13-0187R Notice of Award Form v.19.3.pdf

Notice of Award Form

V.19.3 Page 1 of 2

Agency and Awarded Vendor Information

*Description: 13-0187R, Web-Based Plan Room and On-Call Printing Services.

*Bid Number: 21-557THA-ENGCO-B-21083 *Agency: Illinois State Toll Highway Authority

*Vendor Selected for Award: BHFX, LLC

*Line Item Description:

RENEWAL NOTICE THIS IS NOT A SOLICITATION:

This contract provides a source for on-call printing services of construction contract documents, as well as a secure website with the capacity to host web-based plan room services for advertising, distributing, and archiving contract and utility permit documents in addition to the timely issuance of addendum documents within 24 hours to the Tollway’s prospective bidders for projects included in the Tollway’s Move Illinois Program and its annual non-program projects.

This contract was advertised on 12/22/2014, IPB# 22034400. Proposals were received on 02/11/2015. The contract was awarded by the Tollway Board to BHFX, LLC on 03/26/2015 via Board Resolution number 20628 in the amount of $501,776.08. Initial contract term: Five (5) years (05/01/2015 to 04/30/2020). Option to renew:

Total of five (5) years.

In May 2019 a contract amendment notice was published increasing the contract by $100,355.22 to $602,131.30 (the term of the contract remained the same). The contract amendment was fully executed in June of 2019.

In September 2019 the first contract renewal notice was published increasing the contract by $225,000.00 to $827,131.30, and extending the contract to 04/30/2021. The first contract renewal was fully executed in November of 2019.

This second contract renewal will increase the contract by $246,000.00 to $1,073,131.30, and extend the contract expiration date to 04/30/2022.

*Award Amount: $246,000.00 *Length of Initial Term: 5 Years *Length of available renewal options: Total of 5 Years

Farm Leases and Concessions

Value to the State:

Estimated Financial Return to the State for the Life of the Contract (Includes Renewals)

Value to the Vendor:

Estimated Gross Revenue to the Vendor for the Life of the Contract (Includes Renewals)

Business Enterprise Program/Veterans Business Program

% of BEP Per Utilization Plan: 1% % of VBP Per Utilization Plan: 0

Other:

V.19.3 Page 2 of 2

Unsuccessful Bidder(s)

*Number of Responding Bidders: 2 *Number of Unsuccessful Bidder(s) 1 *Number of Awarded Bidder(s): 1

Bidder(s)/Offeror(s) Not Selected:

Cross Rhodes Reprographics, Inc. - Didn't advanced to Pricing Phase because of low scoring.

Agency Contact

Contact Name: Emina Hukic-Hamzic Telephone Number: 630-241-6800 ext. 4664

Email Address: EHukic-Hamzic@getipass.com Fax Number: 630-795-7908

Street Address: 2700 Ogden Avenue City: Downers Grove

State: Illinois Zip Code: 60515

SPO Written Determination for Contract Award Decision

General - Applies to Split Awards, Award to Other than Lowest Responsible and Responsive Bidder. The Rationale described by the purchasing agency in the recommendation to award seems reasonable, and serves as the basis for the contract decision.

Invitation for Bid - The contract was procured through the Invitation for Bid Process, and the contract has been awarded to the lowest priced responsive and responsible bidder.

Request for Proposal - Based on factors set forth in the Request for Proposal, the contract has been awarded to the offeror whose proposal is most advantageous to the State.

Renewal - The contract is a renewal in accordance with the terms of the existing contract. The award decision is based on justification presented by the purchasing agency's justification.

Comments:

Please see the Illinois Procurement Bulletin (Reference Number 22034400) and BidBuy (Reference Numbers 19-557THA- ENGPL-B-7839 and 20-557THA-ENGPL-B-10304) for the history and additional details regarding the solicitation, original award notice, amendment, and first contract renewal.

Other:

Explanation of other terms:

SPO Signature: Date: Apr 1, 2021

V.19.3 Page of Agency and Awarded Vendor Information Farm Leases and Concessions Estimated Financial Return to the State for the Life of the Contract (Includes Renewals) Estimated Gross Revenue to the Vendor for the Life of the Contract (Includes Renewals) Business Enterprise Program/Veterans Business Program Unsuccessful Bidder(s) Bidder(s)/Offeror(s) Not Selected:

Agency Contact SPO Written Determination for Contract Award Decision 11.0.0.20130303.1.892433.887364

This contract provides a source for on-call printing services of construction contract documents, as well as a secure website with the capacity to host web-based plan room services for advertising, distributing, and archiving contract and utility permit documents in addition to the timely issuance of addendum documents within 24 hours to the Tollway’s prospective bidders for projects included in the Tollway’s Move Illinois Program and its annual non-program projects.

This contract was advertised on 12/22/2014, IPB# 22034400. Proposals were received on 02/11/2015. The contract was awarded by the Tollway Board to BHFX, LLC on 03/26/2015 via Board Resolution number 20628 in the amount of $501,776.08. Initial contract term: Five (5) years (05/01/2015 to 04/30/2020). Option to renew: Total of five (5) years.

In May 2019 a contract amendment notice was published increasing the contract by $100,355.22 to $602,131.30 (the term of the contract remained the same). The contract amendment was fully executed in June of 2019.

In September 2019 the first contract renewal notice was published increasing the contract by $225,000.00 to $827,131.30, and extending the contract to 04/30/2021. The first contract renewal was fully executed in November of 2019.

This second contract renewal will increase the contract by $246,000.00 to $1,073,131.30, and extend the contract expiration date to 04/30/2022.