1290786-event.pdf

14 March 2025

Deceased Wildlife Pickup On-call pick-up and removal of deceased wildlife from roads within Multnomah County as dispatched by Animal Services

14 March 2025

Open 2/21/2025 12:00 AM PST Type Request for Intermediate Bids (RIB) Close 3/12/2025 2:00 PM PDT Number RIB-132-2025 Currency US Dollar

Sealed Until 3/12/2025 2:00 PM PDT

Payment Terms 0% 0, Net 30

14 March 2025

Contacts Michael Derleth michael.derleth@multco.us

Phone +1 503-988-0166 ext. 80166

14 March 2025

Commodity Codes Commodity Code Description 76121604 Dead Animal Disposal Services 72102100 Pest Control Services

14 March 202514 March 202514 March 202514 March 202514 March 202514 March 202514 March 202514 March 202514 March 2025 mailto:michael.derleth@multco.us

Multnomah County is looking for an on-call company to pick up deceased wildlife on or near county roadways as dispatched by Animal Services.

OPTIONAL PRE-BID CONFERENCE

An OPTIONAL, virtual Pre bid Conference is scheduled for Thursday, February 27 at 1:30 p.m.

Video call link: https://meet.google.com/xqm-jkiw-eua Or dial: (US) +1 516-226-0192 PIN: 783 120 807# More phone numbers: https://tel.meet/xqm-jkiw-eua?pin=3746504652141

PROGRAM OVERVIEW:

Multnomah County Animal Services (MCAS) is the county’s sole public animal shelter and control agency with the mission of protecting the health, safety and welfare of people and pets throughout Multnomah County. It operates an animal shelter at 1700 W Historic Columbia River Hwy Troutdale, OR 97060, as well as responding to and investigating animal emergencies and public safety incidents involving animals, providing lost and found services, adoption services, licensing for dogs, cats, and animal facilities, and providing education for the community.

SPECIFICATIONS AND ADDITIONAL REQUIREMENTS

Multnomah County Animal Services is looking for an on-call company to pick up large and medium sized deceased wildlife within Multnomah County. Animal Services dispatch will notify company of the location and animal type to be picked up. Animals need to be removed from roadways within 24 Hours of notification. See the Deceased Animal Pickup Procedures document on the Buyer Attachments page for more detail on required procedures.

AVERAGE NUMBER OF CALLS PER YEAR

The most common animals and average number picked up annually are listed below. (Approximately 60 yearly). Other animals not listed may be included at Animal Services discretion.

• 40 - Deer

• 10 - Coyote

• 10 - Sheep/Goat/Misc.

BIDDING/PAYMENT

Bidder is to list, on the Items-Services page of this Sourcing Event, the price to pick up one animal of any size from list above, anywhere within the boundaries of Multnomah County. Price shall include all costs associated with picking up the animal and delivering it to Animal Family Services at 17819 NE Riverside Pkwy, Portland, OR 97230 between the hours of 8am - 6pm, 7 days a week.

Bidder is also to list the cost for being dispatched to a location where the animal to be picked up can not be found and is not removed.

Successful bidder is to bill Multnomah County Animal services on a monthly basis. A detailed invoice including number of animals and locations where they were picked up from shall be provided.

Payment will be made with the county’s standard Net 30 terms. See the Sample Contract on the Buyer Attachments page for more information.

FUNDING

Total funding available for all services to be performed is estimated to be under $250,000 over five (5) years. Funding of the work described in this solicitation is not guaranteed. Fluctuations in funding year to year should be expected. The County cannot assure that any particular level of work will be provided. The contract will permit the County to add or remove work as necessary depending on availability of funding.

CONTRACT AWARD & TERM

The county may award to one or more suppliers, whichever is in the County’s best interest. The contract term shall not exceed five (5) years.

INSURANCE REQUIREMENTS

The successful bidder will be required to carry insurance shown in Exhibit 2 of the Sample Contract on the Buyer Attachments page, including:

Description https://meet.google.com/xqm-jkiw-eua https://tel.meet/xqm-jkiw-eua?pin=3746504652141

• Commercial Liability: $1M occurrence, $2M aggregate

• Automotive Liability: $1M

• Workers Compensation: $500k

PRICE CHANGES

All prices will remain firm for the first 12 months of the contract. Any change in prices thereafter will be made on an annual basis by mutual agreement. Requests for a price increase must be made in writing at least 60 days in advance of the contract anniversary date.

RESPONSIBLE BUSINESS PRACTICES

Multnomah County values contractor-partners who utilize Responsible Business Practices. These could include comprehensive waste reduction and recycling programs including, but not limited to paper reduction (duplexing, electronic communication), Minimizing e-waste including electronic hardware, batteries, and office supplies, recycling, and composting of yard or food waste or other measures.

Responsible Practices could also include reducing fossil fuel usage when possible. Measures could include: flexible commuting options, incentives for employees, telecommuting opportunities including hybrid work, purchase or lease of alternative fuel, hybrid or fuel efficient vehicles.

BID DOCUMENTS

All documents for this bid, contract terms and conditions, and project manual are available for view and download on the Buyer Attachments page of this Sourcing Event.

The Buyer Attachments page includes the following:

• Procedural Instructions - This includes "Instructions for Bidders" and Contract Award Procedures;

• Responding to a Sourcing event - MMP Supplier Guide;

• Deceased Animal Pickup Procedures document; and

• Sample Contract.

BID OPENING

Bids must be submitted through this Sourcing Event by 2:00 p.m. March 12th, 2025. There will not be a public bid opening. Bidders will be notified of the results within 5 business days, through the Q&A Board of this Sourcing Event.

IMPORTANT:

Suppliers who do not currently have access to the Multco Marketplace Supplier Portal will need to complete the "MMP Supplier Access Request Form". The optimal time to submit the MMP Supplier Access Request Form to gain access to participate in a Sourcing Event is 14 days. This will allow the County sufficient time to review your request and for you, the supplier, to access the Sourcing Event and to perform the actions needed before the event close date https://solutions.sciquest.com/apps/Router/SupplierLogin?CustOrg=Multnomah https://multco.us/info/mmp-supplier-access-request-form https://multco.us/info/mmp-supplier-access-request-form

Required to View Event

Prerequisites Required to Enter Bid

14 March 2025

1. Proposer/Bidder agrees to receive all correspondence electronically and are responsible for keeping their supplier portal updated with current contact information.

2. CONFIDENTIALITY - Please read the statutory requirements in the prerequisite link.

3. Please review the statements in this certification regarding Assurances, Certification Regarding Debarment, Suspension and Other Responsibility Matters and Certification Regarding Conflict of Interest.

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Buyer Attachments

1. How to Complete and Submit a Response to a Sourcing Event - MMP Supplier Guide

2. Procedural Instructions Bids 04_08_24.pdf

3. Deceased Wildlife Pick Up Procedures 2025.pdf

4. Sample+Contract+RIB-132-2025.pdf

14 March 202514 March 202514 March 202514 March 202514 March 202514 March 2025 https://multco.us/file/73233/download https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjkwNzg2LTE1OTY2MTM4NjZQcm9jZWR1cmFsIEluc3RydWN0aW9ucyBCaWRzIDA0XzA4XzI0LnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjkwNzg2LTE3Njc2OTAwODlEZWNlYXNlZCBXaWxkbGlmZSBQaWNrIFVwIFByb2NlZHVyZXMgMjAyNS5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjkwNzg2LTE3Njc3MDkxMDRTYW1wbGUrQ29udHJhY3QrUklCLTEzMi0yMDI1LnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1: Company Certification Information - This section is not scored Instructions:

1.1 State of Incorporation

1.2 Date of Incorporation

1.3

Bidder attests that bidder is either a non-resident bidder or a resident bidder (as described in the Representation and Certification Prerequisite and ORS 279A.120), a.ORS 279A.120 (2)(b) states that a public contracting agency shall, for the purpose of awarding the contract, “add a percent increase on the bid of a nonresident bidder equal to the percent, if any, of the preference given to the bidder in the state in which the bidder resides.”

b.“Resident bidder” means a bidder that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid, has a business address in this state and has stated in the bid whether the bidder is a “resident bidder”. ORS 279A.120 (1)(b). Enter state of residency here:

1.4 Where Bidder is unable to certify to any of the statements in Bidder Representations and Certifications of the Prerequisite, Bidder shall provide an explanation to their offer here.

1.5

The Bidder certifies to the best of its knowledge and believes that neither it nor any of its principal participants and agents has or has had the following relationships with the specific firm(s)/individual(s), identified below, which may be determined to be an organizational conflict of interest. I understand that based on the information provided by Bidder, Multnomah County may exclude the Bidder from further consideration and may withdraw its selection if the real or apparent organizational conflict of interest cannot be avoided or mitigated. Bidder further certifies that the degree and extent of the relationship of the Bidder with these named firm(s)/individual(s) will be fully disclose:

1.6 Upload additional explanation as needed

1.7 Name of person submitting the Bid:

1.8 Title of person submitting the Bid:

1.9 I represent that I am at least eighteen (18) years of age.

1.10 I represent that the printing of my name and the submittal of a Bid is intended to authenticate this writing and to have the same force and effect as my manual signature.

1.11 I represent that I am either authorized to bind the Bidder, or that I am submitting the Bid on behalf of and at the direction of the Bidder's representative authorized to contractually bind the Bidder.

1.12 I represent that the Bidder and/or its applicable representative(s) has reviewed the information contained in this Bid and that the information submitted is accurate.

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Large Animals 50 EA - Each

76121604 - Dead Animal Disposal Services

Eg.: Coyote, Deer, Sheep, Goat, Cow, etc. (Quantity of 50 is the estimated monthly volume of animals. Price is for EACH animal)

S2 Unable to Locate 10 EA - Each

76121604 - Dead Animal Disposal Services

Charge when dispatched and the animal cannot be found to remove. (Quantity of 10 is the estimated number per month.

Price is for EACH Unable to Locate)

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