Questions_and_Answers_12RADA26R0001.xlsx
XLSX spreadsheet 15 KB Posted
- Attached to
- Circuit Rider Technical Assistance Program
- Solicitation number
- 12RADA26R0001
About this file
This is a Questions and Answers document for USDA Rural Development's Circuit Rider Technical Assistance Program solicitation (12RADA26R0001). The National Rural Water Association submitted six clarification questions on February 12, 2026, regarding proposal submission requirements and formatting. Key clarifications provided include: Volume III (Past Performance) documents shall not be submitted with the proposal but rather submitted directly to the Contracting Officer by reference sources as Past Performance Questionnaires; each volume must be submitted as a separate file that may be transmitted in a single email if file size permits; key personnel resumes and Letters of Commitment must be submitted as separate files using specific naming conventions (VolumeII_KeyPersonnel_COO, VolumeII_KeyPersonnel_CFO, VolumeII_KeyPersonnel_CM) and are excluded from Volume II page count; internal PDF bookmarks and table-of-contents links are permissible but external hyperlinks are prohibited; references within the same volume are allowed; and the solicitation number (12RADA26R0001) should be used in email subject lines rather than "RFQ number."
The Government also clarified that the solicitation closing date is 1500 EST on 03/04/2026, with any discrepancies on SAM.gov resolved in favor of the solicitation document. This document does not address specific products or services required, pricing terms, or award details, but rather serves as clarification guidance for offerors preparing submissions for the 5-year Firm-Fixed price Circuit Rider Technical Support Services contract nationwide.
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Other files
| File | Type | Posted |
|---|---|---|
| 12RADA26R0001_Amd_0001.pdf | ||
| Exhibit A Questions and Answer Form.xlsx | XLSX spreadsheet | |
| Attachment 2 Pricing Worksheet 12RADA26R0001.xlsx | XLSX spreadsheet | |
| Attachment 4 DISCLOSURE OF LOBBYING ACTIVITIES.pdf | ||
| Attachment 3 Subcontracting_Plan_TEMPLATE.docx | DOCX document | |
| 12RADA26R0001.pdf | ||
| Exhibit B Past Performance Questionaire.docx | DOCX document | |
| Attachment 1 PWS - WEP Circuit Rider Technical Assistance Progrm.pdf |
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Text version
Sheet1
| EXHIBIT A - OFFEROR QUESTIONS | ||||
| Solicitation Number: 12RADA26R0001 | ||||
| Program: Circuit Rider Technical Assistance Program | ||||
| Offeror: National Rural Water Association | ||||
| Date Submitted: February 12, 2026 | ||||
| # | RFP Section | Page Number | Industry Comment/Question | Government Response |
| 1 | Section L – RFP Format and Page Limitations; Instructions for Volume III; Evaluation Factors (Factor 2) | 24 | The RFP format table states “Volume III: Past Performance (Factor 2) – Not Applicable,” while the solicitation also includes detailed instructions for Volume III and directs that Past Performance Questionnaires (PPQs) be submitted to the Contracting Officer prior to the proposal closing date. Please confirm whether Volume III is required as part of the Offeror’s submission, and if so, clarify what content (if any) the Offeror must include in Volume III versus what must be submitted directly to the Contracting Officer by references. | Volume III: Past Performance (Factor 2) – Not Applicable The Offeror shall not submit anything with their proposal in regards to Volume III. |
PPQ's shall be submitted directly from the refernce source to the contracting officer.
| 2 | Section L – Submission of Proposal | 23 | The solicitation states that each volume must be submitted separately and also allows Offerors to submit more than one email due to file size limitations. Please clarify whether the Government requires (a) separate emails for each volume, or (b) separate files for each volume that may be transmitted in a single email provided the size limit is not exceeded. | The requirement is that each volume is a separate file, and could potentily be submitted in one email. |
| 3 | Volume II Page Limitations; Volume II Subfactor 2 | 24 | The solicitation states that key personnel resumes and signed Letters of Commitment are required but excluded from the Volume II page count. Please confirm the preferred method for submission of these documents: (a) appended within the same Volume II PDF after the 25‑page technical narrative, (b) submitted as separate files clearly labeled as part of Volume II, or (c) another method specified by the Government. | Key personnel dcouments shall be submitted as a separate file using the following naming convention. |
VolumeII_ KeyPersonnel_COO VolumeII_ KeyPersonnel_CFO VolumeII_ KeyPersonnel_CM
| 4 | Section L – Proposal Submission Instructions; SF‑1449 | 23 | The proposal submission instructions require the email subject line to include the “RFQ number,” while the solicitation is identified as Solicitation No. 12RADA26R0001. Please confirm whether the term “RFQ number” is intended to mean the solicitation number (12RADA26R0001) for purposes of the email subject line. | Yes the solicition number is synonomous with the RFP Number. All emails shall have a subject line inclusive of the solicitation number. |
| 5 | Section L – Cross‑Referencing and Hyperlink Restrictions | 23 | The solicitation prohibits cross‑referencing between volumes and the use of hyperlinks. Please confirm whether references within the same volume (e.g., referencing appended resumes or Letters of Commitment within Volume II) are permissible, and whether internal PDF bookmarks or table‑of‑contents links are considered prohibited hyperlinks. | Links internal to a PDF are permissible, for book marking and table-of contents, however links to an external file are not. |
| 6 | SF-1449 Block 8 | 1 | The solicitation states a offer due date of 03/04/2026 1500 EST. The posting on SAM.gov states 03/04/2026 0300 EST. Please clarify. | The solicitation closes at 1500 EST on 03/04/2026. |
| Note: Page numbers reference the solicitation PDF (12RADA26R0001) as posted at SAM.gov on February 2, 2026. Pagination may change if amendments are issued. |
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