Attachment__1_Beus_Work_Center_Grounds_Maintenance__Solicitation_Amendment_002.pdf

Solicitation Number: 1284N819Q0007 FY 19 Beus Work Center (Intermountain Region Regional Office), Grounds Maintenance and Snow Removal

REGION 4 UTAH ACQUISITION SUPPORT CENTER INSTRUCTIONAL COVER SHEET

ISSUING OFFICE: U.S. DEPARTMENT OF AGRICULTURE

FOREST SERVICE

UTAH ACQUISITION SUPPORT CENTER

1749 WEST 500 SOUTH

SALT LAKE CITY, UT 84104

FAX (801) 908-1930

SOLICITATION NO: 1284N819Q0007

OFFERS ARE SOLICITED FOR: FY19 INTERMOUNTAIN REGION- R4, GROUND MAINTENANCE AND SNOW REMOVAL (BEUS WORK CENTER)

This project is set aside 100% for small business

IMPORTANT – NOTICE TO QUOTER:

AT A MINIMUM, QUOTER SHALL SUBMIT THE FOLLOWING DOCUMENTS BACK WITH THEIR RESPONSE TO THIS SOLICITATION:

1. SF-1449 – SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS (Complete, Date and Sign).

2. SCHEDULE OF ITEMS.

3. EXHIBIT #3 EXPERIENCE AND EQUIPMENT QUESTIONNAIRE (PAGE(S) 44-47)

4. TECHNICAL RESPONSE AS IDENTIFIED IN EVALUATION FACTORS FOR AWARD. (SEE PAGES (S) 66-67)

5. Part 4.10, OFFEROR REPRESENTATIONS AND CERTIFICATIONS, paragraph (b) of provision 52.212-3. (OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS), COMPLETE ENTIRE PROVISION OR PARAGRAPH (b) ONLY, AS APPLICABLE. SIGN AND DATE IN MARGIN (PAGE 52).

6. Part 4.10, OFFEROR REPRESENTATIONS AND CERTIFICATIONS. Paragraph (q) (2) of provision 52.212-3. (PAGE 62).

Ensure the solicitation number is on the outside of your envelope and retain a copy of solicitation for your records.

Return to: USFS - Region 4 - Utah Acquisition Support Center ATTN: Whit Fausett 1749 West 2300 South Salt Lake City, UT 84104 Solicitation No: 1284N819Q0007

Please keep a copy of your quote for your records.

AN AWARD WILL BE MADE FROM THIS SOLICITATION WHEN THE EVALUATION OF QUOTES HAS BEEN COMPLETED WHICH IS ANTICIPATED TO OCCUR SHORTLY AFTER

THE CLOSING DATE OF THE SOLICITATION. IN ORDER TO BE CONSIDERED FOR ANY AWARD, IT IS REQUIRED THAT CONTRACTORS BE REGISTERED, ACTIVE AND

VALID IN THE SYSTEM FOR AWARD MANAGEMENT (SAM) DATABASE AT THE TIME THAT AWARD WILL BE MADE. REFERENCE FAR 52.204-7 SYSTEM FOR

AWARD MANAGEMENT. IT IS RECOMMENDED THAT IF YOU ARE A CONTRACTOR THAT WILL BE RESPONDING TO THIS SOLICITATION AND NOT CURRENTLY

REGISTERED, ACTIVE AND VALID IN THE SAM DATABASE, THAT YOU IMMEDIATELY BEGIN THE PROCESS. CONTRACTORS MUST ALSO MEET THE SMALL BUSINESS

SIZE STANDARD OF THE NAIC’S CODE THAT THIS SOLICITATION IS ISSUED UNDER.

THIS IS THE ONLY NOTICE THAT CONTRACTORS WILL GET INSTRUCTING THEM TO COMPLETE THE SAM REGISTRATION PROCESS IF THEY HAVE NOT ALREADY DONE

SO. THE WEBSITE IS https://www/sam.gov/portal/SAM/#1.

ALL SOLICITATIONS SHALL BE ISSUED THROUGH THE FEDERAL BUSINESS OPPORTUNITIES (www.fbo.gov).

IT IS THE QUOTERSS RESPONSIBILITY TO WATCH FOR ANY AND ALL AMENDMENTS TO THE SOLICITATION, WHICH SHALL BE ISSUED ELECTRONICALLY THROUGH THE

FEDERAL BUSINESS OPPORTUNITIES WEBSITE.

http://www.fbo.gov/

SOLICITATION/CONTRACT/ORDER FOR

COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 of 67

941701

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

1284N819Q0007 02/06/2019

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls) 8. OFFER DUE DATE/LOCAL

Whit Fausett, Purchasing Agent

801-908-1907

02/26/2019 at

3:00 p.m. Local Time

9. ISSUED BY: CODE 10. THIS ACQUISITION IS 11. DELIVERY FOR

FOB DESTINATION

UNLESS BLOCK IS

MARKED

SEE

SCHEDULE

12. DISCOUNT TERMS

Utah Acquisition Support Center

1749 West 500 South

Salt Lake City, UT 84104

( ) UNRESTRICTED

(X) SET AIDE: 100 % FOR

(X) SMALL BUSINESS

( ) SMALL DISAV. BUSINESS

( ) 8(A) 13a. THIS CONTRACT IS A RATED

ORDER UNDER DPAS (15 CFR 700)

NAICS: 561730 13b. RATING

SIZE STANDARD: $7.5 Million 14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

See Schedule Utah Acquisition Support Center 17a. CONTRACTOR/ OFFEROR CODE

FACILITY

CODE

18a. PAYMENT WILL BE MADE BY CODE

(see block 9)

TELEPHONE NO. DUNS#

FAX NO. TIN#

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

FY19 Intermountain Region-R4, UWC NF, Beus Work Center, Grounds Maintenance

See attached Schedule of Items

1. REQUISITION NUMBER PAGE 2 of 31

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AG-84N8-S-13-0107 07/16/2013

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls) 8. OFFER DUE DATE/LOCAL

Tamera Draper, Purchasing Agent

801.975.3370

July 23, 2013 at 1:00 p.m. Local Time (MT)

9. ISSUED BY: CODE 10. THIS ACQUISITION IS 11. DELIVERY FOR

FOB DESTINATION

UNLESS BLOCK IS

MARKED

SEE

SCHEDULE

12. DISCOUNT TERMS

Utah Acquisition Support Center

2222 West 2300 South

Salt Lake City, UT 84119

( ) UNRESTRICTED

(X) SET AIDE: 100 % FOR

(X) SMALL BUSINESS

( ) SMALL DISAV. BUSINESS

( ) 8(A) 13a. THIS CONTRACT IS A RATED

ORDER UNDER DPAS (15 CFR 700)

NAIC: 423860 13b. RATING

SIZE STANDARD: 100 employees 14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

See Schedule Utah Acquisition Support Center

17a. CONTRACTOR/ OFFEROR CODE

FACILITY

CODE

18a. PAYMENT WILL BE MADE BY CODE

(see block 9)

TELEPHONE NO. DUNS#

FAX NO. VXP#

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

***See Page 2 for Schedule of Items***

***See Page 2 for Schedule of Items***

(Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCES FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1 COPIES

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET

FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REFERENCE ___________________ OFFER

DATED ______________________. YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO

THE CONTRACT, EXCEPT AS NOTED

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

32b. SIGNATURE OF AUTHORIZED GOVT. 32c. DATE COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

42a. RECEIVED BY (Print)

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE 42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

AUTHORIZED FOR LOCAL REPRODUCTION SEE REVERSE FOR OMB CONTROL NUMBER AND

PAPERWORK BURDEN STATEMENT

STANDARD FORM 1449 (10-95)

Prescribed by GSA – FAR (48 CFR) 53.212

Section I.

Schedule of Items

Base Year – April 1, 2019-March 31, 2020

Item No. 001 Description Estimated

Quantity Unit of

Measure Unit Price Extended Price

A Grounds Maintenance Services (April-November)

8 Months

B Snow Removal Services (December-March)

4 Months

Total Quote:

Option Year 1 – April 1, 2020-March 31, 2021

Item No. 002 Description Estimated

Unit of

Measure Unit Price Extended Price

A Grounds Maintenance Services (April-November)

8 Months

B Snow Removal Services (December-March)

Option Year 2 – April 1, 2021-March 31, 2022

Item No. 003 Description Estimated

Unit of

Measure Unit Price Extended Price

A Grounds Maintenance Services (April-November)

8 Months

B Snow Removal Services (December-March)

Option Year 3 – April 1, 2022-March 31, 2023

Item No. 004 Description Estimated

Unit of

Measure Unit Price Extended Price

A Grounds Maintenance Services (April-November)

8 Months

B Snow Removal Services (December-March)

Option Year 4 – April 1, 2023-March 31, 2024

Item No. 005 Description Estimated Quantity

Unit of Measure

Unit Price Extended Price

A Grounds Maintenance Services (April-November)

8 Months

B Snow Removal Services (December-March)

(a) QUOTE ON ALL ITEMS. Only quotes to the nearest cent will be accepted.

(b) SET ASIDE. This Request for quotation is set-aside 100% for small business.

(c) PERFORMANCE BY: 5 Days After Receipt of Notice to Proceed (NTP)

Beus Work Center

4746 South 1900 East, Ogden, UT, 84403

Contact Laura Dunning, one business day prior to arrange for access to the site, Phone Number: (801) 476-9720, ext. 210

QUOTERS COMPANY INFORMATION:

Name of Company (please print):

DUN’s Number:

Printed Name of Company Agent:

Signature of Company Agent:

Date:

Phone Number:

Email Address:

Section II.

2.1 Description/Specifications/Statement of Work

The United States Department of Agriculture (USDA), Forest Service (FS), Intermountain Region, Forest Health Protection

- Ogden Field Office, has a need for grounds maintenance and snow removal services, at the Beus Work Center (Ogden, UT). The Contractor shall furnish equipment, supplies, labor, transportation and supervision necessary to perform the required services. Beus Work Center is currently occupied by Forest Service Employees and designated as Forest Service property.

2.1.1 SCOPE OF CONTRACT

The contractor shall ensure that grounds maintenance is performed in a manner that will maintain healthy grass, trees, shrubs, and plants, and present a clean, neat and professional appearance at all times throughout the year; and ensure all snow removal is accomplished to maintain the safety of all individuals at the Work Center.

2.1.2 Location, Direction, Description of Grounds

Location

The Beus Work Center, Forest Health Protection - Ogden Field Office is located at 4746 South 1900 East, in the city of Ogden, Weber County, in the state of Utah. The zip code is 84403 (see Exhibit #1 – Location Map).

Direction

The office is located one (1) mile east of Harrison Boulevard and 46th Street in Ogden, Utah.

Description of Grounds

The outside grounds include approximately 6,000 square feet of landscaped area and 10,000 square feet of paved/concrete area, which includes two (2) parking lots (see Attachment G - Site Layout for additional details).

Work Schedule

Work under this contract shall be accomplished at the discretion of the Contractor. Regular office hours are from 6:00 a.m. to 6:00 p.m. Monday through Friday. The contractor will not be required to perform work on a National Holiday, or the day the Holiday is observed.

In the event a work schedule falls on a National Holiday (or the day the Holiday is observed) the services normally scheduled for that day shall be performed either the day before or the day after the holiday. All National Holidays are listed below:

New Year’s Day Independence Day Thanksgiving Day

Martin Luther King Jr. Day Labor Day Christmas Day

President’s Day Columbus Day

Memorial Day Veteran’s Day

Unforeseen Building Closures: When an unforeseen building closure occurs on a regularly scheduled day of work, the Government shall have the following options:

1. To require the Contractor to perform work necessary to sustain operations on the following duty day.

2. To forego the work and reduce payment due the Contractor accordingly for work not performed.

2.1.2 Government-Furnished Property

The following Government Furnished Property will be provided for use:

1. Curbside green trash can for refuse and curbside blue trash can for recyclable items.

2. Utilities: Utilities necessary to perform the work, if necessary, will be provided by the Forest Service.

3. Water for sprinkler system and any other needed watering will be provided by the Forest Service.

2.1.3 Contractor-Furnished Property and Services

The Contractor will furnish the following supplies, property and services:

1. All labor, supervision, and transportation.

2. Equipment and supplies as deemed necessary by the government to complete the work. This includes mowers, trimmers, rakes, shovels, fertilizers, brooms, garbage bags, gasoline, oil, extension cords, and safety equipment.

3. The Contractor will not be permitted to store Contractor-furnished equipment, supplies, flammables or explosive liquids such as gasoline in a Government building or on Government property.

4. If a piece of equipment needs repair, or is determined unsafe by the Contracting Officer’s Representative or Safety Officer, the Contractor shall immediately stop using the equipment. Defective equipment shall be repaired or replaced within 72 hours. Lack of Contractor furnished equipment, supplies, or materials shall not be considered an acceptable cause for non-performance of this contract.

2.1.4 Bio Based Products

The Contractor must comply with the Agricultural Act of 2014; the Food, Conservation and Energy Act of 2008 (FCEA), 7 U.S.C. 8102; the Farm Security and Rural Investment Act of 2002 (FSRIA), 7 U.S.C. 8102; the Federal Acquisition Regulation; Executive Order (EO) 13514, “Federal Leadership in Environmental, Energy and Economic Performance,” dated October 5, 2009; EO 13423, “Strengthening Federal Environmental, Energy, and Transportation Management,” dated January 24, 2007; and Presidential Memorandum, “Driving Innovation and Creating Jobs in Rural America through Bio based and Sustainable Product Procurement,” dated February 2012, to provide biobased products.

The Contractor shall utilize products and material made from bio based materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer’s Representative (COR).

The following is an example list of products that may be used in this contract for which bio based products are available. The list is not all inclusive. It is desirable that Contractors be able to supply the greatest number of bio based products listed meeting the health and environmental specifications.

All Purpose Cleaners Fertilizers Lube Chain Lubricants

Chain Bar Lubricants Grease Absorbents Multi-purpose Lubricants

Degreasers Grease Remover Penetrating Lubricants

Diesel Fuel Additives Hydraulic Fluids 2-cycle Engine Oil

Bio based products that are designated for preferred procurement under USDA’s Bio Preferred program must meet the required minimum bio based contend as stated in the USDA Final Rule available at www.biopreferred.gov. The Contractor should provide data for their bio based products such as bio based content and source of bio based material.

In addition to the bio based products designed by the U.S. Department of Agriculture in the Bio preferred Program, the Contractor is encouraged to use other commercially available bio based products.

The Contractor shall submit with the initial proposal a complete list of bio based products, indicating the name of the manufacturer, cost of each material, and the intended use of each of the materials that are to be used in carrying out the requirements of this contract. Additionally, the successful Contractor on each anniversary date of the contract shall compile a complete list of bio based products, including the information above, purchased to carry out the contract requirements.

The Contractor shall list volume to be used and total cost for each individual product. This information will be used for reporting purposes (see Section I, FAR Clause 52.223-2 and Section L, FAR Provision 52.223-1).

Within thirty (30) days of contract award, the Contractor shall submit an Operation Plan. This submittal will be approved by the Contracting Officer’s Representative in writing. The Contractor shall not commence work until this submittal is approved by the Contracting Officer’s Representative. The Plan must contain and define the following elements:

The Contractor’s written policy stating its commitment to the use of bio based products, employee health and safety, and sound environmental management practices.

http://www.biopreferred.gov/

Detail on how the Contractor intends to keep abreast of the development and increasing availability of designated and non-designated bio based products and how any new or improved products will be incorporated on an ongoing basis into contract performance.

Proposed bio based construction products which must be selected in accordance with the criteria included above. At a minimum, the Plan must identify products by brand name for each of the product types.

NOTE: A Contractor may propose more than one product within a product category and/or propose a product or products addressing more than one product category.

The product guides which define standard operating procedures for instructing staff in the proper use, storage, and disposal of bio based products; proper maintenance of equipment; and other procedures/instructions to accomplish work under this contract.

A demonstration of proper use, an effective training program, and technical assistance are essential to the success of the purchase and use of some bio based products that may function differently than a conventional product.

2.1.5 Work Standards

The contractor shall exercise care in work methods to prevent damage to any buildings, windows, doors, gates and utilities, etc.

All work under this contract shall be performed in a safe, skillful and workmanlike manner. The Contractor is responsible for all damages causes by his equipment or employees. The Contracting Officer may, in writing, require the contractor to remove from work, any employee the contracting officer deems incompetent, careless, or otherwise objectionable for theft, possession and/or removal of materials, supplies, equipment, or any government-owned property, or for unsatisfactory performance.

The Contactor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity, and shall be responsible for taking such disciplinary action with respect to their employees as may be necessary.

2.2 GROUNDS MAINTENANCE

The contractor shall ensure that ground maintenance is performed in a manner that will maintain healthy grass, trees, shrubs, plants and present a clean, neat and professional appearance at all times throughout the year and ensure all snow removal is accomplished to maintain the safety of all individuals at the Work Center.

Repair of any damage caused by the Contractor under the performance of this contract, both major and minor, shall be the responsibility of the Contractor. Minor damage is deemed to be $500.00 or less per incident. Major damage (greater than $500.00 per incident). Damage shall be discussed with the Contracting Officer’s Representative and Contracting Officer to determine a plan of action and estimate of costs, prior to the contractor proceeding with repair or rework.

2.2.1 GROUNDS MAINTENANCE

Grounds maintenance will include maintaining shrubberies, lawn and flower beds in a manner that is appealing;

applying pesticides and herbicides as needed. Contractor shall collect, remove, and properly dispose of all vegetative matter created under this contract after each treatment. Disposal of all debris shall be off-site in accordance with existing local, state and federal regulations.

Months of April thru October:

a. Mowing. All lawn areas within the contract boundaries shall maintain a height of two (2) to three (3) inches in warm weather (approximately June through September) to foster root development. In cooler weather (approximately April, May, and October) one and a half (1 ½) to two (2) inches in height shall be maintained, to minimize lawn diseases. Mowing equipment must be of the type that will prevent tractor wheels or mower from tearing out turf while turning. All grass shall present a healthy, well-manicured appearance throughout the growing season.

b. Edging. Edging grass around front concrete parking lot/driveway and back asphalt parking lot shall be concurrent with mowing.

c. Trimming. Grass shall be trimmed around trees, shrubs, buildings, posts, poles, parking lot bumpers, boulders, sprinklers, utility boxes and other fixed obstacles. Trimming height shall match or be slightly lower than surrounding area grass heights. If trees or shrubs should die due to damage from trimming replacement shall be at the Contractor’s expense. Replacement shall occur within fifteen (15) days of noticed damage, with a tree or shrub of the same size and type.

d. Watering. Contractor shall ensure that all plants, trees, shrubs, and grasses are watered throughout as necessary, in a uniform manner that prevents sprinkler runoff into the street and/or standing water on concrete areas. Sprinkler System shall be checked each spring for any winter damage to the system’s components and sprinkler operation. Each fall the system shall be winterized to prevent freeze damage.

e. Other Vegetation. Each time the vegetation grows to twelve (12) inches in height it shall be cut to no more than four (4) inches from the ground in the following areas.

1. Area between the main road and the west property fence (outside of mowing area) (see Site Map

– Ground Vegetation (blue)).

2. Area around the rear/asphalt parking lot and by the sheds (see Site Map – Ground Vegetation (purple)).

Months of April through November:

a. Weeding. Weed shrubs and flowerbeds at the entrance of the main building. Also around swamp coolers attached to the greenhouse.

b. Pruning. The Contractor shall keep the approach to the entrance gates free of vegetation and overhead encroaching limbs along the fence where the gates are latched. No topping or dehorning shall be permitted.

c. Fertilize. The Contractor shall perform an effective commercial fertilizer application in accordance with manufacturer’s instructions. Example: early spring, apply a fertilizer with a pre-emergent herbicide; late spring, apply a fertilizer with a post-emergent herbicide; late summer apply a fertilizer with insect control; early fall fertilize to stimulate root growth; late fall, winterizer fertilizer that builds resistance to the cold and provides nutrients.

2.2.2 SNOW REMOVAL

Snow removal operations shall include the removal of snow in parking lots. Snow removal services shall be performed Monday through Friday, excluding weekends and Federal Holidays when conditions require.

Snowplowing. Remove all snow from parking lots when there is an accumulation of more than three (3) inches during any snow event.

When snow accumulates overnight remove snow from parking lots prior to 6:00 a.m.

Should snowfall continue to accumulate upon the premises throughout the day, after the initial morning clearing, the Contractor shall clear the primary site traffic-ways throughout the day for each additional three (3) inches of snowfall accumulated.

Once snowfall ends, the Contractor shall return after normal office hours to clear the remaining portion of the parking lots, to be completed by 6:00 a.m. the following day.

If snowfall does occur on a weekend or Federal Holiday, snow removal shall still be completed prior to 6:00 a.m. of the next open business day.

Snow banks at the entrances shall not exceed three (3) feet high from the asphalt/concrete for traffic visibility/safety. Snow shall be pushed back or removed to meet these standards.

Contractors may install additional markers/stakes along driveways and parking lots to help protect lawn, utilities, and other property from plow damage. The Government agrees not to remove these markers/stakes and the Contractor is responsible to have them removed no later than the first week of April. The Contractor is also responsible for incidental damages to the buildings, gates, utilities, asphalt and other fixed obstacles during the performance of snow removal under this contract.

Snow will be pushed to the perimeter of the parking lots. When snow piles are at capacity and start to interfere with parking at the facility, the Contracting Officer or Contracting Officer’s Representative shall request snow to be moved and stacked.

The government will attempt to keep plowing areas clear of vehicles. Contractor shall stay a minimum of one (1) foot away from all vehicles. If a vehicle is blocking the plow area, the Contractor shall plow around the vehicle.

a. Sanding. Apply sand to parking lots as requested from the Contracting Officer or Contracting Officer’s Representative. Inadequate sanding will be cause for requests to re-sand at no additional cost to the Government.

2.3 CONTRACT ADMINISTRATION

2.3.1 GOVERNMENT AND CONTRACTOR RESPONSIBILTIES:

Government Responsibilities

The Government will not be responsible for damage occasioned by fire, theft, and accident or otherwise, to the Contractor’s supplies, materials or equipment. In addition, The Government will not be responsible for damage to the Contractor’s and his/her employee’s personal belongings brought onto government property.

Contractor Responsibilities

The Contractor shall not employ persons for work on the contract if such employee is considered by the COR to be a potential threat to the health, safety, security, general well-being, or operational mission of the Agency.

a. The Contractor is responsible for loss, theft, damage, or destruction of any Government or personal items belonging or assigned to the occupant or user in any office or other rooms of the facilities when such acts can be proven, beyond a reasonable doubt, to be the fault of the Contractor or one of his/her employees.

b. Anyone employed by the Contractor must be 18 years of age or older. No one under the age of 18 shall be permitted to work on the premises. The Contractor shall ensure that no one but the Contractor and/or his/her employees have access to the premises.

c. The Contractor shall supply some type of identification that must be worn at all times while on the premises by Contractor and his/her employees. (FAR 4.1303 Personal Identify Verification of Contractor Personnel).

d. The Contractor shall supply all employees with protective equipment required in the performance of the work and provide training to employees for safe performance of the work.

e. The Contractor shall inform Contracting Officer’s Representative of any items in need of repair/replacement.

f. Key Control – The Contractor will establish and implement methods to ensuring that all keys issued by the Government are kept secure in the Contactor’s possession and are not used by unauthorized person(s).

1. Keys issued by government shall not be duplicated.

2. The Contractor will report the occurrence of a lost key to the Contracting Officer no later than the next duty day.

3. The Contractor will be required to reimburse the Government for replacement of the locks or re-keying as a result of the Contractor loss of key(s).

4. It is the responsibility of the Contractor to prohibit the use of key(s) issued by the Government to person(s) other than the Contractor’s employees. It is also the responsibility of the Contractor’s employees to prohibit the opening of locked areas by Contractor’s employees to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas.

g. Energy Conservation – Contractor shall turn on lights in rooms only during the time needed to perform the required work and shall ensure that all lights, except those required to remain on, are turned off in each room as it is completed.

2.3.2 MEASUREMENT AND PAYMENT

Payment shall be made on a monthly basis at the unit price per month in accordance with all work accomplished during each previously completed service period (month). If services begin or end mid-month, payment for that period shall be prorated based on a 30-day month.

2.3.3 INVOICE PROCESSSING PLATFORM (IPP)

The Forest Service is utilizing the Invoice Process Platform (IPP) for the electronic submission and tracking of contracts/purchase orders, invoices, and payment information. Invoice Process Platform is a secure Government-wide, web-based invoice process service. Visit http://www.ipp.gov to learn more. Upon award of the contract, Contractor will be enrolled automatically. Contractor will subsequently receive electronic notification from Invoice Process Platform enrollment. Invoice Process Platform password will be delivered electronically to allow first login to IPP. Contractors shall submit all invoices electronically via IPP. Paper copies of invoices will no longer be accepted.

2.3.4 INSPECTION AND ACCEPTANCE

Services performed under this contract shall be subject to inspection and acceptance by the Government. The Contracting Officer will furnish the Contractor with written notice of any item not meeting contract requirements.

If deficiency is not corrected within 24 hours, the contractor may be considered in default of the contract.

Regardless of inspections by the Government, the Contractor is responsible for self-inspection and maintaining work to the standards required in the specifications.

2.3.5 CONTRACT PERFORMANCE PERIOD

The contract will be awarded with a base period beginning April 1, 2019 and will continue until through March 31, 2020. There are four option years:

Option year 1 – April 1, 2020 to March 31, 2021

Option year 2 – April 1, 2021 to March 31, 2022 http://www.ipp.gov/

Option year 3 – April 1, 2022 to March 31, 2023

Option year 4 – April 1, 2023 to March 31, 2024

2.3.6 PERMITS AND RESPONSIBILITIES

The contractor shall be responsible for acquiring all permits necessary for performance of this contract. The contractor is responsible for all damages to persons and/or property that occurs as a result of the Contractor’s fault or negligence. The Contractor shall take proper safety and health precautions to protect the work, the workers, the public, and the property of others during the performance of the work. After each period of service, the Contractor shall inspect the area for hazards as a result of the work.

2.3.7 USE OF PREMISES

The Contractor shall comply with the regulations governing the operation of premises, which are occupied and shall perform the contract in such a manner as not to interrupt or interfere with the conduct of Government business. Only the Contractor or the Contractor’s designated representative will be permitted on the premises during the performance of the services for this contract. No children will be allowed to accompany contractor personnel while in the performance of their work.

2.3.8 REGULATIONS/POLICIES

All activities for this contract are governed by the applicable Federal Acquisition Regulations (FAR) as supplemented by the Department of Agriculture Acquisition Regulations (AGAR) and the Forest Service Acquisition Regulations (FSAR) and established local policy and procedures.

2.3.9 TRAVEL

Travel reimbursement is not authorized under this contract.

2.3.10 GOVERNMENT VEHICLES

For purposes of this contract, Government furnished resources shall not include Government Vehicles, nor shall contractor personnel be allowed to ride in Government vehicles without prior authorization by the Contracting Officer.

2.3.11 SECURITY

The Contracting Officer’s Representative for this contract will assist with the Contractor’s entry into secure areas and inform the Contractor of security procedure. The Contractor shall comply with all security procedures.

All doors shall remain locked while Contractor performs the work and the Contractor shall ensure that all exterior doors are shut and locked prior to departure. The Contractor shall also ensure that all unnecessary lights and faucets are turned off, and all windows are closed.

All secured interior office doors shall remain locked while Contractor performs the work and the contractor shall ensure that those doors are locked and secured prior to departure. Offices shall only remain open while Contractor is present.

The Contractor shall not adjust any mechanical equipment controls, shall report any fires and hazardous conditions, shall turn in lost and found articles, and shall notify the Contracting Officer’s Representative when an unauthorized or suspicious person(s) is on the premises.

The Forest Service reserves the right to perform security checks on Contractor employees.

2.3.12 TRAINING

The Contractor is responsible for all training for its employees except when training can only be provided by the Forest Service. Requests for training by exception must be provided to and approved by the CO prior to the Government conducting training.

2.3.13 INSPECTION

The tasks for each functional area are outlined in Project Description for Ground Maintenace and Snow Removal Services. The performance of the tasks will be monitored periodically based on the Performance Requirements included in Attachment A and reported monthly via the Quality Assurance Checklist (Attachment C). The completed Checklist will be retained in the Contracting Officer’s Representative files and copy provided to the Contracting Officer.

2.3.14 QUALITY

The Contractor shall develop and maintain a quality program to ensure the required services are performed in accordance with commonly accepted commercial practices, which may include service checklists or reports. The Contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. At a minimum, the Contractor shall develop quality control procedures addressing the areas identified in the Statement of Work.

The Contracting Officer’s Representative will perform bimonthly inspections to evaluate the quality of work being performed. At any time when work is performed and is not in compliance with specifications, the Contractor will be informed and required to correct the deficiencies. Acceptance of work will be determined by inspection of the entire job and will be based on adherences to the specification. The Contracting Officer’s Representative will record the results of these inspections on a Quality Assurance Checklist included as Attachment C. Inspection will be conducted more frequently as deemed necessary by the Contracting Officer’s Representative.

2.3.15 GOVERNMENT REMEDIES

The Contracting Officer shall follow FAR 52.249-8, Default (Fixed-Price Supply and Service), for Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

2.3.16 CONTRACTOR’S PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS).

This report may be completed by the Contracting Officer’s Representative at the end of each performance period/option year. This information may be entered into the CPARS website.

2.3.17 PERFORMANCE-BASED CONTRACTING

Quality will be measured based on the standards and objectives listed in the Performance Requirements Summary, Attachment E.

2.3.18 IDENTIFICATION OF CONTRACTOR EMPLOYEES

All contract personnel are required to identify themselves as contractors. In any situations where their contractor status is not obvious to third parties, they must make their status known to avoid creating an impression that they are Government employees.

2.3.19 POINTS OF CONTACT (POC):

Contracting Officer: Contracting Officer’s Representative:

Whit Fausett Laura Dunning Purchasing Agent Administrative Support Assistant Utah Acquisition Support Center Forest Health Protection 1749 West 500 South 4746 South 1900 East Salt Lake City, UT 84104 Ogden, UT 84403 801-908-1907 801-476-9720 ext. 210 arlen.fausett@usda.gov ldunning@fs.fed.us mailto:arlen.fausett@usda.gov

Section III.

Contract Terms and Conditions

3.1. CLAUSES INCORPORATED BY REFERENCE (FAR 52.252-2)(FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/?q=browsefar

CLAUSES INCORPORATED BY REFERENCE:

3.2. CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS (FAR 52.212-4)(JAN 2017)

ADDENDUM TO FAR CLAUSE 52.212-4, CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS (INCORPORATED BY

REFERENCE ON STANDARD FORM 1449):

The following clauses are added to the terms and conditions in FAR 52.212-4

PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (FAR 52.204-9)(JAN 2011)

INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS (FAR 52.204-19)(DEC 2014)

CANCELLATION UNDER MULTIYEAR CONTRACTS (FAR 52.217-2)(OCT 1997)

AFFIRMATIVE PROCURMENT OF BIOBASED PRODUCTS UNDER SERVICE AND CONSTRUCTION CONTRACTS (FAR 52.223-2)(SEPT 2013)

POLLUTION PREVENTION AND RIGHT TO KNOW INFORMATION (FAR 52.223-5)(MAY 2011)

LIMITATION ON WITHHOLDING OF PAYMENTS (FAR 52.232-9)(APR 1984)

EXTRAS (FAR 52.232-11)(APR 1984)

AVAILABILITY OF FUNDS (FAR 52.232-18)(APR 1984)

UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (FAR 52.232-39)(JUN 2013)

PROVIDING ACELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (FAR 52.232-40)(DEC 2013)

APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (FAR 52.233-4)(OCT 2004)

PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION (FAR 52.237-2)(APR 1984)

STOP-WORK ORDER (FAR 52.242-15)(AUG 1989)

GOVERNMENT PROPERTY (FAR 52.245-1)(JAN 2017)

USE AND CHARGES (FAR 52.245-9)(APR 2012)

DEFAULT (FIXED-PRICE SUPPLY AND SERVICE) (FAR 52.249-8)(APR 1984)

CLAUSES INCORPORATED BY FULL TEXT:

3.3. CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS-COMMERCIAL ITEMS. (FAR 52.212-5)(OCT 2018)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN

2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (JUL 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

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(4) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(5) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)(Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

__ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2016) (Pub.

L. 109-282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

__ (10) [Reserved].

__ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

__ (ii) Alternate I (Nov 2011) of 52.219-3.

__ (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (ii) Alternate I (JAN 2011) of 52.219-4.

__ (13) [Reserved]

_X_ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

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__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C. 637(d)(2) and (3)).

__ (17)(i) 52.219-9, Small Business Subcontracting Plan (Aug 2018) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Nov 2016) of 52.219-9.

__ (iii) Alternate II (Nov 2016) of 52.219-9.

__ (iv) Alternate III (Nov 2016) of 52.219-9.

__ (v) Alternate IV (Aug 2018) of 52.219-9.

__ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

__ (19) 52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C. 637(a)(14)).

__ (20) 52.219-16, Liquidated Damages—Sub-contracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657 f).

_X_ (22) 52.219-28, Post Award Small Business Program Re-representation (Jul 2013) (15 U.S.C.

632(a)(2)).

__ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).

__ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).

_X_ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

_X_ (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2018) (E.O. 13126).

_X_ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

_X_ (28)(i) 52.222-26, Equal Opportunity (Sept 2016) (E.O. 11246).

__ (ii) Alternate I (FEB 1999) of 52.222-26.

(29)(i) 52.222-35, Equal Opportunity for Veterans (Oct 2015)(38 U.S.C. 4212).

__ (ii) Alternate I (JULY 2014) of 52.222-35.

(30)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (July 2014) (29 U.S.C. 793).

(ii) Alternate I (JULY 2014) of 52.222-36.

__ (31) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

__ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

_X_ (33)(i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O.

13627).

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__ (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

__…