Exhibits 1 - 29.pdf

91 R1/R4 Hand Fuels Treatment IDIQ

1284LM22R0002

Exhibit 1: Sample Task Order Request Form

XX National Forest Task Order XXX-XX – Stand Improvement & Fuels Treatment IDIQ Contract

Task Order No : XXX-XX

Contract No.: 1284LM22xxxx

Delivery Order No.128LM22xxxx

Description of services required: (include summary info chart, work items, descriptions of work, units, acreage, project maps, prescriptions, etc.)

TASK ORDER PERIOD OF PERFORMANCE (See F.3.): __xxxxx

ESTIMATED START WORK DATE: xxxxx

Calendar days within Task Order Period of Performance(See F.3.): xx

Ranger District(s): xxxxxx T.O.COR: xxxxx

Required items:

Item Subitem Quantity Unit Unit $ Total $ Quantity/Day

Total: XXXXX

Optional Items:

Total: XXXXXX

TASK ORDER FUNDING:

Funding for Optional Items will be determined at time of award or when funds become available. Optional Items are not guaranteed but are used for determining Task Order Award.

Task Order Evaluation Criteria: Price, other items listed on specific Task Order Request Forms, and Past

Performance on previous task orders under this parent contract.

Comments: Individual Task Orders will identify if work items will be awarded to multiple vendors.

mjlucas Cross-Out

R1/R4 Hand Fuels Treatment IDIQ

Exhibit 2: Summary Information Chart

S u b W o rk

It em

N o

Unit

Name/No.

E le v a ti o n R a n g e

A sp ec t

S p ec ie s

P re fe r en ce

A cr es

B u n d a ry

M rk in g s Avg.

Leave

Tree

Spacing

(ft)

Acceptable Stocking

Density

Trees/ac

Max.

DBH

To cut

Min.

Tree

HT

To cut

Estimated

Stems Per

Acre to Cut

Remarks

Exhibit 3: Sample Silvicultural Prescription Summary

Subitem No. 1.4 Acres 37

Unit Name - Example Stand No. - 906-02-423

Stand Description

Location – Mount Creek ( RD) Legal - T. 26 N., R. 22 W., Secs. 5 & 6

Approximate Elevation - 4,500 feet Average Slope - 16%

Average Stand Age - 22 years Average Aspect - Northwest

Average Tree Height - 18 feet

- Leave trees per acre - Maximum 450 Minimum 400

- Leave tree order of preference by species: 1. WL 2. DF 3. LP 4. ES 5. AF

Desired leave tree stand composition: The desired condition is that of a fire-created and fire-tolerant stand with PP, WL, DF, and LP with small inclusions of ES. Therefore, it is imperative that the ponderosa pine and western larch be left as long as they are healthy and would represent the best long-term tree on the site. Included on the site shall be disease-free

DF and LP. Any DF with dwarf mistletoe shall be cut if under the maximum d.b.h., and girdled with two parallel saw cuts 2 inches apart through the cambium layer if larger than the maximum d.b.h. The removal of these trees shall be considered and shall not alter the number of leave trees. The stand shall be made up of 60 - 70% WL, 30 – 40% DF, 1 – 5% LP/ES/AF.

All hardwoods, white pine, cedar, whitebark pine, and ponderosa pine are not to be thinned and will not be used in the TPA calculations.

Minimum tree height to thin: 2 feet.

Maximum tree diameter (at DBH) to thin: 5 inches. Those trees larger than 5-inch d.b.h. will be counted in the leave trees per acre.

Minimum spacing: 3 feet (must be open-grown on three sides).

Maximum stump height: 12 inches and no lower live limbs left on the stumps.

DAMAGE

Frost damage and animal browsing may have created some multiple-topped trees. Multiple-topped trees may be selected as leave trees only if there is no other vigorous tree available to choose from. Western gall rust could be present in the stand, if the gall rust is only in the branches of the LP then the tree may be selected as a leave tree only if there is no other vigorous tree available to choose from.

SLASH TREATMENT

Slash shall be placed on or near the ground. Slash shall be kept in the unit and spread out, not piled, to reduce fuel buildup. Roads and cut-slopes along the roadway shall remain clear of slash at all times to prevent traffic problems or water runoff problems in the ditches.

Exhibit 4: Thinning Inspection Plot Form and Detailed Instructions

THINNING INSPECTION PLOT FORM sheet ___ of ____

ID (a) Forest (b) District (c) Stand # (d) Inspector (Gov’t) (e) Date

(f) Contractor (g) Sub-item # (h) Acres (i) % of Work Accomplished Contract

(j) Contract # (k) Contract Inspector (l) % of Contract Time Left

Contract

Specifications

(m) Acceptable tpa

____min/ ____max

_____ avg.

(n) Accept. Trees/plot

____min/ ____max

_____ avg,

(o) Avg Spacing

___ x _____ foot spacing

(p) Plot Size

1: or

1/ acre

(q) Min. Cut Ht in.

(r) Max. cut dbh in.

(s) Max. Cat C tpa

SATISFACTORY DEFICIENCY

Code

Species Tree Evaluation and

Species

Species ? Tree was cut S a ti s fa c to

L e a v e T re s

S u rp lu s T re

N n -s to c k d p in ts

C t.

tr

Im ro p e r

L e a v

T re e S e le c ti n

(U c o rr e c ta b le

C t.

t re

E x c e

(C rr e c ta b le

C a t.

C t re rr e c ta b le

(2) Codes ? S1-S2 S3-S4 N1-N2 A1-A2 A3-A4 B1-B2 B3-B4 C1-C6

Plot No.

(1)

1 2 3 4 5 6 7 8 9 10 11 12 (3) (4) (5) (6) (7) (8) (9) (10)

Avg D.B.H. = “; Avg HT = ‘ Cat. C tally:

Remarks:

Avg D.B.H. = “; Avg HT = ‘ Cat. C tally:

Remarks:

Avg D.B.H. = “; Avg HT = ‘ Cat. C tally:

Remarks:

Avg D.B.H. = “; Avg HT = ‘ Cat. C tally:

Remarks:

Avg D.B.H. = “; Avg HT = ‘ Cat. C tally:

Remarks:

Avg D.B.H. = “; Avg HT = ‘ Cat. C tally:

Remarks:

Avg D.B.H. = “; Avg HT = ‘ Cat. C tally:

Remarks:

Avg D.B.H. = “; Avg HT = ‘ Cat. C tally:

Remarks:

Avg D.B.H. = “; Avg HT = ‘ Cat. C tally:

Remarks:

Avg D.B.H. = “; Avg HT = ‘ Cat. C tally:

Remarks:

Totals of this page

(t) Thinning Quality Calculation

Total of all pages

(3) Accept.

Leave

(4) Surplus

(5) Non-stocked

(6) Cat A

(7) Cat A

(8) Cat B

(9) Cat B

(10) Cat C

INSTRUCTIONS

1. Locate and mark plot center on the ground.

2. Locate and examine the trees selected for leave, and trees that are cut on the plot. Record the Evaluation Code for satisfactory trees and deficiencies (except Category C trees) in column 2 on the top line for the plot. If required, record the species for each tree in the second line for the plot.

3. Tally all Category C deficiencies and record in the space below Column 10. (Tally by code- i.e. C1, C2 C3)

4. Total the Acceptable Leave Trees coded S1, S2 in column 3. Total cannot exceed the max. trees per plot. If total exceeds the max/plot, re-code trees [i.e. surplus trees over max. DBH should be coded S3, trees to ignore should be coded S4. Excess Trees are a deficiency, Category B]. Refer to Block n for maximum trees per plot.

5. Total the surplus trees >max. d.b.h (S3) and trees to ignore (S4) and record in column 4.

6. Total the non-stocked points on the plot coded N1and N2 and record in column 5.

7. Total the improper selection and cutting of trees (A1, A2) that should have been left; record in column 6.

8. Total the improper selection of leave trees (A3) or damage to leave trees (A4), record in column 7.

9. Total the trees that should have been cut (B1, B2), record in column 8.

10. If required, total the trees that should have been girdled or pruned or that were girdled or pruned incorrectly, record in column 9.

11. Total the Category C trees on the plot and record in column 10.

12. If required: estimate the average d.b.h and average height of the leave trees in the plot.

13. Remarks: include other required information

14. Total Columns 3-10 on each page, and provide the grand total of all pages on page 1.

15. After all plots have been conducted, calculate thinning quality using the total of all pages. Record in block t.

% Quality = 1.00 - Cat A deficiencies (col. 6 + col. 7) + Cat B deficiencies (col. 8 + col. 9) x 100 Acceptable Leave (col. 3) + Non-stocked points (col. 5)

16. Determine if Cat C trees (col. 10) exceed the maximum allowed specified (block s).

Cat C tpa = Total Col 10 x reciprocal of plot size No. of plot

TREE EVALUATION CODES

Satisfactory Leave Trees

S1 (or ?) Leave Tree meets specifications

S2 Tree left exceeds maximum d.b.h to cut, included in trees/plot calculation S3 Tree left exceeds maximum d.b.h to cut, not included in trees/plot calculation S4 Tree to be ignored, not included in trees/plot calculation.

Non-stocked areas

N1 Opening, no tree exists N2 Opening created by cutting a tree with insect/disease or poor form.

Improperly cut trees: (Category A) Uncorrectable

A1 Tree should not have been cut, tree met leave tree specifications.

A2 Tree should not have been cut, tree exceeds max. d.b.h to cut A3 Leave tree damaged by thinning operations A4 Improper selection of leave tree (includes wrong species, undesirable tree, etc)

Excess Trees: (Category B) Correctable

B1 Tree should have been cut to meet allowable stocking density, or is too close to leave tree.

B2 Tree should have been cut because of damage, insect & disease or poor form.

*B3 Tree should have been girdled or was girdled improperly (or Cat C5) *B4 Tree should have been pruned or was pruned improperly (or Cat C6)

Other Deficiencies: (Category C) Correctable

C1 Tree was not completely severed from stump C4 Small tree C2 Hang up tree *C5 Tree should have been girdled or was girdled improperly (or Cat B3) C3 High Stump *C6 Tree should have been pruned or was pruned improperly (or Cat B4)

Additional Notes (local requirements, etc.)

*If girdling or pruning is required, specify if trees not girdled/pruned or girdled/pruned improperly are considered a Cat B or Cat C deficiency prior to start work. Define a proportional value for each pruning deficiency if desired (i.e. 0.25 per deficiency)

Backside

Exhibit 4: Inspection Plot form and Detailed Instructions, (Continued)

Detailed Instructions

TREE EVALUATION CODES

Codes Explanation Satisfactory Leave Trees

The totals of S1 and S2 trees are used in the thinning/slashing quality calculation.

S1 or check mark

Acceptable tree; tree was left that met the leave tree specifications.

S2 Tree was left that exceeds the maximum d.b.h. to cut, and the prescription/contract specified this tree counts in the acceptable trees per plot calculation when no tree within the thinning range exists.

S3 Tree was left that exceeds the maximum d.b.h. to cut but is considered a surplus tree and is not included in the acceptable trees per plot. This value is important to record in order to calculate total trees per acre in the post treated stands. Refer to the prescription, which will specify if these larger trees are considered surplus in all cases, or only when there are sufficient trees within the thinning range to meet the allowable density.

S4 Tree was left that was of the species or condition that was to be ignored; it is considered a surplus tree and not included in the acceptable trees per plot. This value is important to record as it is needed to calculate total trees per acre in the post treated stands.

Non-Stocked Areas

The totals of non-stocked areas are used in the thinning quality calculation.

N1 An opening exists on the plot where no tree exists. Recording this on the plot form justifies fewer than minimum trees on a plot.

N2 An opening that was created by cutting a tree due to poor form, insect and disease or other conditions as required by the contract or prescription. Recording this gives credit for cutting a tree that should be cut even if it lowers the stocking below minimum levels.

Improperly Cut trees – Category A deficiencies

These deficiencies are uncorrectable and influence the thinning/slashing quality calculation. Regardless of the thinning/slashing quality, rework cannot be done to correct these problems.

A1 Tree was cut that should not have been; it that met all leave tree specifications, and did not exceed the maximum trees per plot.

A2 Tree was cut that should not have been because it exceeded maximum d.b.h. to cut. This could instead be coded A1 but is more specific using this code.

A3 Satisfactory leave tree was damaged in the thinning operations; may have been damaged during cutting, slash treatment or any aspect of the operations.

A4 Wrong leave tree was left. It was the wrong species; a better tree existed in the spacing or competitive area, or similar reasons. Do not also code the tree that was incorrectly cut as a deficiency

Excess Trees remain – Category B deficiencies

These deficiencies are correctable and influence the thinning/slashing quality calculation. Reworking the area and cutting more trees can correct these errors.

B1 Tree met tree specifications but should have been cut to meet the allowable stocking density, or it was too close to a leave tree.

B2 Tree should have been cut because of damage, insect and disease or poor form or otherwise indicated as a tree that is to be cut regardless of other trees on the plot. Refer to prescription for unacceptable levels of insect, disease or damage or the characteristics of other trees to be cut.

B3 When girdling is required, this code indicates that a tree was not girdled or not adequately girdled that should have been. The prescription/contract must specify if this will be considered a B or C deficiency. As a B deficiency, there is less tolerance and will affect the quality calculation.

B4 When pruning is required, this code indicates that a tree was not pruned or not adequately pruned that should have been. The prescription/contract must specify if this will be considered a B or C deficiency. As a B deficiency, there is less tolerance and will affect the quality calculation.

Other deficiencies – Category C deficiencies

These include a variety of other discrepancies that generally can be corrected. The contract/prescription must specify the maximum C deficiencies that are allowed, after which rework is required. In general a greater number of these deficiencies can be allowed before it affects the overall results of the thinning activity, therefore there is some tolerance to a small number of these, particularly if there is a cost savings.

Refer to contract for maximum Cat C deficiencies allowed. Recording the C deficiencies with a tally by type (i.e. C1, C2, etc) is desirable.

C1 Tree was not completely severed from the stump.

C2 Tree was hung up in another tree or other debris.

C3 The stump was higher than the maximum allowed.

C4 A “small tree" was left. Small trees are defined by the contract/prescription and reflect those trees that are required to be cut but do not pose a strong competition to the larger trees.

C5 When girdling is required, tree should have been girdled or was girdled improperly. The prescription/contract must specify if this will be considered a C or B deficiency. As a C deficiency, there is tolerance for errors within the stand.

C6 When pruning is required, tree should have been pruned or was pruned improperly. The prescription/contract must specify if this will be considered a C or B deficiency. As a C deficiency, there is more tolerance for errors within the stand.

Evaluation Codes specific to other work required by the prescription/contract should be stated in this section, both deficiency and satisfactory codes. Additionally specify in this section if there are any deficiencies that will carry only a proportional value, for example “1/4 tree” for each pruning error.

Thinning Inspectors should provide comments in this section relative to the overall stand condition, unusual or unique features or conditions observed, and other information that will be useful to the Government in evaluating the stand conditions.

Inspection Plot Form- Detailed Instructions

Header

Information

Block

Explanation

Stand ID, general information a, b, c Stand information (blocks a, b, c) is provided in the Silvicultural Prescription Summary .

d Name of inspector when the Government is performing the inspection. This may be an inspection or a quality assurance check.

e Date of inspection, regardless of who is conducting the inspection.

Contract Information f, g, h Name of Contractor , sub item number, and acres in unit i % of work accomplished: useful if this is a midway quality evaluation, however the unit quality is based on the completion of all plots in the unit or sub item.

acres thinned to date X 100 = % work accomplished unit/sub item acres j Contract number for reference k Name of contractor’s inspector when the contractor is conducting the inspection.

l % of contract time left: useful if this is a midway quality evaluation.

Contract time used to date X 100 = % contract time left.

Total contract time

Contract Specifications- this is only a highlight of some of the requirements of the project;

refer to the prescription and contract requirements for the additional information.

m Acceptable stocking density in trees per acre provided in the prescription. An average, minimum, and maximum are provided.

n Acceptable trees per plot are calculated from the acceptable trees per acre based on plot size.

Calculate the minimum, maximum, and average. The minimum and maximum are required for evaluating trees on the plot.

Trees /ac x plot size = trees/plot

Example: 250 trees/ac x 1/50th ac plot = 5 trees/plot o Spacing when spacing method is used for leave tree selection. Refer to prescription.

Example: 10 x 10 foot average spacing.

p Plot size is either specified in the contract or determined by inspector. The same plot size must be used on the entire unit; it should yield a minimum of 4-6 trees per plot (fully stocked plots). Utilize larger plot when variability in the stand density exists and it is desired to maintain that variability.

q Minimum cut height is stated in the prescription/contract and reflects the shortest tree that is required to be cut, represented in inches of height from ground level.

r Maximum cut d.b.h. is stated in the prescription and reflects the maximum d.b.h. for trees to be cut. Cutting trees larger is a violation.

s Maximum Cat C is the maximum allowable Category C deficiencies allowed before rework is required. The maximum is stated in the prescription or contract.

Plot Inspection

Header

Information

Block

Explanation t (bottom of page) Thinning Quality calculation: ratio of Category A and B deficiencies to total satisfactory leave trees and credit for non-stocked points.

Quality % = 1.00 - Totals of col. 6 + col. 7+ col. 8 + col. 9 X 100

Col 3 + Col. 5

Note: if there are a high number of deficiencies relative to allowable trees, the quality may be a negative number. This would indicate a need for re-work or other action to achieve acceptable work.

Category C deficiency calculation after Cat C deficiencies are totaled on the unit

Cat C trees per acre = Total col. 10 x reciprocal of plot size = tpa

No. of plots

Bottom of page Contractor inspector must sign, date and certify that all information is correct and accurate before providing the records to the Government.

Inspection

Sheet Column

Instructions/explanations

1 Locate and mark plot center on the ground. Record the plot number in column 1.

2 ▪ Locate and examine each tree on the plot selected for leave, and trees that have been cut.

Record the Evaluation Code on the upper row of blocks for each tree on the plot, any tree that should have been left on the plot, and non-stocked points. Utilize the Tree Evaluation Codes on the back of the form. Do not include trees with a C deficiency (see column 10).

▪ If required by the contract, record the species of each tree in the lower block. Record the species of a tree that was cut that should not have been with a diagonal line through it.

▪ If required by the contract, estimate and record the average diameter and height of the trees after thinning the plot. These are estimates that can be used for the post-thinning stand condition.

▪ In the remarks area, provide comments on tree condition, plot conditions, or other information useful to understand the inspection results

3 Based on the results of column 2, tally the satisfactory S1 and S2 leave trees on each plot and record in column 3. This number cannot exceed the maximum trees per plot (block n) and would only be less than the minimum when there are non-stocked points (N1, N2) or

Category A deficiencies recorded on the plot. If this number is not within the max/min range, then the codes in column 2 need to be re-evaluated. When it exceeds the maximum, there are trees coded satisfactory that should be surplus (S3 or S4) or excess (Cat B). If it is below the minimum, and there are no points that satisfy the definition for non-stocked points (N1, N2), then an acceptable tree was cut (Cat A). The appropriate tree(s) should be re-coded.

If an entire plot consists of trees which exceed the max. dbh, or in combination with

Satisfactory (S1) trees, the maximum satisfactory leave trees in column 3 is the maximum trees/plot (block n).

4 Based on the results of column 2, tally the number of acceptable trees left because they exceeded the maximum d.b.h. (S3); or were trees that were ignored during the thinning (S4).

These trees are surplus to those on the plot used in the acceptable trees per plot calculation based on 1) the prescription or 2) because these are in addition to the maximum acceptable trees per plot. This column is not used in the quality calculation however is useful in evaluating total trees remaining on the unit of all size classes.

5 Tally the non-stocked points on the plot (N1, N2). If the entire plot is an opening, the maximum number of N1 credit is the minimum acceptable trees/plot from block (n).

6 Tally the total of trees cut that should not have been cut (A1, A2).

Column Instructions/explanations

7 Tally the total trees that should have been left but were damaged during the operation (A3) or an error in selecting the correct leave tree (A4), hence the best or correct tree was cut.

8 Tally of excess trees which are trees that should have been cut (B1, B2) and cause there to be more trees per acre than acceptable, trees that are spaced too close to a satisfactory leave tree, or trees that should have been cut to meet contract specifications. Poor thinning quality can be improved by reworking areas with excess trees.

9 Tally of trees that should have been girdled or pruned or were done so incorrectly (B3 and

B4). Poor quality can be improved by reworking areas with excess trees. Note that excess girdled or pruned trees could instead be a Category C deficiency. The FS must determine this prior to start work; specify on back of inspection form.

10 Tally other types of deficiencies on the plot. Tally by type of error utilizing the space below column 10. A maximum number of C deficiencies must be identified prior to start work

(refer to prescription or contract) Areas that exceed this level, must be re-worked. Refer to explanation for block s. Category C deficiencies are not included in the quality calculation.

After all plots are taken, total the columns. Calculate thinning quality and determine if the Category C deficiencies are within the contract allowance. .

Thinning Quality (see block t)

Quality % = 1.00 - Totals of Column 6 + column 7 + Column 8_+ Column 9 X 100

Column 3 + Column 5

Note: if the numerator exceeds the denominator, a negative thinning quality will result.

Category C trees per acre = Total of Column 10 X reciprocal of plot size

No. of plots

Compare results with block s.

Additional calculations that may be conducted by the Government to determine if thinning met the prescription goals.

Average number of satisfactory leave trees (S1 and S2 only) per plot:

Sum of Column 3 = avg. trees /plot

No. of plots

Average number of satisfactory trees (S1, S2 only) per acre:

Sum of Column 3 X reciprocal of plot size = trees per acre

No. of plots

Average trees per acre in the diameter range being thinned ( S1, S2, A3, A4, B1, B2 trees):

[Sum of Columns 3 + 7+8 ] X reciprocal of plot size = trees per acre

No. of plots

Average trees per plot in the diameter range being thinned:

[Sum of Columns 3 +7+8 ] = avg. trees /plot

No. of plots

Average Total trees per acre (all trees larger than “small trees” and min. cut tree height):

[Sum of Columns 3 + 4 + 6 + 7 + 8 ] X reciprocal of plot size = trees per acre

No. of plots

Exhibit 5: Sample Completed Thinning Inspection Plot Form

THINNING INSPECTION PLOT FORM page _1__ of __1_

ID (a) Forest Green NF (b) District Too Dense RD (c) Stand # 256-006 (d) Inspector (Gov’t) I.M.Thin (e) Date 7/20/03

(f) Contractor I.M.Verigood (g) Sub-item # 1.1 (h) Acres 20 (i) % of Work Accomplished 100 Contract

(j) Contract # 32789-00 (k) Contract Inspector F.M. Pay (l) % of Contract Time Left 10%

Contract

Specification s

(m) Acceptable tpa

250 min/ 350 max

300 avg.

(n) Accept. Trees/plot

_5__min/ _7__max

__6__ avg,

(o) Spacing

_12_ x _12__ feet

(p) Plot Size

1:___ or

1/ 50th acre

(q) Min. Cut Ht

24 in.

(r) Max. cut dbh

5 in.

(s) Max. Cat C

15 tpa

SATISFACTORY DEFICIENCY

Code

Species Tree Evaluation and

Species

Species ? Tree was cut

S a ti s fa c to

L a v e T re

S u rp lu s T re

N n -s to c k d in ts

C t.

tr

Im ro p e r

L e a v

T re e S e le c ti

(U c o rr e c ta b le

C t.

t re

E x c e rr e c ta b le

C a t.

C t re rr e c ta b le

(2) Codes ? S1-S2 S3-S4 N1-N2 A1-A2 A3-A4 B1-B2 B3-B4 C1-C6

Plot No.

(1)

1 2 3 4 5 6 7 8 9 10 11 12 (3) (4) (5) (6) (7) (8) (9) (10)

S1 S1 S2 S2 S1 S1 S1 B1 7 1 1 LP LP PP PP LP LP LP LP Avg D.B.H. = 2.5 “; Avg HT = 15 ‘ Cat. C tally:

Remarks:

S1 S2 S2 S2 S3 S1 S1 S1 C3 7 1 1 2 LP PP LP LP LP PP PP LP LP Avg D.B.H. = 3.0 “; Avg HT = 17 ‘ Cat. C tally: C3 = 1

Remarks:

S1 S2 N1 N1 N1 N1 2 4 3 LP PP Avg D.B.H. = 3.5 “; Avg HT = 20 ‘ Cat. C tally:

Remarks: small meadow

S1 S1 S1 S1 S1 N1 5 1 4 PP PP LP LP PP Avg D.B.H. = 2.5 “; Avg HT = 15 ‘ Cat. C tally:

Remarks:

S1 S1 A2 S1 S1 S1 5 1 5 PP PP PP LP PP PP Avg D.B.H. = 3.0 “; Avg HT = 12 ‘ Cat. C tally:

Remarks:

S1 S2 B1 S1 S2 B2 S1 5 2 6 LP PP LP PP PP LP LP Avg D.B.H. = 3.0 “; Avg HT = 15 ‘ Cat. C tally:

Remarks:

S1 S2 S1 A1 N1 3 1 1 7 PP PP PP PP Avg D.B.H. = 3.0 “; Avg HT = 10 ‘ Cat. C tally:

Remarks:

S1 S1 S1 S1 N2 S4 S4 S4 4 3 1 8 LP DF PP LP AS AS AS Avg D.B.H. = 3.0 “; Avg HT = 12 ‘ Cat. C tally:

Remarks:

S2 S2 S2 S2 S2 S2 S2 S3 S3 7 2 9 LP PP PP LP LP PP PP PP LP Avg D.B.H. = 5.0 “; Avg HT = 25 ‘ Cat. C tally:

Remarks:

S1 S1 S2 S1 S2 S2 C1 6 `1

10 LP LP PP PP LP PP PP Avg D.B.H. = 3.5 “; Avg HT = 10 ‘ Cat. C tally: C1 = 1

Remarks:

Totals of this page 51 6 7 2 0 3 0 2

(t) Thinning Quality Calculation

Total of all pages 51 6 7 2 0 3 0 2

1- Cat A (2 + 0) + Cat B (3 + 0 ) = .914= 91%

Accept Leave (51) + Non-stocked (7)

Cat C = 2 trees x(1/ 10 plots) x (50/1)=10 trees/ac

(3) Accept.

Leave

(4) Surplus

(5) Non-stocked

(6) Cat A

(7) Cat A

(8) Cat B

(9) Cat B

(10) Cat C

Submitted by: Igor M. Thin, Inspector 7/20/2003 All information is correct and accurate.

Exhibit 5: Sample Thinning Inspection Plot Form and Interpretations (Continued)

Note that the Contractor filled out the Inspection Sheet header completely. The Forest, District, Stand number, Sub-item, Acres, Contract # and all items in the Contract Specification row are provided by the Government either directly or within the

Contract.

The Contractor provided the name of the Contractor, Contractor Inspector, % work accomplished, % contract time left, sheet number, date, and calculated the final quality and the Category C trees per acre. The Contractor assured that all columns and math were done correctly. The Contractor’s Inspector signed and dated the inspection record and certified that the information was correct and accurate.

The plot information on the sample Inspection sheet was based on the following observations:

On each plot, the Contract required species to be recorded for each trees and an estimate of average leave tree dbh and average height. The Contractors observations are recorded in the second row of each plot.

Plot 1: This plot has seven satisfactory leave trees and one deficiency. Five satisfactory leave trees are within the thinning diameter range (S1), and two are above the maximum dbh (S2) and based on the prescription are included in the acceptable trees/plot determination. Additionally a tree within the thinning range was left which should have been cut to meet the maximum allowable density (B1)

Plot 2: The plot has eight satisfactory leave trees and one deficiency. Four of the eight were satisfactory leave trees are in the thinning diameter range (S1) and four were larger than the maximum dbh. Since a maximum of seven satisfactory leave trees is allowed per plot, three trees are recorded as S2 and counted in the acceptable trees/plot calculation and one tree is recorded as

S3, and considered surplus. Surplus trees, while satisfactory leave trees, are not counted in the acceptable trees/plot calculation. Additionally, one cut tree had a high stump (C3).

Plot 3: The plot has two satisfactory leave trees (S1, S2) and over half of the plot is a meadow with no trees. Three non-stocked points (N1) are recorded which brings the totals of S1, S2 and N1 to the minimum acceptable trees/plot.

Plot 4: This plot has five satisfactory leave trees (S1), and one large area, about 20% of plot where no trees exist (and none were cut) thus there is credit for one non-stocked points (N1). Had there not been an obvious void on the plot, then there would not have been credit for non-stocked points since the minimum acceptable tree/plot was met.

Plot 5: The plot has five satisfactory trees (S1), and one tree that was cut that was above the maximum dbh to cut and should not have been cut resulting in a A2 deficiency.

Plot 6: This plot has seven leave trees however only five are satisfactory leave trees. Of the leave trees, two were too close together (closer than the contract specification of 50% spacing variance) thus one tree is coded as a B1 deficiency, the other S1.

Additionally, one tree was left with heavy mistletoe brooms and by contract specifications should not have been left; it is recorded as a B2 deficiency.

Plot 7: This plot has three satisfactory leave trees. There is a large void on the plot and the inspector found that one tree was cut that met leave tree specifications and was needed to meet the minimum trees/plot specification thus recorded one

A1deficiencies. Additionally one non-stocked point is recorded (N1) where no trees existed.

Plot 8: This plot has seven leave trees. Four were satisfactory leave trees in the diameter range for thinning (S1) and there was a clump of three aspen trees that based on the prescription were to be left (ignored) and not counted in the acceptable trees per plot calculation (S4). Additionally one tree had a high level of mistletoe and was cut (appropriately) even though it created a

“hole” in the plot; a credit N2 is recorded.

Plot 9: This plot had nine satisfactory trees on the plot because they were all above the maximum dbh to cut. Since the maximum density is seven trees per plot, only seven trees are recorded as S2 and counted in the trees per plot calculation based on the prescription and two are considered surplus trees (S3).

Plot 10: This plot has six satisfactory leave trees, three are in the range for thinning (S1) and three exceed the max. dbh to cut and based on the prescription are considered in the acceptable trees per plot calculation (S2). Additionally one cut tree was not severed from the stump completely resulting in a C1 deficiency.

Calculate Totals.

Quality % = 1.00 - Cat A deficiencies (col. 6 + col. 7) + Cat B deficiencies (col. 8 + col. 9) x 100

Acceptable Leave (col. 3) + Non-stocked points (col. 5)

Quality % = 1.00 - (2 + 0) + (3 + 0 ) x 100 = 91.4%

51 + 7

Category C deficiencies per acre = Total Cat C (col.10) x reciprocal of plot size

No. of plots

Cat. C deficiencies per acre = 2 x 50 = 10 trees/acre

10 1

Since the Thinning Quality % is 90% or above AND the Category C deficiencies are below the maximum of 15 per acre allowed, the Contractor would receive full pay less other deductions.

Example of additional evaluations that can be conducted to evaluate if other conditions are met.

a. Total Satisfactory leave trees (S1 and S2) trees per acre

Sum col 3 x reciprocal of plot size = 51 x 50 = 255 trees / ac

No. of plots 10

b. Total of all trees per acre (excl. any small trees left on unit and trees below min. cut height).

(Sum of col 3 + 4 + 6 + 7 + 8 ) x reciprocal of plot size = ( 51 + 6 + 2 + 0 + 3) x 50 = 310 trees /ac

No. of plots 10

Sample evaluation: The contract was developed to achieve a range of 250 to 350 trees per acre of desirable crop trees and included trees 5” dbh and greater (up to a maximum 350 tpa) in the range. Based on the above density calculations, the prescription goals were met. There are several natural openings in the stand and several desirable trees that were cut (“A trees”) that caused the total satisfactory leave trees per acre to be near the lower bounds of the acceptable level (355 vs. 350 minimum). The total of all trees left includes those left even if they were damaged (A4) or excess (B trees) and or surplus (S3, S4), resulting in 310 tpa, also within in the acceptable range, although it includes trees that are not desirable for future crop trees but are now part of the growing stock. Additional analysis should consider the distribution, species composition and other prescription objectives to determine if the overall thinning goals were met.

Exhibit 6: Hand Pile Inspection Form

Forest District Stand # Inspector (Govt.) Date

Contractor Contract Inspector Contract # Task Order # Acres

Plot # Pile Number Size (a) Density (b) Location (c) Paper (d) Placement/Size

Comments

Total:

Directions: Contractor shall inspect one percent of piles per acre and rate each column (a, b, c, d) with a:

0 = unacceptable, or 1 = acceptable

Calculate by:

Total number from column (a)+(b)+(c)+(d) X 100 = %

4 x number of piles inspected

Rating Specs:

• Size - should be no smaller than 6’x6’x6’ and no larger than maximum size specified in the silvicultural summary prescription. All required material within the maximum distance of the pile has been piled.

• Density - pile should be compact with all material placed parallel within the pile including a good mix of fine fuels in addition to larger 1000 hour fuels (3+”diameter). The exterior of the pile shall be trimmed with no pieces remaining more than 2’ beyond the majority of the material.

• Location - piles should be located outside the drip line of residual trees or in areas to avoid damage to residual trees. Material should be arranged perpendicular to the slope to prevent the pile from rolling downhill.

• Paper placement and size - paper should be located within the top 1/3rd of the pile. Paper should cover

¾ of the diameter and ¾ of the height of the pile. Heavy slash shall be placed on top of the paper to firmly hold the paper in place. Paper is required to be approved water-resistant burnable paper (Kraft

#80).

Exhibit 6A: Sample Completed Hand Pile Inspection Form

Forest District Stand # Inspector (Govt.) Date

Green Up Ranger 1 Joe Brown 8/1/2022

Contractor Contract Inspector Contract # Task Order # Acres

Making Piles Joe Smith AG-0000-C-22-0000 F000-000 50

Directions: Contractor shall inspect one percent of piles per acre and rate each column (a, b, c, d) with a:

0 = unacceptable, or 1 = acceptable

Calculate by:

Total number from column (a)+(b)+(c)+(d) X 100 = %

4 x number of piles inspected

Example: (5+4+5+3) X 100 = 85.0 or 85%

4X5 piles

Rating Specs:

• Size - should be no smaller than 6’x6’x6’ and no larger than maximum size specified in the silvicultural prescription summary. All required material within the maximum distance of the pile has been piled.

• Density - pile should be compact with all material placed parallel within the pile including a good mix of fine fuels in addition to larger 1000 hour fuels (3+”diameter). The exterior of the pile shall be trimmed with no pieces remaining more than 2’ beyond the majority of the material.

• Location - piles should be located outside the drip line of residual trees or in areas to avoid damage to residual trees. Material should be arranged perpendicular to the slope to prevent the pile from rolling downhill.

• Paper placement and size - paper should be located within the top 1/3rd of the pile. Paper should cover

¾ of the diameter and ¾ of the height of the pile. Heavy slash shall be placed on top of the paper to firmly hold the paper in place. Paper is required to be approved water-resistant burnable paper (Kraft

#80).

Plot # Pile Number Size (a) Density (b) Location (c) Paper (d) Placement/Size

Comments

1 1 1 0 1 0

2 1 1 1 1

3 1 1 1 1

4 1 1 1 0

5 1 1 1 1

Total: 5 4 5 3

Exhibit 7: Slash Treatment Inspection Form

Forest District Stand # Inspector (Govt.) Date

Contractor Contract Inspector Contract # Task Order # Acres

Plot # Quadrant 1 Quadrant 2 Quadrant 3 Quadrant 4 Comments

Lop & Scatter

(a)

Bucking

(b)

Lop & Scatter

(c)

Bucking

(d)

Lop & Scatter

(e)

Bucking

(f)

Lop & Scatter

(g)

Bucking

(h)

Sheet Total:

Unit Total:

Directions: Contractor shall inspect one percent of slash treatment per acre and rate each column

(a, b, c, d, e, f, g, h) with a: 0 = unacceptable, or 1 = acceptable

Calculate by: Total number from column (a)+(b)+(c)+(d)+(e)+(f)+(g)+(h) X 100 = %

8 x number of plots inspected

Rating Specs:

Lop & Scatter- Unless otherwise described in task orders or silviculture prescription summaries, all thinning slash shall be lopped to less than 2 feet high and placed on or near the ground surface. Cut material shall not lean against an uncut tree, stump, log or any obstacle. It shall be secure and not able to roll down the hill. Developments and unit boundaries shall be keep free from slash. When hand piling is required by the Task Orders or Silvicultural Prescription Summaries, felled trees and natural fuels shall be limbed to a minimum diameter of 1 inch on two opposing sides and bucked into pieces 8 feet or less in length.

Bucking- Bucked lengths will be specified in the Silvicultural Summary Prescription. The minimum bucking length will be 4 feet and the maximum would be 8 feet.

Exhibit 7A: Sample Completed Slash Treatment Inspection Form

Forest District Stand # Inspector (Govt.) Date

Green Up Ranger 1 Joe Brown 8/1/2022

Contractor Contract Inspector Contract # Task Order # Acres

Cutting Slash Joe Smith AG-0000-C-22-0000 F000-000 50

Directions: Contractor shall inspect one percent of slash treatment per acre and rate each column

(a, b, c, d, e, f, g, h) with a: 0 = unacceptable, or 1 = acceptable

Calculate by: Total number from column (a)+(b)+(c)+(d)+(e)+(f)+(g)+(h) X 100 = %

8 x number of plots inspected

Example: (5+4+5+3+5+4+5+5) X 100 = 90.0 or 90%

8 * 5 plots

Rating Specs:

Lop & Scatter- Unless otherwise described in task orders or silviculture prescription summaries, all thinning slash shall be lopped to less than 2 feet high and placed on or near the ground surface. Cut material shall not lean against an uncut tree, stump, log or any obstacle. It shall be secure and not able to roll down the hill. Developments and unit boundaries shall be keep free from slash. When hand piling is required by the Task Orders or Silvicultural Prescription Summaries, felled trees and natural fuels shall be limbed to a minimum diameter of 1 inch on two opposing sides and bucked into pieces 8 feet or less in length.

Bucking- Bucked lengths will be specified in the Silvicultural Summary Prescription. The minimum bucking length will be 4 feet and the maximum would be 8 feet.

Plot # Quadrant 1 Quadrant 2 Quadrant 3 Quadrant 4 Comments

Lop & Scatter

(a)

Bucking

(b)

Lop & Scatter

(c)

Bucking

(d)

Lop & Scatter

(e)

Bucking

(f)

Lop & Scatter

(g)

Bucking

(h)

1 1 1 1 0 1 1 1 1

2 1 0 1 1 1 1 1 1

3 1 1 1 0 1 0 1 1

4 1 1 1 1 1 1 1

5 1 1 1 1 1 1 1 1

Unit Total: 5 4 5 3 5 4 5 5

Exhibit 8: QUALITY ASSURANCE SURVEILLANCE PLAN for

Stand Improvement & Fuel Reduction Activities

I Introduction. The Government’s Quality Assurance Surveillance Plan (QASP) provides the procedure and guidelines that will be used in evaluating technical performance of the Contractor for work items under this solicitation. . The Government’s QASP is not part of the contract but is provided to the Contractor solely as information. A copy of this plan is furnished to the Contractor in the solicitation package and with the contract so the Contractor is aware of the methods that the

Government will use in evaluating performance on this contract and address any concerns that the

Contractor may have prior to initiating work. The QASP is subject to change by the Government during the contract performance period. The Government reserves the right to perform more or less than is outlined in the Plan.

Purpose of the QASP:

o Define the role and responsibilities of participating Government officials;

o Define the types of work to be performed with required end results;

o Describe the evaluation methods that will be employed by the Government in assessing the

Contractor’s performance;

o Provide copies of the performance assessment form that the Government will use in documenting and evaluating the Contractor’s performance; and o Describe the process of performance assessment documentation.

II Roles and Responsibilities of Participating Government Officials.

A. Contracting Officers Representative (COR): The COR is designated in writing by the CO. The

COR will ensure that the QA function is properly executed, plays a key role in contract administration, and performs the contract surveillance and monitoring. Some key contract administration duties include, but are not limited to, performs surveillance as required by this QASP; make recommendations to the CO for issuance of Discrepancy Reports or Notices of Non-Compliance and acceptance or rejection of completed work, for administrative actions based on unsatisfactory or non-performed work, and revisions or changes to the QASP; and assists the CO in identifying necessary contract modifications and preparing reports of Contractor performance and cost.

The COR will maintain Daily Diaries for each day the site is visited, as the record of contract progress and compliance. These diaries will include only facts concerning the contract and will be complete and unbiased as they will be used by the Contracting Officer to make further decisions on contract issues.

The COR designates and supervises the work of the inspectors.

B. Government Technical Monitors (GTM). The CO may designate GTMs to assist the COR in monitoring a Contractor’s performance in accordance with 48 CFR 642.271 and PGI 46.102 and as written on GTM Appointment Forms. This signed form shall be provided to the Contractor, COR, and

GTM at the time of appointment and at any time there are changes in GTMs. These forms are maintained in contract files. GTMs will monitor, evaluate, and communicate to the COR Contractor’s performance in complying with contract requirements, possible delays and problems with contract performance, and potential problems associated with labor requirements. GTMs also perform and maintain documentation of inspections showing that the Contractor has or has not met contract requirements. GTMs will assist the COR in maintaining Daily Diaries as well as maintaining records of Government Furnished Property equipment issued and returned/ The COR has the delegated authority to sign Daily Diaries and any other issuance records as described in contract exhibits/attachments.

A lead GTM may be designated by the CO when more than one GTM will be on site to and avoid confusion in communications with the COR.

C. District Ranger, Forest Supervisor, and other District, Forest and Regional employees: The

Forest Supervisor is responsible for the administration of the National Forest, and the District Ranger acts as an authorized representative. These and other employees will act as resource advisors to the

COR and Contracting Officer but do not have contract authority. Their role is to provide advice on project implementation, which may be used for contract decisions.

III. Assessing the Contractors Performance

The COR and GTMs will utilize the Performance Requirements Summary when monitoring

Contractor’s work performance (see Section C.7).

A. Schedule. The COR and GTMs will monitor progress and if the Contractor is falling behind schedule, and upon advice of the COR, the CO may issue a work order to ensure the agreed to schedule is maintained.

B. Tree Thinning, Slashing, Girdling, and Pruning, Pruning with Release, Slash Treatment, Hand Piling: The following plan will be used by the Government to assure the Contractor is providing the quality promised and work meets the performance standard. Surveillance will consist of visual observations of the entire operation and sample plots to determine compliance with the specifications.

1. Work in Progress. The COR or GTM will observe work in progress and may put in occasional

“informal plots” to judge the quality of required work. Any problems should be reported to the foreman to allow the problems to be corrected. The COR will not direct operation of the crew, however, as this is the responsibility of the Contractor. The Government expects the foreman to inspect work in progress and take corrective action prior to being notified by the Government inspector, consistent with the Contractor’s Quality Control Plan. Failure of the Contractor to inspect his work is cause for notice of non-compliance or other contract action.

2. Quality Assurance Plots. The Government inspector will take sufficient sample plots to assure the Government’s quality assurance plots represent work quality (adequate to judge if the Contractor is within 5% of the Government’s and if the work is acceptable). This may be a small sample (e.g., 0.2%) up to 1%, although it generally should not exceed 0.5%, which is half of what the Contractor is required to do. The CO and COR should determine the sample size, which should be influenced by the real or anticipated problems associated with the thinning or the Contractor quality control.

3. Plot Inspection Procedures. Inspection methods will be consistent with plot procedures described in Section J (Inspection Plot instructions). Work quality will be based on the directions of inspection form.

The Government’s plot method should mirror the Contractor’s plot method described in the

Contractor’s approved QCP and further agreed to, but plots will be in different locations and generally be of a different sample intensity. Any deviations must not affect inspection results. For this reason, the Government’s plot size must be the same as that agreed for use in the Contractor’s QCP (or as specified in Section E). In many cases 4-6 trees per plot is adequate however a larger plots with more trees is necessary when variability in density is a desired result. Plot sizes may vary between units, but not within a unit.

All computations will be carried to the precision specified in Section E.

The most desirable leave tree should be selected based on the procedures described in the Silvicultural

Prescription Summary (provided in Section J) and the contract. The final work quality reflects the

Contractor’s ability to select the proper leave trees and properly cut the excess trees. The ability of the

Contractor to conduct work to the prescribed density is reflected in the trees coded as acceptable or unacceptable in some way.

The Category C deficiencies should be tallied by plot and compared to the maximum allowable identified in Section E. It is important to specify if the maximum is by acre and thus any plot which exceeds the maximum would require a rework in the vicinity of the plot OR by the unit thus if the maximum is exceeded, rework of the unit is required.

4. The COR or GTM will monitor the Contractor’s quality inspection plots to assure the

Contractor is providing inspection consistent with the Contractor’s accepted Quality Control Plan

(QCP). If not included in the QCP, the Contractor and CO/COR will agree to how/when Contractor inspection sheets will be turned in to the COR.

The COR or GTM may observe the Contractor’s plots in progress or check them after completion. The

Contractor may be put on notice of non-compliance (or other contract action taken) for failure to conduct plot inspections as per his QCP. The Contractor’s inspector is not permitted to modify plot deficiencies nor influence the work quality by indicating to the thinners (or workers) of upcoming plot locations.

After receipt, the COR or GTM will review all plot cards, and re-check calculations after receipt. The

COR may reject plot sheets if the Contractor fails to properly fill out the inspection forms including signatures and calculations.

5. The COR or GTM will conduct quality assurance plots in a timely manner after unit completion. The COR will inform the Contractor if the quality is acceptable to the Government, after comparing the Government assurance plots with the Contractor’s after the entire unit is treated. When they are within 5%, the Contractor will be informed that his/her quality assurance is acceptable for work quality and pay will be calculated based on the Contractor’s plot results, assuming Category C deficiencies are within acceptable levels.

When the COR or GTM compares the Contractor’s inspection to the Government’s assurance plots prior to the unit being completed, it will only be considered an indication of the progress and not considered an acceptance of the Contractor’s work. The Government does not need to reveal the results of their plots but will notify the Contractor if it appears that the Contractor’s inspection is greater than 5% from the Government’s. Based on FAR 52.246-4 Inspection of Services (attached as reference and included by reference in Section E), the Contractor should be notified as soon as it is apparent that there may be a problem so they can improve in their inspection process if it does not conform to the standards. In some cases with thinning, the Government may not have quality assurance plots prior to unit completion.

If at unit completion, the Contractor’s results differ by greater than 5% from the Government’s QA plots, payment will be based on the Government’s plot results (refer to Section E). If the Contractor finds this objectionable, he may request a re-evaluation. The FS will then conduct a sample size requested by the Contractor up to 2% and if the results confirm the Contractor’s results (or within 5%), payment will be based on the Contractor’s results. However, if the results of the re-evaluation sample indicate the Government results are correct (i.e. greater than 5% difference), then payment is based on the Governments re-verification results and the Contractor pays for the actual costs associated with the re-verification sample (refer to Section E)

6. When the Contractor’s work is below the performance standard of 90%, the COR may require the…