S01 Amendment 4 Ajies Daguey Dams Site Visit Notes.pdf

Virtual Site Visit - EWP – Ajies and Daguey Dam Repairs, Puerto Rico Solicitation 12FPC324B0005

Wednesday July 17, 2024 – 10 a.m.

Site Visit began with review of solicitation package, and government contract requirement by Yilia BaucageBou Contracting Officer Representative.

Work is being contracted by the federal government and is being sponsored by Puerto Rico Department of Natural and Environmental Resources. Although this work will be done through a federal contract with USDA, the Puerto Rico Department of Natural and Environmental Resources has a cost share arrangement with the government through a project agreement so this work is being done on their behalf.

The items discussed at this pre-bid conference/site visit are intended to highlight certain items. Not all items are covered. Those in the solicitation that are not covered are just as important and binding as those that are. Also, any statements that are made during this meeting which conflict with or are not stated in the solicitation are not binding. Any discrepancies between information provided during the site showing and the solicitation should be raised by a prospective bidder to the contracting officer immediately for resolution. Only the contents of the solicitation (including amendments thereto) are binding upon submission of a bid and award of a contract.

A Firm Fixed Price Construction Contract (FAR Part 36) will be awarded under Sealed Bidding (FAR Part 14). A bid bond is required to be submitted with the bid in the amount of 20% of the bid price. Bid and bid bond must be received via email by 2:00 pm Local Time on August 6, 2024 to the email address on page 53 of the solicitation package.

Instruction for submitting an electronic bid and participate in the virtual bid opening can be found starting on page 53 of the solicitation package.

Please be sure that all required representations and certifications in Section K are completed and submitted with the bid and to keep an eye on the solicitation on SAM.gov all the way through the due date for bids to see if any additional amendments have been issued which may affect the bid. Bids must provide a 60-day acceptance period – anything less will render bid non-responsive, and it will be rejected. Award will be made to the responsible bidder whose bid, conforming to the solicitation, will be most advantageous to the Government, considering only price.

Must return:

SF1442 – pages 1-2

• Complete Blocks 14-20c. MUST complete enter total bid amount in block 17, acknowledge any amendments in block 19, and enter name and title of authorized representative, their sign and date in block 20a, 20b, 20c. DO NOT complete anything below block 20c.

Bid Schedule – page 8-9

• Enter an amount for each line item, unit price, extended price, total bid amount for each dam and a total bid amount. Do Not round numbers. Check math!

• Enter Name of Company submitting and DUNS # - now Unique Entity ID.

Section K – pages 27-47

• Be sure to check appropriate option in FAR clause 52.204-8 (page 37) indicating whether paragraph D applies or completing individual certifications; and certification in FAR clause 52.204-24 on page 40; and 52.209-11 on page 38; and 52.209-13 on page 44.

Perspective Awardee MUST be registered in the SAM prior to award and maintain as Active throughout contract performance.

Work is set aside for Small Business - under NAICS Code 237990 - Size Standard is $45 million average annual gross receipts averaged over 3 years.

Magnitude of work is between $1-5 million.

Department of Labor, Construction Wage Rates Apply – FAR Clause 52.222-6 and must be paid to all employees working under the contract (attachment to solicitation) – Must submit weekly certified payrolls – thru COR. Employees will be interviewed to verify wages being paid.

Performance Time is 457 calendar days. This time includes the entire time between the start date which is the date of the notice to proceed and all the way through completion of the work and site cleanup.

Upon contract award, the successful offeror will have 10 calendar days to provide a payment bond (SF-25) and performance bond (SF-25A) – for 100% of the contract price.

As well as a construction schedule, safety program and Safety officer, first aid certifications, COI, designation of Superintendent, and Quality Control personnel.

Variation in Estimated Quantities – FAR Clause 52.211-18 in included in this solicitation. For quantities that vary more than 15% more or less than the estimated quantity, the contractor or government can request an equitable adjustment in the contract price upon demand. Otherwise, accepted unit prices will be used to calculate final cost.

Buy American Act-Construction – This solicitation includes the provision 52.225-10 and clause 52.225-9 - all construction materials used by the contractor shall be domestic (U.S.).

FAR Clause 52.222-37 requires Bidders of contracts awarded over $150K to submit annually a VETS4212 report. This verification will be required before award will be made.

Preconstruction meeting will be held with contractor prior to issuing notice to proceed to review equipment, permit requirements, and all submittals - safety plan, first aid certifications, construction schedule, contractor’s superintendent, etc.

Site of Performance

- Safety Requirements, Including Underground Utilities

Safety is #1 priority. OSHA Regulations and in addition NRCS Supplement to OSHA is found in Section H of contract package – beginning on page 15. Please review and pay careful attention.

Must demonstration you have a safety program commensurate with the work to be performed. Required to submit written safety plan for approval prior to starting work.

MUST have on site at all times an employee who has a current first aid certificate from the Red Cross, the Mine Safety & Health Administration or any other state approved organization. Copies of certification must be supplied by successful contractor prior to issuance of Notice to Proceed.

Payment under construction contracts will be made within 14 days - upon completion and final inspection/acceptance of work by Government, submission of all weekly certified payrolls and proper invoice. See page 12-13.

Remarks and explanations at this conference SHALL NOT qualify the terms of the solicitation.