Statement of Work Final.pdf

STATEMENT OF WORK

FOR

Fabrication and Installation of Dump Bed on Government Vehicle

Statement of Work

1. Introduction The USDA-NRCS Missouri Plant Materials Center requires a dump bed be constructed and installed on a government owned 2024 International CV515 2-ton truck, that is currently just a cab on chassis.

2. Mission The USDA-NRCS Missouri Plant Materials Center mission is to provide conservation assistance in the form of technical and programmatic assistance to farmers and landowners. While the Plant Materials Center (PMC) operates and maintains a working farm that performs research, testing, and training facility for USDA-NRCS, but specifically services Missouri, Illinois, and Iowa.

3. Background The government owned International truck currently does not have a truck bed installed. The government intends to use this truck for work that will require a dump bed for hauling rock, dirt, seed, scrap metal and debris around the 225+ acre research farm. During harvest season this truck would be a key asset for the PMC team to ensure a fast and efficient harvest.

4. Scope The Contractor shall furnish all supervision, labor, materials, tools, equipment, transportation, supplies and travel necessary to provide the required supplies or services in accordance with the statement of work and/or specifications, and terms and conditions of the contract, and any other attachments provided.

5. General Requirements

The Government requires a dump bed be fabricated, meeting the required stated specifications, and mounted to the government owned 2024 International CV515 2-ton truck. The dump bed must allow for hauling of dirt, rock, seed, scrap metal, or other materials.

The following Requirement/Specifications: provide details for the work to be completed. The contractor shall:

Coordinate with the government to pick up the government owned 2024 International CV515 2-ton truck and fabricate and install a dump bed meeting the government’s specifications. Upon completion of fabrication and installation of the dump bed, the contractor shall coordinate delivery of the government owned vehicle and provide training on use of the newly installed dump bed. The contractor shall return the vehicle to NRCS Missouri in a final and functional condition that meets applicable Department of Transportation (DOT) road and safety standards, so it can be operated on both public and private roads safely. The contractor shall also provide an industry standard warranty on workmanship and materials, a user manual, and provide a maintenance schedule for the life of the unit. The Contractor shall be responsible for pickup and delivery of the vehicle from the NRCS Elsberry Plant Materials Center (2803 N. Highway 70 Elsberry, MO 63343), The vehicle is an automatic transmission vehicle and is in good working condition,

1) Requirement/Specifications:

Fabrication and installation of dump bed on a 2024 International CV515 2-ton truck.

Dump Bed Requirements/Truck Installation Requirements:

(a) 16-foot dump bed

a) The bed shall be 12" to 24" sides

b) The sides can be removable or have the capability to fold down.

c) The back gate will swing so that dumping of material is allowed.

d) Sidewall pockets to allow for 2x4” boards to extend the sidewall.

(b) Lifting

a) Must run off the Power Take-Off (PTO) on the truck.

(c) Controls

a) Controls for the dump bed shall be located within the cab of the truck and allow for the truck to be moving while raising and lowering the bed.

(d) Toolboxes

a) Shall be equipped with mounted toolboxes 3-4’ in length and one on each side and mounted so that they do not lift with the truck bed.

(e) Receiver

a) A receiver hitch mounted to the bed and trailer light adapter

(f) Mudflaps

a) Bed will include mudflaps mounted behind the wheels.

(g) Fuel Filler Line

a) The fuel fill bracket will be mounted to secure the fuel line

(h) Safety

a) Back-up alarm shall be installed.

(i) Contractor shall provide a user manual for dump bed operation.

(j) Contractor shall provide training to one to two government employees upon delivery.

6. Pickup and Delivery The contractor shall pick up the vehicle for upfitting services within 30 Business days of the contract being awarded.

The contractor shall coordinate both pickup and delivery with the government’s technical point of contact.

Pick-up and delivery will take place at:

USDA-NRCS Missouri Plant Materials Center 2803 N. Highway 70 Elsberry, MO 63343

The government technical point of contact will be provided upon award.

Delivery and pick up must take place between the hours of 9:00am and 3:30pm.

The vehicle is an automatic transmission vehicle and is in good working condition,

7. Fabrication & Installation Services Timeframe Upfitting the vehicle should begin within 30 calendar days of the contractor taking possession of the vehicle.

This may include any vehicle tear down, design work, ordering of materials and supplies, and our installation.

The vehicle will be returned to the agency, with upfitting services completed and ready for immediate use by the agency. The contractor shall return the vehicle to the NRCS MO PMC in Elsberry Missouri, where it will be turned over to government personnel. This must occur no later than November 31st, 2025.

8. DELIVERABLES/SCHEDULE

Timely completion of deliverables is essential to a successful outcome. Below are the required due dates for each requirement/task.

Item No.

Deliverable Reference Due

1 Contractor Pick up of the government owned vehicle.

SOW Section 6. Within 30 calendar days of contract award. Actual date will be entered upon award.

2 Fabrication & Installation Services Begin

SOW Section 5. Within 30 calendar days of contract award. Actual date will be entered upon award

3 Progress Report SOW Section 11. The Contractor will provide no less than 1 progress report every 15 days.

4 Vehicle delivery and training with completed & functional dump bed, SOW Section 5 and 6.

No later than November 30th, 2025.

9. Contractor Personnel Qualifications The contractor is responsible for providing all personnel qualified necessary to transport the vehicle during pickup and delivery, fabricate and install the dump bed, provide testing of the final product, quality control, and provide (upon delivery) initial user training to one to two USDA-NRCS Missouri personnel, on how to operate the new piece of equipment installed on the provided vehicle.

10. Location and Hours of Work All work is to be completed at the contractors’ work site.

11. Progress Report The contractor will provide a progress report every 15 calendar days, detailing the current state of the upfitting, any delays due to material, supply, or equipment shortages or back orders. As well as provide detailed information on any project delays due to difficulties experienced during the upfitting, such as, but not limited to meeting one of the stated requirements, unable to complete the entire project or any portion thereof by the established due dates. Upon request the contractor should also be able to provide photographic documentation of the upfitting showing progress of the build.

12. Government Quality Assurance The COR (or appropriate representative as determined by the government) shall inspect and test the functionality of all components under the contract for acceptability prior to accepting the vehicle for final delivery or hand-off.

13. Invoicing Invoices must be submitted electronically through the Invoice Processing Platform (IPP) system and in accordance with the payment clause(s) in the contract.

The government pays in arrears. Invoices shall only be submitted for work completed. Invoice shall detail the dates of the work performed for the submitted invoice.

14. Period of Performance The period of performance for this procurement shall be approximately 60 days from the date of award. With delivery to be expected by November 30th, 2025.

15. Contract Type

A Firm-Fixed Price purchase order is anticipated for this award.