1284N819Q0007_COMBINED_SYNOPSIS_Beus_Work_Center_Grounds_Maintenance.pdf

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Document Type: Combined Solicitation/Synopsis

Solicitation Number: 1284N819Q0007

Posted Date: 02/06/2019

Original Response Date: 02/26/2019

Current Response Date: 02/26/2019

Product or Service Code: S208

Set Aside: 100% Total Small Business

NAICS Code: 561730

Contracting Office Address

Utah Acquisition Support Center 1749 West 500 South Salt Lake City, UT 84104

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a "request for quotations (RFQ)." The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-101

The associated North American Industrial Classification System (NAICS) code for this procurement is 561730 Landscaping Services, with a small business size standard of $7.5 Million.

The Beus Work Center 4746 South 1900 East, Ogden, UT is seeking to procure grounds maintenance and snow removal services.

All interested companies shall provide “quotation(s),” for the following:

Services

The purpose of this contract is to provide for Grounds Maintenance and Snow Removal Services in a Government-owned facility, in strict compliance with the terms, specifications, conditions, and provisions contained herein. The Contractor shall furnish all labor, supplies (except Government-furnished supplies/property/equipment listed in Attachment #1, equipment, transportation, and supervision necessary to meet the requirements of this contract.

The Purchase Order Period of Performance is April 1, 2019-March 31, 2020.

The United States Department of Agriculture (USDA), Forest Service (FS), Intermountain Region, Forest Health Protection - Ogden Field Office, has a need for grounds maintenance and snow removal services, at the Beus Work Center (Ogden, UT).

The period of performance is for a base and four 1 year options.

Base Year: April 1, 2019-March 31, 2020 Option Year One: April 1, 2020-March 31, 2021 Option Year Two: April 1, 2021-March 31, 2022 Option Year Three: April 1, 2022-March 31, 2023 Option Year Four: April 1, 2023-March 31, 2024

Place of Performance

Address: Bues Work Center 4746 South 1900 East, Ogden, UT

Postal Code: 84403

Country: UNITED STATES

SITE VISIT (FAR 52.237-1)(APR 1984)

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

INSPECTION OF WORKSITE

The Contractor should take reasonable steps to ascertain the nature and location of the project area and the work to be completed, as well as the general and local site conditions, which can affect the work and its cost. Any failure of the Contractor to take actions described and acknowledged in this paragraph will not relieve the Contractor from the responsibility of estimating properly the difficulty and cost of successfully performing the work, or for proceeding to successfully perform the work without additional expense to the Government.

A Formal site visit will be held on Wednesday February 20, 2019 at 10:00 AM, at

The Beus Work Center:

4746 South 1900 East, Ogden, UT, 84403

Contact Whit Fausett for questions regarding the site visit.

Phone Number: (801) 908-1907, arlen.fausett@usda.gov

Award shall be made to the lowest-priced technically acceptable quoter. Quotes will be evaluated for acceptability but will not be ranked using the non-cost/price factors. In order to be eligible for award, offerors must receive a rating of “acceptable” in every non-price factor/subfactor. In the interest of economy and efficiency, the Government will start by evaluating the technical quote of the lowest-priced quoter and will award to that quoter if the technical quote is rated “technically acceptable”. If the lowest quoter receives a rating of “unacceptable” in any of the non-cost factors, the Government will then move on to evaluating the technical quote of the next lowest quoter and so on until a quote is rated “technically acceptable”. Therefore, the technical quote of the non-low price offerors may or may not be evaluated.

The following factors and sub-factors will be used to determine technical acceptability:

Factor #1 – Technical Capability of Item Offered

Subfactor #1 – Ability of Service to Meet Required Specifications - In order to receive a rating of “acceptable” for this subfactor, quote must at a minimum, demonstrate experience in performing grounds maintenance and snow removal services, key personnel’s technical abilities, training, and experience, indicating at least three (3) year of experience

Subfactor #2 – Equipment - In order to receive a rating of “acceptable”, quote must demonstrate adequate equipment and resources to provide grounds maintenance and snow removal services. Equipment must be in good working condition.

Subfactor #3 – Approach and Capability to Complete Work – In order to receive a rating of “acceptable”, quoter’s approach, project management, staffing experience, training, and scheduling must reflect the ability to successfully perform.

Factor #2 – Use of BioBased Products and Safety Record – In order to receive a rating of “acceptable” quote must at a minimum, demonstrate use of biobased products and commitment to safety.

Subfactor #1 – BioBased Products - In order to receive a rating of acceptable, quote must identify the biobased products to be used in the performance of these services.

Subfactor #2 – Safety – In order to receive a rating of “acceptable” quote must provide a project specific safety plan and a history that demonstrates no safety infractions within the previous three years.

Factor #3 -Past Performance

Subfactor #1- Recency and relevancy of present/past performance in relation to this effort - In order to receive a rating of “acceptable” for this subfactor, quoter must, at a minimum provide past experience on similar type contract(s). The past experience should indicate successes of the contractor in performing to the specifications of the project, customer satisfaction, and three references from the listed projects on Exhibit #3, Experience and Equipment Questionnaire.

The Government considers “recent” present/past performance to be within the past 3 years The Government considers “relevant” present/past performance to be present/past performance effort involved in similar scope and magnitude of effort and complexities this solicitation requires.

The Government may also use past performance information obtained from other than the sources identified by the quoter. Information obtained from the Past Performance Information Retrieval System (PPIRS) database located at http//www.ppirs.gov is one of the sources that will be utilized. PPIRS functions as the central warehouse for performance assessment reports received from several Federal performance information collection systems and is sponsored by the DOD E-Business Office and administered by the Naval Sea Logistics Center Detachment Portsmouth.

NOTE: In accordance with FAR 15.305 (a)(2)(iv)), in the case of a quoter without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the quoter shall be determined to have unknown past performance. In the context of acceptability/unacceptability,“unknown” will be considered “acceptable.”

Factor #4 - PRICE: Award will be made to the lowest priced quoter that is evaluated as “acceptable” for all non-price factors.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

http://acquisition.gov/comp/far/index.html

The following solicitation provisions apply to this acquisition:

PROVISIONS INCORPORATED BY REFERENCE:

SYSTEM FOR AWARD MANAGEMENT (FAR 52.204-7)(OCT 2016)

COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (FAR 52.204-16)(JUL 2016)

PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS-REPRESENTATION (FAR 52.209-2)(NOV 2015)

INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (FAR 52.212-1)(OCT 2018)

EVALUATION OF OPTIONS EXERCISED AT TIME OF CONTRACT AWARD (FAR 52.217-4)(JUN 1988)

EVALUATION OF OPTIONS (FAR 52.217-5)(JUL 1990)

BIOBASED PRODUCT CERTIFICATION (FAR 52.223-1)(MAY 2012)

PROHIBITION ON CONTRACTING WITH ENTITIES ENGAGING IN CERTAIN ACTIVITIES OR TRANSACTIONS RELATING TO

IRAN-REPRESENTATIONS AND CERTIFICATIONS. (FAR52.225-25)(AUG 2018)

CLAUSES INCORPORATED BY REFERENCE (FAR 52.252-2)(FEB 1998)

PROVISIONS INCORPORATED BY FULL TEXT:

OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS. (FAR 52.212-3)(OCT 2018)

TYPE OF CONTRACT (FAR 52.216-1)(APR 1984)

PREVIOUS CONTRACTS AND COMPLIANCE REPORTS. (FAR 52.222-22)(FEB 1999)

SERVICE OF PROTEST (FAR 52.233-2)(SEPT 2006)

SITE VISIT (FAR 52.237-1)(APR 1984)

INQUIRIES (AGAR 452.204-70)(FEB 1988)

SIZE STANDARD AND NAICS CODE INFORMATION (AGAR 452.219-70)(SEP 2001)

Quoters must complete annual representations and certifications on-line at https://www.sam.gov/SAM/ in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph

(j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

CONTRACT CLAUSES INCOPRPORATED BY REFERENCE:

CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS (FAR 52.212-4)(JAN 2017)

The following clauses are added to the terms and conditions in FAR 52.212-4

PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (FAR 52.204-9)(JAN 2011)

INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS (FAR 52.204-19)(DEC 2014)

CANCELLATION UNDER MULTIYEAR CONTRACTS (FAR 52.217-2)(OCT 1997)

AFFIRMATIVE PROCURMENT OF BIOBASED PRODUCTS UNDER SERVICE AND CONSTRUCTION CONTRACTS (FAR 52.223-2)(SEPT 2013)

POLLUTION PREVENTION AND RIGHT TO KNOW INFORMATION (FAR 52.223-5)(MAY 2011)

LIMITATION ON WITHHOLDING OF PAYMENTS (FAR 52.232-9)(APR 1984)

EXTRAS (FAR 52.232-11)(APR 1984)

AVAILABILITY OF FUNDS (FAR 52.232-18)(APR 1984)

UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (FAR 52.232-39)(JUN 2013)

PROVIDING ACELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (FAR 52.232-40)(DEC 2013)

APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (FAR 52.233-4)(OCT 2004)

PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION (FAR 52.237-2)(APR 1984)

STOP-WORK ORDER (FAR 52.242-15)(AUG 1989)

GOVERNMENT PROPERTY (FAR 52.245-1)(JAN 2017)

USE AND CHARGES (FAR 52.245-9)(APR 2012)

DEFAULT (FIXED-PRICE SUPPLY AND SERVICE) (FAR 52.249-8)(APR 1984)

CLAUSES INCOPRORATED BY FULL TEXT

CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS-COMMERCIAL ITEMS. (FAR 52.212-5)(OCT 2018)

https://www.sam.gov/SAM/

The following subparagraphs of FAR 52.212-5 are applicable:

Subparagraph:

(a) (1)-(5)

(b) (14), (22), (25)-(28), (33), (42), (46), (49), (55),

(c) (2), (3), (8), (9)

(d) (1)-(3)

(e) (1)-(2)

OPTION TO EXTEND SERVICES (FAR 52.217-8)(NOV 1999)

OPTION TO EXTEND THE TERM OF THE CONTRACT (FAR 52.217-9)(MAR 2000)

AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (FAR 52.232-19)(APR 1984)

EFFECTIVE PERIOD OF THE CONTRACT (AGAR 452.211-75)(FEB 1988)(DEVIATION)

POST AWARD CONFERENCE (AGAR 452.215-73)(NOV 1996)

KEY PERSONNEL (AGAR 452.237-74)(FEB 1988)

All quoters, shall submit 1 copy of the following:

AT A MINIMUM, QUOTER SHALL SUBMIT THE FOLLOWING DOCUMENTS BACK WITH THEIR RESPONSE TO THIS SOLICITATION:

1. SF-1449 – SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS (Complete, Date and Sign).

2. SCHEDULE OF ITEMS.

3. EXHIBIT #3 EXPERIENCE AND EQUIPMENT QUESTIONNAIRE (PAGE(S) 44-47)

4. TECHNICAL RESPONSE AS IDENTIFIED IN EVALUATION FACTORS FOR AWARD. (SEE PAGES (S) 66-67)

5. Part 4.10, OFFEROR REPRESENTATIONS AND CERTIFICATIONS, paragraph (b) of provision 52.212-3. (OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS), COMPLETE ENTIRE PROVISION OR PARAGRAPH (b) ONLY, AS APPLICABLE. SIGN AND DATE IN MARGIN (PAGE 52).

6. Part 4.10, OFFEROR REPRESENTATIONS AND CERTIFICATIONS. Paragraph (q) (2) of provision 52.212-3. (PAGE 62).

All quotations, shall be sent to the The Utah Acquisition Support Center 1749 West 500 South Salt Lake City, UT 84104

This is an open-market combined synopsis/solicitation for services as defined herein. The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter shall list exception(s) and rationale for the exception(s).

Submission shall be received not later than 02/26/2019 at 3 P.M. Mountain Time at the Utah Acquisition Support Center, 1749 West 500 South, Salt Lake City, UT 84104. Quotes may be submitted by email or fax to

Whit Fausett arlen.fausett@usda.gov Fax: (801) 908-1930 mailto:arlen.fausett@usda.gov

It is the quoter’s responsibility to ensure and verify that their quote is received at the location designated above, before the closing time specified in this combined synopsis/solicitation.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the purchasing agent; Whit Fausett, email: arlen.fausett@usda.gov.

The deadline for questions is 02/25/2019 at 10:00 AM.

Point of Contact Whit Fausett, Purchasing Agent Phone: (801) 908-1907 Fax: (801) 908-1930 Email: arlen.fausett@usda.gov