Pre-Bid_Notes__COR_05_22_19_(SEC_edits).pdf

PMC Office Demolition and Replacement Pre‐Bid Conference

May 22, 2019 @ 10:30am

Corrections to the Solicitation:

• The header on the pages following the title page is incorrect. Please ensure that you use the Solicitation Number in Box 1 of the SF‐1442:

12FPC219R0008

• Item 9 on the Bid Schedule (page 5) should be QTY: 1; UNIT: LS.

• Typographical error in Section C (page 6). Second Paragraph, second sentence, should read “prefabricated” instead of “refabricated”.

Performance Bonds:

• Bid Bond SF‐24

• Performance Bond SF‐25

• Payment Bond SF‐25A

Maximum Work Week:

• 10 hours a day 5 days a week, Monday through Friday. Submit request in writing to CO to adjust this work schedule.

• No work on Independence Day & Labor Day

• Submit request in writing if desiring to work on Columbus and Veterans Day

Permits:

• Due to this being a federal facility, permits are not required. However, all applicable requirements for state and local regulatory agencies are expected to be adhered to.

• Contractor is expected to adhere to NY State Law 753 811 One Call Requirements for demolition.

• Contractor must submit the Excavator Operators Certification # to the COR prior to commencement of work.

• The contractor is expected to adhere to all pertinent provisions of USACE Safety and Health Requirements Manual, EM 385‐1‐1.

Accident Prevention: FAR Part52.236‐13

• Contractor shall safeguard the public and Government personnel, property, materials, supplies and equipment exposed to contractor operations and activates

• Contractor shall provide safety barricades , signs, etc.

• Comply with 29 CFR Part 1926 and 1910

• The contractor shall take immediate actions to correct noncompliant actions or situations that impose serious or imminent danger to the health and safety of the public or government personnel.

• Please review and adhere to the insurance requirements on pg 12 of the solicitation

Alterations in Contract: FAR 52.252‐4

• NRCS Supplement to OSHA, parts 1910 and 1926

NRCS Supplement:

• Contractor will provide Health and Safety Plan in writing prior to work commencement

• A pre‐construction safety meeting will be held prior to commencement of work.

Maybe included as part of the overall pre‐construction meeting

• Monthly joint safety committee meeting will be held. Can be included in a joint progress meeting

• Contractor must designate a competent supervisory employee to administer the safety program

• Weekly toolbox safety meetings

• Frequent safety inspections need to be performed

• One employee with a current first aid certificate must be on site during construction operations

• Contractor must maintain an accurate record of all injuries, deaths and diseases

• 16‐unit first aid kit must me on site for every 25 employees ratio must be maintained

• Contractor must identify prompt communications, transportation, and medical care for injuries. Include in the HASP

• Contractor must provide proper signage and directions for first aid stations

• Contractor must post an emergency listing

• Hard hat area‐all job site area outside of the office trailer and properly posted

• Equipment and machinery must be inspected daily

• All equipment will have ROPS

NRCS QA: FAR Part 52.246.12

• Contractor shall maintain adequate inspection system to ensure work conforms to contract requirements

• Government inspections and test do not relieve the contractor of any quality control responsibility

• Contractor bares all cost for quality control and any corrections needed from the Gover.

QA

AGAR 52.236‐72

• Contractor must provide and maintain sanitation facilities

AGAR 452.236‐73

• If unidentified archaeological or historic sites are encountered the contractor must stop work and notify the CO

AGAR 452‐236‐74

• Contractor operations shall minimize erosion that muddy streams, rivers and impoundments

• No discharge of pollutants on ground or water bodies

Site Specific Items:

Components Removed Prior to Contractor Arrival:

Deck except for any supporting concrete Benches in Green House Windows in office and conference room (donated to Habitat for Humanity). Windows will be removed at the start of demolition by the contractor without damage.

All IT and phone systems Furnace & AC units Back up Generator Septic will be Pumped

Items to remain for demolition Desks and Chairs All Cabinets A refrigerator and freezer will be included demolition

Submittals:

Payment and Performance bonds Insurance Certificates

HASP

Call 811 Ticket and Excavator Operators Safety Certification #'s Schedule Prime and each Subcontractor must complete and sign SF1413 Building Floor Plan for approval prior to commencing final ordering Waste Management Plan Quality Assurance Plan

Igress/Egress Roads:

Only one entrance to PMC, must be shared with ongoing operations of the PMC.

Work Limits:

Work limits are identified on the drawing. Any adjustment to the work limits will need the Owner and COR approval.

Clearing Limits:

The shrubs may be removed. The trees must be protected and may be removed if only absolutely necessary.

Waste Areas:

Identify the designated waste area and any special requirements including asbestos abatement.

Utilities:

Locations identified on drawing are approximate. Contractor is responsible for the actual location of all affected utilities.

NOTE. Contractors are responsible all Call 811 One Call Requirements per NY State Law 753.

Restoration Requirements:

ADA compliant wheel chair ramp to Foyer entrance All building entrances will have stairs the meet public building requirements All Sidewalks connecting the entrances to the parking area Concrete Pad for Backup Generator Bollards to protect Gas Meter Seeding and Mulching disturbed areas. PMC will provide the seed.

Gravel driveway Bollards around additional Gas Meters

Questions & Answers:

Q1: Does IPP shutdown for a period of time at the end of the FY?

A1: Yes, usually for a very short period of time – a few days (1‐3)

Q2: Does this job require anything beyond OSHA 10?

A2: No, it does not.

Q3: Will the stuff on the walls be removed: For example wall plaques in conference room of PMC plant releases.

A3: Yes. Most everything on the walls will be removed. Items that will stay are the dry erase boards (2) in conference room.

Q4: Will the results of the asbestos report (full) be made available before the award:

A4: Yes, the results will be added as a separate attachment. Only the results that are pertinent to the office construction will be shown (may see some line redacted that apply to other building on the property.)

Q5: Is sheet rock under the paneling in the conference room too? For asbestos purposes, as well that will give a better idea on $?

A5: Upon investigation, sheet rock was observed under the wood paneling.

Q6: How will air quality monitoring be handled? Does it need to be done?

A6: Under this contract, the awardee will be serving as the Owner’s Agent (under federal contract) to coordinate and insure the asbestos is removed in accordance with NY State Industrial Law 56‐4.3.

Q7: For Question above (Q6), where would $ go on the bid schedule?

A7: This would fall under the Demolition portion of the bidding – Item 3.

Q8: Finished floor elevation above existing ground?

A8: Yes. It will be 3.5 feet above existing grade.

Q9: What will be the size (area)(volume) of the concrete pad for the back‐up generator?

A9: 6 inch slab; 9 ½ feet x 4 ½ feet. (The generator’s actual dimensions are;

8.5’ x 3.5’ x 5’ and weighs 2,150 lbs)

Q10: How many and what size bollards and type are needed?

A10: Two sets of 2 bollards needed. One for new office building and one for gas meter located at south‐east corner of shop/warehouse building (near entrance). Must be placed in ground, 6 ½ inch diameter concrete, 3 ½ feet in height above existing ground, painted yellow.

Q11: Can you provide suggested listing of local building/construction businesses that make pre‐fabricated/modular structures.

A11: We cannot make recommendations but are aware of OWL Homes of Bath; Homes Reflecting On You by Sheri; American Homes on Route 13 in Dryden area. A google search will be able to aide you.

Q12: What are the Supervision requirements during work? Such as an experienced foreman; Project Manager. Can they be on call within a certain distance?

A12: Project Manager needs to be readily available. Foreman can serve as main point of contact. Project manager needs to be on site at least once per week.

Q13: Which trees can be removed, if needed?

A13: Shrubs may be removed. Trees must be protected and may be removed only if absolutely necessary and with COR approval.

Q14: Will large water tank in the basement be removed?

A14: Yes. The large water tank is empty and will need to be removed.

Q15: Can the contract slab be “re‐cycled?”

A15: No. All materials need to be removed off‐site and disposed of properly.

Q16: Do the lead fittings in some of the piping need to be disposed of separately?

A16: No They do not need to be removed before abatement.

Q17: Is that just a crawl space under the conference area?

A17: Yes.

Q18: What type of gravel “material” is required for the driveway?

A18: What was used in the past is adequate – Material stone #411, Mixture #57 stone & coarse rock dust.