1. Each subcontractor must possess all certificates of aerial spraying required by law.

Contractor shall have a continuing obligation to notify County of any change in subcontractors.

4.11.2. Contractor shall not employ any subcontractor against whom County may have a reasonable objection.

4.11.3. Contractor shall be fully responsible for all acts and omissions of its subcontractors and of persons directly or indirectly employed by its subcontractors and of persons for whose acts any of them may be liable in the same manner as if such acts or omissions were those of the Contractor’s own employees. Nothing in the Contract shall create any contractual relationship between any subcontractor and County or any obligation on the part of County to pay or to see the payment of any monies due to any subcontractor. County may furnish to any subcontractor evidence of amounts paid to Contractor on account of specific work performed.

4.11.4. Contractor agrees to bind specifically every subcontractor to the applicable terms and conditions of the Contract for the benefit of County.

4.12. Legal Restrictions and Traffic Provisions

Contractor shall conform to and obey all applicable laws, regulations, or ordinances relating to labor employed, hours of work, and Contractor’s general operations.

4.13. Safety and Protection

4.13.1. All persons performing work under this Contract shall wear appropriate PPE as prescribed by insecticide labeling and SDS. Contractor shall provide PPE to its employees at no additional cost to County and comply with all safety precautions throughout the performance of this Contract. Where there is a conflict between regulations, the most stringent shall apply.

4.13.2. Contractor shall ensure that all applications are conducted safely, correctly, and legally according to the label, State and Federal regulations. Pilot and ground crew shall be familiar with and understand the work order and insecticide label, including any application restrictions and precautions.

4.13.3. Contractor shall perform all work in a manner that meets all accepted standards for safe practices and shall safely maintain and operate all equipment used in the performance of this Contract. County reserves the right to issue immediate restraint or cease-and-desist orders to Contractor when unsafe or harmful acts are observed or reported during Contract performance. Hazardous conditions shall be immediately reported to County.

4.13.4. The pilot(s) shall determine all hazards and locate and avoid navigation hazards.

4.13.5. It is the intent of these specifications to comply with the Broward County Pollution

Control Ordinance, as stated in Chapter 27 of the Broward County Code of Ordinances. This ordinance is made a part of these specifications by reference and may be accessed at:

https://library.municode.com/fl/broward_county/codes/code_of_ordinances?nodeId=

PTIICOOR_CH27POCO

4.13.6. Precautions shall always be exercised for the protection of people and property.

Contractor performing services under this Contract shall conform to all relevant OSHA, EPA, State and County regulations during such effort. It shall be the Contractor’s responsibility to remain informed and comply with any changes in standards issued by regulatory agencies that govern the commodities or services applicable to this solicitation, during the term of any Contract resulting from this solicitation. Any fines levied by the above-mentioned authorities for failure to comply shall be borne solely by Contractor.

4.14. Hurricane Precautions

4.14.1. Compliance with any specific hurricane warning or alert precautions will not constitute additional work.

4.14.2. Suspension of the work caused by a threatened or actual storm event, regardless of whether County has directed such suspension, will entitle the Contractor to additional Contract time as non-compensable, excusable delay, and shall not give rise to a claim for compensable delay.

5. BID ITEM DESCRIPTION

5.1. If a job activity can be paid through multiple bid items, only one bid item shall be used. In this case, County’s Contract Administrator or designee will select the appropriate bid item to pay for the work.

5.1.1. Fixed Wing Aircraft Adulticiding, up to 12,000 Acres per Mission, Unit Acre.

Description: Unit price includes all costs associated with aerial adulticiding coverage area of up to 12,000 acres. Acres are determined by County‑verified measurements.

5.1.2. Fixed Wing Aircraft Adulticiding, more than 12,000 Acres per Mission, Unit Acre.

Description: Unit price includes all costs associated with aerial adulticiding coverage area exceeding 12,000 acres. Acres are determined by County‑verified measurements.

5.2. Pass-thru Allowances

5.2.1. The purpose of the pass-thru allowances is to pay for the direct costs of unanticipated events that may occur during the execution and completion of aerial adulticiding services. Pass-thru allowances include adulticiding materials and supplies, and miscellaneous specialized services that are not covered by other line items.

5.2.2. County’s Contract Administrator or designee must authorize use of any allowances

(per Specifications and Requirements) prior to Vendor incurring costs related to an allowance amount.

5.2.3. Contractor who provides its own materials or purchases from another vendor shall charge County a price no higher than that charged to its most favored customer.

County reserves the right to request verification or additional quotes.

5.2.4. Should Contractor elect to subcontract any portion of an individual project, the

Contractor must first check with County’s Contract Administrator or designee to identify if any County contracts can be utilized for the required services. If not available, the Contractor shall obtain a minimum of three quotes and the cost of the “pass-thru” shall be the lowest of the provided quotes, subject to approval of County’s Contract Administrator or designee. Parts provided by the subcontractor(s) must also be on a “pass-thru” basis unless listed in the line items. Any parts, materials, and/or skilled labor not pre-priced in the unit prices required for any service call with a cost to County.

Approval of these items/services is contingent on the review of the three independent quotes from companies with no ownership affiliation to Contractor, and the subcontractors/suppliers must be readily engaged in the business of supplying such parts, labor, and/or materials quoted. Pass-thru costs less than $2,000, but $1,000 or more shall be supported by one quote. Pass-thru costs less than $1,000 need not be supported by a quote but must include an estimate of the pass-thru cost. At all times, Contractor should endeavor to use Broward County CBE-certified businesses when procuring equipment, materials, or services in support of this Contract. Refer to the Broward County Office of Small Business and Economic Development (OESBD) for information on patronizing local, small businesses.

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