C05 Questions and Answers_12FPC426Q0051_8-4-26.pdf

JANITORIAL SERVICES – JIMMY CARTER PLANT MATERIALS CENTER

QUESTIONS AND ANSWERS

Solicitation # 12FPC426Q0051

SITE VISIT

Q1. The solicitation indicates a site visit is scheduled for Thursday, July 30, 2026. Could you please confirm whether attendance at the site visit is mandatory for submitting a quotation, or if it is optional?

A1. The site visit was held July 30, 2026. Attendance at the site visit was not mandatory for submission of a quote.

Q2. If attendance is not mandatory, would it still be possible to arrange a separate site visit at another time prior to the quotation due date?

A2. No separate site visits will be held and individual walk-throughs cannot be accommodated.

Q3. Please provide a copy of the July 30, 2026, site-visit sign-in sheet, if available.

A3. No sign-in sheet is available for this Q&A.

Q4. Could you please confirm that August 7, 2026, at 2:30 PM EDT is the correct deadline for quotation submission?

A4. The deadline for submission of quotations has been extended. The new closing date is Monday, August 10, 2026 at 2:30 pm Eastern Time. Late packages will not be accepted or considered.

Q5. May vendors designate a qualified proposed local subcontractor or teaming representative to attend the site visit on their behalf?

A5. The site visit held on July 30, 2026 and was open to all vendors and subcontractors considering the requirement.

TECHNICAL AND EVALUATION

Q6. The solicitation states that an offeror with no past-performance record may receive a Neutral rating. Please confirm that vendor’s with zero completed federal prime contracts will be evaluated neutrally rather than unfavorably.

A6. The information contained in the solicitation on vendor past performance is accurate.

Refer to the solicitation for all evaluation details.

Q7. May vendors separately identify relevant commercial or Government experience of a proposed subcontractor or key personnel as team experience, provided that it is not represented as vendor corporate prime past performance?

A7. Yes

Q8. May the prime contractor use a qualified local janitorial subcontractor while retaining contract management and responsibility?

A8. The contractor may utilize qualified subcontractors. The prime contractor maintains responsibility for the successful performance of the contract. The contract relationship remains with the Government and the Prime, not the subcontractors.

CONTRACT CLAUSES

Q9. FAR 52.219-14, Limitations on Subcontracting, appears unchecked in the solicitation.

Please confirm whether that clause is intentionally not applicable to this acquisition?

A9. FAR 52.219-14, Limitations on Subcontracting is not applicable to this acquisition because the contract is not expected to exceed the Simplified Acquisition threshold.

Q10. Please confirm whether all contractor personnel will require Personal Identity Verification credentials or whether the facility will use another access process for recurring janitorial personnel?

A10. The SOW requires work to be completed during normal work hours, therefore entry issues should not arise. Any access issues encountered by the contractor will be addressed by the on-site staff at the time the issue arises.

No badges are required for access. PIV will be verified with the contractor and their staff on the first visit for any new staff. Due to the small nature of the facility and limited staff on-site, government employees will be able to recognize the recurring contractor staff after the initial visit.

Q11. Solicitation clause 52.204-9 (Personal Identity Verification of Contractor Personnel) is marked applicable and SOW §2.5 and §5.1 reference suitability determinations. Please describe the badging/suitability process and typical timeline for cleaning-staff credentials, and confirm whether cleaners may perform under escort during the pendency of a suitability determination so services can commence at the 8/17/2026 start?

A11. No badges are required for access. PIV will be verified with the contractor and their staff on the first visit for any new staff.

Q12. The solicitation includes 52.222-41 (Service Contract Labor Standards) and 52.222-42 (Statement of Equivalent Rates). Will the Government add FAR 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards — Price Adjustment (Multiple Year and Option Contracts), so that option-year prices can be adjusted for revised Wage Determinations, or should offerors build all future SCA increases into base-year pricing?

A12. The FAR clause 52.222-43, Fair Labor Standards Act and Service Contract Labor

Standards — Price Adjustment (Multiple Year and Option Contracts) is applicable and already marked under the solicitation.

Q13. Solicitation clause 52.223-1 (Biobased Product Certification) is marked applicable.

Please confirm the format in which the Contractor should provide the biobased certification statement — within the technical response narrative, on a separate signed cover form, or on a specified USDA template?

A13. The offeror can provide a separate list noting the intended biobased products that will be used in performance. The offeror also certifies with the signing of the offer that approved biobased products will be used.

STATEMENT OF WORK

Q14. The Schedule of Items identifies the base period as August 17, 2026, through August 16, 2027; however, Section 1.2 of the Statement of Work references commencement on or after December 15, 2025. Please confirm that the correct base-period dates are August 17, 2026, through August 16, 2027.

A14. The Statement of Work contained a date error. A corrected SOW is attached as part of Amendment 0001. Work is expected to begin around August 17, 2026. The base period is August 17, 2026 through August 16, 2027.

Q15. Has the current Statement of Work materially changed from the incumbent contract?

A15. There have been no significant changes in the Statement of Work.

Q16. What is the required service frequency and anticipated weekly labor coverage?

A16. Refer to updated Statement of Work for specific service frequency. The vendor will determine the labor required to perform services in the SOW. The monthly payment will remain one firm fixed price.

Q17. Please clarify the cleaning requirements for the laboratory area, including whether any restricted spaces, specialized equipment, hazardous materials or special cleaning procedures apply. Please include pictures.

A17. The work room/laboratory is building 5. It only consists of a central workroom/lobby area and two small restrooms. The contractor will not be in proximity to any restricted spaces, specialized equipment, or hazardous materials. No special cleaning procedures will apply.

Q18. SOW §3.1 includes the laboratory area in weekly sweep-and-mop. Are there any lab-specific protocols, PPE, restricted chemicals, restricted-access hours, seed/soil contamination handling procedures, or escort requirements beyond standard office cleaning that the Contractor must observe when working in the lab?

A18. The work room/laboratory is building 5. It only consists of a central workroom/lobby area and two small restrooms. Standard office cleaning procedures and protocols will apply.

Q19. The Statement of Work mentions that approximately 21 square feet of space may be assigned to the contractor for storage of supplies and equipment. Could you please confirm whether the awarded contractor will be provided access to this storage area to securely keep cleaning equipment, tools, and janitorial supplies on-site throughout the contract period?

A19. Yes, this space is available throughout the performance of the contract.

Q20. SOW §3.1 requires weekly sweeping of exterior porches. Please confirm the number of exterior porches to be swept and the approximate combined square footage?

A20. There are two exterior porches total 240 sf combined.

Q21. SOW §2 states the services "will include, whether specifically listed or not, all functions normally considered part of commercial janitorial work." Please confirm whether snow/ice removal, exterior pressure washing, carpet extraction, or upholstery cleaning are anticipated under this catch-all language, or whether the enumerated §3 task list represents the complete scope for pricing purposes?

A21. None of the above-mentioned tasks are included under this contract.

FLOORS

Q22. Please identify the approximate flooring types and corresponding square footage, including carpet, tile, resilient flooring or other surfaces.

A22. All floors are hard surface. All work area floors in Building 1 are vinyl tile and bathrooms are tile. All floors in building 5 are institutional vinyl composition tile.

Q23. The Statement of Work requires the contractor to furnish floor-scrubbing, waxing and polishing equipment, but the listed tasks do not establish a frequency for stripping, waxing, buffing or refinishing floors. Please confirm whether any floor stripping, waxing, buffing or refinishing is included in the required firm-fixed-price services. If so, please identify the applicable flooring areas and required frequency.

A23. The listed tasks are all that is being requested. No floor stripping, waxing, buffing, or refinishing is required in the Statement of Work.

Q24. Please provide the floor-surface breakdown for Building 1 (approx. 5,700 sf) and Building 5 (approx. 850 sf) by type — VCT, sealed concrete, ceramic tile, carpet, laboratory flooring, and other.

A24. Building 1: 5468 sf of Vinyl Tile and 232 sf of ceramic tile

Building 5: 850 sf VCT

Q25. SOW §2.1 requires the Contractor to furnish wax strippers, floor finish, and waxing/polishing machines, but §3 (Requirements/Tasks) lists no strip, wax, seal, or buff task at any frequency. Is periodic hard-floor refinishing in scope of this contract? If so, at what frequency, and in which areas of Buildings 1 and 5?

A25. Periodic hard-floor refinishing is not a requirement of the contract.

WINDOWS

Q26. How many interior and exterior windows are included, and are any windows above normal ladder height?

A26. There are 30 windows total. All windows are at ground level and can be reached with at most a small stepladder.

Q27. Does exterior window cleaning require a lift, extension equipment, or roof access?

A27. All windows are at ground level and can be reached with at most a small stepladder. No lift, extension equipment or roof access is required.

Q28. Approximately how many interior and exterior windows and other glass surfaces are included in the twice-yearly window-cleaning requirement? Please provide approximate dimensions and identify whether any windows are elevated, inaccessible from ground level, or require ladders, lifts or other specialized access equipment. Please provide pictures.

A28. 30 windows in total- 3 doors with full height glass, 1 door with half height glass, 2 large plate glass windows (approximately 4’x8’), 4 single casement windows (approximately 22.5x32.5),19 double casement windows (approximately 55x65).

BUILDING STAFF/VISITORS

Q29. Approximately how many Government employees regularly occupy Buildings 1 and 5, and approximately how many visitors are received during a typical workweek?

A29. The building houses 6-8 full-time employees and receives 2-4 visitors per week. An occasional larger meeting with 50-60 attendees will be hosted at the facility. This occurs 3-4 times per year.

Q30. What is the average daily on-site occupancy in each building? This drives restroom consumable and paper-product volume, which the Contractor is required to furnish under

SOW §2.

A30. The building houses 6-8 full-time employees and receives 2-4 visitors per week. An occasional larger meeting with 50-60 attendees will be hosted at the facility. This occurs 3-4 times per year.

JANITORIAL SUPPLIES

Q31. Can the Government provide historical or estimated monthly consumption quantities for toilet paper, paper towels, liquid soap, trash liners, toilet-seat covers, sanitary-disposal bags and urinal screens?

A31. The Government cannot provide estimated consumption quantities as these products have been provided by previous contractors. The government has not purchased these products for the facility in recent years. It is the Contractor's responsibility to account for janitorial supplies and include in their firm-fixed price.

Q32. Are restroom paper products, trash liners, soap and other consumables furnished by the Government or the contractor?

A32. The contractor is responsible for providing all janitorial supplies and consumables and should account for this expense in their firm fixed price.

Q33. Can the Government provide the sizes, brands, model numbers and photographs of the existing paper-towel, toilet-paper and soap dispensers so offerors can price compatible products?

A33. New soap dispensers (AbilityOne # 4510-01-521-9872) will be installed soon in all restrooms. Paper Towel Dispenser and Toilet Paper Dispensers do not have brands/model numbers available but they utilize standard toilet paper rolls and M-Fold hand towels.

RESTROOMS

Q34. SOW §2.1 requires that Contractor-furnished supplies be compatible with existing fixtures. Please provide, for each restroom in Buildings 1 and 5: number of toilets, urinals, sinks, sanitary napkin receptacles, plus make and model of existing paper towel dispensers, toilet tissue dispensers, and soap dispensers?

A34. Building 1: 5 toilets, 1 urinal, 4 sinks

Building 5: 2 toilets, 2 sinks

INCUMBENT CONTRACT

Q35. The name of the current or most recent incumbent contractor.

A35. The incumbent vendor is Chosen First Cleaning Service LLC contract #

12FPC424P0027.

Q36. The current monthly and annual contract price.

A36. The total awarded value including options exercised was $36,876.

Q37. Is an Independent Government Cost Estimate or prior award value available to inform price reasonableness?

A37. The total awarded value including options exercised was $36,876.

OPTIONS

Q38. How many options years was exercised?

A38. There were two options available and two options were exercised.

Q39. The total awarded value, including options exercised.

A39. The total awarded value including options exercised was $36,876.