1286249-event.pdf

22 April 2025

Montana State University - Wraps, Visual Aesthetics and Signage MSU is seeking a Contractor to provide all services for the design, fabrication and installation of wraps for vehicles, walls, and windows, as well as visual aesthetics and signage.

22 April 2025

Open 4/22/2025 8:00 AM MDT Type Request for Proposal Close 5/28/2025 2:00 PM MDT Number MSU-RFP-25-13 Currency US Dollar

Sealed Until 5/28/2025 2:00 PM MDT

Payment Terms 0% 0, Net 30

22 April 2025

Contacts

Mary Hardin mary.hardin1@montana.edu

Cheri Toeniskoetter Cheri.toeniskoetter@montana.edu

Phone +1 406-994-3212

22 April 2025

Commodity Codes Commodity Code Description 3803 Printing - Decals 3810 Printing - Variable Data 3812 Printing - Specialty Products/Marketing/Promotional 3818 Printing - Signs, billboards and banners, large format

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Montana State University is seeking a Contractor to provide all services for the design, fabrication and installation of wraps for vehicles, walls, and windows, as well as visual aesthetics and signage. A wide variety of items, as well as materials and design may be requested. The University is interested in collaborative and innovative designs and recommendations and represents an opportunity for the Offeror to provide examples of their work.

This RFP represents an opportunity for each Offeror to provide examples of its management, marketing and operational strategies, innovation and creativity, and its understanding of the University’s communities and objectives. The University is looking to work with a Contractor who has experience in creating and enhancing concepts, the ability to prepare and follow project timelines, deliver quality products, and provide samples of previous work completed that will provide the University with information indicative of the Offeror’s ability to perform services as requested. Each proposal should include management, and service commitments, together with specific suggestions regarding communication, planning and performance. Offeror will provide one primary point of contact for MSU.

The intent of this RFP is to provide an expedited means for anyone on campus to purchase wrap services, visual aesthetics, and signage. Although this will be a non-exclusive contract, it is anticipated that the majority of these services on campus will be purchased from the awarded vendor.

Description

Required to View Event

Prerequisites Required to Enter Bid

22 April 2025

1. Review and accept the single point of contact information.

2. Review and accept the University's instructions for submitting a proposal.

3. Review and accept the contract term.

4. Review and accept our RFP general information.

5. Review and accept the University's insurance requirements.

6. Review and accept the instructions and schedule for the Offerors' Questions and University's Response.

7. Please review and accept the University's acceptance terms.

8. Review and accept the minimum score requirement.

9. Review and accept the University's Right to Investigate and Reject clause.

10. Review and accept the University's Mandatory Requirements clause.

11. Review and accept the University's Cooperative Purchasing clause.

12. Review and accept the Presentation/Demonstration/Interview requirement.

13. Review and accept the University's Financial Stability requirement.

14. Review and accept the University's Debarment clause.

15. Review and accept the Prime Contractor/Subcontractors information.

16. Review and accept the University's Standard Terms and Conditions.

17. Review and Accept the University's Expanded Data Security Terms.

18.

Review and accept the Sample Contract found in the Buyer Attachment section of this RFP. Requests for additions or exceptions to the Contract terms, including any necessary licenses, or any added provisions must be submitted to the Procurement Officer referenced above by the date for receipt of questions, as stated in the Schedule of Events. Any request must be accompanied by an explanation of why the exception is being sought and what specific effect it will have on the Offeror’s ability to respond to the RFP or perform the Contract. The University will make any final determination of changes to the standard terms and conditions and/or contract.

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Buyer Attachments

1. Attachment 3 Evaluation Criteria Wraps.docx

2. Attachment 2 Cost Proposal .docx

3. Attachment 1 Scope of Project .docx

4. Draft Contract Wraps Vehicles Walls and Windows.docx

22 April 202522 April 202522 April 202522 April 202522 April 202522 April 2025 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjg2MjQ5LTE4MDU1NjAwNTFBdHRhY2htZW50IDMgRXZhbHVhdGlvbiBDcml0ZXJpYSBXcmFwcy5kb2N4&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjg2MjQ5LTE4MDU1NTg4ODNBdHRhY2htZW50IDIgQ29zdCBQcm9wb3NhbCAuZG9jeA%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjg2MjQ5LTE4MDYxMTU3NjlBdHRhY2htZW50IDEgU2NvcGUgb2YgUHJvamVjdCAuZG9jeA%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjg2MjQ5LTE4MDcwOTIyNzNEcmFmdCBDb250cmFjdCBXcmFwcyBWZWhpY2xlcyBXYWxscyBhbmQgV2luZG93cy5kb2N4&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1: General Instructions:

1.1 I understand it is my responsibility to check the Public Q&A board before submitting my proposal.

1.2 I understand that to ensure my questions will be answered, they should be submitted to the public Q&A board by _____________. Questions may be submitted after this deadline but there is no guarantee that late questions will be answered.

1.3 Submit a current W-9.

1.4 Provide company name used on invoices.

1.5 Provide complete remit to address for payments if it differs from the address on the W-9.

1.6 Provide contact information for the contract liaison: __________ is Contractor's liaison.

(Address): (City, State, ZIP): Telephone: Cell Phone: Fax: E-mail:

1.7 Provide name, title and email address for Contract signatory.

1.8 The University routes Contracts for signature via DocuSign. Please provide names & emails for additional personnel that should receive a copy of the Contract within your company, other than the Contract’s liaison or signatory stated above.

1.9

Equal Pay for Montana Women. Executive Order No. 12-2016 promoting equal pay for Montana women directs the Department of Administration to include incentives in the RFP process for contractors who engage in best practices to promote wage transparency. These best practices include the following:

(a)posting salary ranges in employment listings;

(b)certifying that the contractor will not ask about wage history in employee interviews;

(c)certifying that the contractor will not retaliate or discriminate against employees who discuss or disclose their wages in the workplace.

Offeror indicating it will comply with Executive Order No. 12-2016 will receive 5% bonus points available. Offerors who do not comply will not receive the bonus points. Bonus points received do not count towards minimum passing score, if applicable.

1.10 I understand that any and all costs associated with my product or service must be disclosed in my proposal. Any and all costs not disclosed in my proposal will be deemed non-applicable. I understand the University is not liable to pay any cost that was not disclosed in my proposal.

1.11 I understand if awarded the Contract, I will be required to register in SmartBuyMSU, Montana State University's e-procurement solution powered by Jaggaer.

1.12 Provide contact information for the Supplier Registration Information: is Accounting/Financial liaison. (Address): (City, State, ZIP): Telephone: Cell Phone: Fax:

E-mail

Group 2: Requirements Instructions:

2.1

I understand that if Offeror advances to the final selection process, Offeror may be required to provide a minimum of three (3) references that have used the services of the type proposed in this RFP, preferably within the last three (3) years. These references may be contacted to verify Offeror’s ability to perform the contract. The University reserves the right to use any information or additional references deemed necessary to establish the ability of the Offeror to perform the conditions of the contract.

Negative references may be grounds for proposal disqualification.

2.2

Specify how long the individual/company submitting the proposal has been in the business of providing supplies and/or services similar to those requested in this RFP and under what company name. Offeror should provide a complete description of any relevant past projects, including the supply/service type and dates the supplies and/or services were provided. A resume or summary of qualifications, work experience, education, skills, etc., which emphasizes previous experience in this area should be provided for all key personnel who will be involved with any aspects of the contract.

2.3 Provide information as to Offeror’s ability to meet specifications specifically detailed in the Buyer Attachment Section. Offeror shall respond to each requirement and provide information on its ability to meet these specifications.

2.4

Provide the University a list of any outstanding or previous litigation, which involved the proposed products or services offered in your RFP response. This information may be used to determine responsibility of the Offeror to perform the required services. If additional space is needed to respond, please upload your response in the Supplier Attachment Section.

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2.5 Provide a work plan and the methods to be used that will convincingly demonstrate to the University what the Offeror intends to do; the timeframes necessary to accomplish the work; and how the work will be accomplished to meet the Contract requirements as more specifically detailed above in the Buyer Attachment Section.

2.6

I understand at the University’s discretion, it may require confirmation of Offeror’s financial stability. Although it is not required to be submitted with Offeror’s proposal, this information may be requested before RFP award and will be scored on a pass/fail basis, at the University’s discretion. Therefore, offerors should be prepared to demonstrate their financial stability to supply, install and support the services specified by: (1) providing financial statements, preferably audited, for the 3 consecutive years immediately preceding the issuance of this RFP, and (2) providing copies of any quarterly financial statements that have been prepared since the end of the period reported by its most recent annual report.

2.7 Describe Offeror’s removal process of old wraps from various surfaces.

2.8 Provide any specialized certifications or related trainings completed.

2.9 Provide a link to an online portfolio of works Offeror has completed. Additional images may be attached to the Supplier Attachment Section.

2.10 Materials Expertise:

How do you keep up with product development or new materials?

How do you notify clients of new options or recommended alternative solutions?

2.11 Upload completed Attachment 2 Cost Proposal.

Group 3: Evaluation Criteria Instructions:

3.1 I understand the RFP will be evaluated based on the scoring criteria as found in the Buyer Attachment section of this RFP.

Group 4: Verification of Nondiscrimination Against Firearms Entities/Trade Associations.

Instructions:

Instructions: Offeror’s certification is made in compliance with and in reference to HB 356, Ch.

193, Mont. L. 2023 (HB 356) and the terms defined therein. If Offeror determines the provisions of HB 356 do not apply to Offeror or the contract to be awarded under this RFP, Offeror shall submit a statement setting forth in detail the basis for such determination.

4.1

a. Offeror does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association during the term of any contract it is awarded under this solicitation; and b. Offeror will not discriminate against a firearm entity or firearm trade association during the term of any contract it is awarded as a result of this solicitation.

4.2 If Offeror is unable to make both of the certifications in part 1, either now or during the anticipated term of the contract to be awarded as a result of this RFP AND If Offeror determines the provisions of HB 356 do not apply to Offeror or the contract to be awarded under this RFP, Offeror shall submit a statement setting forth in detail the basis for such determination.

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

1. Hourly Rate Proposal # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Hourly Rate for Installation 1 HR - Hour

S2 Hourly Rate for Design Work 1 HR - Hour

S3 Minimum fee for design work for edits or proofs, if applicable 1 EA - Each

S4 Rush Charges, if any 1 LS - Lump Sum

S5 Fee for removal of existing wraps, if applicable 1

S6 Scenario A - Vehicle Wrap 1 LS - Lump Sum

(a)Vehicle – Campus Shuttle – Front Runner Low floor Bus - Cat Tracks -All faces, except top -design provided (max 3 colors) -include MSU logos

Itemized quote must be attached to the Supplier Attachment Section

S7 Scenario B - Window Wrap 1 LS - Lump Sum

(b)Window – Strand Union Building 1 window, 117”x93” -perforated 65/35

- design provided -material: 3M Perf

S8 Scenario C: Visual Asthetics 1 LS - Lump Sum

(c)Fabric Banner 252”w x144”h Inside use in a garage warehouse, exposed to wind, must be able to withstand elements, grommet holes in all 4 corners to be hung, MSU Designing, Full color, Supplier is responsible for printing and installation

S9 Scenario D: Equipment Wrap 1 LS - Lump Sum

(d) Coffee Urns in SUB 27.63”w x 11.25”h

- Logos and color palette provided Design provided, vendor provide print set up fee Material:

•3M® IJ40C Calendered Inkjet Vinyl 4.318 Sqft •3 Mil Gloss Vinyl with Comply/Air Egress •3M® 8508 Calendered Laminate - Gloss 4.318 Sqft •3 mil Calendered Gloss 4 Year Overlaminate

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